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HomeMy WebLinkAboutMin - City Council - 1984 - 05/03 - RegularALLEN CITY COUNCIL REGULAR SESSION May 3, 1984 Present• Donald P. Rodenbaugh, Mayor City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Executive Session In accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section 2(g), the Allen City Council convened into Executive Session at 6:30 p.m. on Thursday, May 3, 1984, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 7:25 p.m. Regular Session The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:35 p.m. on Thursday, May 3, 1984, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Offutt, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council and Planning and Zoning Commission Minutes of April 14, 1984 - Called - Special Workshop Session B. Approval of City Council Minutes of April 19, 1984 - Regular Session C. Authorization to City Staff to Pay Bills Associated with the 1979 - 1982 Capital Improve- ments Program as follows: 1. Ronald E. Fix & Associates $2,036.99 Contract No. 821004 - Con- struction of Park Place Drive - Inspection Fee and Engineering Fee - March 26, 1984 through April 25, 1984 2. Shimek, Jacobs & Finklea $3,107.42 Services through March 31, 1984 in connection with report, plans and specifica- tions for Bank Protection of Rowlett Creek near Cottonwood Creek Sewer Crossing ial Council Members: Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Ward Paxton Jim Wolfe Dennis Offutt City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Executive Session In accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section 2(g), the Allen City Council convened into Executive Session at 6:30 p.m. on Thursday, May 3, 1984, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 7:25 p.m. Regular Session The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:35 p.m. on Thursday, May 3, 1984, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Offutt, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council and Planning and Zoning Commission Minutes of April 14, 1984 - Called - Special Workshop Session B. Approval of City Council Minutes of April 19, 1984 - Regular Session C. Authorization to City Staff to Pay Bills Associated with the 1979 - 1982 Capital Improve- ments Program as follows: 1. Ronald E. Fix & Associates $2,036.99 Contract No. 821004 - Con- struction of Park Place Drive - Inspection Fee and Engineering Fee - March 26, 1984 through April 25, 1984 2. Shimek, Jacobs & Finklea $3,107.42 Services through March 31, 1984 in connection with report, plans and specifica- tions for Bank Protection of Rowlett Creek near Cottonwood Creek Sewer Crossing ial ALLEN CITY COUNCIL May 3, 1984 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) 3. Uvalde Construction Company $95,722.11 Contract No. 821004 - Con- struction of Park Place Drive - Payment No. 12 D. Set May 17, 1984 as Date for Two Public Hearings on a Request to Annex 14.273 Acres Located on the East Side of Allen Heights Drive, Approxi- mately 1150 Feet South of F.M. 2170, Near the Intersection of Park Place Drive, as Requested by J. E. Parker of Partner Atkinson Land Devel- opment Company. The motion carried. End of Consent Agenda Public Hearing: Request for Permanent Zoning of Planned Zoning: Development (PD) from Agricultural Open Space (AO) on 409 Acres Location: South of Park Place Drive, East of Cottonwood Creek and North of Chapparal Road Requestor: Tim Tompkins (Agenda Item III -A) R? and LV Ordinance No. 507-5-84: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81 of the City of Allen, as Heretofore Amended, so as to Establish Permanent Zoning, to -wit: "PD" Planned Development No. 22, on the Following - Described Tract of Land: Approximately 409 Acres of Land, More or Less, out of the R.C. Whisenant Survey, Abstract No. 1012, and the G.W. Ford Survey, Abstract No. 328 Collin County, Texas R? Mayor Rodenbaugh read the request into the record as follows: "Public Hearing on a Request to Establish Permanent Zoning of PD (Planned Development) on Approximately 409 Acres of Land Located South of Park Place Drive, East of Cottonwood Creek and North of Chapparal Road." Tim Tompkins, owner of the property, spoke briefly before the Council on this request, and introduced Mr. Dunkin, who presented the request. J. T. Dunkin, land planner, presented to and spoke before the Council on this request for permanent zoning of Planned Development on 409 acres out of the R.C. Whisenant Survey, Abstract No. 1012, and the G.W. Ford Survey, Abstract No. 328. Mr. Dunkin presented the site analysis of the property and advised of the specific location of the property and reviewed the locations of the sanitary sewer easement, Cottonwood Creek and Cottonwood Creek Branch flood plains, school district boundaries, and Plano city limits. R? ALLEN CITY COUNCIL May 3, 1984 Page 3 Public Hearing: Request for Permanent Zoning on 409 Acres Tim Tompkins (cont'd) (Agenda Item III -A) and Ordinance No. 507-5-84: Establish Planned Development No. 22 Mr. Dunkin then presented