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HomeMy WebLinkAboutR-1587-4-98RESOLUTION NO. 1587-9-98 tR) ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, APPROVING THE AMENDED BY-LAWS OF THE KEEP ALLEN BEAUTIFUL BOARD, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Keep Allen Beautiful Board has reviewed the initial By -Laws and recommended the approval of the Amended By -Laws; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TERAS THAT: Section 1. That the City Council of the City of Allen, Texas hereby approved the Amended By -Laws of the Keep Allen Beautiful Board, and true copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes. Section 2. This resolution shall become effective immediately from and after its passage. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TERAS, ON THIS THE 2nd DAY OF April, 1998. APPROVED: 11�_P__ 00 Stephen Terrell, MAYOR /ATTEST: C /IUQt- l�o�— dy Mo CMC, CITY SECRETARY EXHIBIT "A" BYLAWS KEEP ALLEN BEAUTH- UL BOARD ARTICLE I Section 1 - Name The Keep Allen Beautiful Board will be operating under that title and will hereinafter be referred to as the "Board". Section 2 - Creation The Board was duly organized as the result of Ordinance No. 1488-4-97, passed by the City Council on April 3, 1997. Section 3 - Duties and Powers The Duties of said Board shall be: To implement and maintain the Keep Texas Beautiful System in Allen, To initiate, plan, direct and coordinate programs for litter and solid waste reduction, recycling and beautification, To educate and involve citizens, businesses, community organization, schools and government in responsible voluntary action that will influence citizen participation in promoting a cleaner, safer, healthier and more beautiful community, To study, investigate and develop plans for the cleanliness of the City, To make recommendations to the appropriate community officials, as well as to the private sector, regarding measures which it deems necessary to accomplish the objectives of the Keep Texas Beautiful System, To adopt Bylaws to facilitate the attainment of its purpose and functions. ARTICLE H Section 1 - Structure The Board shall consist of seven (7) members. The Chairman and six (6) Standing Committee Members shall be appointed by the City Council. The Chairman shall designate Standing Committee Chairman from among those Standing Committee Members appointed by the City Council. Page 2 Bylaws Keep Allen Beautiful Board ARTICLE III Section 1 - Re¢ular Meetines Meetings shall be held one (1) per month on the date and time designated by the Board Members. Should such meetings fall on a legal holiday, then that meeting shall be held on the date and time specified by the Board. Section 2 - Special Meetings Special meetings of the Board will be held when called by the Chairman, or by any five (5) Board Members. For such special meetings, at least three (3) days notice must be given to each Board Member. Section 3 - Quomm A simple majority of the Board Members shall constitute a quorum for the transaction of business. Section 4 - Transaction of Business Every act or decision made by a majority of the Board Members presented at a duly held meeting at which a quorum is present shall be regarded as the act of the entire Board. Section 5 - Time Duration Meetings shall commence promptly at the time designated by the Board Members. A meeting shall not last more that two (2) hours from the time it commences unless a majority of those Board Members present at a duly held meeting vote to allow such meeting to continue for longer than the two-hour (2) time duration. Section 6 - Robert's Rules of Order All meetings shall be conducted according to Robert's Rules of Order, current edition ARTICLE IV Section I - Tenure Terms of office of the Board shall be for a period of two (2) years and shall expire on a staggered basis. Terms begin October 1 and conclude September 30. Page 3 Bylaws Keep Allen Beautiful Board Section 2 - Resignation or Removal Any Board Member may be removed by the Mayor with the consent of the City Council. Any Board Member may resign at any time by giving written notice to the Chairman. Such resignation will take effect on the date of receipt of such notice or at any later date specified therein, and unless otherwise specified therein, the acceptance of such resignation shall be necessary to make it effective. Cause for removal shall include, but not be limited to, three (3) consecutive, unexcused absences from regularly scheduled meetings. Section 3 - Vacancies Any vacancy occurring during the unexpired term of an appointed Board Member shall be filled by the City Council for the remainder of the unexpired term. The Board will make recommendations to Council regarding