HomeMy WebLinkAboutMin - City Council - 1984 - 04/02 - WorkshopALLEN CITY COUNCIL
AND
PLANNING AND ZONING COMMISSION
CALLED - SPECIAL WORKSHOP SESSION
COMPREHENSIVE - MASTER PLAN
APRIL 2, 1984
Present:
Allen City Council:
Mickey Pierson, Mayor
Jim McClure
Rex Womack
Ward Paxton (arrived at 7:20 p.m.)
Dennis Offutt
Absent:
Joe Farmer, Mayor Pro Tem
Planning and Zoning Commission:
Jim Pendleton, Chairman
Wayne Armand
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Bill Petty, Director of Community Development
Tom Keener, Development Coordinator
Guests:
Don Rodenbaugh
Larry N. Reeves
Jim Wolfe
Mrs. Brian Williams
Guest Speaker:
Robert L. Wegner, Senior Associate, City and Regional Planning
Center, University of Texas at Arlington
The called - special workshop session of the Allen City
Council and the Planning and Zoning Commission convened at
7:00 p.m. on Monday, April 2, 1984, in the open -space office
area of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Mr. Robert Wegner, Senior Associate, City and Regional
Planning Center, conducted this workshop session, which was an
introduction to comprehensive planning.
-7B
Gary Koch, Secretary
Dick Erickson
Jerry Wilson
Bobby Glass
Jack Pennington
Absent:
Wayne Armand
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Bill Petty, Director of Community Development
Tom Keener, Development Coordinator
Guests:
Don Rodenbaugh
Larry N. Reeves
Jim Wolfe
Mrs. Brian Williams
Guest Speaker:
Robert L. Wegner, Senior Associate, City and Regional Planning
Center, University of Texas at Arlington
The called - special workshop session of the Allen City
Council and the Planning and Zoning Commission convened at
7:00 p.m. on Monday, April 2, 1984, in the open -space office
area of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Mr. Robert Wegner, Senior Associate, City and Regional
Planning Center, conducted this workshop session, which was an
introduction to comprehensive planning.
-7B
ALLEN CITY COUNCIL AND
PLANNING AND ZONING COMMISSION
CALLED - SPECIAL WORKSHOP SESSION
APRIL 2, 1984 Page 2
3. An extract from the City of Beaumont Land Use Plan
illustrating the use of goals, objectives, policies
and proposals for guiding the long-range physical
growth and developments of the city.
4. An extract from the City of Port Arthur illustrating
the use of goals, objectives, policies and "public
interest natural functions" for guiding development
and protecting sensitive areas.
5. City Council Policy Statement on Zoning Amendments.
` Mr. Wegner read the first page of the next Section entitled
"An Overview of the Planning Process", which included a
definition of comprehensive planning and the four (4) key phases
of the planning process.
There was discussion on the input of the residents of Allen
in the planningprocess and that there are a lot of new people
in Allen who have short term needs and have no thoughts for long
term needs and how this can be handled.
0]
Using an overhead viewer and information packets containing
the same information, Mr. Wegner reviewed:
1. The three (3) purposes of the Comprehensive Plan.
2. The Comprehensive Plan elements, those being land use,
transportation or circulation, public or community
facilities, and special elements.
3. Items to prepare the Comprehensive Plan - Council,
Planning and Zoning, Staff and citizens.
4. Short -Term Action Program.
Mr. Wegner handed out various comprehensive plans or land
use plans from other cities to members of the Council and the
Planning and Zoning Commission, who were placed in five (5) work
groups. The members reviewed these documents and filled out a
worksheet on the performance criteria for judging the usefulness
of planning documents.
Mr. Wegner then took a consensus from each work group on
the usefulness of the documents they reviewed and pointed out
the documents which received ratings of "5" and "4", which were
high scores and ratings of "1" which was the low score.
Mr. Wegner then explained and reviewed the balance of
policy detail with that of location or geographic detail.
