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HomeMy WebLinkAboutMin - City Council - 1984 - 12/20 - RegularALLEN CITY COUNCIL REGULAR SESSION December 20, 1984 Present: Donald P. Rodenbaugh, Mayor Council Members Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Jim Wolfe Gary Koch Absent: Ward Paxton City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:34 p.m. on Thursday, December 20, 1984, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Mayor Pro Tem Farmerand seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of the City Council Minutes of December 6, 1984 - Regular Session B. Authorization to city staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: 1. Bill C. Dotson & Associates, Inc. $2,400.00 An Appraisal of Four Residential Properties Located on the South Side of McDermott Road, from U.S. 75 to Allen Drive, in connection with the Main Street Project. 2. Graham Associates, Inc.: a. Engineering Services Connected $6,755.00 with the Main Street Project thru 11-20-84 b. Engineering Services Connected $3,530.00 with the Main Street Project thru 11-20-84 C. Completion of Base Mapping of $ 326.00 Sewer Utilities thru 11-20-84 LNd ALLEN CITY COUNCIL December 20, 1984 Page 2 Set January 17, 1985 as Public Hearing Date on a Request for Site Plan Approval on a One Acre Proposed Shopping Center North of F.M. 2170 and East of Fountain Park Drive, as requested by Joe Barton King representing Mike Overton. Consolidated Summary of Activities for the Allen Police Department as of November, 1984. Schedule of Taxes Receivable as of November 30, 1984. The motion carried. End of Consent Ordinance No. 577-12-84: An Ordinance of the City of Allen, Collin County, Texas, Amending Chanter 6, Article III, "Solid Waste", Section 6-58, and Section 6-60, "Same - Fees" of the Code of Ordinances of the City of Allen, Texas, by Approving a Rate Increase Described in Exhibit "A" and Attached to and Made a Part of the Code of Ordinances of the City of Allen; Providing for an Effective Date. (Agenda Item III) City Manager Jon McCarty advised the Council of the proposed ordinance to reflect the rate increase request from SCA Services of Texas, Inc., the city's solid waste collection contractor, as was discussed at the last City Council meeting on December 6th. Mr. McCarty advised the Council that a new rate schedule for residential and commercial collections had been prepared and would be "Exhibit A" to the proposed ordinance. Mr. McCarty advised Jeff Peckham, Regional Manager, and Doug Lawson, District Manager, were present to answer any questions. The Council briefly discussed again with Mr. Jeff Peckham, the Regional Manager with SCA, the use of the consumer price index in comparison with the rate increase request from SCA, and the use of the same period of time for comparison in future requests. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Koch, the Council voted 6 - 0 to approve and adopt Ordinance No. 577-12-84, as captioned above. The motion carried. CONSENT AGENDA (cont'd) (Agenda Item II) C. Ordinance No. 576-12-84: An Ordinance of the City of Allen, Collin County, Texas, Amending the Sign Regulations (101 Ordinance No. 374-10-81, as Heretofore Amended, so as to Regulate Construction, Repair, Placement, Height, Area, and Maintenance of Signs in the City of Allen: Providing for Additional Enforce- ment and Collection of Fees: Providing for the Responsibility for Violations: Providing for a Penalty of Fine Not to Exceed the Sum of $200 Dollars for Each Offense: Providing for a Severability Clause; and Providing for the Effective Date of Said Ordinance. Set January 17, 1985 as Public Hearing Date on a Request for Site Plan Approval on a One Acre Proposed Shopping Center North of F.M. 2170 and East of Fountain Park Drive, as requested by Joe Barton King representing Mike Overton. Consolidated Summary of Activities for the Allen Police Department as of November, 1984. Schedule of Taxes Receivable as of November 30, 1984. The motion carried. End of Consent Ordinance No. 577-12-84: An Ordinance of the City of Allen, Collin County, Texas, Amending Chanter 6, Article III, "Solid Waste", Section 6-58, and Section 6-60, "Same - Fees" of the Code of Ordinances of the City of Allen, Texas, by Approving a Rate Increase Described in Exhibit "A" and Attached to and Made a Part of the Code of Ordinances of the City of Allen; Providing for an Effective Date. (Agenda Item III) City Manager Jon McCarty advised the Council of the proposed ordinance to reflect the rate increase request from SCA Services of Texas, Inc., the city's solid waste collection contractor, as was discussed at the last City Council meeting on December 6th. Mr. McCarty advised the Council that a new rate schedule for residential and commercial collections had been prepared and would be "Exhibit A" to the proposed ordinance. Mr. McCarty advised Jeff Peckham, Regional Manager, and Doug Lawson, District Manager, were present to answer any questions. The Council briefly discussed again with Mr. Jeff Peckham, the Regional Manager with SCA, the use of the consumer price index in comparison with the rate increase request from SCA, and the use of the same period of time for comparison in future requests. