HomeMy WebLinkAboutMin - City Council - 1984 - 07/19 - RegularCITY OF ALLEN
ANNEXATION PUBLIC HEARING
JULY 19, 1984
139.148 acres
Present:
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Guest:
Don Bass, with Bass Development Company
In accordance with Article 970(a), V.A.T.C.S., the public
hearing was called order by City Manager Jon McCarty at 1:21 p.m.
on Thursday, July 19, 1984, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
City Manager Jon McCarty advised that the 139.148 acres of
land out of the Peter Fisher Survey, Abstract No. 324, Collin
County, had been requested to be annexed into the Allen city
limits by M. H. Bass of Bass Development Company.
City Manager McCarty reviewed the location of the property,
being north of F.M. 2170 and west of Malone Road.
City Manager McCarty opened the public hearing.
Mr. Don Bass, with Bass Development Company, was present
to request this annexation of 139.148 acres.
with no one wishing to speak either for or against this
annexation request, City Manager McCarty closed the public
hearing.
The public hearing was adjourned at 1:27 p.m.
These minutes reviewed and approved on this the 19th day
of July, 1984.
'�'''�`'/�'A'�'��,t'',,�-✓� Jon D cCarty,eITY MAN GER
Marty Hendrix,bcil-y SECRETARY
M
ALLEN CITY COUNCIL
REGULAR SESSION
July 19, 1984
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Ward Paxton
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:39 p.m, on Thursday, July 19, 1984,
in the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item II)
MOTION: Upon a motion made by Councilman Offutt and seconded by
Councilman Womack, the Council voted 7 - 0 to approve
and adopt all items on the Consent Agenda as recommended
s and as follows:
A. Approval of City Council Minutes of July 2, 1984 -
Pre -Budget Workshop Session.
B. Approval of City Council Minutes of July 5, 1984 -
Regular Session.
C. Authorization to city staff to pay bills associated
with the 1979 - 82 Capital Improvements Program as
follows:
Marquette Lease Services, Inc. $765.75
Contract No. 13216 - Lease/
Purchase of Telephone System
for Allen Municipal Annex
July, 1984
D. Ordinance No. 527-7-84: An Ordinance
of the City of Allen, Collin County,
Texas, Annexing the Hereinafter -
Described Territory to the City of Allen,
Texas, Approximately 167.4917 Acres
Located in the Catherine Parsons
Survey, Abstract No. 711, Collin County,
Texas, and Extending the Boundary
Limits of the City so as to Include
Said Hereinafter -Described Property
Within the City Limits and Granting
to all Inhabitants and Owners of
Said Property All of the Rights and
Privileges of Other Citizens and
Binding all Inhabitants by .all the
Ordinances, Acts, Resolutions. and
Regulations of Said City; Providing
a Severability Clause; and Providing
for the Effective Date of Said
Ordinance.
`I
ALLEN CITY COUNCIL
July 19, 1984
Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
E. The following reports from the Allen Police Department
were provided as information items:
1. Consolidated Summary of Activities of the Allen
Police Department for the Month of June, 1984;
2. Consolidated Summary of Activities of the Allen
Police Department for the Semi -Annual Period of
January thru June, 1984, with Semi -Annual Period
of January thru June, 1983 for comparison;
3. 1983 Annual Crime Report Statistics for the Cities
of Allen, Plano, The Colony, and McKinney.
F. Schedule of Taxes Receivable as of June 29, 1984.
G. Set August 2, 1984 as Public Hearing Dates on a
Request to Annex 293.168 Acres of Land Located
North of Hedgecoxe Road, South of F.M. 2170 and
West of Alma Road, as Requested by Dabney -Bowen
Joint Venture and Utal Development Corporation.
(See page 4 of these minutes for reconsideration of
this item.)
The motion carried.
End of Consent Agenda
Public Hearing: Request to Establish
Permanent Zoning of
Planned Development (PD)
on 434+ Acres of Land
Location: Southwest Corner of
F.M. 2170 and U.S. 75
Requestor: Tomlin Properties (Agenda Item III -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request to Establish Permanent
Zoning of PD (Planned Development) on Approximately 434
Acres of Land Located at the Southwest Corner of F.M. 2170
and U.S. 75."
