HomeMy WebLinkAboutMin - City Council - 1984 - 06/21 - RegularCITY OF ALLEN
ANNEXATION PUBLIC HEARING
JUNE 21, 1984
167.4917 acres
Present:
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Guest:
Craig Curry, Nelson Engineering Incorporated
In accordance with Article 970(a), V.A.T.C.S., the public
hearing was called to order by City Manager Jon McCarty at
1:00 p.m. on Thursday, June 21, 1984, in the Council Chambers
of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
City Manager Jon McCarty advised that the 167.4917 acres
of land out of the Catherine Parsons Survey, Abstract No. 711,
Collin County, Texas, had been requested to be annexed into the
Allen city limits by Southwest Advanced Financial Corporation.
City Manager McCarty reviewed the location of the property,
being north of F.M. 2170, west of U.S. 75 and east of Watters
Branch.
City Manager McCarty advised that the prepared service plan
40� for the 167.4917 acres of land was available for public inspection.
City Manager McCarty opened the public hearing.
Craig Curry, with Nelson Engineering Incorporated and
representing Southwest Advanced Financial Corporation, spoke
in regard to this annexation request.
With no one else wishing to speak either for or against
this annexation request, City Manager McCarty closed the public
hearing.
The public hearing was adjourned at 1:11 p.m.
These minutes reviewed and approved on this the 21st day
Of ,tune , 1984.
Y�
on cCarty,C TY D (AGER
Ma ITY SECRETARY
ALLEN CITY COUNCIL
REGULAR SESSION
June 21, 1964
Present:
Don Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Ward Paxton
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Executive Session
In accordance with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(g), the Executive Session of the Allen
City Council was called to order by Mayor Rodenbaugh at 6:30 p.m.
on Thursday, June 21, 1984, in the Conference Room of the Allen
Municipal Annex, One Butler Circle, Allen, Texas, in order to
discuss matters pertaining to personnel.
(i
The Executive Session was adjourned at 7:25 p.m.
Regular Session
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:31 p.m. on Thursday, June 21,
1984, in the Council Chambers of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item II)
MOTION: Upon a motion made by Councilman Wolfe and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve and adopt all items on the Consent Agenda, as
recommended and as follows:
A. Approval of City Council Minutes of June 7, 1984 -
Regular Session.
B. Authorization to City Staff to pay bills associated
with the 1979 - 82 Capital Improvements Program.
There were no bills to be paid at this time.
C. Consolidated Summary of Activities of the Allen
Police Department - May, 1984.
D. Resolution No. 521-6-84(R): A Resolution of the
City of Allen, Collin County, Texas, Adjusting the
1983 Tax Roll of the City of Allen, Collin County,
Texas.
E. Schedule of Taxes Receivable as of May 31, 1984.
ALLEN CITY COUNCIL
June 21, 1984 Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
F. Set July 19, 1984, as Public Hearing Date on a Request
to Establish Permanent Zoning of PD (Planned Development)
on Approximately 434 Acres of Land Located at the Southwest
Corner of F.M. 2170 and U.S. 75 as requested by Tomlin
Properties.
Appointments to Expired Terms
Of Office on the Planning and
Zoning Commission and the Library
(001 Board (Agenda Item III)
Mayor Rodenbaugh advised the Council of the expiring terms
of office on the Planning and Zoning Commission for Places 1, 3, 5
and 7, and expiring terms of office on the Library Board for
Places No. 2 and 4.
Mayor Rodenbaugh opened the floor for nominations to the
places on the Planning and Zoning Commission.
MOTION: A motion was made by Councilman Womack and seconded by
Councilman McClure to reappoint the following individuals
to their respective places on the Planning and Zoning
Commission by acclamation:
Jim Pendleton - Place No. 1
Jerry Wilson - Place No. 3
Bobby Glass - Place No. 5
Wayne Armand - Place No. 7
The Council voted 7 - 0 in favor of the motion. The
motion carried.
Mayor Rodenbaugh advised the Council of the resignation of
Dick Erickson, Place No. 2 on the Planning and Zoning Commission.
Mayor Rodenbaugh opened the floor for nominations to that
place on the Planning and Zoning Commission.
Mayor Pro Tem Farmer nominated John Garcia to Place No. 2.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 7 - 0 that the
nominations cease and that John Garcia be appointed to
Place No. 2 on the Planning and Zoning Commission by
acclamation. The motion carried.
Mayor Rodenbaugh then opened the floor for nominations to the
places on the Library Board.