the land use plan and reviewed the various proposed zoning districts of the land use plan. Those districts included: Tract 1 Single Family 78.7 acres Tract 2 Townhouse 22.8 acres Tract 3 Single Family 49.1 acres Tract 4 Single Family 80.7 acres Tract 5 Single Family 32.7 acres Tract 6 Shopping Center 22.4 acres Tract 7 Multi Family 15.9 acres Tract 8 Single Family 94.1 acres Tract 9 Shopping Center 13.7 acres Mr. Dunkin advised of the thoroughfares in this develop- ment, being Bethany Road, Chapparal Road, Allen Heights Road, and Park Place Drive. Mr. Dunkin reviewed with the Council the use regulations for all of the zoning districts. Mr. Dunkin then presented a conceptual site plan of the shopping center district located at the southwest corner of Bethany Road and Allen Heights Drive and explained how the shopping center would be developed to incorporate the creek that runs through the property. Mayor Rodenbaugh opened the public hearing on this request. No one appeared to speak either for or against this request. Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting of March 22, 1984, recommended to the City Council approval of the request contingent upon the location of 12,000 square foot lots along the eastern boundary of Tract 1 and two (2) traffic lanes of residential street in the same location, and further modified the multi -family unit size to require 700 square feet minimum and 820 square feet average. Also, further conditions of acceptance would be the inclusion of the concept plan for Shopping Center designed to be located in Tract 6. The Council discussed the existing lot sizes contained in the Comprehensive Zoning Ordinance, the reference to the stand- ards of the City of Allen presented by Mr. Dunkin and just what those represented, correction on page 3, paragraph 2a, to change to Tract 8; the distance from the two shopping center tracts in this development, the location of the school district boundaries in this development; the right-of-way for Bethany Road being in this property; the closeness of the Ford Park softball fields to the residential development and the problems that can be incurred; Tract 5 of the single-family development being too dense; the location of the water lines and sewer lines and what capacities are needed for this development; the open space required of the townhouse development and where the open space has been placed; whether the linear park would include jogging paths and/or bicycle paths; changing the shop- ping center at the intersection of Chapparal Road and Allen Heights Road to a local retail tract; the need for another park in the southern portion of this development; the need for PR ALLEN CITY COUNCIL May 3, 1984 Page 4 Public Hearing: Request for Permanent Zoning on 409 Acres Tim Tompkins (cont'd) (Agenda Item III -A) and Ordinance No. 507-5-84: Establish Planned Development No. 22 a traffic study for this project; if a school site would be part of this development; development of Bethany Road and the construction of a bridge across Cottonwood Creek; and what type of construction would be done for Chapparal Road. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted four (4) for and three (3) opposed, with Council Members McClure, Paxton and Offutt casting the negative votes, to approve the request with the following modifications: 1. At the time of platting, there shall be a single loaded street adjacent to the floodplains in Tracts 3, 4, and 5 of the Planned Development No. 22. 2. The open space for this development shall be calculated for the 4,000 sq. ft. per row of town- houses and on the one acre of 75 units of single- family dwelling units and shall be reflected in the use regulations. 3. The calculated open space area shall be reviewed by the Parks and Recreation Staff as to the most appropriate utilization of that open space in accordance with the Parks and Recreation Land Acquisition Policy. 4. Tract 3 of the Single -Family shall be increased eastward to the Shopping Center District (Tract 6) thus producing a reduction in the Single -Family (Tract 5). 5. There shall be a reduction in the Multi -Family District (Tract 7) from 18 units to 16 units per acre, to be reflected in the use regulations. 6. The Conceptual Site Plan for the Shopping Center District shall be made a part of the ordinance. and in accordance with the recommendations of the Planning and Zoning Commission, as previously stated; and to adopt Ordinance No. 507-5-84, as captioned previously and including the above modifications. The motion carried. At this time, Mayor Pro Tem Farmer requested a recess of the regular session of the Allen City Council at 9:30 p.m. The meeting reconvened at 9:46 p.m. Public Hearing: Request to Establish Permanent Zoning of (PD) Zoning: Planned Development from Agricultural Open Space (AO) on Approximately 898 Acres Location: South of Rowlett Road, North of F.M. 2170, and Adjacent to Rowlett Creek and West Rowlett Creek Branch (Agenda Requestors: Willard Baker and John Green Item III -B) ALLEN CITY COUNCIL May 3, 1984 Page 5 Public