Dave Dennison, representing Tomlin Properties, presented to
and spoke before the Council on the request for permanent zoning
of Planned Development (PD) on the 434+ acres of land out of the
Michael Lee Survey, Abstract No. 543, the James Wilcox Survey,
Abstract No. 1017, and the David Nix Survey, Abstract No. 668,
located immediately west of U.S. 75, south of F.M. 2170, east
of Alma Road, and north of Bethany Road.
99
H. Set August 16, 1984, as the Public Hearing Date on
a Request to Establish Permanent Zoning of FP -PD
(Flood Plain - Planned Development) on 127.50 Acres
of Land Located West of U.S. 75, Adjacent and West
of Watters Branch and North of F.M. 2170, as Requested
by Marvin Shelley of Shelley Realtors.
40�
I. Set August 16, 1984, as the Public Hearing Date on a
Request to Establish Permanent Zoning of R-4 (Residential),
R-5 (Residential), TH (Townhouse), MF -2 (Multi -Family),
LR (Local Retail), and O (Office), on Approximately
138 Acres of Land Located at the Northwest Corner of
the Intersection of F.M. 2170 and Malone Road, as
Requested by Don Bass of Bass Development Company.
The motion carried.
End of Consent Agenda
Public Hearing: Request to Establish
Permanent Zoning of
Planned Development (PD)
on 434+ Acres of Land
Location: Southwest Corner of
F.M. 2170 and U.S. 75
Requestor: Tomlin Properties (Agenda Item III -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request to Establish Permanent
Zoning of PD (Planned Development) on Approximately 434
Acres of Land Located at the Southwest Corner of F.M. 2170
and U.S. 75."
Dave Dennison, representing Tomlin Properties, presented to
and spoke before the Council on the request for permanent zoning
of Planned Development (PD) on the 434+ acres of land out of the
Michael Lee Survey, Abstract No. 543, the James Wilcox Survey,
Abstract No. 1017, and the David Nix Survey, Abstract No. 668,
located immediately west of U.S. 75, south of F.M. 2170, east
of Alma Road, and north of Bethany Road.
99
ALLEN CITY COUNCIL
July 19, 1984
Page 3
Public Hearing: Request to Establish
Permanent Zoning of
Planned Development (PD)
Requester: Tomlin Properties (cont'd) (Agenda Item III -A)
Mr. Dennison presented a slide presentation prepared by
Tomlin Properties which gave the early history of the development
of Allen and then went into the development of the Tomlin property
at the subject location.
Mr. Dennison advised the Council of the history behind the
management of this property by Tomlin Properties and the plans
to develop this property. He advised that Tomlin Properties had
studied the other planned developments approved by the city as
well as meeting with the adjacent property owners to discuss their
concerns.
Mr. Dennison presented a color -coded land use plan and
reviewed it with the Council. Mr. Dennison pointed out the
location of the major thoroughfares around and through this proposed
development, the various zoning districts, the building heights
along U.S. 75 and in the office area adjacent to Watters Road, the
building set -backs, the open space areas, the flood plain areas,
and locations of the various zoning districts of multi -family,
townhouse, office, shopping center, community school/park site,
and the various single family residential densities.
Mr. Dennison advised the Council of his discussions with the
Director of Parks and Recreation and the Allen Independent School
District Superintendent regarding the location of a school/park site
and showed that location to the Council. Through those discussions,
Mr. Dennison advised that the favored location of the school/park
site was partially on the Tomlin tract and partially on the
adjacent tract owned by Mrs. Frances Williams.
Mr. Dennison then went over the land use area calculations for
the various zoning districts.
Jack Hatchell, with Barton-Aschman Associates, Inc., traffic
engineers, spoke before the Council on the traffic study done
for the development. Using the traffic study document, Mr. Hatchell
referenced page 7 and explained the various traffic volumes on
certain thoroughfares in this development.
