HomeMy WebLinkAboutMin - City Council - 1984 - 12/06 - RegularALLEN CITY COUNCIL
Regular Session
December 6, 1984
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Ward Paxton
Gary Koch
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was
called to order by Mayor Rodenbauqh at 7:30 p.m, on Thursday,
December 6, 1984, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item II)
MOTION: Upon a motion made by Councilman Womack and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0
to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approval of City Council Minutes of November 15,
1984 - Regular Session
B. Authorization to city staff to pay bills associated
with the 1979 - 82 Capital Improvements Program
as follows:
Marquette Lease Services, Inc. $ 765.75
Contract No. 13216 - Lease/
Purchase of Telephone System
for Allen Municipal Annex -
November, 1984.
C. Ordinance No. 569-12-84: An Ordinance of the
City of Allen, Collin County, Texas, Annexing
the Hereinafter -described Territory to the
City of Allen, Texas, Anproximately 293.168
Acres Located in the Joab Butler Survey, Abstract
No. 47, in the J.H. Wilcox Survey, Abstract
No. 1017, in the J.H. Wilcox Survey, Abstract
No. 1018, in the G.W. Ford Survey, Abstract
No. 326, and in the Joseph Russell Survey,
Abstract No. 775, Collin County, Texas, and
Extending the Boundary Limits of the City so
as to Include Said Hereinafter -described
Property within the City Limits and Granting
to All Inhabitants and Owners of Said Property
All of the Rights and Privileges of Other
Citizens and Binding All Inhabitants by All the
Ordinances, Acts, Resolutions and Regulations
of Said City; Providing a Severability Clause;
and Providing for the Effective Date of Said
Ordinance.
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ALLEN CITY COUNCIL
December 6, 1984
Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
D. Ordinance No. 570-12-84: An Ordinance
of the City of Allen, Collin County, Texas,
Annexing the Hereinafter -described Territory to
the City of Allen, Texas, Approximately 352.2054
Acres Located in the Wetsaul Fisher Survey,
Abstract No. 323, the John J. Miller Survey,
Abstract No. 609, and the George Fitzugh Survey,
Abstract No. 320, Collin County, Texas, and
Extending the Boundary Limits of the City so
as to Include Said Hereinafter -described Property
Within the City Limits and Granting to All
Inhabitants and Owners of Said Property All of
the Rights and Privileges of Other Citizens
and Binding All Inhabitants by All the Ordinances,
Acts, Resolutions and Regulations of Said City;
Providing a Severability Clause; and Providing fox
the Effective Date of Said Ordinance.
Ordinance No. 571-12-84: An Ordinance
of the City of Allen, Collin County, Texas,
Annexing the Hereinafter -described Territory
to the City of Allen, Texas, Approximately
583.39 Acres Located in:the Following Tracts:
Tract No. 1 Consisting of a 1.5 Acre Tract, a
.67 Acre Tract, a 1.758 Acre Tract, a 1.455 Acre
Tract, and a .964 Acre Tract Located in the
Lewis Wetsel Survey, Abstract No. 978; Tract
No. 2 Consisting of a 1.493 Acre Tract Located
in the William Perrin Survey, Abstract No. 708;
Tract No. 3 Consisting of a 5.00 Acre Tract,
a 6.00 Acre Tract, and a 11.1783 Acre Tract
Located in the MCBain Jamison Survey, Abstract
No. 491; Tract No. 4 Consisting of a 75.64
Acre Tract, a 72.32 Acre Tract, a 43.8 Acre
Tract, a 69.6 Acre Tract, a 17.513 Acre
Tract, Located in the Henry Wetsel Survey,
Abstract No. 1026, and a 2.19 Acre Tract Located
in the F. C. Wilmeth Survey, Abstract No. 999;
Tract No. 5 Consisting of a 1 Acre Tract, a .50
Acre Tract, and a 2.07 Acre Tract Located in
the James T. Roberts Survey, Abstract No. 777;
Tract No. 6 Consisting of a 34.781 Acre Tract
Located in the Jonathan Phillips Survey, Abstract
No. 719; Tract No. 7 Consisting of a 61.07
Acre Tract Located in the George Phillips
Survey, Abstract No. 701; Tract No. 8 Consisting
of a 1.357 Acre Tract, a 10.00 Acre Tract,
a 10 Acre Tract, a 10 Acre Tract, a 15.2286
Acre Tract, a 4.145 Acre Tract, a 6.723 Acre
Tract, a 1.920 Acre Tract, and a 6.3924 Acre
Tract Located in the George W. Ford Survey,
Abstract No. 328; Tract No. 9 Consisting of
