HomeMy WebLinkAboutMin - City Council - 1984 - 08/02 - RegularALLEN CITY COUNCIL
REGULAR SESSION
August 2, 1984
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Ward Paxton
Absent:
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Executive Session
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings
Law), Section 2(g), the Allen City Council convened into Executive
Session at 7:00 p.m. on Thursday, August 2, 1984, in the
Conference Room of the Allen Municipal Annex, One Butler Circle,
` Allen, Texas, in order to discuss matters pertaining to personnel.
(�v The Executive Session adjourned at 7:30 p.m.
Regular Session
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:41 p.m. on Thursday, August 2, 1984,
in the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 6 - 0 to
approve and adopt all items on the Consent Agenda as
recommended and as follows:
A. Approval of City Council Minutes of July 19, 1984 -
Regular Session.
B. Authorization to city staff to pay bills associated
with the 1979 - 82 Capital Improvements Program
as follows:
1. Ram Construction Company, Inc. $4,833.25
Contract on Traffic Light at
Bethany Road and State Highway 5
with State Highway Department -
Grade and compact for asphalt
connection of roadway on Bethany
Road, with installation of two
inch hot mix asphalt binder course
and asphalt surface course.
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ALLFN CITY COUNCIL
August 2, 1984
CONSENT AGENDA (cont'd)
Page 2
(Agenda Item II)
2. Ronald E. Fix & Associates $ 291.00
Contract for Traffice Light at
Bethany Road and State Highway 5
with State Highway Department -
Construction staking, curve design
and grade calculations for asphalt
connection of roadway on Bethany for
period 7/20 - 7/23/84.
3. Shimek, Jacobs & Finklea $ 638.17
Services through June 30, 1984,
in connection with Bank Protection
Of Rowlett Creek near Cottonwood
Creek Sewer Crossing
4. Ronald E. Fix and Associates $ 449.50
Contract No. 821004 - Construction
of Park Place Drive - Inspection
Fee and Engineering Fee for
Period 6/25 - 7/25/84
5. Uvalde Construction Company $1,931.85
Contract No. 821004 - Construction
of Park Place Drive - Payment No. 15
Set August 16, 1984, as Public Hearing Dates for a Request
to Annex 300.68 Acres of Land Located South of State
Highway 121, North and South of Rowlett Road, and East
of F.M. 2478.
D. Resolution No. 531-8-84(R): A Resolution
Adjusting Accounts, Cancelling Accounts,
and Adding Property to the 1983 Tax Roll
of the City of Allen, Collin County,
tw Texas.
E. Resolution No. 532-8-84(R): A Resolution
Of the City Council of the City of Allen,
Collin County, Texas, Authorizing an
Adjustment to the 1983 Tax Roll and a
Refund Issued for Overpayment of 1983
Taxes.
The motion carried.
End of Consent Agenda
Tabled Item: Request to Establish
Permanent Zoning of
Zoning: Planned Development (PD)
on 434± Acres of Land
Location: Southwest Corner of
F.M. 2170 and U.S. 75
Requestor: Tomlin Properties (Agenda Item III)
MOTION: Upon a motion made by Councilman Wolfe and seconded by
Councilman Womack, the Council voted 6 - 0 to remove
this request form the table. The motion carried.
Dave Dennison, representing Tomlin Properties, spoke before
the Council on the changes that had been made to the land use plan
per the discussions held at the Council meeting of July 19th.
Mr. Dennison presented a new color -coded land use plan and
new use regulations and reviewed each individual change that had
been made to the plan with the Council.