Mayor Rodenbaugh opened the public hearing.
Mrs. Frances Williams spoke before the Council regarding the
location of the school/park site and of her decision that further
work was needed on determining the exact location of the school/
park site.
With no one else wishing to speak either for or against this
request, Mayor Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular meeting
of June 14, 1984, recommended to the City Council conditional
approval of this planned development zoning request, subject to
LoJ the following stipulations:
(1) The use regulations are to be corrected to agree with
notations recommended by the Planning Commission described
in the file copy of this proposal in the Department of
Community Development. These changes are to be made
and submitted prior to a public hearing date set by
City Council.
a[D
ALLEN CITY COUNCIL
July 19, 1984 Page 4
Public Hearing: Request to Establish
Permanent Zoning of
Planned Development
Requestor: Tomlin Properties (cont'd) (Agenda Item III -A)
(2) Specific locations of this and adjacent lands for a
projected school site and a city park site shall be
specifically located on the land use map and approved
by the Allen Independent School District Superintendent
and the Director of Parks & Recreation. These changes
are to appear prior to the public hearing date set by
the City Council on this request.
There was considerable discussion by the City Council with
Mr. Dennison on the need to determine the exact location of the
school/park site and that it be designated "community facilities";
the use of the flood plain area for development and that the city
wanted to reclaim the flood plain area, study the need for that
area, and then return what area is not needed to the developer;
the need for this plan to meet the open space area requirements
of the city's comprehensive zoning ordinance; the reduction of the
townhouse zoning district, with the extension of the Tract 6
single-family residential area into the Tract 5A area; changing
page 16 of the densities of the single-family residential area in
Tract 8 so that 368 of the houses are 2,500 square feet or
larger in size; and the reduction of the multi -family density; the
list of the permitted uses containing too many. uses that were
not compatible if placed adjacent to each other in the commercial
and office zoning district and a need to determine the uses
would be placed in what location; the location of a small cemetery
on this property; the amount of floor area ratio used in this
development; and the definition of the word "glazing" for
building exteriors.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Wolfe, the Council voted 7 - 0 to table
this request for permanent Planned Development (PD)
zoning on the 434± acres of land. The motion carried.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 9:45 p.m. The session reconvened
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wolfe, the Council voted 7 - 0 to
reconsider Consent Agenda Item II -G. The motion carried.
Set August 2, 1984 as Public
Hearing Date on a Request to
Annex 293.168 Acres of Land
Located North of Hedgecoxe
Road, South of F.M. 2170.. (Consent Agenda
and West of Alma Road Agenda Item II -G)
City Manager Jon McCarty advised the Council that he had
just been advised of a problem with this annexation request,
specifically, that some of the property was in the City of Plano.
Since that was the case, this property would have to be disannexed
before the City of Allen could consider the request.
MOTION: Upon a motion made by Councilman Wolfe and seconded by
Councilman Womack, the Council voted 7 - 0 to postpone
the setting of public hearing dates on the annexation
request of 293.168 acres of land until the disannexation
of the property has been resolved. The motion carried.
At this time, Mayor Rodenbaugh returned to the next item
on the agenda.
P,11
ALLEN CITY COUNCIL
July 19, 1984
Public Hearing: Request to Annex
Page 5
139.148 Acres of Land
Location: North of F.M. 2170 and
West of Malone Road
Requestor: Bass Development Company (Agenda Item III -B)
Mayor Rodenbaugh read the request into the record as follows:
"Consider a Request to Annex 139.148 Acres of Land Located
North of F.M. 2170 and West of Malone Road."
City Manager Jon McCarty advised the Council that the 139.148
acres of land out of the Peter Fisher Survey, Abstract No. 324,
Collin County, was being requested to be annexed into the City of
Allen by Bass Development Company. The service plan had been
prepared and was available for public review.
In accordance with State Law, the first public hearing was
held by city staff at 1:00 p.m. on Thursday, July 19, 1984.
Minutes of those proceedings had been furnished to the Council
for their review.
Don Bass, representing Bass Development Company, spoke before
the Council on this request for annexation of 139.148 acres of land.