Hearing: Request for Permanent Zoning on 898 Acres Baker and Green (cont'd) (Agenda Item III -B) Mayor Rodenbaugh read the request into the record as Willard Baker, partial owner of this property and repre- senting Mr. Green, spoke before the Council on this request and requested that this item be tabled for consideration at the next regular meeting in order that they can make some changes to their request which they feel are necessary before the presentation to the Council. City Manager Jon McCarty advised the Council that it was within the Council's privilege to reschedule the public hearing to a later date. However, proper advertisement of the public hearing must be adhered to, therefore, this item would not appear before the Council again until the regular meeting scheduled for June 7th. There was a brief discussion on the rescheduling of the public hearing to a later date, and if the city staff, working with the consulting engineer, would be able to provide the location of Alma Road in this area and the size and location of the sewer line needed for this development by that time. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to reschedule the public hearing on the request for permanent zoning of Planned Development on approxi- mately 898 acres to the regular Council Meeting on June 7th. The motion carried. Approval of Final Plat: Bethany Tech Center - 4.214 Acres Zoning: PD No. 15 Location: North Side of Bethany Road, Approximately 240' East of U.S. 75 Requestor: Nova Development Company (Agenda Item IV -A) Bill Petty, Director of Community Development, advised the Council that the final plat met all of the requirements of the site plan approval and all of the city's standards. Juris Laivins, representing Nova Development Company, spoke before the Council on the final plat for the Bethany Tech Center, being a 4.214 acre tract of land, out of the William Perrin Survey, Abstract No. 708, located on the north side of Bethany Road and approximately 240 feet east of U.S. 75. The plat showed the boundaries of the property, fire lane easements, utility easements, and building set -backs. The Planning and Zoning Commission, at their regular meeting of April 26, 1984, recommended to the City Council that the final plat be approved based upon the fact that the Preliminary and Final Plat is in conformity with the approved Planned Development and Site Plan. t3( follows: "Public Hearing on Zoning of PD (Planned a Request to Establish Permanent Development) on Approximately 898 Acres of Land, Located South of Rowlett Road, North of F.M. 2170, and Adjacent to Rowlett Creek and West Rowlett Creek Branch." Willard Baker, partial owner of this property and repre- senting Mr. Green, spoke before the Council on this request and requested that this item be tabled for consideration at the next regular meeting in order that they can make some changes to their request which they feel are necessary before the presentation to the Council. City Manager Jon McCarty advised the Council that it was within the Council's privilege to reschedule the public hearing to a later date. However, proper advertisement of the public hearing must be adhered to, therefore, this item would not appear before the Council again until the regular meeting scheduled for June 7th. There was a brief discussion on the rescheduling of the public hearing to a later date, and if the city staff, working with the consulting engineer, would be able to provide the location of Alma Road in this area and the size and location of the sewer line needed for this development by that time. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to reschedule the public hearing on the request for permanent zoning of Planned Development on approxi- mately 898 acres to the regular Council Meeting on June 7th. The motion carried. Approval of Final Plat: Bethany Tech Center - 4.214 Acres Zoning: PD No. 15 Location: North Side of Bethany Road, Approximately 240' East of U.S. 75 Requestor: Nova Development Company (Agenda Item IV -A) Bill Petty, Director of Community Development, advised the Council that the final plat met all of the requirements of the site plan approval and all of the city's standards. Juris Laivins, representing Nova Development Company, spoke before the Council on the final plat for the Bethany Tech Center, being a 4.214 acre tract of land, out of the William Perrin Survey, Abstract No. 708, located on the north side of Bethany Road and approximately 240 feet east of U.S. 75. The plat showed the boundaries of the property, fire lane easements, utility easements, and building set -backs. The Planning and Zoning Commission, at their regular meeting of April 26, 1984, recommended to the City Council that the final plat be approved based upon the fact that the Preliminary and Final Plat is in conformity with the approved Planned Development and Site Plan. t3( ALLEN CITY COUNCIL May 3, 1984 Page 6 Approval of Final Plat: Bethany Tech Center (cont'd) (Agenda Item IV -A) The Council briefly discussed with Mr. Laivins the large mound of dirt on this property and if it could be moved. Mr. Laivins advised he was not sure, since he did not know how that property was going to develop since it was on the adjacent tract to this development. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Offutt, the Council voted 7 - 0 to approve the Final Plat for the Bethany Tech Center as presented and in accordance with the recommenda- tion of the Planning and Zoning Commission, as stated. The motion carried. Final Plat: Greengate Subdivision - Section II - 213± Acres Zoning: Planned Development No. 2 (Greenwood Valley) Location: South of F.M. 2170, West of Malone Road and East of Mustang Branch Requester: General Homes (Agenda Item IV -B) Mike Tolley, with General Homes, presented to and spoke before the Council on the Final Plat for Greengate Subdivision, Section II, being out of a 213 acre tract of land in the J.A. Taylor Survey, Abstract No. 908, located south of F.M. 2170, west of Malone Road and east of Mustang Branch, and part of the Greenwood Valley Planned Unit Development. The plat showed the boundaries of the property, the layout of the residential lots, thoroughfares, and a location map. Bill Petty, Director of Community Development, advised the Council that the plat had been reviewed and met all of the city's requirements. The Planning and Zoning Commission, at their regular meet- ing of April 26, 1984, recommended to the City Council that the final plat for the Greengate Subdivision, Section II be approved based upon the fact that the final plat is in compli- ance with the approved preliminary plat for Greengate Subdivision. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 7 - 0 to approve the Final Plat for the Greengate Subdivision, Section II in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Final Plat: Fountain Park V 19.56 Acres Zoning: R-5 (Single -Family Residential) Location: North of F.M. 2170, Adjacent to Fountain Park Drive Requester: Bass Development Company (Agenda Item IV -C) Bill Petty, Director of Community Development, advised the Council that the plat had been reviewed and did meet all of the city's requirements and was consistent with the approved preliminary plat. 13a ALLEN CITY COUNCIL May 3, 1984 Page 7 Final Plat: Fountain Park V (cont'd) (Agenda Item IV -C) Mr. Petty also advised the Council of a problem in the construction of Roaring Springs and the need for additional construction of storm drainage improvements. This developer has agreed to carrying out those improvements, therefore, the dedication of Roaring Springs Drive has been made a part of this development. Mr. Petty advised that the developer has been advised that final inspection and certificates of occupancy will not be issued until Roaring Springs Drive has been dedicated to the city and is in compliance. Bruce Prine, representing Bass Development Company, presented to and spoke before the Council on the Final Plat for Fountain Park V. being 19.56 acres of land out of the Peter Wetsel Survey, Abstract No. 990, located north of F.M. 2170, adjacent to Fountain Park Drive. The plat showed the boundaries of the property, the lot layouts, thoroughfares, and a location map. The Planning and Zoning Commission, at their regular meeting of April 26, 1984, recommended to the City Council that the Final Plat on Fountain Park V be approved based upon the fact that it is consistent with the approved preliminary plat. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Offutt, the Council voted 7 - 0 to approve the Final Plat for Fountain Park V as presented and in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Annual Report from the Chairman of Parks and Recreation Board (Agenda Item V-A) At this time, the Council passed over this item due to the absence of the Parks and Recreation Board Chairman, Ron Workman. Resolution No. 508-5-84(R): A Resolution of the City Council of the City of Allen, Texas, Establishing a Policy for the Acquisition of Land for Parks, Recreation and Open Space. (Agenda Item V -B) Mark Thornton, Director of Parks and Recreation, reviewed with the Council the changes that had been made to the pro- posed Land Acquisition Policy as directed from March 1, 1984 Council Meeting. Mr. Thornton then advised the Council of the letter from Dr. John Horn, Superintendent of the Allen Independent School District, and reviewed his comments regarding this plan, and :advised no other comments had been received from the other school districts which had been sent the plan, those being Plano ISD, Lovejoy ISD, and McKinney ISD. Mr. Thornton advised the Council that per Dr. Horn's letter, wording had been added to Section D-3 on page 7 to include "municipal grounds and joint city/school use facili- ties" which would include the joint uses between the city and the school district. Mr. Thornton pointed out that this had been the only word- ing change to the policy since the cooperative planning concept was achieved in the goals portion of the policy and the desira- bility that playground equipment for younger children be located closer to the school buildings would be considered in the design phase of the parks. 