a 1.059 Acre Tract and a 2.118 Acre Tract Located
in the Peter Fisher Survey, Abstract No. 324;
Tract No. 10 Consisting of a 2.0 Acre Tract,
a 2.0 Acre Tract, a 1.314 Acre Tract, a 3.0 Acre
Tract, a 2.0 Acre Tract, and a 18.875 Acre
Tract Located in the William Snyder Survey,
Abstract No. 821; Tract No. 11 Consisting of
a 71.110 Acre Tract Located in the J.T. Roberts
Survey, Abstract No. 777; and Tract No. 12
Consisting of a 3.65 Acre Tract Located in the
Henry Wetsel Survey, Abstract No. 1026; Collin
County, Texas, and Extending the Boundary Limits
of the City so as to Include Said Hereinafter -
described Property within the City Limits and
Granting to All Inhabitants and Owners of Said
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ALLEN CITY COUNCIL
December 6, 1984
Page 3
CONSENT AGENDA (cont'd) (Agenda Item II)
E. Property All of the Rights and Privileges of
Other Citizens and Binding All Inhabitants by
All the Ordinances, Acts, Resolutions and
Regulations of Said City; Providing a Severability
Clause; and Providing for the Effective Date
of Said Ordinance.
The motion carried.
End of Consent Agenda.
Public Hearing: Request for Site Plan
Approval for Day Care
Center on � Acre of Land
Zoning: Planned Development No. 1
Location: Fronting on Allen Heights
Drive, North of F.M.
2170, and on the East
Boundary of the Allen
Heights Baptist Church
Property
Requestor: Clyde D. Richards (Agenda Item III -A)
and
Ordinance No. 572-12-84: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Planned Development
Zoning Ordinance No. 260 to Include
the Attachment of Exhibit "B", Approved
Site Plan, For Development of a � Acre
Tract out of the Peter Fishel Survey,
Abstract No. 324, Presently Delineated
on the Official Zoning Map as a Portion
of PD -SC No. 1; Providing for a Penalty;
Providing for an Effective Date; and
Providing for Publication of the Caption.
39_
Mayor Rodenbaugh read the request into the record as
follows:
"Public Hearing to Consider a Request for Site Plan
Approval for a Day Care Center on One -Half Acre of Land
Located Fronting Allen Heights Drive, North of F.M. 2170
on the Eastern Boundary of the Allen Heights Baptist
Church Property, and to Adopt a Zoning Ordinance."
Clyde E. Richards, the property owner, and Wanda Robertson.
were present to speak before the Council on behalf of this
request for site plan approval on a one-half acre tract of
land out of the Peter Fisher Survey, Abstract No. 324, zoned
Planned Development No. 1.
Mr. Richards presented the site plan for the day care
center and reviewed the location of the building on the site,
location the fire lane,
the parking area, explained the of
reviewed the location of the trash dumpster and the screening
of it, the 6' wood screening fence around the property, and
the exterior construction of the building.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against the request for
site plan approval. Mayor Rodenbaugh closed the public
hearing.
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ALLEN CITY COUNCIL
December 6, 1984
Page 4
Public Hearing: Request for Site Plan
Approval for Day Care
Center
Requester: Clyde D. Richards (Cont'd)(Agenda Item III -A)
and
Ordinance No. 572-12-84
The Planning and Zoning Commission, at their regular
meeting of October 25, 1984, recommended to the City Council
approval of the site plan with the provision that the wood
fence around the play yard area be increased from 6 feet
to 8 feet to meet screening requirements.
The Council discussed with Mr. Richards the landscaping
of the site and if the landscaping shown on the site plan
represented the landscaping that would be done to the property,
reviewed the ingress/egress to the property and the use of a
one-way driveway, and the Planning and Zoning Commission's
recommendation for an 8 foot fence rather than the 6 foot fence
shown on the site plan.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Koch, the Council voted 7 - 0 to approve
the site plan as presented and to change the fence
from a 6' fence to an 8' fence in accordance with the
Planning and Zoning Commission recommendation, as
stated; and to adopt Ordinance No. 572-12-84, as
captioned previously. The motion carried.
