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HomeMy WebLinkAboutMin - City Council - 1984 - 11/01 - RegularCITY OF ALLEN ANNEXATION PUBLIC HEARING November 1, 1984 293.168 acres Present: City Staff: Jon McCarty, City Manager Judy Morrison, Acting for the City Secretary Guests: None present. In accordance with Article 970(a), V.A.T.C.S., the public hearing was called to order by City Manager Jon McCarty at 1:01 p.m. on Thursday, November 1, 1984, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. City Manager Jon McCarty advised that the 293.168 acres of land out of the Joab Butler Survey, Abstract No. 47, J.H. Wilcox Survey, Abstract No. 1017, J. H. Wilcox Survey, Abstract No. 1018, G. W. Ford Survey, Abstract No. 326, and the Joseph Russell Survey, Abstract No. 775, Collin County, Texas, had been requested to be annexed into the Allen city limits by Utal Development Company. City Manager McCarty reviewed the location of the property, being north of Hedgecoxe Road, west of Alma Road, and south of F.M. 2170. City Manager McCarty advised that the prepared service plan for the 293.168 acres was available for public review. City Manager Jon McCarty opened the public hearing. With no one wishing to speak either for or against this annexation request, City Manager McCarty closed the public hearing. The public hearing was adjourned at 1:10 p.m. These minutes reviewed and approved on this the 1st day of November , 1984. on 1cCar y, qIJY MA17 ER J�Mo ison, Acting for the Cityison, Acting for the City Secretary CITY OF ALLEN DISANNEXATION PUBLIC HEARING November 1, 1984 2.0801 acres Present: City Staff• Jon McCarty, City Manager Judy Morrison, Acting for the City Secretary Guests: None present. In accordance with the Allen City Charter, Article I, Section 1.01B(3), the public hearing was called to order by City Manager Jon McCarty at 1:10 p.m. on Thursday, November 1, 1984, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. - City Manager Jon McCarty advised that the 2.0801 acres of land out of the J. Russell Survey, Abstract No. 775, Collin County, Texas, had been requested to be disannexed into the Allen city limits by Utal Development Company. City Manager McCarty reviewed the location of the property, being a 10' strip of land along the centerline of Old Hedgecoxe Road between the old alignment of Alma Road and the new realignment of Alma Road. City Manager Jon McCarty opened the public hearing. With no one wishing to speak either for or against this disannexation request, City Manager McCarty closed the public hearing. The public hearing was adjourned at 1:19 p.m. These minutes reviewed and approved on this the 1st day of November , 1984. J n cCarty, C TYMANAG R Jud Morr'son, Acting for the City Secretary 35a ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 1, 1984 Present• Donald P. Rodenbaugh, Mayor kw Council Members: Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Jim Wolfe Ward Paxton Absent: Gary Koch City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Executive Session In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Executive Session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:00 p.m. on Thursday, November 1, 1984,in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 7:25 p.m. Regular Session The regular session of the Allen City Council was called toorder by Mayor Rodenbaugh at 7:31 p.m. on Thursday, November 1, 1984, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) At the request of City Manager Jon McCarty, Item B was removed from the Consent Agenda for individual consideration. MOTION: Upon a motion made by Mayor Pro Tem. Farmer and seconded by Councilman McClure, the Council voted 6 - 0 to approve and adopt all other items on the Consent Agenda as recommended and as follows: A. Approval of the City Council Minutes of October 6, 1984 - Regular Session. C. Set November 15, 1984 as Public Hearings Date on a Request to Annex 352.205 Acres of Land Located South of Stacy Road, East of Malone Road and West of F.M. 1378, as requested by Tung International Realty Company. [iF7 ALLEN CITY COUNCIL November 1, 1984 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) Ordinance No. 559-11-84: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 56.8619 Acres Located in the William Snyder Survey, Abstract No. 821, Collin County, Texas, and Extendinq the Boundary Limits of the City so as to Include Said Hereinafter -Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. Set December 6, 1984 as Public Hearing Date on a Request for Site Plan Approval for a Day Care Center on .50 Acre of Land Located Fronting Allen Heights Drive, North of F.M. 2170 on the East Boundary of the Allen Heights Baptist Church Property, as requested by Clyde A. Richards. Review of Sign Board Minutes from October 9, 1984 Concerning Granting of Variances to Shelley Realtors and Burger King. The motion carried. End of Consent