133 ALLEN CITY COUNCIL May 3, 1984 Page 8 Resolution No. 508-5-84(R): Parks and Recreation Land Acquisition Policy (Agenda Item V -B) The Council discussed the following sections: 1. Section II(B4) on page 5, regarding dropping the word "all" from the wording "and utilize all flood plain areas". 2. Section IV(A) on page 9, regarding the city's pur- chase of the park property at the owner's actual cost. 3. Section IV(B) on page 10, regarding the wording "The area will then be accepted as a dedicated park site at the time the final plat is approved by the City Council". There was considerable discussion on the dedication of a park site and when the city would actually accept the dedica- tion of a park site. It was pointed out that at times it varied from that statement. It was a consensus that this was a legal matter which needed to be reviewed and worded accord- ingly. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Paxton, the Council voted 7 - 0 to adopt Resolution No. 508-5-84(R), as captioned previously, with the changes to Section D-3, on page 7, Section II(34), on page 5, and with the city staff to review the legal requirements of dedication of a park site and the appropriate word- ing to be provided. The motion carried. At this time the Council returned to item V-A on the agenda. Annual Report from the Chairman of Parks and Recreation Board (Agenda Item V-A) Ron Workman, Chairman of the Parks and Recreation Board, presented the annual report of the work and activities of the Parks and Recreation Board. Mayor Rodenbaugh thanked Mr. Workman for his report. The Council discussed with Mr. Workman the number of participants in the Allen program from the areas of Lucas and Lovejoy. Mr. Workman also advised the Council of an article from the Dallas Times Herald approximately one year ago regarding the park facilities in the cities in the metroplex and how they rated. The Council discussed the parks and recreation facilities in the city and the underutilization of the softball fields at Hillside Park, the tools that the Parks and Recreation Board and Department need to further implement the planning of park and recreation facilities for the city, the obtaining of park sites, the need for facilities such as a swimming pool, and the setting aside of budget funds to implement park facilities and putting a low priority on other areas. This item was received as a matter of information. There was no action taken on this item. 13¢ Mr. McCarty advised the Council that it wasn't until just recently that the final assignment had been returned to the city, therefore, the city had been holdinq the payments to Allen Management Company. At this time, the staff is request- ing the Council's action to proceed with the payment of the collected fees to Allen Management Company and make a deter- mination on the question of whether the city should pay to Allen Management Company the interest collected on these funds while they were being held by the city, as requested in a letter dated April 16, 1984 from William E. Campbell. Mr. McCarty pointed out to the Council that no where in either the contract or assignment did it speak to the payment of interest to Allen Management Company. The Council briefly discussed with City Manager McCarty the question regarding the interest and whether it appeared anywhere in the ordinance or contract. ALLEN CITY COUNCIL May 3, 1984 Page 9 Approval of Specifications and Authorization to Solicit Bids for Bank Protection on Rowlett Creek Near Cottonwood Creek Sewer Line Crossing (Agenda Item VI) Ernie Hoback, Director of Public Works, spoke before the Council on the specifications and work to be done for the bank protection on Rowlett Creek near the Cottonwood Creek Sewer Line Crossing. Mr. Hoback presented aerial photographs of the sewer line crossing Rowlett Creek and pointed out the erosion of the banks of the creek and advised of the potential danger to the sewer line from that erosion. Mr. Hoback presented a drawing of the banks and the sewer line and an elevation drawing and explained the proposed pro- cess of placing gabion baskets along the banks to prevent this erosion process, explained how the work would be done and pro- vided a brochure showing what the gabion baskets would look like. Mr. Hoback advised that this project was estimated to cost approximately $60,000. Mr. Hoback stated that the City of Plano would participate in the cost and that the Los Rios Country Club had elected not to participate. There was discussion by the Council on why the Los Rios Country Club would not participate in the costs since their foot bridge would be damaged if this erosion process was not stopped, the estimated life time of the gabion baskets, and a review of the specification booklet. MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve the specifications and to authorize receipt of bids for the bank protection on Rowlett Creek near the Cottonwood Creek Sewer Line crossing. The motion carried. Authorization for Payment of Pro Rata Fees