MOTION: A motion was made by Mayor Pro Tem Farmer and seconded
by Councilman McClure to reappoint the following
individuals to their respective places on the Library
Board by acclamation:
Nell Box - Place No. 2
t Andy Kelly - Place No. 4
The Council voted 7 - 0 in favor of the motion. The
motion carried.
Resolution No. 522-6-84(R): A Resolution
of the City Council, City of Allen, Collin
County, Texas, Adopting the Attached
Exhibit "A" Thoroughfare Plan for the City
of Allen and Directing That Until Further
Amended, This Thoroughfare Plan Be Used for
Planning Purposes by the Various Boards,.
Commissions, and Staff of the City. (Agenda Item IV)
DR
ALLEN CITY COUNCIL
June 21, 1984 Page 3
Resolution No. 522-6-84(R) (cont'd) (Agenda Item IV)
Bill Petty, Director of Community Development, spoke before
the Council on the proposed resolution adopting the thoroughfare
plan for the thoroughfare system on the west side of U.S. 75,
showing the routing of Hedgcoxe Road, Bethany Road, McDermott,
Rowlett Road, Alma Road, and Stacy Road. This plan had been
presented and reviewed with the Council at their meeting of
June 7th.
Mr. Petty advised that the Planning and Zoning Commission,
at their regular meeting of June 14, 1984, recommended to the
City Council adoption of the proposed thoroughfare plan by
resolution.
MOTION: Upon a motion made by Councilman Offutt and seconded
by Councilman Womack, the Council voted 7 - 0 to
approve the thoroughfare plan as presented and to
adopt Resolution No. 522-6-84(R), as captioned
previously. The motion carried.
Tabled Item: Request to Establish
Mayor Rodenbaugh read the request into the record as follows:
"Tabled Item: Consider Request to Establish Permanent
Zoning of Planned Development (PD) on 898± Acres,
Located South of Rowlett Road, North of F.M. 2170 and
Adjacent to Rowlett Creek and West of Rowlett Creek
Branch."
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to
remove this item from the table. The motion carried.
19),
Permanent Zoning of
Zoning:
Planned Development (PD)
on 898± Acres of Land
Location:
South of Rowlett Road,
North of F.M. 2170 and
Adjacent to Rowlett Creek
and West of Rowlett Creek
Branch
Requestors:
Willard Baker
John Green (Agenda Item V)
and
Mayor Rodenbaugh read the request into the record as follows:
"Tabled Item: Consider Request to Establish Permanent
Zoning of Planned Development (PD) on 898± Acres,
Located South of Rowlett Road, North of F.M. 2170 and
Adjacent to Rowlett Creek and West of Rowlett Creek
Branch."
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to
remove this item from the table. The motion carried.
19),
Ordinance No. 523-6-84: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Comprehensive Zoning
Ordinance No. 366-10-81 of the City
of Allen, As Heretofore Amended, so
as to Establish Permanent Zoning,
To -Wit: "PD" Planned Development
No. 23, on the Following -Described
Tract of Land; Approximately 898
Acres of Land, More or Less, Out
of the Jesse A. Gough Survey,
Abstract No. 347, the David M.
Tucker Survey, Abstract No. 914,
the James W. Parson Survey, Abstract
No. 854, Collin County, Texas;
Providing for a Land Use Plan;
Providing for Use Regulations;
Providing for a Penalty of Fine
Not to Exceed the Sum of One
Thousand Dollars ($1,000.00) for
Each Offense; Providing for a
Severability Clause; and Providing
for the Effective Date of Said
Ordinance.
Mayor Rodenbaugh read the request into the record as follows:
"Tabled Item: Consider Request to Establish Permanent
Zoning of Planned Development (PD) on 898± Acres,
Located South of Rowlett Road, North of F.M. 2170 and
Adjacent to Rowlett Creek and West of Rowlett Creek
Branch."
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to
remove this item from the table. The motion carried.
19),
ALLEN CITY COUNCIL
June 21, 1984 Page 4
Tabled Item: Request to Establish
Permanent Zoning of
Planned Development
on 898 Acres
Requestors: Willard R. Baker
John Green
and
Ordinance No. 523-6-84 (cont'd) (Agenda Item V)
Mayor Rodenbaugh advised that the public hearing had been
held on this request at the Council meeting of June 7th and that
several recommended changes had been requested by the Council
to be made in the proposed plan by the developer.