Mayor Rodenbaugh opened the public hearing. No one appeared
Mr. Chester advised the Council of the location of the two
existing buildings on the property, one being the Amfac Plumbing
Supply building and the other being the C. D. Automotive Repair
building. Mr. Chester reviewed the site plan showing the pro-
posed addition of a building of 4,159 square feet to the existing
Amfac Plumbing building; the construction of a new building con-
taining 8,400 square feet, and the addition of 3,400 square feet
to the automotive repair building. Mr. Chester also reviewed
the parking lot area, the location of the fire lane, and the
landscaped area.
The Council discussed with Mr. Chester the existing businesses
at this location and if they would continue to lease those buildings.
Mr. Chester advised the Council that Amfac Plumbing Supply would
be leaving as of September 1st and that the automotive repair
would be leaving as of January 1st.
Mr. Chester also presented for the Council's review an
artist's rendering of the front elevation of the new building.
The Planning and Zoning Commission, at their regular meeting
of July 12, 1984, recommended to the City Council that the site
plan be approved as presented with the following stipulations:
1. Trash dumpsters must be placed properly within
the site and be screened.
to speak either for or against the annexation request. Mayor
Rodenbaugh closed the public hearing.
Mayor Rodenbaugh advised that no action would be taken on
this item at this time. The annexation ordinance would be pre-
sented for adoption to the City Council at their regular meeting
to be held on Thursday, August 16, 1984.
Approval of Site Plan on 1.693 Acres
Location: Adjacent to Federal Dr.
and West of Allen
Drive
Requestor: William F. Chester (Agenda Item IV)
William F. Chester, property owner, presented to and spoke
before the Council on his request for site plan approval on the
1.693 acre tract of land out of the W. J. Jackson Survey,
Abstract No. 484, located adjacent to Federal Drive and west of
Allen Drive, and zoned Central Business District.
Mr. Chester advised the Council of the location of the two
existing buildings on the property, one being the Amfac Plumbing
Supply building and the other being the C. D. Automotive Repair
building. Mr. Chester reviewed the site plan showing the pro-
posed addition of a building of 4,159 square feet to the existing
Amfac Plumbing building; the construction of a new building con-
taining 8,400 square feet, and the addition of 3,400 square feet
to the automotive repair building. Mr. Chester also reviewed
the parking lot area, the location of the fire lane, and the
landscaped area.
The Council discussed with Mr. Chester the existing businesses
at this location and if they would continue to lease those buildings.
Mr. Chester advised the Council that Amfac Plumbing Supply would
be leaving as of September 1st and that the automotive repair
would be leaving as of January 1st.
Mr. Chester also presented for the Council's review an
artist's rendering of the front elevation of the new building.
The Planning and Zoning Commission, at their regular meeting
of July 12, 1984, recommended to the City Council that the site
plan be approved as presented with the following stipulations:
1. Trash dumpsters must be placed properly within
the site and be screened.
ALLEN CITY COUNCIL
July 19, 1989
Approval of a Site Plan
on 1.693 Acres
Page 6
Requester: William F. Chester (cont'd) (Agenda Item IV)
2. Air conditioners on the roof tops must be
screened from view.
3. Landscaping and screening plan is to be
provided at the time of platting.
The Council discussed briefly the property located to
the east of this site, if this was an adequate fire lane at the
location shown on the site plan and the height of the buildings
being one story.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 to
approve the site plan for the 1.693 acres as presented,
and in accordance with the recommendation of the Planning
and Zoning Commission, as stated. The motion carried.
Approval of Final Plat: Allentown Office Park
on 20± Acres of Land
Location: West of S.H. 5, North
of Ridgemont and
Adjacent and North
of Texet Addition
Zoning: Light Industrial (LI)
Requestor: WSBC Allen Partnership (Agenda Item V)
Kirk Lloyd, with Don Tipton Engineering and representing
the property owner, presented to and spoke before the Council
on the request for approval of the final plat for the Allentown
Office Park on 20± acres of land out of the Rufus Sewell Survey,
Abstract No. 875, located west of State Highway 5, north of
Ridgemont and adjacent and north of the Texet Addition. This
property is presently zoned Light Industrial (LI).