At this time, Mayor Rodenbaugh introduced to the
City Council, and to those attending the Council meeting,
Kevin Colmensberger. In cooperation with the AISD, Mayor
Rodenbaugh explained that Kevin was a student at Ford
Middle School and was his "shadow" today. The "shadow"
program consists of the student spending time with a person
at work to learn about what that person does for his job.
Public Hearing: Request for a Zoning
Change from Light
Industrial (LI) to
Planned Development
(PD) and Site Plan
Approval on 4 Acres -
Lot 1, Block A, Texet
Addition
Location: Northwest Corner of
Texet Drive and
State Highway 5
Requester: North Texas Land Company (Agenda Item III -B)
and
Ordinance No. 573-12-84: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Comprehensive Zoning
Ordinance No. 366-10-81, as Previously
v Amended, so as to Change the Following -
Described Tract of Land From "LI"
(Light Industrial) Classification to
"PD" (Planned Development) No. 30, Said
Tract of Land Being Described as Follows:
Approximately 4 Acres of Land on Lot 1,
Block A of the Texet Addition, Collin
County, Texas; Providing for Use Regulations;
Providing for a Site Plan; Providing for
a Penalty of Fine Not to Exceed the Sum
of One Thousand Dollars ($1,000.00) for
Each Offense; Providing for a Severability.
Clause; and Providing for the Effective
Date of Said Ordinance.
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ALLEN CITY COUNCIL
December 6, 1984
Page 5
Public Hearing: Request for Zoning
Change from "LI" to
"PD" and Site Plan
Approval
Requester: North Texas Land Co. (cont'd)(Agenda Item III -B)
and
Ordinance No. 573-12-84
Mayor Rodenbaugh read the request into the record as
follows:
"Public Hearing to Consider a Request for a Zoning Change
from LI (Light Industrial) to PD (Planned Development)
With Site Plan on Four Acres of Land Located at the
Northwest Corner of Texet Drive and State Highway 5,
and to Adopt a Zoning Ordinance."
Frank Butler, Architect, and John Allen, representing the
North Texas Land Company, presented to and spoke before the
Council on the request for a zoning change from Light Industrial
(LI) to Planned Development (PD) on Lot 1, Block A, Texet
Addition, being a four acre tract of land.
Mr. Butler reviewed the site plan with the Council and
advised of the location of the two buildings on the site;
that Building A would be 28,000 square feet and be used for
office and Building B would be 7,000 square feet and would
be used for office and restaurant uses. The site plan
showed the location of the parking spaces, landscaped area,
ingress/egress to the property, and boundaries of the property.
The Council discussed with Mr. Butler if the landscaped
areas on the site plan also represented the landscaping plan
for this development.
Mr. Butler also presented an artist's rendering of the
front elevation of the two-story office building and advised
of the interior and exterior construction of the buildings.
Mr. Butler emphasized the fact that the site was very
attractive and the trees existing on the site were going
to be maintained.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this request for zoning change
and site plan approval. Mayor Rodenbaugh closed the public
hearing.
The Planning and Zoning Commission, at their regular
meeting of November 8, 1984, recommended to the City Council
approval of the zoning change as submitted and the site
plan as submitted.
The Council discussed with Mr. Butler the designation
of both office use and restaurant use for the Building B,
the reason for the set -back for parking, the right-of-way
dedication, and the concern for the amount of light industrial
zoning in the city.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 7 - 0 to
approve the zoning change request and the site plan
approval as presented and in accordance with the
recommendation of the Planning and Zoning Commission,
as stated; and to adopt Ordinance No. 573-12-84, as
captioned previously. The motion carried.
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ALLEN CITY COUNCIL
December 6. 1984
Page 6
Public Hearing: Request to Establish
Permanent Zoning of
R-3, R-4, and R-5
(Residential), with
Voluntary Deed Restric-
tions on a 56.8 Acre
Tract
Location: West of F.M. 2551, East
of Malone Road and
South of F.M. 2170
Requester: Marvin Shelley Realtors (Agenda Item III -C)
Mayor Rodenbaugh read the request into the record as
follows:
"Public Hearing to Consider a Request to Establish
Permanent Zoning of R-3 (Residential), R-4 and
R-5 with Voluntary Deed Restrictions on a 56.8 Acre
Tract of Land Located West of F.M. 2551, East of
Malone Road and South of F.M. 2170, and Consider
Adoption of the Zoning Ordinance and a Resolution
Accepting the Deed Restrictions."