Bob Harper, representing Willard R. Baker and Associates,
spoke before the Council on the changes to the request and
provided handouts of those revisions to the City Council as
well as a list of the participants to speak in the presentation
on this item.
Mr. Harper advised of the joint participation in this
request, with Mr. Willard Baker owning 745.5 acres and John
Green owning 153.5 acres.
Mr. Harper reviewed some of the major considerations of
this development in the form of the landscaping of McDermott;
the 120' right-of-way along McDermott; landscaping of the
medians; the 100' building set -back lines along McDermott;
protection of the wooded areas in this development, and the
restrictive covenants for those areas.
Mr. Harper then reviewed the city staff recommendations in
the form of the routing of the sewer line along Rowlett Creek,
the proposed thoroughfare plan showing alignment of Alma Road,
and the expressed concerns of using fill in the flood plain
areas.
Mr. Harper then presented the revised land use plan which
incorporated changes to their plan and reviewed those changes
with the Council.
Mr. Harper advised that the roadways had been realigned in
accordance with the thoroughfare plan, the school and park site
had been moved in; the fire station had been left at its
location; all the flood plain area had been taken out of the
plan so that there would be no filling of the flood fringe
along Rowlett Creek, no building would be done in that area,
and all of that area would be donated to the City of Allen to
determine the appropriate use of it; the SF -5 density had
been deleted and replaced with more SFD-2, SFD-3, SFD-4 homes
backing up to the wooded areas; the delineation for Community
Facilities had been changed to FP -CF to incorporate the flood
plain area; the small pond for a 3 acre pocket park had been
deleted and replaced with SFD-2 homes, and the nomenclature
for the whole plan had been changed to FP -PD development.
Dr. Michael A. Collins, Consulting Engineer and Professor
of Civil Engineering at SMU, spoke before the Council on the
engineering of the flood plain area.
John DeShazo, author of the traffic impact study on this
project and a principal in the firm of DeShazo, Starek, and
Tang, Engineers and Planners, spoke before the Council on the
traffic impact of this proposed development with the proposed
new realignments of the thoroughfares.
M9
ALLEN CITY COUNCIL
June 21, 1984 Page 5
Tabled Item: Request to Establish
Permanent Zoning of
Planned Development
on 898 Acres
Requesters: Willard R. Baker
John Green
and
Ordinance No. 523-6-84 (cont'd) (Agenda Item V)
Mr. Harper then reviewed what he felt were the benefits
in approving this development. Those were:
1. The construction of a major sewer line for the
city.
2. Rowlett Creek Corridor is preserved, by placing
the zoning designation of FP -CF on this land
and donating this 164 acres to the city, with the
city determining the appropriate uses.
3. Other land is being donated to the city free
of charge in the school and park site and the
fire station site.
4. This will be a quality development with
voluntary restrictive covenants to protect and
preserve the wooded areas.
5. They are producing a quality community image due
to the extra care along McDermott Drive with
landscaping, consistent set -backs, etc.
6. They are a reputable, responsible developer.
Mayor Rodenbaugh advised that the public hearing had
already been held; however, the Council would like to receive
comments from the people who spoke at the public hearing in
regard to the changes to the plan.
Mrs. Frances Williams, general partner of Montgomery
Farm Company located west of U.S. 75 and south of Bethany Road,
spoke before the Council on her concerns of the routing of the
sewer line and the size, location and who it will serve.
Dr. Albert H. Halff, Chairman of the Board of Directors of
Albert H. Halff and Associates, an engineering firm, asked
that a recess be called in order that he and his client,
Mrs. Margaret McDermott, could study the revised land use
plan since this was the first opportunity they had had to see it.
Bill Woodfin, property owner north of Rowlett Road and
adjacent to Rowlett Creek, spoke in regard to his concern
with the flood plain of Rowlett Creek after development along
the creek and asked questions regarding the size of the sewer
line and what areas will be served by it and if the beautification
of McDermott will be carried out on Rowlett Road.
Dennis McDaniels, property owner north of Rowlett Road, spoke
before the Council in favor of the revised plan.
John Boyle, property owner north of Rowlett Road, spoke
before the Council on the routing of Rowlett Road, the set -backs
of development on Rowlett Road and if it would be developed like
McDermott.