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ALLEN CITY COUNCIL
August 2, 1989
Page 3
Tabled Item: Request to Establish
Permanent Zoning of
PD on 939± Acres
Requestor: Tomlin Properties (cont'd) (Agenda Item III)
The changes included a change in the ratio of floor area of
all buildings to total land area shall be maximum of 2:0 east of
the proposed Watters Road and 1.5:1 west of the proposed Watters
Road; the 100 year flood plain area had been delineated on the land
use plan and would be reserved from development pending a flood
plain study by the city, which includes approximately 29 acres,
however it would be used in the calculation of the floor area ratio;
delineation of the location of the school/park site in Tract 3-B
in the amount of approximately 9 acres to be dedicated to the city,
if any additional land is needed then it will have to be pruchased
from Tomlin Properties; the minimum dwelling size of the multi -family
district has been defined with 508 of the total units not to be
less than 850 square feet, and no more than 15% of the units may
be under 700 square feet; the reduction of density in the medium
density residential Tract 5A, and the increase and extension of
Tract 6 single-family residential; the addition of the open space
requirement in the medium density residential; the designation of
the small lake area in Tract 5A as privately owned open space; the
distribution of dwelling units size in Tract 8 to include 36% would
be 2,500 square feet or greater, 368 would be 2,000 square feet
or greater, and 288 would be 1,800 square feet or greater; and
providing for right-of-way for F.M. 2170 and other thoroughfares
surrounding this development and in the development.
There was considerable discussion by the Council with
Mr. Dennison on the comparison of this development to the Folsom
Development approved under a prior planned development; the use of
cumulative zoning along U.S. 75, discussions on the traffic counts,
the minimum floor plan for the multi -family areas, on the floor
area ratio being 1 to 1 in accordance with the city's zoning
ordinance, the need to be more specific on the zoning districts
along U.S. 75, and the problems other cities have experienced
in the proposed zoning.
There was lengthy discussion on the proposed uses in the
commercial districts and their uses not being compatible. Mr.
Dennison discussed with the Council how the zoning could be more
tied down, with the need of flexibility, and reviewing the use
regulations and deleting the uses that were not favorable to the
Council.
Jack Hatchell, Traffic Engineer with Barton-Aschman Associates,
Inc., and a City Councilman in Plano, spoke before the Council on
zoning problems occurring in Plano and the zoning issues in Dallas.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Mayor Pro Tem Farmer, the Council voted 6 - 0 to table
this request. The motion carried.
Mr. Dennison then queried the Council on how he should proceed
to resolve the problems with the commercial zoning district and
advised he would like to contact each of the Council Members and
discuss their feelings before the next Council Meeting.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 9:19 p.m. The meeting reconvened at 9:29 p.m.
ALLEN CITY COUNCIL
August 2, 1984
Page 4
Public Hearing: Request to Rezone
Approximately 179 Acres
of Land from PD No. 17
Zoning: to PD (Planned Development)
and to Permanently Zone
Approximately 45 Acres of
Land to PD (Planned
Development)
Location: Northwest Corner of
F.M. 2170 and U.S. 75
Requestor: Shelley Realtors -
Bray Central I (Agenda Item IV)
Mayor Rodenbaugh read the request into the record as follows:
Public Hearing: Consider a Request to Rezone Approximately
179 Acres of Land from PD No. 17 to PD (Planned Development)
and to Permanently Zone Approximately 45 Acres of Land to
PD (Planned Development) Located at the Northwest Corner of
F.M. 2170 and U.S. 75."
Craig Curry, with Nelson Engineering, spoke before the Council
on this planned development request of 179 acres out of the W. J.
Jackson Survey, Abstract No. 484, the William Perrin Survey,
Abstract No. 708, the A. B. Perrin Survey, Abstract No. 713, and the
John Fyke Survey, Abstract No. 325, and 45 acres of land out of the
Catherine Parsons Survey, Abstract No. 711, and presented the land
use plan for this development known as Bray Central I.
Mr. Curry advised of the location of the property, the
thoroughfares and the change in routing of Watters Branch Road,
the zoning use districts, the densities on the tracts, the site of
water tower location, and reviewed in detail the land use regulations.
The Planning and Zoning Commission, at their regular meeting
of June 28, 1984, recommended to the City Council approval of this
request with the following stipulations:
1. The addition of the words "no outside storage"
beside Plumbing Shop on Page 15 of Land Use Regulations.
2. To change the word "minimum" to "maximum" on Page 19,
the last paragraph, of the Land Use Regulations.
3. To include an addendum of the traffic consultant with
a recommendation of the eight lane divided thoroughfare
between Watters and U.S. 75 as an addition at a
future date.