Using a graph drawing he showed where detailed policy
(written explanations) rated on the graph and then where drawings
or maps rated on the graph and explained a balance of the two
provided the best land use plan.
Mr. Wegner advised that additional materials included in
the packet for everyone's future use and review were:
1. Criteria for an Effective Planning Document.
2. An extract from the City of Austin Comprehensive Plan
illustrating the use of goals, objectives and policies
as the foundation for the Comprehensive Plan.
3. An extract from the City of Beaumont Land Use Plan
illustrating the use of goals, objectives, policies
and proposals for guiding the long-range physical
growth and developments of the city.
4. An extract from the City of Port Arthur illustrating
the use of goals, objectives, policies and "public
interest natural functions" for guiding development
and protecting sensitive areas.
5. City Council Policy Statement on Zoning Amendments.
` Mr. Wegner read the first page of the next Section entitled
"An Overview of the Planning Process", which included a
definition of comprehensive planning and the four (4) key phases
of the planning process.
There was discussion on the input of the residents of Allen
in the planningprocess and that there are a lot of new people
in Allen who have short term needs and have no thoughts for long
term needs and how this can be handled.
0]
ALLEN CITY COUNCIL AND
PLANNING AND ZONING COMMISSION
CALLED - SPECIAL WORKSHOP SESSION
APRIL 2, 1984 Page 3
Mr. Wegner directed the members to take a few minutes to
review the rest of the overview of the planning process
sections by themselves and note any questions they might have.
The workshop session was recessed at 8:26 p.m. The
workshop session reconvened at 8:45 p.m.
Working in groups, Mr. Wegner directed that each group
answer the 30 questions indicated on the "Checklist: General
Reasons for Making a Commitment to Planning".
Mr. Wegner took the results of the answers of the groups
and presented the responses.
Mr. Wegner asked for additional responses to the question-
naire. City Manager MCCarty's group had added:
° To solicit and obtain public input
° To provide policy and land use guidelines
Mr. Keener's group added:
To ascertain community input
To educate the public
The Council and Commission briefly discussed this checklist
and the effectiveness of it.
Mr. Petty added:
° To provide day-to-day administrative guidelines to
city staff
Mr. Wegner presented a slide entitled "Why Plan - Some
General Reasons", which showed eight reasons for planning.
Mr. Wegner showed a slide presentation entitled "Compre-
hensive Planning for Small Texas Cities" which was developed by
the Texas Advisory Commission on Intergovernmental Relations.
After the slide presentation, there was discussion on the
use of the Citizens Advisory Committee, how many members should
there be, who appoints the committee, and what their tasks
would be.
Mr. Wegner asked everyone to fill out the sheet entitled
"Review and Assessment of This Learning Unit".
Mr. Wegner then asked for the responses to the questionnaire
and the following were pointed out:
This
session provided:
1.
The
needs for a
comprehensive plan,
2.
The
elements of
a plan,
3.
The
process for
making a plan, and
4.
The
importance
of a plan.
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ALLEN CITY COUNCIL AND
PLANNING AND ZONING COMMISSION
CALLED - SPECIAL WORKSHOP SESSION
APRIL 2, 1984 Page 4
Mr. Wegner then asked if anything on a comprehensive plan
still puzzled anyone and the following questions were posed:
1. "How do you make a comprehensive plan specific enough
to be functional without making it so specific that
it becomes restrictive?"
2. "Where is the balance between citizen participation
and decision-making regarding short and long term
goals?"
Mr. Wegner offered some comments on those questions and
suggestions to try and answer them.
City Manager McCarty advised that the workshop session
scheduled for Tuesday, April 3rd, would begin at 7:45 p.m.
The called - special workshop session of the Allen City
Council and the Planning and Zoning Commission adjourned at
10:15 P.M.
These minutes approved by the Allen Planning and Zoning
Commission on the 26th day of April , 1984.
C -i �, Irl Pl
Pendleton, CHAI Gary Koch, SECRETARY
These minutes approved by the Allen City Council on the
19th day of April , 1984.
Marty Hendrix, FITY SECRETARY
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