Mayor Rodenbaugh recessed the regular meeting of the Allen
City Council at 8:24 p.m. The regular session reconvened at
8:33 p.m.
ai
ALLEN CITY COUNCIL
June 21, 1984 Page 6
Tabled Item: Request to Establish
Permanent Zoning of
Planned Development
on 898 Acres
Requestors: Willard R. Baker
John Green
and
Ordinance No. 523-6-84 (cont'd) (Agenda Item V)
Mrs. Margaret McDermott, property owner south of F.M. 2170,
spoke before the Council on her continued concerns of this
development and her dislike of an office zoning district and
townhouse development on McDermott across from her property on
Rowlett Creek.
Dr. Halff spoke before the Council on their concerns for
the protection of the tributary located in the southwest corner
of the flood plain area;and that the City of Plano should be
included in the planning of the sewer line routing and use of
the line and the City of Allen should work with them in this
regard.
Mayor Rodenbaugh spoke in regard to the sewer line
recommendation and that it will be large enough to serve the
entire west side of U.S. 75, and the City of Allen would be
working with the City of Plano in that regard.
The Council discussed with the developer the flood plain
area and the effects of development around it, and the
thoroughfares connecting with S.H. 121,west of Rowlett Creek.
Bill Petty, Director of Community Development, spoke
before the Council on the proposed density and the location
of the thoroughfares and capacities of the thoroughfares; and
if more new streets are needed, who would donate right-of-way
and develop those roadways.
There was considerable discussion by the Council with the
developer on the SFD-4(a) density being too much and not being
consistent with surrounding SFD-3 zoning; whether the city
would need all of the flood plain area and the maintenance
of it costing the city a considerable amount of money; more
homes being 2,500 square foot minimums; changing the 68 homes
around the flood plain areas to 2,500 square foot minimums; the
size of the multi -family development and what percentage of
the development it represents; the east/west street in this
development still being a tree -lined boulevard; how the size
of the school/park site was determined and location of the
office space area being moved from McDermott over to Alma Road
area with 2,000 sq, ft. homes being built in that area on
McDermott, and the relocation of the townhouse development.
The Planning and Zoning Commission, at their regular
meeting of March 22, 1984, recommended to the City Council that
this Planned Development be approved with minor modifications
to the language in the use regulations and with the recommendation
to maintain flexibility of the location of the fire station
location.
MOTION: A motion was made by Councilman Womack and seconded by
Councilman McClure that this request be approved in
accordance with the recommendations of the Planning and
Zoning Commission, as stated, with the following
modifications:
1. Minimum house size on SFD-1(B)(C)(D)(E) shall
be 2,500 sq. ft.
ALLEN CITY COUNCIL
June 21, 1984 Page 7
Tabled Item: Request to Establish
Permanent Zoning of
Planned Development
on 898± Acres
Requestors: Willard R. Baker
John Green
and
Ordinance No. 523-6-84 (cont'd) (Agenda Item V)
2. O(A) (Office) zoning district located on 8.0±
acres, north of F.M. 2170, shall be relocated to
Alma Road location, adjacent to the multi -family
district, with the SFD-2 (2,000 sq. ft. single
family residential homes) placed in that location
on F.M. 2170.
3. SFD-4 - Tract 4(a) zoning district shall be changed
to SFD-3 - Tract 4(a);
and to adopt Ordinance No. 523-6-84, as captioned
previously, with incorporation of modifications.
AMENDMENT
TO MAIN
MOTION: A motion was made by Councilman Paxton and seconded
by Councilman Offutt to amend the main motion to
change the SFA -1 (a) townhouse -zoned district, located
north of F.M. 2170, to SFD-2 (2,000 sq. ft. single
family residential homes). The Council voted two (2)
for and five (5) opposed, with Mayor Rodenbaugh, Mayor
Pro Tem Farmer, Council Members Womack, McClure, and
Wolfe casting the negative votes, in favor of the motion.
The motion failed.
AMENDMENT
TO MAIN
MOTION: A motion was made by Mayor Pro Tem Farmer and seconded
by Councilman Paxton to eliminate the SFD-3 zoned district,
located adjacent to the community facilities district,
and to move the SFA -1(b) townhouse -zoned district up
into that area adjacent to the community facilities
district, and to replace the SFA -1(a) townhouse -zoned
district, located north of F.M. 2170, with SFD-2
(single family residential homes). The Council voted
7 - 0 in favor of the amendment to the main motion.
The motion carried.
VOTE ON
THE MAIN
MOTION: The Council voted 7 - 0 in favor of the main motion.
The motion carried.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 9:48 p.m. The regular session reconvened at 9:52 p.m.