Mr. Lloyd presented the final plat and advised of the
location of the property and that the property was being platted
into three separate lots. The plat showed the location of the
lots, the dedicated street in the form of a long cul-de-sac street,
location of the railroad, and the drainage, utility and fire lane
easements.
Bill Petty, Director of Community Development, spoke before
the Council on the use of a cul-de-sac street for this development
due to the location of the railroad track behind this property.
He advised that the cul-de-sac street was used in order that all
of the lots will front on a dedicated street.
The Planning and Zoning Commission, at their regular meeting
of July 12, 1989, recommended to the City Council that this final
plat be approved as presented.
The Council discussed the cul-de-sac street as opposed to
looping a street through the 20 acre development, the location
( of the cul-de-sac street being half on this property and half on
l`' the adjacent property to the north, and the subdivision regulation
requirement that all lots must front on a dedicated street.
MOTION: Upon a motion made by Councilman McClure and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve
the Final Plat for Allentown Office Park as presented
and in accordance with the recommendation of the
Planning and Zoning Commission, as stated. The motion
carried.
P'13
ALLEN CITY COUNCIL
July 19, 1984
Page 7
Approval of Replat: Lots 3, 4, 5, 6,
7 & 8, Block 17 -
Old Donation
Location: East Side of Allen
Drive Between Boyd
and Coats Streets
Zoning: Central Business
District
Requester: Howard & O'Connell, Inc. (Agenda Item VI)
Warner Richardson, representing Howard and O'Connell, Inc.,
the developers of this property, presented to and spoke before
the Council on the request for approval of the replat of Lots 3,
4, 5, 6, 7 and 8 of Block 17 of the Old Donation Addition into
one buildable lot, located on the east side of Allen Drive between
Boyd and Coats Streets and adjacent to Carl Gilliland Insurance
Building. This property is presently zoned Central Business
District.
Mr. Richardson reviewed the replat with the Council which
showed the Lots 3, 4, 5, 6, 7 and 8 and a 20' alley which had
been abandoned by the city to the property owner, and the
dimensions of the lots.
Mr. Richardson advised the Council that the developers
plan on building an office building on this lot, using a common
wall agreement with the Carl Gilliland Insurance Building.
Bill Petty, Director of Community Development, spoke before
the Council on this replat and advised of the alley abandonment
on this property. Mr. Petty also stated that the use of the
common wall agreement was not to be considered in the approval
of the replat, as that was a structural matter that needed
further study.
The Planning and Zoning Commission, at their regular meeting
of July 12, 1984, recommended to the City Council approval of
this replat as presented.
The Council briefly discussed if there was a need for any
easements to be shown on this replat and the width of the streets
around that lot.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman Offutt, the Council voted 7 - 0 to approve
the replat of Lots 3, 4, 5, 6, 7 and 8 of Block 17 of
the Old Donation Addition into one buildable lot as
presented and in accordance with the recommendation of
the Planning and Zoning Commission, as stated. The
motion carried.
Consider Action Authorizing
the Sale of $1,970,000 of
General Obligation Bonds
and Matters Related to
Selecting a Paying Agent (Agenda Item VII)
t and
Ordinance No. 528-7-84: An Ordinance
Authorizing the Issuance of "City of
Allen, Texas, General Obligation Bonds,
Series 1984"; Prescribing the Terms,
Features and Specifications of Said
Bonds; Levying a Continuing Direct
Annual Ad Valorem Tax for the Payment
of Said Bonds; and Resolving Other
Matters Incident and Related to the
Issuance, Sale, Payment and Delivery
of Said Bonds; and Providing an Effective
Date.
and
aq-
ALLEN CITY COUNCIL
July 19, 1984 Page 8
Resolution No. 529-7-84(R): A
Resolution Approving and Authorizing
the Execution of a "paying Agent/
Registrar Agreement" in Relation
to the "City of Allen, Texas, General
Obligation Bonds, Series 1984" and
Resolving Other Matters Incident and
Related Thereto.