Craig Curry, with Nelson Engineering and representing
Marvin Shelley Realtors, presented to and spoke before the
Council on this request for permanent zoning on 56.8 acres
of land located in the William Snyder Survey, Abstract
No. 821.
Mr. Curry presented a zoning map of the property and
reviewed with the Council the location of the subject property.
Mr. Curry then reviewed the requested zoning of R-3, R-4
and R-5 and advised of the zoning on different tracts of land
that surround this property and are in the vicinity of this
property.
Mr. Curry then presented a preliminary site plan of the
proposed development and pointed out the curved interior
streets and cul-de-sacs.
The Planning and Zoning Commission, at their regular
meeting of November 8, 1984, recommended to the City Council
approval of the request which had been modified to R-3,
R-4 and R-5 residential zoning.
Mayor Rodenbaugh opened the public hearing. The
following individuals spoke before the Council in opposition
to this request for permanent zoning:
Dr. E. T. Boon, resident of High Point Estates
Bill Beaty, resident of High Point Estates
Joe Perks, resident of High Point Estates
David Williams, resident of High Point Estates
Bob Fahrenthold, resident of High Point Estates
Mayor Rodenbaugh closed the public hearing.
There was considerable discussion by the Council on
the amount of R-5 zoning districts now existing in Allen,
the current zoning districts located in the area of this
proposed development, the need for a buffer between the
2 acre ranch estates development located in High Point Estates
from this proposed development, and the need to continue the
2 acre ranch estates development in this area.
MOTION: Upon a motion made by Councilman McClure and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0
to deny this request for permanent zoning.
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ALLEN CITY COUNCIL
December 6. 1984
Page 7
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 9:05 p.m. The meeting reconvened
at 9:19 p.m.
Presentation by Representatives
of the Solid Waste Contractor
(SCA) Regarding a Proposed Rate
Increase Request (Agenda Item IV)
Jeff Peckham, Regional Manager, Dough Lawson, District
Manager, and Chet Jackson, Regional Comptroller, with
SCA of Dallas, Inc., the city's solid waste collector,
were present to speak before the Council on behalf of a
proposed rate increase request.
Jeff Peckham reviewed with the Council their first
year's operation of the solid waste collection in the City
of Allen and some problems. Those problem areas had been
property damage to curbs along alleyways and scheduled
pick-ups in the various neighborhoods. Mr. Peckham advised
that the property had been repaired, new trucks had been
purchased to allow for easier access to alleys, a new
district manager had been hired, they had been hiring
better personnel and had developed a new customer complaint
format.
Mr. Peckham then distributed to the. Council some
information on the number of calls received on residential
service complaints in the last three months as compared to
the amount of trash collected, the residential rates
comparison of Allen to other cities in the area, a commercial
rate comparison, and a rate increase summary. Mr. Peckham
then reviewed in detail the handout information with the
Council.
There was discussion by the Council with Mr. Peckham
on the increase cost of the use of the McKinney Landfill,
the rate increase in comparison to the Consumer Price Increase
for the Dallas area, if there were any alternate landfill
sites that SCA could use rather than McKinney, the status
of negotiating a contract for the use of the landfill in
Wylie, the anticipated time period that this rate increase
request will cover, and the commitment of SCA to pursue
and obtain a contract for a landfill site.
City Manager Jon McCarty advised the Council that SCA
was making their presentation for the rate increase at this
meeting and if the Council needed any additional information
on the rate increase, SCA should be advised at this time.
Also, the city staff and SCA were requesting some direction
from the Council regarding this rate increase request.
In further discussion by the Council, they emphasized
to SCA that in the future they need to simplify the rate
increase request data so that it is easier to analyze, and
they need to obtain a contract for a landfill site.
It was the consensus of the City Council to direct the
city staff to prepare the appropriate ordinance for the
proposed rate increase request for consideration at the next
Council meeting.