Public Hearing: Request to Annex 167.4917
Acres
Location: North of F.M. 2170, West
of U.S. 75 and East of
Watters Branch
Requestor: Southwest Advanced
Financial Corporation (Agenda Item VI)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing on a Request to Annex 167.4917 Acres of
Land Located North of F.M. 2170, West of U.S. 75 and
East of Watters Branch."
Bill Frazier, with Nelson Engineering and representing Southwest
Advanced Financial Corporation, spoke before the Council on this
annexation request.
M
ALLEN CITY COUNCIL
June 21, 1984
Page 8
Public Hearing: Request to Annex
167.4917 Acres
Requestors: Southwest Advanced
Financial Corp (cont'd) (Agenda Item VI)
In accordance with State Law, the first public hearing was
held by city staff at 1:00 p.m. on Thursday, June 21, 1984.
Minutes of those proceedings had been furnished to the Council
for their review. The service plan had been prepared and was
available for public review.
Mayor Rodenbaugh advised that the consideration of the
annexation ordinance would be brought forth to the City Council
at their regular meeting to be held on July 19, 1984,
Resolution No. 524-6-84(R): A
Resolution Authorizing and
Directing the Execution of the
"Upper East Fork Wastewater
Interceptor System Contract"
With North Texas Municipal
Water District and Others,and
Providing for the Effect of
Said Resolution and Contract.
and
Recommendation on Financing of
Interceptor System and Authorization
for a Water and Sewer Rate Study (Agenda Item VII)
City Manager Jon McCarty provided background information
on the Wilson Creek Wastewater Treatment Plant to be located on
the east fork of Lake Lavon, and the issues surrounding that
facility, and the proposed capabilities of that facility.
Mr. McCarty handed out and referenced the Preliminary
Design Report of the Wilson Creek Regional Wastewater Treatment
Plant, prepared by Black & Veatch Engineers -Architects, dated
March 1984, on page 4 and pointed out the tables and advised
that Alternative 2, the low lime process, had been selected
as the most cost effective method for the Wilson Creek Plant.
Mr. McCarty advised that the North Texas Municipal Water
District (NTMWD) is also increasing the capacity at the Rowlett
Creek facilities in order to handle the needs of the City of
Plano and Allen until the Wilson Creek facility is on-line in
1987.
Mr. McCarty then reviewed again a map showing the layout
of the sewer system interceptor lines, the city limits of
Richardson, Plano, Allen and McKinney, the facilities located
in Richardson, Plano, and McKinney currently serving the
needs for treating effluent, and how the proposed interceptors
would flow to the Wilson Creek site.
Mr. McCarty reviewed the estimated costs of the proposed
first phase of improvements for the upper east fork interceptor
plan and explained that the NTMWD would have to enter into
contracts with the cities for the interceptor system.
Q/1
Mr. Frazier advised of
the location of the 167.4917 acres
out of the Catherine Parsons
Survey, Abstract No.
711, Collin
County, Texas, and that the
request to annex this
land was
for future development.
Mayor Rodenbaugh opened
the public hearing.
No one appeared
to speak either for or against
the request. Mayor
Rodenbaugh
closed the public hearing.
In accordance with State Law, the first public hearing was
held by city staff at 1:00 p.m. on Thursday, June 21, 1984.
Minutes of those proceedings had been furnished to the Council
for their review. The service plan had been prepared and was
available for public review.
Mayor Rodenbaugh advised that the consideration of the
annexation ordinance would be brought forth to the City Council
at their regular meeting to be held on July 19, 1984,
Resolution No. 524-6-84(R): A
Resolution Authorizing and
Directing the Execution of the
"Upper East Fork Wastewater
Interceptor System Contract"
With North Texas Municipal
Water District and Others,and
Providing for the Effect of
Said Resolution and Contract.
and
Recommendation on Financing of
Interceptor System and Authorization
for a Water and Sewer Rate Study (Agenda Item VII)
City Manager Jon McCarty provided background information
on the Wilson Creek Wastewater Treatment Plant to be located on
the east fork of Lake Lavon, and the issues surrounding that
facility, and the proposed capabilities of that facility.
Mr. McCarty handed out and referenced the Preliminary
Design Report of the Wilson Creek Regional Wastewater Treatment
Plant, prepared by Black & Veatch Engineers -Architects, dated
March 1984, on page 4 and pointed out the tables and advised
that Alternative 2, the low lime process, had been selected
as the most cost effective method for the Wilson Creek Plant.