4. To change the name of Shelley Drive to Watters Drive.
Mayor Rodenbaugh opened the public hearing.
Bob Woodfin, property owner north of Rowlett Road near
Rowlett Creek, spoke before the Council on the traffic problems
on U.S. 75 and the proposed volume of traffic that will be
generated from the developments on the west side of U.S. 75.
Mrs. Frances Williams, general partner of Montgomery Farms,
spoke before the Council on the traffic studies on various planned
developments that have been approved by the City Council for
properties on the west side of U.S. 75 and the need for a completed
comprehensive plan and city traffic study before any more zoning
on the west side of U.S. 75.
With no one else wishing to speak either for or against
the request, Mayor Rodenbaugh closed the public hearing.
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ALLEN CITY COUNCIL
August 2, 1984
Page 5
Public Hearing: Request to Rezone
Approximately 179 Acres
from PD No. 17 to PD,
and to Permanently Zone
45 Acres to PD
Requestor: Shelley Realtors -
Bray Central I (cont'd) (Agenda Item IV)
There was considerable discussion by the Council with
Mr. Curry on the recent zoning of the 179 acres to planned development
and now the request to change the planned development zoning again
and the need to place a time limit on zoning requests; the use of
cumulative zoning on this planned development along the U.S. 75
corridor, the floor to area ratio in thehigh tech districts, the
platting requirements for the "restrictive covenants" and the
City of Allen being the beneficiary of those; references of the
traffic survey comments; the large amount of uses shown in the
planned development - high tech districts, and the difficulty
relating to the word "high tech" zoning district.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman McClure, the Council voted 5 - 0, with
Mayor Pro Tem Farmer being out of the room, to table this
request. The motion carried.
Review the Annual Audit
Management Letter (Agenda Item V)
Larry Mullins, with Peat, Marwick and Mitchell, the city's
auditing firm, spoke before the Council on the results of the
management letter prepared in the audit for the Fiscal Year 1982-1983.
Mr. Mullins, pointed out three important categories of comments
of the management letter, those being comments that have chiefly
an accounting or financial statement aspect, such as the deposit
of receipts; those comments that have a chiefly internal control
aspect, such as investment allocations; and those comments that have
chiefly an operational aspect, such as the computer operations.
Brent Lewis, Finance Director, spoke before the Council on the
city staff's response to the management letter and steps that will
be taken to implement changes recommended in the management letter.
The Council briefly discussed the implementation of the purchase
order system and discussed paragraph "B" on the first page of the
management letter.
This item was received as a matter of information. There was
no action taken on this item.
Approval of Site Plan: First Baptist Church
Location: Main Street/Belmont
Street/Cedar and Birch
Streets
Zoned: Community Facility
Requestor: First Baptist Church (Agenda Item VI)
Bill Petty, Director of Community Development, spoke before
the Council on the development of the master plan for the First
Baptist Church and the site plan presented of that plan.
Dick Senter, Pastor of the First Baptist Church, was present.
to answer any questions.
Mr. Petty advised the Council that expansion of the church
would require the relocation of the existing wood frame office
building, located on the north end of the property, at the
intersection of Main and Cedar Streets, to the corner of Belmont
and Birch, for a temporary facility during the development process.
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ALLEN CITY COUNCIL
August 2, 1984
Page 6
Approval of Site Plan: First Baptist Church
Requestor: First Baptist Church
(cont'd) (Agenda Item VI)
The Planning and Zoning Commission, at their regular meeting
of July 26, 1984, recommended to the City Council approval of the
site plan and development plan for the First Baptist Church site.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman Paxton, the Council voted 6 - 0 to approve
the site plan and development plan for the First Baptist
Church site as presented and in accordance with the
recommendation of the Planning and Zoning Commission, as
stated. The motion carried.
Approval of Replat: Chester Addition
1.693± Acres of Land
Location: West of U.S. 75 Service
Road at Federal Drive
Requestor: William Chester (Agenda Item VII)
Mr. William Chester presented the replat of his property on
1.693 acres of land out of the W. J. Jackson Survey, Abstract
No. 484 of Collin County, located west of the U.S. 75 service road
at Federal Drive.
