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HomeMy WebLinkAboutR-1643-10-98RESOLUTION NO. 1643-10-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE COUNCIL'S GOVERNANCE POLICIES BY ADDING A SCHEDULE FOR MONITORING THE CITY MANAGER'S PERFORMANCE ON ENDS POLICIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Allen City Council approved Resolution No. 1611-7-98(R), adopting governance policies to provide the best and most effective leadership and efficient administration of city government possible to the citizens of Allen; and, WHEREAS, the City Council, having determined that the city manager's performance on Ends should be evaluated regularly, each according to a timetable appropriate for its subject. . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS THAT: SECTION 1: Council/Staff Linkage Policy 4.3, Monitoring City Manager Performance, shall be and the same is hereby amended to add the following to paragraph 5: Poll" MethodFrequen Schedule Safety Internal Annual January Healthy Environment Internal Annual October Economic Well -Being Internal Annual January Quality of Life Internal Annual October Transportation Internal Annual April SECTION 2: This Resolution shall become effective from and after its passage. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 1SCH DAY OF OCTOBER, 1998. APPROVED: Stephen Terrell, MAYOR ATTEST: Ju(WMorrhbn, CMC, CITY SECRETARY POLICY TYPE: COUNCIUSTAFF LINKAGE POLICY 4.3 POLICY TITLE: MONITORING CITY MANAGER PERFORMANCE Monitoring City Manager performance is synonymous with monitoring organizational performance against Council policies on Ends and on Executive Limitations. Any evaluation of the City Manager's performance, formal or informal, may be derived only from these monitoring criteria. Accordingly: 1. The purpose of monitoring is simply to determine the degree to which Council policies are being met. Information which does not do this will not be considered to be monitoring. Monitoring will be as automatic as possible, using a minimum of Council time so that meetings can be used to create the future rather than to review the past. 2. A given policy may be monitored in one or more of three ways: A. Internal Report: Disclosure of compliance information to the Council from the City Manager. B. External Report: Discovery of compliance information by a disinterested, external auditor, inspector or judge who is selected by and reports directly to the Council. Such reports must assess executive performance only against policies of the Council, not those of the external party unless the Council has previously indicated that party's opinion to be the standard. C. Direct Council Inspection: Discovery of compliance information by a Councilmember, a committee or the Council as a whole. This is a Council inspection of documents, activities or circumstances directed by the Council which allows a "prudent person" test of policy compliance. 3. Upon the choice of the Council, any policy can be monitored by any method at any time. For regular monitoring, however, each Ends and Executive Limitations policy will be classified by the Council according to frequency and method. 4. The Council will conduct an annual formal evaluation of the City Manager based only upon a summation examination of the monitoring data acquired during that period. 5. The Council may monitor the City Manager's performance with respect to these expectations at any time, but Council intends to monitor on a routine basis. L JI (NOTE: As Ends Policies are developed, they will be added to this list.) Date of Adoption/V-/5' If Affirmation of official Council action adopting dila poli CitySec[Wry Policy 4.3 Policy Tide: Monitoring City Mawger Performance Page 2 Poll" Method Frealdencv Schedule General Executive Constraint Not addressed Not addressed Not addressed Treatment of Citizens Internal Quarterly December, March, June, September Treatment of Staff Internal Annually September Financial Planning/Budgeting Internal Quarterly January, April, July, October Financial Condition & Activities Internal Quarterly January, April, July, October External Annually Close of Fiscal Year Asset Protection Internal Annually March City Preparedness for Emergencies Internal Annually March Emergency City Manager Succession Internal Annually December Compensation and Benefits Internal Annually March Direct Inspection Biannually March, odd g years Communication and Support to the Council Direct Inspection Annually October Capital Improvements Programming Direct Inspection Annually October Safety Internal Annually January Healthy Environment Internal Annually October Economic Well -Being Internal Annually January Quality of Life Internal Annually October Transportation Internal Annually April L JI (NOTE: As Ends Policies are developed, they will be added to this list.) Date of Adoption/V-/5' If Affirmation of official Council action adopting dila poli CitySec[Wry