Mr. McCarty advised that the North Texas Municipal Water
District (NTMWD) is also increasing the capacity at the Rowlett
Creek facilities in order to handle the needs of the City of
Plano and Allen until the Wilson Creek facility is on-line in
1987.
Mr. McCarty then reviewed again a map showing the layout
of the sewer system interceptor lines, the city limits of
Richardson, Plano, Allen and McKinney, the facilities located
in Richardson, Plano, and McKinney currently serving the
needs for treating effluent, and how the proposed interceptors
would flow to the Wilson Creek site.
Mr. McCarty reviewed the estimated costs of the proposed
first phase of improvements for the upper east fork interceptor
plan and explained that the NTMWD would have to enter into
contracts with the cities for the interceptor system.
Q/1
ALLEN CITY COUNCIL
June 21, 1984
Page 9
Resolution No. 524-6-84(R)
and
Recommendation on Financing of
Interceptor System and Authorization
for a Water and Sewer Rate Study (cont'd) (Agenda Item VII)
Mr. McCarty reviewed the costs of the interceptor lines
for each of the cities and advised that there were three
methods of financing the construction of those lines to be
considered. One method was for each of the cities to finance
and build their own lines. The second method is that the
NTMWD could build the lines and finance them with a special
facilities arrangment with each of the cities involved; or
the NTMWD could build them on a regional basis.
Mr. McCarty advised the Council that the proposed method
of building and financing the interceptors in the proposed
contract is on a regional basis, and he highlighted some of the
advantages of a regional system and the advantages to the city.
Using transparencies, City Manager McCarty reviewed the
costs effecting the city in three conditions. The costs were
Condition I, which are just the costs associated with the
improvements to the Rowlett Creek Plant and the initial
construction costs of the Wilson Creek Plant; Condition II
being the costs for the total build out of the Wilson Creek
facility; and Condition III being the cost of the interceptors.
Mr. McCarty advised the Council that there was sufficient
increase in costs to the city, therefore, the NTMWD was looking
at a second financing plan. Those plans were identified as "A" and "B".
Mr. McCarty reviewed the five year costs for Program A
and advised that Program A provides for the funding of all
{v. cost relative to the Rowlett Creek Plant; initial costs for
the Wilson Creek Plantand costs to complete the plant and
operating and maintenance cost for the plant; and the funding
of the interceptor system without capitalized interest.
Mr. McCarty reviewed the five year costs for Program B
and advised that Program B provides for the same funding as
Program A, except capitalized interest is used to finance the
first 28 months interest cost for theinterceptor system.
There was considerable discussion on the increased costs
to the city over the next five years; the anticipated increase
in the water and sewer rates and the need for a rate study;
the accepted practice of borrowing money to finance interest;
and the anticipated revenues from development to off -set some of
the costs.
City Manager McCarty advised the Council that the city
staff's recommendations on this item was to (1) authorize the
execution of the contract with the North Texas Municipal
Water District for the Upper East Fork Wastewater Interceptor
System in the form of the proposed resolution; (2) to allow
the city staff to communicate to the North Texas Municipal
Water District and the other cities involved in this project
that the City of Allen has a preference for "Financing Plan B";
and (3) authorize a water and sewer rate study for the City of
Allen.
There was considerable discussion by the City Council
with the City Manager on how far into the future will this
interceptor system meet the needs of Allen; why the entire
system is being built up front to anticipate growth and spending
all of that money now; the fact that Allen is closer to the
plant site and may have to pick up additional costs of the
other cities' flow in the lines; the length of time to conduct
the rate study; the cost of the rate study; costs for the
second delivery point and the status of that facility;
4A•a
ALLEN CITY COUNCIL
June 21, 1984
Resolution No. 524-6-84(R)
Page 10
and
Recommendation on Financing of
the Interceptor System and Authorization
for a Water and Sewer Rate Stud (cont'd) (Agenda Item VII)
and the fact that the NTMWD will determine the financing of
the plan, not the cities.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Wolfe, the Council voted five (5) for
and two (2) opposed, with Council Members Paxton and
Offutt casting the negative votes, to authorize the
execution of the Upper East Fork Wastewater Interceptor
System contract with the North Texas Municipal Water
District in the form of Resolution No. 524-6-84(R),
in accordance with the recommendation of the city staff,
as stated. The motion carried.
