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HomeMy WebLinkAboutMin - City Council - 1984 - 03/26 - JointThe Special Joint Meeting of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Mayor Pierson at 7:01 p.m. on Monday, March 26, 1984, in the Board Room of the School Administration Building, 200 South Cedar, Allen, Texas. Announce Quorum Present (Agenda Item I) Mayor Pierson announced that there was a quorum of both bodies present at this special joint meeting. Status Report on Current Joint Projects (Agenda Item II) City Manager Jon McCarty provided a status report on the following joint projects: Reed School/Park (Agenda Item II -A) City Manager McCarty presented a site plan of the Reed School/Park facilities; reviewed the various recreational functions of the park; advised of the recreational uses of the site, and advised of future development of neighborhood parks which would include more open space and plans to locate the recreational areas closer to the school sites. 7J ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL JOINT MEETING MARCH 26, 1984 Present: Allen Independent School District Allen City Council Board of Trustees Mickey Pierson, Mayor Dr. E. T. Boon, President Joe Farmer, Mayor Pro Tem James Kerr, Vice President Jim McClure (arrived -7:17 p.m.) Mary Evans, Secretary Rex Womack Don Brazeal Ward Paxton Glen Renfro Dennis Offutt Chuck Williams City Staff: Absent: Jon McCarty, City Manager Pat Dillard Marty Hendrix, City Secretary AISD Staff: Guests: Dr. John Horn, Superintendent Don Rodenbaugh, Candidate for Mayor Larry N. Reeves, Candidate for Place No. 4, Allen City Council Jim Wolfe, Candidate for Place No. 4, Allen City Council Robert Puster, Superintendent of Lovejoy School District Glenn Andrew, Candidate for Place No. 7 on the AISD Board Walter Curtis, Tax Assessor/Collector ` Bill Petty, Director of Community Development The Special Joint Meeting of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Mayor Pierson at 7:01 p.m. on Monday, March 26, 1984, in the Board Room of the School Administration Building, 200 South Cedar, Allen, Texas. Announce Quorum Present (Agenda Item I) Mayor Pierson announced that there was a quorum of both bodies present at this special joint meeting. Status Report on Current Joint Projects (Agenda Item II) City Manager Jon McCarty provided a status report on the following joint projects: Reed School/Park (Agenda Item II -A) City Manager McCarty presented a site plan of the Reed School/Park facilities; reviewed the various recreational functions of the park; advised of the recreational uses of the site, and advised of future development of neighborhood parks which would include more open space and plans to locate the recreational areas closer to the school sites. 7J ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL JOINT MEETING MARCH 26, 1984 Page 2 Reed School/Park (cont'd) (Agenda Item II -A) Dr. Horn pointed out that this had been the first of the joint ventures of the city/school to develop a school/park site. He advised that it has proved to be very beneficial both in cost savings and providing education/recreational facilities to the citizens of Allen. Dr. Horn added that for operational purposes, the boundaries of the properties were drawn up separately and separate maintenance agreements are in effect. Ford School/Park (Agenda Item II -B) City Manager McCarty presented a site plan of the Ford School/Park facilities; provided background information of the purchase of the land by the city and the school; and reviewed the proposed layout for the park site and advised of the facilities that would be included in this park, such as the soccer/baseball fields, swimming pool, tennis courts, multi- use courts, jogging trail, exercise station, picnic tables, large playground area, a passive recreational area, and parking areas. Dr. Horn advised of future plans for additional athletic facilities to be constructed on the school's site when funds are available, pointed out the location of the gym on this site can be utilized by both the city and the school; and advised of future uses of the Ford Middle School facilities. City Manager McCarty also used this summer for the youth briefly advised of the partial with the use of funds from the Funds. Service Centers advised that this site would be camp program. Mr. McCarty also funding of the park development Texas Park and Wildlife Grant (Agenda Item II -C) City Manager McCarty provided the history of the city's purchase of the 33 acre tract, located east of U.S. 75 and south of Main Street, which will be the site of all municipal office facilities at some time in the future. Mr. McCarty advised of the city's joint use of a service center and city hall at the Allen Municipal Annex and those services being there for the next five years until a municipal building can be built. Dr. Horn advised of the cost sharing on this project for the streets and utilities, the joint fuel facilities on this site for city/school, the school's warehouse and repair facilities at that location, and future plans for perhaps a joint car wash facility. Senior Citizens Center (Agenda Item II -D) City Manager McCarty advised of the establishing of the Senior Citizens Group; the funding of this organization with revenue sharing funds from the city, and the city's Parks and Recreation Department now providing the administrative support to this organization. Mr. McCarty pointed out the activities of this group are located at the old middle school at this time, but more space will probably be needed in the future. ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL JOINT MEETING MARCH 26, 1984 Page 3 Senior Citizens Center (cont'd) (Agenda Item II -D) The Council and the School Board briefly discussed with Mr. Petty the work in planning for balanced growth and what guidelines have been developed to determine at what level the number of apartments needed in the city. Mr. Petty advised of work on the Comprehensive Plan to establish targets for balanced growth. Mr. Petty then pointed out on a map the location of the new developments underway in the city and provided information onthe various developments. Mr. Petty then presented the proposed developments in the city and explained the developments. Mr. Petty then advised of the work to establish the Central Business District, work on the Main Street thoroughfare tw improvements, and other improvements on streets in the city to provide adequate traffic circulation. Mayor Pierson added that to help achieve that balanced growth concept, the city had been divided up into planning districts to try and reach a balanced mix of development. Mayor Pierson recessed this special joint meeting at 8:18 p.m. The meeting reconvened at 8:31 p.m. Dr. Horn advised that the Community Education Office provided the administrative support to this group in the initial organization of this group, and that private donations had helped to get that group started. Dr. Horn advised that the school district is glad that use could be made of the old middle school for this group and hopes it will be available for this use for some time. The Council and AISD Board briefly discussed the maintenance of the building in the area housed for the Senior Citizens and who was responsible for that maintenance. Dr. Horn advised that the maintenance was under the School District, however, the Senior Citizens and volunteers had also done some maintenance at that facility with the School District's knowledge and consent. Planning Update Items: (Agenda Item III) Review In -Progress and Proposed Developments With Population Projections (Agenda Item III -A) Bill Petty, Director of Community Development, provided the City Council and the School Board Members with a packet of information on the existing and future development in the city. Mr. Petty reviewed that information with both bodies, which consisted of charts showing existing development - distribution of housing by size/houses constructed/houses under construction; existing development - subdivisions under development in the standard zoning districts; the present development population projections; projected development - approved planned developments; projected development - distribution by housing class; and existing and present projected development summary. The Council and the School Board briefly discussed with Mr. Petty the work in planning for balanced growth and what guidelines have been developed to determine at what level the number of apartments needed in the city. Mr. Petty advised of work on the Comprehensive Plan to establish targets for balanced growth. Mr. Petty then pointed out on a map the location of the new developments underway in the city and provided information onthe various developments. Mr. Petty then presented the proposed developments in the city and explained the developments. Mr. Petty then advised of the work to establish the Central Business District, work on the Main Street thoroughfare tw improvements, and other improvements on streets in the city to provide adequate traffic circulation. Mayor Pierson added that to help achieve that balanced growth concept, the city had been divided up into planning districts to try and reach a balanced mix of development. Mayor Pierson recessed this special joint meeting at 8:18 p.m. The meeting reconvened at 8:31 p.m. ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL JOINT MEETING MARCH 26, 1984 Page 4 Review Implications of Developments for School Facilities and Operations (Agenda Item III -B) Discuss Lona -Rance Planning Activities (Agenda Item III -C) City Manager McCarty advised of the future planning needs for water, sewer, and streets to service the growth of the future. Mr. McCarty provided an update of the capacity of the water system in the city, plans for the second delivery point and the lines needed to provide that water to the developments. Mayor Pierson advised of the relationship between the city and the North Texas Municipal Water District. City Manager McCarty provided an update on the sewer facilities in the city and the status of the construction of the Wilson Creek Wastewater Treatment Plant. Dr. Horn presented a comparison of school enrollment for the 1982-83 versus the 1983-84 school years, pointed out t enrollment trends, and advised of the increase in the kinder- garten level as well as the growth in the high school level. Dr. Horn then presented and reviewed a ratio of students to the number of dwelling units for years, beginning with 1978-1979 to date, and explained how the ratio is used in planning the number of students in a development. The Council/School District briefly discussed if the Lovejoy School District was included in this ratio and how many dwelling units were involved and how their ratio was determined. Dr. Horn then advised of the capacity of the existing schools at the elementary, middle school and high school level and plans for future growth at those levels. He also advised of the school's philosophy in funding and operation of the schools and the need to have the school facilities available for the increase in students. Dr. Horn then presented the estimated student population increase by development showing the eleven major residential developments in the city for the years of 1984, 1985 and 1986. Dr. Horn showed a map with the location of five elementary school sites with the radius of service area around each site. Dr. Horn explained this map and its use in their planning criteria. He pointed out the location of the existing schools and advised of the plans for future school sites. Dr. Horn provided information on the concerns of both the AISD and Lovejoy ISD in the increase in developments on the east side of Allen and planning for additional students. Dr. Horn advised briefly of proposed schools on the west side of U.S. 75 and some proposed locations. Council and School Board briefly discussed school district boundary locations. Dr. Horn added that work is being done on their computer system, using the enrollment cards, to gather a wide variety of statistical information that will be very useful. Discuss Lona -Rance Planning Activities (Agenda Item III -C) City Manager McCarty advised of the future planning needs for water, sewer, and streets to service the growth of the future. Mr. McCarty provided an update of the capacity of the water system in the city, plans for the second delivery point and the lines needed to provide that water to the developments. Mayor Pierson advised of the relationship between the city and the North Texas Municipal Water District. City Manager McCarty provided an update on the sewer facilities in the city and the status of the construction of the Wilson Creek Wastewater Treatment Plant. ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL JOINT MEETING MARCH 26, 1984 Page 5 Discuss Long -Range Planning Activities (cont'd) (Agenda Item III -C) Mr. McCarty provided an update on the sewer interceptor line locations and the lines to be built to handle the needs of Allen. Mr. McCarty advised of the designation of major thorough- fares in the city, that of U.S. 75 and S.H. 121 and the status of improvements to those thoroughfares. Tax Office Operations: (Agenda Item IV) Consider Formal Contract Between City and School for Tax Collection Duties (Agenda Item IV -A) Mayor Pierson advised that a contract had been prepared for review by the city and the school district for the levying, assessing and collecting of taxes by the Allen ISD for the City of Allen and the participation in the costs. Dr. Horn provided some background information on the operation of the tax office and the efficiency of it in collecting taxes for the city and the school district, and spoke in regard to the need for entering into a contract and reviewed briefly the details of the contract. There was a discussion on the relocation of the Tax Office from the city's facilities to the School Administration Building, timeframe for the move, effective date of the con- tract, appointment of members to serve on the advisory board to be appointed at a later date, the costs to be based on a 50/50 basis, if the contract for the appointment of the tax collector is consistent with the city's charter, if the same attorney is used to collect delinquent taxes by the city and the school district, and making a correction to page 3 of the contract to state "Taxes collected by the Allen Independent School District for the City of Allen shall be remitted to the City as soon as practical but not more than 30 days from receipt. MINUTE RESOLUTION: A Resolution Between the Allen City Council and the Allen Independent School District Board of Trustees Authorizing the Execution of a Contract Concerning the Rights, Powers, Duties and Responsibilities of the City of Allen and the Allen Independent School District in Connection with the Levying, Assessing and Collection of Taxes by the Allen ISD for the City of Allen and the Participation of the Cost MOTION: Upon a motion made by Councilman Paxtonandseconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to authorize the execution of the proposed contract as captioned in the Minute Resolution. The motion carried. MOTION: Upon a motion made by Trustee Kerr and seconded by Trustee Brazeal, the School Board voted 6 - 0 to authorize the execution of the proposed contract as captioned in the Minute Resolution. The motion carried. ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL JOINT MEETING MARCH 26, 1984 Page 6 Discuss Feasilibity of Continuing the Personal Property Tax on Automobiles (Agenda Item IV -B) City Manager McCarty advised of the vehicle information prepared by the Tax Office and reviewed that information for both bodies, which included total number of items on the tax roll for the school and the city, number of vehicles on the tax roll, ratio of vehicles to total tax roll, the vehicle revenue, vehicle tax not paid, approximate amount collected, the precentage of vehicle tax collected, the 1983 levy, the 1983 vehicle revenue, and the ratio of vehicle revenue to total levy. Walter Curtis, Tax Assessor/Collector, advised of other problems associated with the collection of this tax, such as the tax roll from the county and verification of just which vehicles are in the City of Allen. The Council and the School Board discussed the feasibility In conclusion, the City Council and the School Board briefly discussed having these joint meetings on a more regular basis and extended appreciation to staff for the informative presentation. Adjournment (Agenda Item V) Mayor Pierson and Dr. Boon adjourned the special joint meeting of the Allen City Council and the Allen Independent School District Board of Trustees at 10:17 p.m. on Monday, March 26, 1984. These minutes approved on the 5th day of April 1984. B. ier son, MAYOR Marty Henciri)fj CITY SECRETARY of whether or not to keep this tax, reducing the number of years the cars are taxed, what the older cars are costing for collection and just doing away with this tax. Dr. Horn and City Manager McCarty did advise that if it is the decision of the School Board and the City not to collect this tax, this is a tax that will have to be made up in the ad valorum taxes. They also advised that separate actions would have to be taken by each body to eliminate this tax. In a straw vote, both the City Council and the School Board both agreed that they would like to do away with the collection of this tax. In conclusion, the City Council and the School Board briefly discussed having these joint meetings on a more regular basis and extended appreciation to staff for the informative presentation. Adjournment (Agenda Item V) Mayor Pierson and Dr. Boon adjourned the special joint meeting of the Allen City Council and the Allen Independent School District Board of Trustees at 10:17 p.m. on Monday, March 26, 1984. These minutes approved on the 5th day of April 1984. B. ier son, MAYOR Marty Henciri)fj CITY SECRETARY