these appointments. Section 4 - Appointments, Qualifications of Members The Board shall be appointed by the City Council. Members of such Board shall be residents of the City of Allen and qualified voters of the City. The Board will make recommendations to Council regarding these appointments. Section 5 - Committees The Standing Committees of the Board have been established by Ordinance, and are as follows: A. Business and Industry. This Committee is responsible for promotion of Keep Texas Beautiful System education among business/industry sector employees, and for advising the business and industrial community of laws and regulations pertinent to the enforcement of the Board's duties. B. Communications. This Committee will be responsible for creating a greater pubic recognition of the goals, program volunteers and activities of the Board, and Standing Committees; for coordinating all public awareness information and for identifying and promoting results of the Keep Texas Beautiful System. C. Community Organizations. This Committee is responsible for liaison work with community organizations to further advance the goals of the Keep Texas Beautiful System through their involvement and awareness. D. Education. This Committee is responsible for dissemination of materials and development of programs to involve all public, private and parochial schools and colleges. Page 4 Bylaws Keep Allen Beautiful Board E. Finance/Fundraising. This Committee has responsibility for soliciting case donations, funding, in-kind contributions and implementing special events throughout the year to raise funds. F. Neighborhood Associations. This committee is responsible for liaison work with neighborhood associations to further advance the goals of the Keep Texas Beautiful System, and strengthening relationships with the Homeowner's Council. The Standing Committee Chairman shall select persons to assist them in developing their respective programs. Section 6 - Other Committees In addition to the Standing Committees, the Board may establish other temporary committees, which in their discretion are necessary for the purpose of the Board. Any Board Member elected to the Keep Texas Beautiful Board will continue to serve as a non-voting Member of the Board after their Board term expires. Section 7 - Voting All Board Members shall have one (1) vote equal in weight. The Chairman shall vote only to break a tie. All voting shall be by voice vote, however, the Chairman may at his discretion, call for a roll call vote or written ballot. Section S - Duties The duties are as follows: • Chairman. The Chairman shall act as public spokesman for the Board at public functions; shall serve as ex -officio member of all Committees; shall appoint Ad Hoc Committees upon the advise and consent of the Board; shall upon the direction of the Board appoint a Parliamentarian; and shall perform all other dudes as the Chairman elects. Vice -Chairman. The Vice -Chairman shall act in the capacity of the Chairman when the Chairman is absent at a meeting of the Board. Special Projects Coordinator. The Keep Allen Beautiful Special Projects Coordinator shall be the non-voting Secretary of the Board and will be responsible for all records and Minutes of the Board and will perform such duties as the Board may deem necessary and consistent with both responsibilities of the Board and the responsibilities of the City of Allen. The Coordinator shall work under the supervision and control of the Director of Public Works for the purpose of implementing the Keep Texas Beautiful system. Page 5 Bylaws Keep Allen Beautiful Board ARTICLE V Section 1 - Contributions The Board shall annually establish priorities for the disbursement of contribution monies. Once these priorities are adopted by the Board, it shall require majority vote to change, and expenditures to be made must be authorized by the Board, provided sufficient funds are available. Section 2 - Accountin The Special Projects Coordinator shall establish acceptable business practices for the accounting of receipts and disbursements of funds. Procedures shall be established for the receipt of gifts, grants and other revenues and the Coordinator shall ensure that these processes are acceptable under current laws and the City of Allen. ARTICLE VI Section I - Amendments These Bylaws may be amended by a simple majority vote of the Board, provided that notice is presented in writing at the previous Board meeting or mailed ten (10) days prior to the meeting. Section 2 - Conflicts In the case of any conflict between an Ordinance and these Bylaws, the Ordinance will take precedence. Section 3 - Majority The term "Majority" shall mean a simple majority of the Board present and voting.