Agenda Authorization to City Staff to Pay Bills Associated with the 1979 - 82 Capital Improvement (Consent Agenda Program Item II -B) City Manager Jon McCarty advised the Council that he had requested that this item be removed from the Consent Agenda. in order to review this item with the Council. Bill Petty, Director of Community Development, advised the Council that he was presenting the final payment No. 17, in the amount of $66,914.72, for Contract No. 821004 which was the construction of Park Place Drive. Mr. Petty reviewed the statement of work showing the original contract price at $629,605, the amount of the net change orders at $41,716.51, and the net contract price of $587,888.49, CSM D. Ordinance No. 558-11-84: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described `. (v Territory to the City of Allen, Texas, Approximately 76.017 Acres Located in the William Snyder Survey, Abstract No. 821, Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter -Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. Ordinance No. 559-11-84: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 56.8619 Acres Located in the William Snyder Survey, Abstract No. 821, Collin County, Texas, and Extendinq the Boundary Limits of the City so as to Include Said Hereinafter -Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. Set December 6, 1984 as Public Hearing Date on a Request for Site Plan Approval for a Day Care Center on .50 Acre of Land Located Fronting Allen Heights Drive, North of F.M. 2170 on the East Boundary of the Allen Heights Baptist Church Property, as requested by Clyde A. Richards. Review of Sign Board Minutes from October 9, 1984 Concerning Granting of Variances to Shelley Realtors and Burger King. The motion carried. End of Consent Agenda Authorization to City Staff to Pay Bills Associated with the 1979 - 82 Capital Improvement (Consent Agenda Program Item II -B) City Manager Jon McCarty advised the Council that he had requested that this item be removed from the Consent Agenda. in order to review this item with the Council. Bill Petty, Director of Community Development, advised the Council that he was presenting the final payment No. 17, in the amount of $66,914.72, for Contract No. 821004 which was the construction of Park Place Drive. Mr. Petty reviewed the statement of work showing the original contract price at $629,605, the amount of the net change orders at $41,716.51, and the net contract price of $587,888.49, CSM ALLEN CITY COUNCIL November 1, 1984 Page 3 Authorization to City Staff to Pay Bills Associated with the 1979 - 82 Capital Improvements (Consent Agenda Program (cont'd) Item II -B) He stated that the road had been inspected and was ready tw for final acceptance by the city. Mr. Petty advised that the city staff's recommendation was that the Council authorize the city staff to pay the bill, pending receipt of the maintenance bond for this street. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Womack, the Council voted 6 - 0 to approve the final payment and authorize the city staff to make the final payment to Uvalde Construction Company in the amount of $66,914.72 for Contract No. 821004 for Construction of Park Place Drive, pending the receipt of the maintenance bond for the street. The motion carried. Appointments to Fill Vacancies in Place No. 1 and Place No. 2 - Parks & Recreation Board (Agenda Item III -A) Mayor Rodenbaugh advised the Council that there were two vacancies on the Parks and Recreation Board due to the recent resignations of David Morgan, Place No. 1, and Ron Workman, Place No. 2. Mayor Rodenbaugh opened the floor for nominations to those places. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 6 - 0 to appoint Harold Weaver to Place No. 1 on the Parks and Recreation Board, with his term of office to expire on September 30, 1986; and to appoint Donald Proeschel to Place No. 2 on the Parks and Recreation Board, with his term of office to expire on September 30, 1985. The motion carried. Plaques of Appreciation to Ron Workman and David Morgan, Resigning Members of the Parks and. Recreation (Agenda Item III -B) Mayor Rodenbaugh presented a plaque -of -appreciation to David Morgan, resigning member to Place No. 1 on the Parks and Recreation Board, and extended the Council's appreciation to him for his service to this board since its beginning in 1980. Mayor Rodenbaugh presented a plaque -of -appreciation to Ron Workman, resigning member to Place No. 2, and Chairman, on the Parks and Recreation Board, and extended the Council's appreciation for his service to this board since its beginning in 1980. PUBLIC HEARING: Site Plan Approval on Tract C - Allen Business Centre Addition, on 3.5235 Acres of Land in Zoning: Planned Development No.3 Location: West of S.H. 5, North of Bethany Drive and West of Southern Pacific Railroad Tracks Requestor: The Paragon Group (Agenda Item IV -A) and 2� ALLEN