Collected to the Allen Management Company (Agenda Item VII) City Manager Jon McCarty advised the Council of the ordinance that had been adopted regarding a contract with the Allen Management Company (William Campbell) for the pro rata fees to be paid to Allen Management Company upon the acceptance of the sewer line and the easements for that line. The pro rata fees are paid by the users of that line. Mr. McCarty advised the Council that it wasn't until just recently that the final assignment had been returned to the city, therefore, the city had been holdinq the payments to Allen Management Company. At this time, the staff is request- ing the Council's action to proceed with the payment of the collected fees to Allen Management Company and make a deter- mination on the question of whether the city should pay to Allen Management Company the interest collected on these funds while they were being held by the city, as requested in a letter dated April 16, 1984 from William E. Campbell. Mr. McCarty pointed out to the Council that no where in either the contract or assignment did it speak to the payment of interest to Allen Management Company. The Council briefly discussed with City Manager McCarty the question regarding the interest and whether it appeared anywhere in the ordinance or contract. ALLEN CITY COUNCIL May 3, 1989 Page 10 Authorization for Payment of Pro Rata Fees (cont'd) (Agenda Item VII) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Womack, the Council voted 7 - 0 to authorize the repayment of all pro rata fees collected by the City of Allen to the Allen Manage- ment Company in accordance with the contract, excluding the requested interest. The motion carried. Report on Traffic Control Devices at Bethany Road and State Highway 5 (Agenda Item VIII) Police Chief Richard Carroll had contacted the State Highway Department and they had advised him that it would be January of 1985 before the installation of the traffic signal at Bethany Road and State Highway 5. Chief Carroll advised the Council of that information. The Council discussed with Chief Carroll the possibilities of having a police officer or officers placed at that inter- section from now and until the light is installed to direct traffic in the afternoons for approximately one and one-half hours daily. Police Chief Carroll advised the Council that he would check into the matter and report back his findings. There was a brief discussion with Chief Carroll regarding the large semi -trucks making the turn on F.M. 2170 at the old city hall location and the dangerous situation that it causes with traffic in the other lane and what can be done about that. Also, there was a brief discussion on the recent damage to two police vehicles. This item was received as a matter of information. There was no action taken on this item. Election of Planning and Zoning Commission Officers (Agenda Item IX -A) City Manager Jon McCarty advised the Council that the following individuals had been selected as the Planning and Zoning Commission Officers: Jim Pendleton, Chairman Gary Koch, Vice Chairman Wayne Armand, Secretary This item was received as a matter of information. There was no action taken on this item. W Discuss Personnel Items Related to the Executive Session (Agenda Item IX -B) Mayor Rodenbaugh appointed Mayor Pro Tem Farmer and Councilman Offutt to serve with him to meet with the Council - appointed employees to discuss their merit evaluations. The appointed members discussed with Mayor Rodenbaugh an appropriate date and time that meeting could be held with those employees. Wednesday, May 9, 1989 at 8:00 a.m. was selected as the appropriate date. Mayor Rodenbaugh also advised that he had asked former Mayor Pierson to attend this session. This item was received as a matter of information. There was no action taken on this item. W ALLEN CITY COUNCIL May 3, 1984 Page 11 General Discussion: Councilman Offutt brought up for discussion the trash collection service, SCA Services, and the late night hours that the company is out picking up the garbage in the city and the need for the elimination of that and the need for the enforcement of the hours stipulated in the ordinance. City Manager McCarty advised the Council of meeting with SCA recently regarding the return to the four day pick-up and the elimination of the Saturday collection day, and, therefore, through this schedule hopefully the elimination of some of the problems now occurring. Councilman Offutt also pointed out the way the routes are organized needs some changing. He advised that they are picking up the alley pick-ups first and the front entry pick- ups later in the day, therefore there is trash sitting out in front of those houses all day long and creating a bad appear- ance in the city. He suggested that they pick-up the trash in the front of the houses first for the beautification of the city. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 11:49 p.m. on Thursday, May 3, 1984. The motion carried. These minutes approved on the 17th day of May 1984. Marty He CITY SECRETARY M