City Manager Jon McCarty advised the Council that revisions
had been made to the projected street bond expenditures and they
would be presented at this time.
Bill Petty, Director of Community Development, distributed
to the Council the revised projected street bond expenditures and
reviewed those with the Council as follows:
R.O.W. Purchase
$ 250,000
Street Equipment
143,143
Street Priorities
Resurface by contract 2"
Asphalt Overlay:
Main St. - Allen Dr. to Federal
28,000
Whisenant - Allen Dr. to Bush
20,000
High Meadow - S.H. 5 to Sandy Trail
32,000
Cedar Street - Main St. to St. Mary
30,000
St. Mary
35,000
145,000
Asphalt Reconstruction by Contract:
Boyd St. - Allen Dr, to Anna
Anna Dr. - Main St. to Bonham
251,857
Street Department Materials
Resurface Plan 1984-85 (5 miles
at $50,000 per mile)
250,000
TOTAL PROJECTED STREET BONDS $1,040,000
Mr. Petty advised the Council that the city staff recommended
that these figures be approved and that the general obligation
bonds be sold to provide funds for these improvements.
Brent Lewis, Finance Director, distributed to the Council
information on the economic impact of the general obligation bonds
sold in the amount of $910,000 in October of 1982, the economic
impact of the sale of the $1,970,000 bonds and the interest earned
during construction of the $1,970,000.
City Manager McCarty advised the Council that through the
interest earned during construction, the city can gain a fund to
off set the debt service.
The Council had considerable discussion with the City Manager
on the economic impact showing that there will have to be a tax
increase to pay for debt service.
2,15
ALLEN CITY COUNCIL
July 19, 1984
Page 9
Consideration of Action Authorizing
Sale of $1,970,000 of General
Obligation Bonds and
Ordinance No. 528-7-84 and
Resolution No. 529-7-84(R) (cont'd) (Agenda Item VII)
S.D. Buchanan, with Schneider, Bernet and Hickman, Inc.,
the city's bond agent, distributed to the Council the payment
plan for the sale of the $1,970,000 in general obligation bonds and
reviewed it with the Council. Mr. Buchanan also advised the
Council of the Baa bond rating maintained by the city with Moody's
Bond Rating Service and of the new law that now requires that
the city issue their bonds in a registration form which requires
a paying agent to handle on the city's behalf and which will cost
the city additional funds for that service.
At this time, Mr. Buchanan introduced Mr. Ed Esquivel, of
Dumas, Huguenin, Boothman & Morrow, the city's bond attorney.
The Council discussed with Mr. Buchanan the bidding of the
bonds as opposed to the placement of the bonds and the action
needed by the Council.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 to
adopt Ordinance No. 528-7-84, as captioned previously,
authorizing the sale of the $1,970,000 of general
obligation bonds. The motion carried.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman McClure, the Council voted 7 - 0 to adopt
Resolution No. 529-7-84(R), as captioned previously,
authorizing the execution of a "paying agent/registrar
agreement". The motion carried.
Consider Action Related to a
Request by Lone Star Gas
Company for a Rate Increase (Agenda Item VIII)
and
Resolution No. 530-7-84(R): A
Resolution of the City Council
of the City of Allen, Texas,
Suspending the Operation of
Proposed Rate Increase Schedules
Filed by Lone Star Gas Company,
a Division of Enserch Corporation,
for a Period of Ninety (90) Days
Beyond the Date of Which Such
Schedules Would Otherwise Go
Into Effect and Denying Interim
Rate Relief.
Mike Schweikhard, District Manager of Lone Star Gas Company,
spoke before the Council on the request for an approximate 48 rate
increase for residential and commercial accounts in the City of
Allen, which will amount to $42,145, that was filed with the city
on July 11, 1984.
Mr. Schweikhard advised the Council that it had been 18 months
since their last rate increase request.