CITY COUNCIL November 1, 1984 Page 4 PUBLIC HEARING: Site Plan Approval on Allen Business Centre Addition - 3.6235 Acres Requestor: The Paragon Group (cont'd)(Agenda Item Iv -A) and Ordinance No. 560-11-84: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development Zoning Ordinance No. 368-10-81 to Include the Attachments of Exhibit "C", Approved Site Plan, and Exhibit "D", Approved Landscape Plan for Development of a 3.6235 Acre Tract out of the William Perrin Survey, Abstract No. 708; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. Mayor Rodenbaugh read the request into the record as follows: "Public Hearing on a Request for Site Plan Approval in PD (Planned Development) No. 3 on 3.6235 Acres of Land Located West of State Highway 5, North of Bethany Drive and West of the Southern Pacific Railroad Tracks." Mr. Kip Daniel, with Urban Architecture, Inc., and representing The Paragon Group, presented to and spoke before the Council on the request for site plan approval for an industrial development on Tract C of the proposed Allen Business Centre Addition, being a 3.6235 acre tract of land out of the William Perrin Survey, Abstract No. 708, Collin County, Texas. Mr. Daniel reviewed the site plan showing the location of the building on the property, the parking lot area, ingress/ egress to the site, and boundaries of the property. Mr. Daniel advised of the location of the site, the construction of the major thoroughfare to serve the site, the exterior construction of the building, the landscaping for this site, the proposed use of the building in the light industrial district, and presented an artist's rendering of the front elevation of the proposed building. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against this request. Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting on September 27, 1984, recommended to the City Council that the proposed site plan for an industrial development on Tract C of the Allen Business Centre Addition in PD No.3 be approved as presented. The Council briefly discussed whether the thoroughfare to be constructed would service the entire development in that area, or just this tract. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to approve the site plan as presented and in accordance with the Planning and Zoning Commission's recommendation, as stated; and to adopt Ordinance No. 560-11-84, attaching the approved site plan and landscape plan to Planned Development No. 3. The motion carried. ON ALLEN CITY COUNCIL November 1, 1984 Page 5 PUBLIC HEARING: Request to Annex 293.168 Acres of Land Location: North of Hedgecoxe Road, South of F.M. 2170 and West of Alma Road Requestor: Utal Development, Inc. (Agenda Item IV -B) and PUBLIC HEARING: Request to Disannex .5223 Acres of Land Location: 10' Strip of Land of Old Hedgecoxe Road Between the Old Alignment of Alma Road and the New Alignment of Alma Road Requestor: Utal Development, Inc. and Ordinance No. 561-11-84: An Ordinance of the City of Allen, Texas, Disannexing 0.5223 Acres of Land out of the J. Russell Survey, Abstract No. 775, from the City of Allen, Collin County, Texas, and Contracting the Boundary Limits of the City of Allen, Texas, so as to Exclude Said Property from the City Limits; and Providing a Severability Clause and a Effective Date. Mayor Rodenbaugh read the request into the record as follows: "Public Hearings on a Request to Annex 293.168 Acres of Land Located North of Hedgecoxe Road, South of F.M. 2170, and West of Alma Road; and a Request to Disannex .5223 Acres of Land Located on a 10' Strip of Land on Old Hedgecoxe Road Between the Old Alignment of Alma Road and the New Alignment of Alma Road." Steve Kanoff, with Utal Development, Inc., spoke before the Council on behalf of the annexation request and the disannexation request. City Manager Jon McCarty provided background information to the Council on the request for the disannexation. Mr. McCarty advised that the city in 1962 had strip annexed that portion of the roadway. However, recently the City of Allen and the City of Plano have reached an ultimate boundary agreement in that area and this request for disannexation conforms to that boundary agreement. City Manager Jon McCarty advised the Council that in accordance with state law, the first public hearing was held by city staff at 1:00 p.m. on Thursday, November 1, 1984 for the request for annexation and disannexation. Minutes of those proceedings had been prepared and distributed to the Council for their review. The service plan for this area had been prepared and was available for public review of the area to be annexed. Mr. McCarty advised the Council that in accordance with the city's charter, there was no waiting period for the dis- annexation of this land and an ordinance had been prepared to be acted on by the Council. Mayor Rodenbaugh opened the public hearings on the annexation and disannexation. With no one wishing to speak either for or against the annexation or disannexation, Mayor Rodenbaugh closed the public hearing. ALLEN CITY COUNCIL November 1, 1984 Page 6 (Agenda Item IV -B) There was a brief discussion by the Council with Mr. Kanoff on the need to disannex the property at this time. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt Ordinance No. 561-11-84, as captioned previously. The motion carried. Mayor Rodenbaugh advised that no action would be taken on the annexation request at this time. The annexation ordinance would be prepared and presented to the Council for consideration of adoption at their regular meeting on December 6, 1984. PUBLIC HEARING: Request by Lone Star Gas Company for a Rate Increase (Agenda Item V-A) Mayor Rodenbaugh read the request into the record follows: "Public Hearing on a Request by Lone Star Gas Company for a Rate Increase Request." Mayor Rodenbaugh opened the public hearing. R. L. (Be) Bohall, District Manager for Lone Star Gas Company, spoke before the Council on the rate increase request and advised the Council of the need to include in the request a $5.00 collection charge to be collected by Lone Star Gas Company when the company had to collect delinquent bills. He stated that the $5.00 collection charge is a standalone fee and is not to be a part of the rate increase, however, it should be included in the rate ordinance. Mr. Bohall advised that it was a part of the original rate increase request submitted to the Council. The Council discussed the $5.00 collection charge. With no one else wishing to speak either for or against this rate increase request, Mayor Rodenbaugh closed the public hearing. Report of Council Subcommittee on the Lone Star Gas Company. Request for a Rate Increase (Agenda Item V -B) Mayor Rodenbaugh advised the Council of the work of the Council -appointed subcommittee, consisting of himself, Councilman Jim McClure and Mayor Pro Tem Farmer, on the request from Lone Star Gas Company for a rate increase of $42,125. PUBLIC HEARING: Request to Annex 293.168 Acres of Land Requestor: Utal Development, Inc. and PUBLIC HEARING. Request to Disannex .5223 Acres of Land Requester: Ural Development, Inc. and Ordinance No. 561-11-84 (cont'd) Page 6 (Agenda Item IV -B) There was a brief discussion by the Council with Mr. Kanoff on the need to disannex the property at this time. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt Ordinance No. 561-11-84, as captioned previously. The motion carried. Mayor Rodenbaugh advised that no action would be taken on the annexation request at this time. The annexation ordinance would be prepared and presented to the Council for consideration of adoption at their regular meeting on December 6, 1984. PUBLIC HEARING: Request by Lone Star Gas Company for a Rate Increase (Agenda Item V-A) Mayor Rodenbaugh read the request into the record follows: "Public Hearing on a Request by Lone Star Gas Company for a Rate Increase Request." Mayor Rodenbaugh opened the public hearing. R. L. (Be) Bohall, District Manager for Lone Star Gas Company, spoke before the Council on the rate increase request and advised the Council of the need to include in the request a $5.00 collection charge to be collected by Lone Star Gas Company when the company had to collect delinquent bills. He stated that the $5.00 collection charge is a standalone fee and is not to be a part of the rate increase, however, it should be included in the rate ordinance. Mr. Bohall advised that it was a part of the original rate increase request submitted to the Council. The Council discussed the $5.00 collection charge. With no one else wishing to speak either for or against this rate increase request, Mayor Rodenbaugh closed the public hearing. Report of Council Subcommittee on the Lone Star Gas Company. Request for a Rate Increase (Agenda Item V -B) Mayor Rodenbaugh advised the Council of the work of the Council -appointed subcommittee, consisting of himself, Councilman Jim McClure and Mayor Pro Tem Farmer, on the request from Lone Star Gas Company for a rate increase of $42,125. ALLEN CITY COUNCIL November 1, 1984 Page 7 Ordinance No. 562-11-84: An Ordinance Fixing and Determining the General Service Rate to be Charged for Sales of Natural Gas to Residential and Commercial Consumers in the City of Allen, Collin County, Texas; Providing for the Manner in Which Such Rate May be Changed, Adjusted, and Amended; and Providing for a Schedule of Service Charges. (Agenda Item V -C) MOTION: Upon a motion made by Mayor Pro Tem Farmer .and seconded by Councilman McClure, the Council voted five (5) for and one (1) opposed, with Councilman Paxton casting the negative vote, to approve and adopt Ordinance No. 562-11-84, as captioned previously, and amended to include the $5.00 service charge for collection of delinquent bills. The motion carried. Final Plat Approval: Cottonwood Bend No. 3 Zoning: Tract 3 - PD No. 13 