Mr. Chester reviewed the replat of the property with the
City Council. The replat showed the boundaries of the property,
the location of fire lane easements and utility easements, and the
three lots of this subdivision, as well as the public access
easements.
Bill Petty, Director of Community Development, spoke before
the Council on the fact that this replat conforms to the approved
site plan and that it has been reviewed by the city staff and the
consulting engineer and is in compliance.
The Planning and Zoning Commission, at their regular meeting
of July 26, 1984, recommended to the City Council approval of this
replat as presented.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman McClure, the Council voted 6 - 0 to approve
the Replat of the Chester Addition as presented and in
accordance with the recommendation of the Planning and
Zoning Commission, as stated. The motion carried.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 11:13 p.m. The regular session reconvened at
11:25 p.m.
Consider Actions Concerning
Construction of a Portion
of the F.M. 2170 (Main Street)
Thoroughfare (Agenda Item VIII)
City Manager Jon McCarty spoke before the Council on three
areas of research requested by the Council -appointed committee
LV composed of Mayor Rodenbaugh, Councilman Wolfe and Councilman
Womack, to be used to make a recommendation on the prioritization
of the construction of Main Street thoroughfare.
Mr. McCarty advised the Council that statistics had been
prepared for the (1) accidents on each leg of Main Street, from
U.S. 75 to Highway 5 and from Highway 5 to the east city limits;
(2) travel time and miles per minute for those sectionsof.the
roadway; (3) and the right-of-way needed for those sections of
the roadway.
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ALLEN CITY COUNCIL
August 2, 1984
Consider Actions Concerning
Construction of a Portion
of the P.M. 2170 (Main Street)
Thoroughfare (cont'd)
Page 7
(Agenda Item VIII)
Mr. McCarty reviewed all of the above statistics and showed
on a color -coded map the amount of right-of-way needed on the
portions of the roadway.
There was considerable discussion on the need for a policy for
street assessments before the recommendation is made, the data
discussed being based on a nine-month period, the need to take the
existing monies and place the importance of construction on the
east side of Highway 5 rather than the purchase of riqht-of-way;
the recommendation of the Council -appointed committee that
construction start on Phase I of the Main Street Study project;
the need for more data before a vote can be taken on the issue,
the sequence of construction on the Main Street project and the
purchase of right-of-way.
It was the consensus of the City Council that no action be
taken at this time, however, the city staff would provide more input
into this project as a presentation at the budget retreat.
This item was received as a matter of information. There
was no action taken on this item.
Resolution No. 533-8-84(R): A
Resolution of the City Council,
The City of Allen, Collin County,
Texas, Authorizing the Mayor to
Execute an Agreement Between the
City of Allen and the City of
Plano, Establishing Present and
Future Boundaries Between These
Two Jurisdictions.
(Agenda Item IX)
City Manager Jon McCarty advised the Council of the proposed
resolution and agreement to be entered into by the City of Allen
with the City of Plano on the southern city limits boundary.
Using the thoroughfare plan, Mr. McCarty reviewed in detail
the proposed alignment of the new proposed city limits, which is
described as follows:
"Beginning at State Highway 121, the center line of
F.M. 2478 to its intersection at Hedgcoxe Road, then
eastward down the center line of Hedgcoxe until its
intersection with Alma Road, then along the center
line of Alma Road in a northeasterly direction until
it intersects with Rowlett Creek, then the boundary
will follow the center line of Rowlett Creek until
it reaches State Highway 5, then northward along the
center line of State Highway 5 to the center line of
Chapparal Road, then eastward along the center line
of Chapparal Road to Allen Heights Drive."
The Council discussed in particular the business known as
"The Creek" located north of Chapparal Road and east of State
Highway 5, which sells beer and wine, and how that property is
affected in this agreement, if the owners have any rights in this
boundary change, the amount of sales tax revenues that are generated
from that business and when the city would start to receive those;
and the need for disannexation of that property by .Plano and
annexation of that property by Allen.