This item was received as a matter of information. There
was no action taken on this item.
35&
ALLEN CITY COUNCIL
December 6, 1984
Page 8
Consider a Report and Recommended
Changes to the Sign Ordinance (Agenda Item V)
Rick Alexander, Chairman of the Sign Control Board,
appeared before the Council to present the recommendations
of the Sign Control Board.
Mr. Alexander introduced to the Council the members of
the Sign Control Board, being Carol Henry, Don Kirkindoll,
John Karlsruher, and George Chrisman.
Mr. Alexander distributed to the Council the report
and recommendations on the recent work of the Sign Control
Board.
Mr. Alexander then reviewed in detail the following
areas in the sign ordinance that need to be amended:
1. Slight changes in allowable sign sizes to permit
use of standard 4 foot x 8 foot plywood sheets
or easily managed variations.
2. A method of dealing with temporary free standing
signs for the purpose of announcing future locations
of religious, educational or charitable
institutions.
3. Provisions for regulating garage sale signs.
4. Provisions for dealing with signs on public
service structures.
5. Specific guidelines for signs used by non-profit
service groups.
6. Spacing and structural changes for freeway signs.
Specific information on usage of freeway signs.
7. Specific provisions for multi -use signs in some
shopping centers.
8. Consideration of enforcement procedures which are
less time-consuming forcity staff and permit rapid
resolution of sign use violations.
The Council discussed with Mr. Alexander and members of
the Sign Control Board the proposed changes to the sign
ordinance pertaining to the freeway signs (billboards), the
time period for a permit being five (5) years on a freeway
sign and how it was determined, the total elimination of
billboards in the city altogether, and the location of signs
in the street right-of-ways.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman Womack, the Council voted 7 - 0 to
approve the report and recommendations for changes
to the Sign Ordinance as presented by the Sign Control
Board and to direct the city staff to prepare the
appropriate ordinance for their consideration. The
motion carried.
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ALLEN CITY COUNCIL
December 6, 1984 Page 9
Bill Petty, Director of Community Development, presented
to and spoke before the Council on the proposed ordinance
authorizing the Planning and Zoning Commission to approve
final plats.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman McClure, the Council voted 7 - 0 to
approve and adopt Ordinance No. 574-12-84, as
captioned above. The motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 10:29 p.m. The meeting reconvened
at 10:35 p.m.
Resolution No. 575-12-84(R): A Resolution
of the City of Allen, Collin County, Texas,
Authorizing the Mayor To Execute a Contract
Between the City of Allen and the County
of Collin Concerning Emergency Ambulance
Service Within the Extraterritorial
Jurisdiction of the City of Allen. (Agenda Item VII)
Ron Gentry, Fire Chief, presented to and spoke before
the Council on the proposed agreement with Collin County
concerning ambulance service in the extraterritorial
jurisdiction.
The Council briefly discussed with Chief Gentry the
contract and the amount of reimbursement from the county in
the amount of $5,000 for covering the costs of ambulance calls
in the extraterritorial jurisdiction and if that amount would
actually cover all of the costs involved.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve and adopt Resolution No. 575-12-84(R), as
captioned above. The motion carried.
Consideration of Awarding Bids
for Three Police Department
Replacement Vehicles (Agenda Item VIII -A)
Richard Carroll, Chief of Police, presented to and spoke
before the Council on the request for bids, the bid opening,
and the bid tabulations for three (3) replacement vehicles
for the Allen Police Department.
Ordinance No. 574-12-84: An Ordinance
of the City of Allen, Collin County,
Texas, Amending the Subdivision Ordinance
of the City, Ordinance No. 273, as
Heretofore Amended so as to Provide
that All Final Plats of Subdivisions
or Additions Within the City or Its
Extra -Territorial Jurisdiction, and
All Replats, Shall be Submitted to,
Considered By, and Finally Approved
or Disapproved By, Only the Planning
and Zoning Commission of the City;
Revising the Certificate to be Placed
on Final Plats; Amending All Ordinances
or Parts of Ordinances in Conflict
Herewith, to Conform to the Provisions
Hereof; Providing for Severability;
Providing an Effective Date; Providing
for Punishment Upon Conviction of
Violation Hereof by Fine Not to Exceed
$1,000.00 for Each Offense; and
Declaring an Emergency. (Agenda Item VI)
Bill Petty, Director of Community Development, presented
to and spoke before the Council on the proposed ordinance
authorizing the Planning and Zoning Commission to approve
final plats.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman McClure, the Council voted 7 - 0 to
approve and adopt Ordinance No. 574-12-84, as
captioned above. The motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 10:29 p.m. The meeting reconvened
at 10:35 p.m.