Location: North of Chapparal Road and East of Jupiter Road Requestor• Landmark Enterprises (Agenda Item VI -A) Pat Atkins, with Don Tipton Engineering, and representing Landmark Enterprises, presented to and spoke before the Council on the final plat for Cottonwood Bend No. 3, containing 39.696 acres of land out of the MCBain Jamison Survey, Abstract No. 491, and the R.L. Ingraham Survey, Abstract No. 462, Collin County, Texas. Z58 Report of Council Subcommitte on the Lone Star Gas Rate Increase Request (cont'd) (Agenda Item V -B) Mayor Rodenbaugh advised that the subcommittee had met t with Lone Star Gas Company on August 2nd on their original request; the subcommittee then countered with a proposed rate increase of $20,000 and a stipulation that another rate increase could not be requested for a period of 18 months; and then Lone Star Gas advised the subcommittee that they would accept the $20,000 rate increase, however, they could not accept the stipulation of waiting 18 months before another rate increase is requested. They did propose a request for a $27,000 overall rate increase with a period of one year before requesting another rate increase. The subcommittee met again on September 2nd, and determined that the $20,000 overall rate increase would be the best alternative, and is recommending that for approval by the Council. The Council discussed with Mr. Bohall the rate of increase the $42,125 represented, the rate of increase the $20,000 represented, when the last rate increase was requested, what the options are if the rate increase is not approved, the rate increase requested by the Texas Electric Company recently and the action taken on that request by the Public Utility Commission, and the Council not approving another rate increase. Mr. Gilbert O. Rabbe, Regional Manager for Lone Star Gas Company, spoke before the Council on the action taken by the Public Utility Commission on requests by the Texas Electric Companies, and the action taken by the Railroad Commission on rate requests of the gas companies. The Council discussed the subcommittee's recommendation for the rate increase in the amount of $20,000 overall, the amount of houses in the city that are total electric and those that have gas. Ordinance No. 562-11-84: An Ordinance Fixing and Determining the General Service Rate to be Charged for Sales of Natural Gas to Residential and Commercial Consumers in the City of Allen, Collin County, Texas; Providing for the Manner in Which Such Rate May be Changed, Adjusted, and Amended; and Providing for a Schedule of Service Charges. (Agenda Item V -C) MOTION: Upon a motion made by Mayor Pro Tem Farmer .and seconded by Councilman McClure, the Council voted five (5) for and one (1) opposed, with Councilman Paxton casting the negative vote, to approve and adopt Ordinance No. 562-11-84, as captioned previously, and amended to include the $5.00 service charge for collection of delinquent bills. The motion carried. Final Plat Approval: Cottonwood Bend No. 3 Zoning: Tract 3 - PD No. 13 Location: North of Chapparal Road and East of Jupiter Road Requestor• Landmark Enterprises (Agenda Item VI -A) Pat Atkins, with Don Tipton Engineering, and representing Landmark Enterprises, presented to and spoke before the Council on the final plat for Cottonwood Bend No. 3, containing 39.696 acres of land out of the MCBain Jamison Survey, Abstract No. 491, and the R.L. Ingraham Survey, Abstract No. 462, Collin County, Texas. Z58 ALLEN CITY COUNCIL November 1, 1984 Page 8 Final Plat Approval: Cottonwood Bend No. 3 Requestor: Landmark Enterprises (cont'd) (Agenda Item VI -A) Mr. Atkins reviewed the plat with the Council. The plat showed the boundaries of the property, the residential lots to be developed, streets within the development, ingress/egress from Chapparal Road and Jupiter Road, and a city park location. The Council discussed with Mr. Atkins the condition of Jupiter Road and Chapparal Road at that location. Bill Petty, Director of Community Development, spoke before the Council on the proposed road work to be done for Jupiter Road and Chapparal and stated that the approval of this plat would be for platting purposes only, and that prior to development, the Planning and Zoning Commission and City Council would have to approve right-of-way plats for Jupiter and Chapparal Road across other properties. Also, the city staff has stipulated that full construction plans for Jupiter and Chapparal Roads must be submitted for engineering review. The overall result of this project would be that Chapparal Road will be extended to the intersection of Jupiter Road across adjacent properties to provide circulation at the time of development. The Planning and Zoning Commission, at their regular meeting on October 25, 1984, recommended to the City Council that the final plat for Cottonwood Bend No. 3 be approved as submitted. The Council briefly discussed the dedication of the park site with the approval of the final plat. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to approve the final plat for the Cottonwood Bend No. 3 Addition, in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Final Plat Approval: Jones Addition 9 Acre Tract Zoning: Residential Location: S.H. 5 and North of the First United Methodist Church Requestor: Don G. Jones (Agenda Item VI -B) Bryan Marcus, with Nelson Engineering and representing Don G. Jones, presented to and spoke before the Council on the final plat for a 9 acre tract of land out of the William Perrin Survey, Abstract No. 708, Collin County, Texas, located east of State Highway 5 and north of the First United Methodist Church. Mr. Marcus briefly reviewed the plat showing the boundaries of the property, a utility easement and street riqht-of-way. Bill Petty, Director of Community Development, advised the Council that a single-family residential dwelling was going to be built on this property, which had never been platted. ME ALLEN CITY COUNCIL November 1, 1984 Page 9 Final Plat Approval: Jones Addition 9 Acre Tract Requester: Don G. Jones (cont'd)(Agenda Item VI -B) The Council discussed with Mr. Marcus that the plat needed to be corrected to move the property line behind the street right-of-way dedication. The Planning and Zoning Commission, as their regular meeting on October 25, 1984, recommended to the City Council approval of the plat as presented. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 6 - 0 to approve the final plat for the Jones Addition as presented, in accordance with the recommendation of the Planning and Zoning Commission, as stated, and with the correction to be made in the property line delineation. The motion carried. Replat Approval: Bethany Park Addition Lot 3, Block A 3.074 Acre Tract Zoning: Multi -Family Location: South of Bethany Road and East of S.H. 5 Requester: Steve Goodman (Agenda Item VI -C) Jon Thalheimer, attorney for Steve Goodman, presented to and spoke before the Council on the replat of the Bethany Park Addition, Lot 3, Block A, being a 3.074 acre tract out of the William Perrin Survey, Abstract No. 708, and the Rufus Sewell Survey, Abstract No. 875, Collin County, Texas, located south of Bethany Road and east of State Highway 5. Mr. Bill Petty, Director of Community Development, spoke before the Council on this replat and advised that the replat of this property had been requested due to the change in property owners and in order to subdivide it into three tracts of land. The Planning and Zoning Commission, at their regular meeting on October 25, 1984, recommended to the City Council that the replat of the Bethany Park Addition, Lot 3, Block A, be approved as submitted. MOTION: Upon a motion made by Councilman. Wolfe and seconded by Councilman McClure, the Council voted five (5) for, none (0) opposed, and with one (1) abstention from Councilman Womack who had stepped out of the room, to approve the replat of the Bethany Park Addition, Lot 3, Block A, as presented, and in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Mayor Rodenbaugh recessed the regular session of the Allen City Council at 8:32 p.m. The regular session reconvened at 8:45 p.m. First Reading of an Annexation Ordinance on 583.39 Acres of Land Located in 39 Parcels and 12 Tracts of Land Adjacent to the Corporate Limits (Agenda Item VII) City Secretary Marty Hendrix read the following annexation ordinance caption into the record: 21✓, ALLEN CITY COUNCIL November 1, 1984 Page 10 First Reading of Annexation Ordinance on 583.39 Acres Located in 39 Parcels and 12 Tracts Adjacent to the Corporate Limits (cont'd) (Agenda Item VII) "An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 583.39 Acres Located in the Following Tracts: Tract No. 1 Consisting of a 1.5 Acre Tract, a .67 Acre Tract, a 1.758 Acre Tract, a 1.455 Acre Tract and a .964 Acre Tract Located in the Lewis Wetsel Survey, Abstract No. 978; Tract No. 2 Consisting of a 1.493 Acre Tract Located in the William Perrin Survey, Abstract No. 708; Tract No. 3 Consisting of a 5.00 Acre Tract, a 6.00 Acre Tract, and a 11.1783 Acre Tract Located in the McBain Jamison Survey, Abstract No. 491; Tract No. 4 Consisting of a 75.64 Acre Tract, a 72.32 Acre Tract, a 43.8 Acre Tract, a 69.6 Acre Tract, a 17.513 Acre Tract, Located in the Henry Wetsel Survey, Abstract No. 1026, and a 2.19 Acre Tract Located in the F. C. Wilmeth Survey, Abstract No. 999; Tract No. 5 Consisting of a 1 Acre Tract, a .50 Acre Tract, and a 2.07 Acre Tract Located in the James T. Roberts Survey, Abstract No. 777; Tract No. 6 Consisting of a 34.781 Acre Tract Located in the Jonathan Phillips Survey, Abstract No. 719; Tract No. 7 Consisting of a 61.07 Acre Tract Located in the George Phillips Survey, abstract No. 701; Tract No. 8 Consisting of a 15.2286 Acre Tract, a 4.145 Acre Tract, a 6.723 Acre Tract, a 1.920 Acre Tract, a 1.357 