City Manager Jon McCarty advised the Council of the proposed
resolution that would suspend the rate increase request for a period
of ninety (90) days and also denies interim rate relief during that
period of time. During that time, the city staff is recommending
that they work with a consultant, Mr. Bill McMorries, to study
this rate request and bring back a recommendation to the Council
for consideration.
ai(V
ALLEN CITY COUNCIL
July 19, 1984
Page 10
Consider Action Related to
Request by Lone Star Gas
Company for a Rate Increase and
Resolution No. 530-7-84(R) (cont'd) (Agenda Item VIII)
Mr. McCarty further stated that he had recieved some information
on how the Railroad Commission, the regulatory body over the gas
companies, has been recently acting on the rate increase requests
by the gas companies and they have been favorable towards the gas
companies.
The Council discussed with Mr. Schweikhard the cost increase
to the average customer, the cost of fuel now, amount of the
increase before the consultant fees and the amount of the increase
after paying the consultant fees, the amount of the gas loss rate the
company has incurred, the use of a consultant and holding a work-
shop with Lone Star Gas Company to review in detail their request.
The Council also discussed negotiating the rate increase
with Lone Star Gas Company and not using a consultant.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 to adopt
Resolution No. 530-7-84(R), as captioned previously,
suspending the rate increase for a period of ninety days.
The motion carried.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 to authorize
the City Manager to proceed with the evaluation and
negotiation of the rate increase request by Lone Star
Gas Company, working with the assistance of a Council -
appointed committee, and to obtain the use of a con-
sultant if it is determined to be a necessity in the
evaluation of this rate increase request. The motion carried.
At this time, Mayor Rodenbaugh appointed Council Members
McClure and Offuttto serve with him on the Council -appointed
committee to work with the City Manager in the evaluation of
this rate increase request.
Approval of a Request for Proposal
for a Comprehensive Planning Consultant (Agenda Item IX)
Bill Petty, Director of Community Development, distributed
to the Council for their review the proposed request for proposal
(RFP) for the planning consultant for development of the compre-
hensive master plan for the City of Allen.
The request for proposal contained the following information:
I. Introduction
II. City Staff Availability/Responsibility
III. Coordination of Existing City Documents
IV. Planning Consultant - Proposal Guidelines
V. Evaluation Criteria
VI. Scope of Work
Mr. Petty reviewed the document with the Council and the
Council discussed the evaluation criteria, explanation of certain
items shown under the "process" section, the documents the city
has to provide to the consultant for review, and if the consultant
is responsible for providing bulk quantities of the final plan.
an
ALLEN CITY COUNCIL
July 19, 1984 Page 11
Approval of Request for Proposal
for a Comprehensive Planning Consultant (Agenda Item IX)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to approve
the Request for Proposal for the Planning Consultant for
the Comprehensive Master Plan and the solicitation of
proposals. The motion carried.
Review Collin County Central
Appraisal District Budget (Agenda Item X)
City Manager Jon McCarty advised the Council that the City
of Allen's portion of the budget of the Collin County Central
Appraisal District would be $20,377 for the year 1984 and
$22,263 for the year 1985, with a total assessed value for 1985
at $434,479,671.
The Council briefly reviewed the budget for the Appraisal
District.
This item was received as a matter of information. There
was no action taken on this item.
Ford Park Grant (Agenda Item XI -A)
City Manager Jon McCarty reviewed with the Council a letter
that had been received from the Texas Parks and Wildlife Depart-
ment regarding the amount of matching funds the city would
receive for the construction of Ford Park through grant funds,
being $250,000.
This item was received as a matter of information. There
was no action taken on this item.
Wilson Creek Wastewater Treatment
Plant Financing (Agenda Item XI -B)
City Manager McCarty advised the Council of the actions of
the City of Plano and McKinney in recommending the financial
plan "A" to the North Texas Municipal Water District for the
financing of the interceptor system to the Wilson Creek Waste-
water Treatment Plant, with the City of Allen being the only city
to recommend financing plan "B".
City Manager McCarty advised the Council that the North Texas
Municipal Water District indicated that they will look into some
provisions to help modify those initial costs, if possible.