There was considerable discussion by the Council on the
use of "Financing Plan B" and it being a viable plan for the city.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wolfe, the Council voted five (5) for
and two (2) opposed, that the city staff communicate
to the North Texas Municipal Water District and the
other cities involved in this project that the City of
Allen's preference for financing is "Finance Plan B",
in accordance with the city staff's recommendation,
as stated. The motion carried.
There was considerable discussion on the need for a rate
study, the cost of the study, and the anticipated timeframe
for the results of the study. It was requested that the study
also include data showing a cost comparison now of the city's
rate in comparison with sister cities and some type of projected
comparison of rates.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman McClure, the Council voted five (5)
for and two (2) opposed, with Council Members Paxton
and Offutt casting the negative votes, to authorize
the water and sewer rate study, in accordance with
the city staff's recommendation, as stated. The
motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 11:17 p.m. The regular session
reconvened at 11:25 p.m.
Review the Capital Improvement Bond
Program and Authorization for
Preparation of Documents by the
Bond Agent (Agenda Item VIII)
City Manager Jon McCarty presented to the Council some
handout materials which included a bond program overview,
capital improvement program for street bond funds; capital
improvement program for library, police, fire, city hall and
service center; capital improvement program for park bond
funds; capital improvement program for water bond funds and
sewer bond funds.
Using transparencies, City Manager McCarty presented the
bond program overview which showed the nine propositions
from the 1979 bond election, the amounts authorized, the amounts
issued in October of 1972 and December of 1981,.the amounts
issued in November of 1982, and the unissued balance.
TZ
ALLEN CITY COUNCIL
June 21. 1984
Page 11
Review the Capital Improvement Bond
Program and Authorization for
Preparation of Documents by the
Bond Agent (cont'd) (Agenda Item VIII)
City Manager McCarty recapped for the Council the unissued
balances in the street fund of $1,040,000, the city hall for
$65,000; fire for $45,000; and parks for $820,000, for a grand
total of $1,970,000 in unissued bonds.
City Manager McCarty advised the Council that the city staff
is recommending that the City Council authorize the preparation
of the appropriate documents by the bond agent for the issuance
of the remaining general obligation bond funds in the amount of
$1,970,000.
City Manager McCarty then reviewed with the Council, using
a transparency, the sales of Texas City Bonds in May of 1984,
showing the date sold, the city and the bond purpose, the
amount of the bonds, years of maturity, average maturity,
Moddy's Rating and the effect interest rate.
According to his conversations with the city's bond agent,
City Manager McCarty advised the Council of the status of the
bond market now, through the presidential election, and after the
election.
City Manager then reviewed the available funds remaining
in the fire and parks funds; the amount of unissued bonds in
the city hall, fire, parks and streets funds; and the total
available funds from the addition of the remaining funds and
the unissued bond funds.
City Manager McCarty then reviewed the proposed projects
for each remaining proposition and the amount of the expenditure
for the bond issue for each project. Those projects being:
PROPOSITION PROJECTS AMOUNT TOTALS
City Hall
1)
Detailed Site Plan $
17,500
2)
Additional Parking
25,000
3)
Car Wash Facility
22,500
$ 65,000
Fire
1)
Design of Central
Fire Station
15,000
2)
Structural Engineering
5,000
3)
Minor Renovations/
Remodeling/Structural
Work
40,000
60,000
Parks 1)
Ford Park
(grant match)
707,313
2)
Ford Park Reserve
137,358
3)
Land/Facility Purchase
100,000
944,671
Streets 1)
Right-of-way Purchase
250,000
2)
Equipment Purchase
143,143
3)
Street Construction
646,857
1,040,000
TOTAL:
$2,109,671
19D
ALLEN CITY COUNCIL
June 21, 1984
Page 12
Review of Capital Improvement Bond
Program and Authorization for
Preparation of Documents by the
Bond Agent (cont'd) (Agenda item VIII)
Ron Gentry, Fire Chief, spoke before the Council on the
proposition of the additional issuance of bond funds for the
improvements to the Central Fire Station located on McDermott,
and the need for the improvements.
Mark Thornton, Director of Parks and Recreation, spoke before
the Council on the construction work for Ford Park site, located
off of Park Place Drive at the Ford Middle School. Mr. Thornton
presented a construction schedule for the various elements in the
park and presented plans for construction of the park site in the
Greengate Addition. Mr. Thornton also discussed with the
Council a site for the Senior Citizens group.
The Council discussed with Mr. Thornton the cost figures
projected for Ford Park and the partial funding through state
grant park funds.