Acre Tract, a 10.00 Acre Tract, a 10 Acre Tract, a 10 Acre Tract, and a 6.3924 Acre Tract Located in the George W. Ford Survey, Abstract No. 328; Tract No. 9 Consisting of a 1.059 Acre Tract and a 2.118 Acre Tract Located in the Peter Fisher Survey, Abstract No. 324; Tract No. 10 Consisting of a 2.0 Acre Tract, a 2.0 Acre Tract, a 1.314 Acre Tract, a 3.0 Acre Tract, a 2.0 Acre Tract, and a 18.875 Acre Tract Located in the William Snyder Survey, Abstract No. 821; Tract No. 11 Consisting of a 71.110 Acre Tract Located in the J. T. Roberts Survey, Abstract No. 777; and Tract No. 12 Consisting of a 3.65 Acre Tract Located in the Henry Wetsel Survey, Abstract No. 1026; Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter -Described Property within the City Limits and Granting to all Inhabitants and Owners of Said Property all of the Rights and Privileges of Other Citizens and Binding all Inhabitants by all the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance." There was no action taken on this item. The annexation ordinance will be acted upon by the City Council at their regular meeting on December 6, 1984. Ordinance No. 563-11-84: An Ordinance Adopting and Enacting a New Code of Ordinances for the City of Allen, Texas; ` Establishing the Same; Providing for the Repeal of Certain Ordinances Not Included Therein; Providing for the Manner of Amending Such Code; and Providing When Such Code. - and This Ordinance Shall Become Effective, (Agenda Item VIII) City Secretary Marty Hendrix presented to the Council the proposed ordinance to be adopted for the codification of the city's ordinances. 3(0( ALLEN CITY COUNCIL November 1, 1984 Page 11 Ordinance No. 563-11-84 (cont'd) Ms. Hendrix reviewed briefly the contents of the municipal code book, ordinances that had been deleted, ordinances that were not included in the code book but referenced in the book, and areas in the code book that have been amended. Ms. Hendrix also advised of the publication of the supple- ments to the Code Book and the possibility of printing the Zoning Ordinance and Subdivision Ordinance in a pamphlet format. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 6 - 0 to adopt Ordinance No. 563-11-84, as captioned above. The motion carried. Approve Specifications and Authorize Bidding on Replacement Vehicles for the Police Department (Agenda Item IX) Police Chief Richard Carroll presented to and spoke before the Council on the bid specifications for three (3) replacement vehicles for the Allen Police Department. Chief Carroll advised the Council that the specifications for the vehicles were almost identical to those from last year and were written so that all dealerships could bid on the vehicles. Chief Carroll advised that the city staff's recommendation was that the City Council approve the specifications as presented and to authorize the receipt of bids for the vehicles. The Council discussed with Chief Carroll the inclusion in the specifications for a list of references to be provided by the bidders. Also, at the time of evaluating the bids, those references should be contacted for information on servicing of the vehicles and maintenance costs for that servicing. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Paxton, the Council voted 6 - 0 to approve the specifications and authorize the receipt of bids on three (3) replacement vehicles for the Allen Police Department, in accordance with the city staff's recommendation per the discussion with the City Council, as stated. The motion carried. Approve Specifications and Authorize Bids on City's Insurance (Agenda Item X) Brent Lewis, Fiannce Director, presented to and spoke before the Council on the bid specificationsfor the city's insurance for property coverage, comprehensive automobile liability and physical damage, comprehensive general liability, property floater, and computer floater, and the umbrella liability. Mr. Lewis advised that it was time to take bids on the city's insurance since it had been three years since it had been done. He also advised that the insurance specifications had been written to include the umbrella liability in order to research the costs to determine if it would be beneficial to the city at this time to have that type of insurance. Mr. Lewis advised that the city staff's recommendation was that the City Council approve the specifications as presented and to authorize the receipt of bids for the insurance. 