This item was received as a matter of information. There was
no action taken on this item.
Review Special Legislative
Session Actions (Agenda Item XI -C)
City Manager McCarty reviewed with the Council a Texas
Municipal League Legislative Report on the actions of the special
legislative session, specifically, the repeal of certain sales
tax exempt items such as cigarettes, laundry and dry cleaning,
admissions to movies, bowling and other amusements, etc. Mr.
McCarty stated that this will have a positive impact for the city
by creating more sales tax revenue.
The Council also discussed the recent changes in the bank
taxes and if those changes would help to correct the current
situation. The Council discussed with the City Manager the
status of the banks paying their ad valorem taxes and if the
matter had been turned over to the attorney for collection.
ALLEN CITY COUNCIL
July 19, 1984
Page 12
Review Special Legislative
Session Actions (cont'd) (Agenda Item XI -C)
City Manager McCarty advised that he would like to talk
with the School District and together work out a settlement
with the local banks on the back taxes and bring back for the
Council's consideration a negotiation in that regard.
This item was received as a matter of information. There
was no action taken on this item.
Mayor Pro Tem Farmer brought up for discussion the changes
in the video arcade taxes and that the city should proceed with
amending the existing ordinance to obtain those additional funds.
Rowlett Creek Watershed
Drainage (Agenda Item XI -D)
City Manager McCarty provided the Council with some back-
ground information on a study done on the Rush Creek Watershed
by the City of Arlington and the North Central Texas Council of
Governments (NCTCOG). Mr. McCarty added that at this time
the cities of Garland, Richardson, Plano, McKinney and Allen
may be forming a consortium with the NCTCOG to make a study of
the Rowlett Creek Watershed and found out what each of the cities
are doing with their flood plain areas, how much development is
being allowed in those areas and the effects of that development.
After the study is conducted, it is hoped that the outcome
will be some design criteria for development along the flood plain
that is consistent among the cities.
City Manager McCarty advised the Council that this study is
just in the development stages and that city staff would bring
back for the Council's consideration a recommendation on working
with the other cities in this study and the proportional cost
of the study for the city.
This item was received as a matter of information. There
was no action taken on this item.
General Discussion
Mayor Rodenbaugh advised the Council of a recent request
made to him from a Council Member of the City of Fairview for
the City of Allen to participate in the construction of a 8"
waterline from the City of Fairview to the Lovejoy School in
order to provide adequate fire protection in that area. Mayor
Rodenbaugh advised that the Council Member has requested to
appear before the Council with this request and the exact details
of the proposed construction and the anticipated costs were not
known at this time.
The Council discussed this request and recommended that the
city's Fire Chief check into this matter and that the Councilman
of Fairview be advised to provide some details on the project
before making his request before the Council.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 7 - 0 to adjourn
the regular session of the Allen City Council into
executive session at 11:59 p.m. The motion carried.
a(j
ALLEN CITY COUNCIL
July 19, 1984
Executive Session
Page 13
(Agenda Item XII)
In accordance with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(f), the Allen City Council convened into
Executive Session at 12:03 a.m. on Friday, July 20, 1984, in
the Council Chambers of the Allen Municipal Annex, in order
to discuss matters pertaining to real estate negotiations.
v The executive session was adjourned at 12:47 p.m. and the
Council reconvened into regular session.
Consideration of Actions
Related to the Purchase
of Right -of -Way for Main Street (Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 that
Mayor Rodenbaugh appoint a Council committee, consisting
of himself, Councilman Rex Womack and Councilman Jim
Wolfe, to assist the City Manager in future right-of-way
matters and data gathering for the improvements to
Main Street. The motion carried.
Adjournment
MOTION: Upon a motion made by Councilman Offutt and seconded by
Councilman McClure, the Council voted 7 - 0 to adjourn
the regular session of the Allen City Council at 12:49 a.m.
on Friday, July 20, 1984. The motion carried.
1984. These minutes approved on the 2nd day of AUGUST
M Cu
Marty Hendrix, ITY SECRETARY
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Donald P. Rodenbaugh, MAYUKJ