Resolution No. 575-12-84(R): A Resolution
of the City of Allen, Collin County, Texas,
Authorizing the Mayor To Execute a Contract
Between the City of Allen and the County
of Collin Concerning Emergency Ambulance
Service Within the Extraterritorial
Jurisdiction of the City of Allen. (Agenda Item VII)
Ron Gentry, Fire Chief, presented to and spoke before
the Council on the proposed agreement with Collin County
concerning ambulance service in the extraterritorial
jurisdiction.
The Council briefly discussed with Chief Gentry the
contract and the amount of reimbursement from the county in
the amount of $5,000 for covering the costs of ambulance calls
in the extraterritorial jurisdiction and if that amount would
actually cover all of the costs involved.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve and adopt Resolution No. 575-12-84(R), as
captioned above. The motion carried.
Consideration of Awarding Bids
for Three Police Department
Replacement Vehicles (Agenda Item VIII -A)
Richard Carroll, Chief of Police, presented to and spoke
before the Council on the request for bids, the bid opening,
and the bid tabulations for three (3) replacement vehicles
for the Allen Police Department.
ALLEN CITY COUNCIL
December 6, 1984
Page 10
NO
Consideration of Awarding Bids
for Replacement Vehicles for the
Police Department (cont'd) (Agenda Item VIII -A)
Chief Carroll advised that eleven solicitations for
bids were mailed out to area dealerships, and only two (2)
bids had been received and opened on November 26, 1984.
Those bids were:
1. Carter Chevrolet for Chevrolet Impala at a
cost of $11,395 per unit.
2. Lone Star Dodge for Dodge Diplomat for a cost
of $10,958 per unit.
Chief Carroll then provided the Council with some
information that had been gathered pertaining to the maintenance
of the two types of vehicles bid.
Chief Carroll advised that the city staff's recommendation
was to award the bid to Carter Chevrolet for three (3)
Chevrolet Impalas in the amount of $11,395 per unit for
a total cost of $34,185.00.
The Council briefly discussed with Chief Carroll the
maintenance on the vehicles and the bids received.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Koch, the Council voted 7 - 0 to
award the bid for the three (3) replacement vehicles
for the Allen Police Department to Carter Chevrolet
in the amount $34,185, $11,395 per unit, in
accordance with the city staff's recommendation,
as stated. The motion carried.
Consider Awarding Bids for
Police Department Telephone
System (Agenda Item VIII -B)
Richard Carroll, Police Chief, presented to and spoke
before the Council on the solicitation of bids, bids received
and the tabulation of the bids for a telephone system for
the Allen Police Department.
Chief Carroll advised that nine solicitations for bids
were mailed out to various companies, and four bids were
received and opened on November 21, 1984.
Chief Carroll presented the bid tabulation sheet and
reviewed it with the Council showing the following total
bids:
1. Business Telecommunication Service (BTC) -
$10,635
IL2.
DPW Telephones, Inc. - $12,660
3. GTE Business Phones System - $14,532
4. Communication Corporation of America (CCA) -
$14,267
Chief Carroll explained the type of telephone system
the Police Department needed, the financing of the system
through a bank rather than the company, and the 3 -year
lease/purchase agreement.
NO
ALLEN CITY COUNCIL
December 6, 1984
Page 11
Consider Awarding Bids for
Police Department Telephone
System (cont'd) (Agenda Item VIII -B)
Chief Carroll advised the Council that the city staff's.
recommendation was to award the bid to the lowest bidder,
being Business Telecommunication Service, in the amount of
$10,635, and that the City Council authorize the execution
of a 3 -year lease/purchase agreement for the telephone system
and authorize financing available through a local bank.
The Council briefly discussed the telephone system and
the bids received and the financing available through a bank.