2f,:;, ALLEN CITY COUNCIL November 1, 1984 Page 12 Approve Specifications and Authorize Bids on City's Insurance (cont'd) (Agenda Item X) MOTION: Upon a motion made by Councilman Paxton and seconded B by Councilman Womack, the Council voted 6 - 0 to approve specifications and authorize the receipt of bids for the city's insurance, in accordance with the recommendation of the city staff, as stated. The motion carried. Report on Quarterly Financial Summaries (Agenda Item XI) Brent Lewis, Finance Director, spoke before the Council on the summary of financial statement for the period ended September 30, 1984. Mr. Lewis reviewed the revenue figures, the expenditures, income statements for the utility fund and debt coverage. This item was received as a matter of information. There was no action taken on this item. Declare an Emergency and Authorize Work and/or Payment on a Storm Drainage Problem on Ridgemont Drive (Agenda Item XII) Bill Petty, Director of Community Development, spoke before the Council on the emergency situation that existed on Ridgemont Drive due to the sinking of the pavement. The sinking of the pavement had been caused by faulty joint connections in the storm drainage pipe under the street. Mr. Petty briefly reiterated the work that had been done in that area and advised that the city staff's recommendation was that the City Council recognize this project as an emergency situation and authorize the payment to M. E. Hicks Utility Contractors, Inc., in the amount of $7,342.69, using unallocated bond funds. The Council briefly discussed this work with Mr. Petty and in the discussion it was pointed out that this payment did not include the charges from the engineer. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman McClure, the Council voted 6 - 0 to declare this project as an emergency situation, to approve the authorization for the work, and to authorize the city staff to pay the bill to M. E. Hicks Utility Contractors, Inc., in the amount of $7,342.69. The motion carried. Christmas Party (Agenda Item XIII -A) City Secretary Marty Hendrix advised the Council of the upcoming Christmas Party for the Council and the boards and commission members to be held on Friday, December 21, 1984, at 7:00 p.m. at the Harvey House Hotel in Plano. This item was received as a matter of information. There was no action taken on this item. 01M ALLEN CITY COUNCIL November 1. 1984 Page 13 Councilman Rex Womack brought up for discussion and thought by the Council the question of how the final plats have to be approved by the City Council. Councilman Womack suggested that the Council give some consideration for changing that procedure and allowing the Planning and Zoning Commission to act on the final plats, since they are the only city body that act on the preliminary plats. In discussion on the approval of final plats, the Council, by consensus, directedthat the city staff bring forth an amendment to the subdivision ordinance that will allow just the Planning and Zoning Commission to approve final plats. Adjournment MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 9:21 p.m. The motion carried. 1984. These minutes approved on the 15thday of NOVEMBER Donald ode O• Marty Hendrix,SECRETARY � TYIVSECRVElT-UAR�Y Southwestern Bell Phone System (Agenda Item XIII -B) City Manager Jon McCarty advised the Council that he had planned to provide the Council with a meetinq date for the city to meet with the corporate representatives from Southwestern Bell Phone Company in order to discuss the telephone system, however, the officers of Southwestern Bell had not yet contacted him with that information. Mr. McCarty advised that he would report back to the Council when that information had been received. This item was received as a matter of information. There was no action taken on this item. General Discussion City Manager Jon McCarty advised the Council that a meeting had been scheduled for the Council -appointed Audit Committee to be held at 6:30 p.m. on Thursday, November 15, 1984, prior to the regular Council meeting. The committee members will be meeting with representatives of the audit firm and reviewing the details for the audit. Mr. McCarty advised that perhaps another meeting will he scheduled also prior to Christmas. Brent Lewis, Finance Director, handed out to the members of that committee an information booklet that had been provided by the city's auditing firm of Peat, Marwick and Mitchell. City Manager advised the Council that the auditors would be working at the city the latter part of November. Councilman Rex Womack brought up for discussion and thought by the Council the question of how the final plats have to be approved by the City Council. Councilman Womack suggested that the Council give some consideration for changing that procedure and allowing the Planning and Zoning Commission to act on the final plats, since they are the only city body that act on the preliminary plats. In discussion on the approval of final plats, the Council, by consensus, directedthat the city staff bring forth an amendment to the subdivision ordinance that will allow just the Planning and Zoning Commission to approve final plats. Adjournment MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 9:21 p.m. The motion carried. 1984. These minutes approved on the 15thday of NOVEMBER Donald ode O• Marty Hendrix,SECRETARY � TYIVSECRVElT-UAR�Y