MOTION: Upon a motion made by Councilman McClure and seconded by
Mayor Pro Tem Farmer, the Council voted.6 - 0 to approve
and adopt Resolution No. 533-8-84(R), as captioned above.
The motion carried.
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ALLEN CITY COUNCIL
August 2, 1984
Approval of Bid Specifications
and Authorization for the
Receipt of Bids for Street
Equipment
Paqe 8
(Agenda Item X)
Bill Petty, Director of Community Development, presented to
and spoke before the Council on the preparation of bid
specifications for street equipment for the Street Department in
the form of a motor grader and a front-end loader.
Mr. Petty advised that an option had been added to the
specifications in the form of a RODS/Full Cab.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by
Councilman Womack, the Council voted 6 - 0 to approve
the bid specifications and authorize the receipt of bids
for the street equipment in the form of a motor grader
and front-end loader. The motion carried.
Review Procedure for Providing
Park Board Input on Proposed
Developments
(Agenda Item XI -A)
Mark Thornton, Director of Parks and Recreation, presented to
and spoke before the Council on the procedure for providing Park
Board input on proposed developments as the development relates
to community facilities sites and dedication of park land.
Mr. Thornton explained that with the approval of the land
acquisition policy, the agreement to accept future dedication was
defined in more detail as to exactly what types of facilities the
city would accept and also it was understood that the Parks and
Recreation Board would be called upon to make recommendations on
these areas. Therefore, in order to make recommendations, a
procedure to provide for timely reviews and recommendations was
developed.
Mr. Thornton went through the procedure process with the
City Council.
The Council briefly discussed the procedure process and
suggested that this same process be used to advised the Planning
and Zoning Commission.
This item was received as a matter of information. There
was no action taken on this item.
As a matter of information, Mr. Thornton advised the Council
of the recent meetings by city staff with various sports
associations on the development of user fees to pay for maintenance
of city facilities and that a recommendation would be forthcoming.
Acknowledge Receipt of the
Fiscal Year 1984 - 85 Proposed
Budaet (Agenda Item XI -B)
By consensus, the City Council acknowledged the receipt of
the Fiscal Year 1984 - 85 Proposed Budget prepared by the City
Manager.
Accept Letter of Resignation
from Council Member Dennis Offutt,
Place No. 6 (Emergency Agenda Item XII)
Mayor Rodenbaugh advised the Council of a resignation letter
he had received from Dennis Offutt, Councilman - Place No. 6,
on the Allen City Council.
Mayor Rodenbaugh read the letter into the record.
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ALLEN CITY COUNCIL
August 2, 1984
Page 9
Accept Letter of Resignation
from Council Member Dennis Offutt,
Place No. 6 (cont'd) (Emergency Agenda Item XII)
Mayor Rodenbaugh then requested a motion to accept the
resignation letter from Dennis Offutt.
Councilman Paxton advised the Council that he felt that this
resignation was not a matter of emergency and it should not be
considered at this time.
The Council discussed the emergency status of this vacancy
on the Council and the need to act on it at this time.
MOTION: Upon a motion made by Councilman Womack and seconded by
by Mayor Pro Tem Farmer, the Council voted five (5) for
and one (1) opposed, with Councilman Wolfe casting the
negative vote, to call a special session for Monday,
August 6, 1984, at 6:00 p.m., in the Council Chambers of
the Allen Municipal Annex, to consider the acceptance of
the resignation letter and to consider an appointment to
fill the vacancy on Place No. 6 of the Allen City Council.
The motion carried.
Consideration of an Appointment to
Place No. 6 on the Allen City
Council (Emergency Agenda Item XIII)
There was no action taken on this agenda item at this time.
Adjournment
MOTION: Upon a motion made by Councilman McClure and seconded by
Councilman Womack, the Council voted 6 - 0 to adjourn
the regular session of the Allen City Council at 12:18 a.m.
on Friday, August 3, 1984. The motion carried.
These minutes approved on the 16thday of August , 1984.
' 1
Marty Hendrix, ITY SECRETARY
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