MOTION: Upon a motion made by Councilman McClure and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
award the bid to Business Telecommunication Service
in the amount of $10,635 for the telephone system
for the Allen Police Department and to authorize
city staff to pursue financing available through a.
local bank and to execute the 3 -year lease/purchase
agreement, in accordance with the city staff`s recom-
mendation, as stated. The motion carried.
At this time, Chief Carroll advised the City Council
of the hiring of a new police woman, Elizabeth Wiqzell.
Chief Carroll also advised the Council that the STEP
grant program was now in operation.
Consider Awarding Bid for
Copier Machine for the.
Allen Municipal Annex (Agenda. Item VIII -C)
City Manager Jon McCarty presented to and spoke before
the Council on the solicitation of bids, bids received and
the tabulation of the bids for a copier machine for the
Allen Municipal Annex.
City Manager McCarty advised the Council of the work
done by the employees on the Copier Studies Committee,
the 17 solicitations for bids that were mailed out, and
the receipt of 15 bids that were opened on November 13, 1984.
City Manager McCarty advised that five of those bids
met specifications. Those bids were as follows:
1. Canon 500 AFSD - Inwood Business Machines, Inc. -
$8,691
2. Minolta 650A - Hutco - $8,307
3. Panasonic 4520 - Advanced Images Systems, Inc. -
$7,250
4. Panasonic 4520 - Copyfax Business Systems -
$7,856
5. Sharp 901 - Zeno Systems - $6,385
Mr. McCarty advised the Council of all of the factors
involved in the selection of the copier machine and of the
major advantages and disadvantages for the various machines.
Mr. McCarty advised that the city staff's recommendation
on the copier machine was to award the bid to Advanced Images
Systems, Inc., for a Panasonic 4520 Copier in the amount of
$7,250, and that the Council authorize city staff to pursue
financing of the machine through a local bank and to execute
the purchase through a 3 -year lease/purchase agreement.
ALLEN CITY COUNCIL
December 6, 1984
Consider Awarding Bid
Page 12
for Copier Machine (cont'd) (Agenda Item VIII -C)
The Council briefly discussed with Mr. McCarty the award
of the bid for the Panasonic 4520 rather than the Sharp 901.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
award the bid to Advanced Images Systems, Inc., for
a Panasonic 4520 Copier in the amount of $7,250, and
to authorize the city staff to pursue the financing
of the copier through a local bank and to execute a
3 -year lease/purchase agreement, in accordance with
the city staff's recommendation, as stated. The
motion carried.
Consider the Establishment of
a Boy Scout Explorer Post
Sponsored by the Parks and
Recreation Department (Agenda Item IX)
Mark Thornton, Director of Parks and Recreation, presented
to and spoke before the Council on the establishment of a
Boy Scout Explorer Post to be sponsored by the Allen Parks
and Recreation Department.
Vol
Mr. Thornton explained the organization, the various
types of activities, the supervision of the post by adult
volunteers, insurance costs and coverage, the cooperation
with the Boy Scouts of America in this program, and the
funds for the activities to be raised by the members.
`
The Parks and Recreation Board, at their November 12,
1984 regular meeting, recommended to the City Council approval
of this program.
The Council discussed with Mr. Thornton how this program
originated, whether other cities had this type of program
and how it operated and if it was successful, the fact that
this program was co-educational, and the concern that the
volunteers continue to maintain the supervision of the
program and not the city employees.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman Wolfe, the Council voted 7 - 0 to
approve the establishment of a Boy Scout Explorer
Post sponsored by the Allen Parks and Recreation
Department. The motion carried.
Authorize Staff to Work With
the Allen Independent School
District in the Initial
Negotiations on a Land Purchase (Agenda Item X)
City Manager McCarty advised the Council of the upcoming
negotiations by the Allen Independent School District for
the purchase of an elementary school site on an approximately
20 acre tract of land located in the Greengate Addition. This
land is located on the southeast corner of the Greengate
Addition, fronting on Malone Road, across from the Highpoint
Addition.
Vol
ALLEN CITY COUNCIL
December 6, 1984
Page 13
Mayor Rodenbaugh explained the general information that
had been given to the State Highway Department for their
review and reaction, the current plans for improvements to
U.S. 75 from LBJ Freeway to State Highway 121, the need on
the city's part to start to set priorities for road improve-
ments with the state's participation, the need to set one-way
service roads along U.S. 75, and the need to determine improve-
ments for underpasses along U.S. 75.