Bill Petty, Director of Community Development, spoke before
the Council on the needed street improvements with the street
bond funds. Mr. Petty presented a color -coded street identification
map, showing the condition of various thoroughfares in the city,
and provided handout materialsshowing some cost estimates by
the city's engineer for improvements to the streets that are in
poor condition.
Mr. Petty handed out some photographs of the work done to
various streets by the street department with their current
equipment and commended the department on its work.
Mr. Petty then provided a handout on the street priorities
proposed by the city staff, as follows:
Boyd - Allen Drive to Anna $130,000
Anna - Main to Bonham 577,000
$707,000
Main Street - Allen Drive to Federal $ 28,000
Whisenant - Allen Drive to Bush 20,000
High Meadow - Hwy. 5 to Sandy Trail 32,000
$ 80,000
4 year program = $246,875 annually
There was considerable discussion by the Council with city
staff on the street improvement program and the priority of the
streets to be improved and repaired.
By consensus, the Council directed the city staff to
reprioritize the street program, based on the discussion at
this meeting, and bring it back to the Council at a later date.
MOTION: Upon a motion made by Councilman Paxton and
U•
seconded
by Mayor Pro Tem Farmer, the
Council voted
7 - 0 to
authorize the preparation of
the appropriate
documents by the bond agent for the unissued
bond
funds in
the amount of $1,970,000, in
accordance with
the city
staff's recommendations, as
stated. The
motion carried.
U•
ALLEN CITY COUNCIL
June 21, 1984
Page 13
Approval of the Fiscal Year
1984 - 85 Budget Calendar (Agenda Item IX)
City Manager Jon McCarty introduced to the City Council
the new Finance Director, Brent Lewis.
City Manager Jon McCarty referenced the proposed calendar
of events pertaining the Fiscal Year 1984 - 85 budget, and
pointed out the dates of the budget retreat, being August
10th through 12th.
Mr. McCarty advised the Council of the pre -budget workshop
scheduled for Saturday, June 30th.
The Council discussed that date and by consensus, rescheduled
the pre -budget workshop for Monday, July 2nd at 8:00 p.m.
MOTION: Upon a motion made by Councilman Wolfe and seconded by
Councilman Offutt, the Council voted 7 - 0 to approve
the Fiscal Year 1984 - 85 Budget Calendar as revised.
The motion carried.
Officeholders Contribution and
Expenditure Statement (Agenda Item X -A)
City Secretary Marty Hendrix advised the Council that
effective September 1, 1983, an officeholder must file semi-
annual sworn statements of contributions and expenditures even
if they have no activity to report. The first report was due
January 15th and the second report is due to the City Secretary
on July 15th.
Ms. Hendrix advised the Council that the appropriate form
to fill out had been included in their packets.
This item was received as a matter of information. There
was no action taken on this item.
Cable Television System -
Communications Services, Inc. (Agenda Item X -B)
Communications Services, Inc., had advised the City Manager
in a letter dated May 29, 1984, of the new channel carriage list
and a schedule of monthly service charges and installation rates.
The City Council had been provided with copies of that information.
This item was received as a matter of information. There
was no action taken on this item.
Collin County Public officials
Association Monthly Meeting (Agenda Item X-C)
Council was provided with information from Martha Ritter,
President of the Collin County Public officials Association,
that the next meeting was going to be held on Thursday, June 28th,
at 6:30 p.m., at the Holiday Inn in McKinney.
This item was received as a matter of information. There
was no action taken on this item.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council into Executive Session at 12:39 a.m.
Executive Session
(Agenda item XI)
In accordnace with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(f), the Allen City Council convened into
Executive Session at 12:41 a.m. on Friday, June 22, 1984, in order
to discuss real estate matters.
The Executive Session was adjourned at 12:56 a.m.
The Council reconvened into the regular session at 12:59 a.m.
ALLEN CITY COUNCIL
June 21, 1984
Consideration of Sale of
Lot 4B, Block D of the
Old Donation
Page 14
(Agenda Item XII)
City Manager Jon McCarty advised the Council of the item
before them on a request to purchase from the city Lot 4B, Block
D of the Old Donation, being an 18,850 square foot lot located
south of St. Mary and east of Cedar.
By consensus, the Council decided not to sell this piece
of property at this time.
Adjournment
MOTION: Upon a motion made by Councilman McClure and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 1:05 a.m. on Friday, June 22, 1984. The motion
carried.
These minutes approved on the 5th day of July , 1984.
maa M Hendrix, ISwREb
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