Authorize Staff to Work with
the Allen Independent School
District in the Initial
Negotiations on a Land Purchase (Agenda Item X)
Mr. McCarty advised that the city does not at this time
have available funds to purchase the city's portion of the
20 acre tract for a park site; however, if the school district
purchases the tract, the city will buy one-half of the land
at the same price as is paid by AISD.
City Manager McCarty advised that the city staff is recom-
mending to the City Council that they authorize him to work
with the Superintendent of AISD in the initial negotiations
on this tract of land.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman McClure, the Council voted 7 - 0 to
authorize the City Manager to work with the Superin-
tendent of the Allen Independent School District in
the initial negotiations on the purchase of the 20
acre tract of land in the Greengate Addition for
a joint school/park site. The motion carried.
North Central Texas Council
of Governments Legislative
Dinner (Agenda Item XI -A)
City Manager Jon McCarty advised the Council of the up-
coming legislative dinner sponsored by the North Central Texas
Council of Governments to be held on Wednesday, December 12,
1984, at 7:00 p.m., at the Mandalay Four Seasons Hotel in
Los Colinas. Mr. McCarty requested that those Council Members
who were interested in attending should turn in their reser-
vations to him. He added that this dinner was an opportunity
for the Council to meet their state legislators.
This item was received as a matter of information. There
was no action taken on this item.
Report on Cablevision Legislation (Agenda Item XI -B)
City Manager Jon McCarty advised the Council of the
information that had been provided to them on "The Cable
Franchise Policy and Communications Act of 1984 - H.R. 4103".
This item was received as a matter of information. There
was no action taken on this item.
General Discussion
City Manager McCarty advised the Council of the city
being volunteered to help with the plans for the Collin
County Public Officials Spring Banquet to be held in late
February or March of 1985. Mr. McCarty encouraged the
Council Members to attend this function.
Mayor Rodenbaugh advised the Council of the results of
a recent meeting between the city and the State Department
of Highways and Public Transportation regarding road improve-
ments for the City of Allen, Collin County, and available
funding from the state for them.
Mayor Rodenbaugh explained the general information that
had been given to the State Highway Department for their
review and reaction, the current plans for improvements to
U.S. 75 from LBJ Freeway to State Highway 121, the need on
the city's part to start to set priorities for road improve-
ments with the state's participation, the need to set one-way
service roads along U.S. 75, and the need to determine improve-
ments for underpasses along U.S. 75.
ALLEN CITY COUNCIL
December 6, 1984
General Discussion
Page 14
Ernie Hoback, Director of Public Works, spoke before
the Council on the receipt of two off-site utility easements
obtained by Weston Blair for the construction of an off-site
sewer line to service his apartment complex development to be
located on the north side of the Cottonwood Creek Shopping
Center. The two easements pertained to the properties located
behind Wal-Mart and Brookshires.
Mr. Hoback advised the Council that the city staff was
concerned that the easements contained the statement, "that
no pro -rata fees or additional connection fees will be
required for connection to this sanitary sewer". City staff
had contacted Weston Blair and requested that he review the
easements and plan to renegotiate the easements if he did
not agree to that wording. Mr. Blair had contacted the
city and advised that the easements were sufficient.
Mr. Hoback then advised the Council that these easements
would be included in the facilities agreement and pro rata
ordinances for the construction of that off-site sanitary
sewer line.
There was discussion by the Council on the portion of
the statement which states, "no additional connection fees
will be required" and if that was to pertain to the city.
Mr. Hoback and Mr. McCarty advised the Council that they
had not interpreted it to mean the city. The Council requested
that that portion of the easement should be further clarified
with the property owners and that it be pointed out that the
city would not exempt someone from paying connection fees.
Mayor Pro Tem Farmer advised the Council of the need
to have a meeting of the Action Committee of the Compre-
hensive Planning Process on Wednesday, January 2, 1985,
at 7:00 p.m., at the Allen Municipal Annex. The next meeting
of the Oversight Committee is scheduled for Monday, January 7,
1985.
Adjournment
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 11:45 p.m. on Thursday, December 6, 1984. The
motion carried.
These minutes approved on the 20th day of December
1984.
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Marty Hendrix CITY SECRETARY