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Koch, the Council voted 6 - 0 to approve and adopt Ordinance No. 577-12-84, as captioned above. The motion carried. ALLEN CITY COUNCIL December 20, 1984 Page 3 Site Plan Approval: Allen Towne Center 9.9 Acre Tract Location: Northeast Corner of Intersection of S.H. 5 and F.M. 2170 Zoning: Shopping Center (SC) Requester: Stone/Lewis Development Corporation (Agenda Item IV) and Ordinance No. 578-12-84: An Ordinance Providing for Abandonment of a Portion of a Dedicated 60 -Foot Wide Street Situated in the Peter Wetzel Survey, Abstract No. 990 to the City of Allen, Collin County, Texas; Providing for the Sale and Conveyance Thereof to Stone -Lewis Development Corporation; Providing for the Terms and Conditions of the Abandonment and Conveyance Made Herein; Providing for the Payment of the Publication Fee: and Providina an Effective Date. Doug Grady, Vice President of Stone/Lewis Development Corporation, presented to and spoke before the Council on the request for site plan approval on the 9.9 acre tract of land out of the Peter Wetzel Survey, Abstract No. 990, located at the northeast corner of the intersection of State Highway 5 and F.M. 2170, presently zoned "Shopping Center" (SC). Mr. Grady reviewed the site plan with the Council which showed the location of the Winn Dixie Grocery Store, other retail strip shopping areas, parking areas, landscaping, and ingress/egress to the property. The Council discussed with Mr. Grady the ingress/egress to the property and the number of curb cuts on State Highway 5; if there would be an incinerator at the grocery store; how the shopping center would be screened from Allen High School; the location of a loading dock at the grocery store; how the dumpster would be screened; if the site plan also represented the landscaping plan; that careful consideration should be given to the landscapinq at the curb cuts in order that vehicles can see oncoming traffic; and how the curb cuts line up with ones located on the Cottonwood Creek Shopping Center site. Mr. Grady also presented an artist's rendering of the front elevation of the shopping center for the Council's review. The Planning and Zoninq Commission, at their regular meeting of October 11, 1984, recommended to the City Council approval of the site plan for development of this center and the Winn Dixie facility. Discussion continued by the Council on the areas to be landscaped, the submission of a landscape plan on this project, construction or improvements to Jupiter Road at this location and the need to abandon a portion of Jupiter Road, the surface of the parking lot in this project, and a misstatement made concerning the placement of a traffic light at the intersection of State Highway 5 and Jupiter Road. MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to approve the site plan as presented in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. 41.a ALLEN CITY COUNCIL December 20, 1984 Page 4 Site Plan Approval: Allen Towne Center 9.9 Acre Tract Requester: Stone/Lewis Development Corporation (Agenda Item IV) and Ordinance No. 578-12-84: (cont'd) MOTION: Upon a motion made by Councilman Koch and seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt Ordinance No. 578-12-84, as captioned previously. The motion carried. Award of Bid for Street Overlay (Agenda Item V-A) Bill Petty, Director of Community Development, presented to and spoke before the Council on the solicitation for bids, the bid opening, and the bid tabulations for the street overlay project. The project consisted of: .19 Whisenant Drive: Allen Drive to Whisenant Circle Whisenant Drive: Whisenant Circle to End of Pavement Anna Drive: Bonham Drive to Coats Drive Anna Drive: Coats Drive. to McDermott Drive Main Street: Federal Drive to Allen Drive Boyd Drive: Anna Drive to Allen Drive Cedar Drive:. Main Street to St. Mary Drive St. Mary Drive: Cedar. Drive to end of street High Meadow Dr.: Greenville Avenue to Sandy Drive Mr. Petty advised that the following bids had been received and opened at the bid opening held on December 5, 1984: 1. Marriott Brothers, Inc. $174,733.33 2. Sutton and Associates 194,980.15 3. Texas Bitulithic 195,399.30 4. Austin Paving Company 218,897.01 Mr. Petty advised that the low bidder was the Marriott Brothers in the amount of $174,733.33. Mr. Petty advised that the city's engineering firm of Graham and Associates had reviewed the street overlay project and the bids received and had recommended that the item relating to grading of ditches where specified by the city be deleted in the amount of $8,400.00. Mr. Petty advised that the city staff's recommendation was to award the bid to the Marriott Brothers in the amount of $174,733.33 for the entire project, with no deletions. The Council discussed with Mr. Petty previous work done by the Marriott Brothers and their references, the city's engineering firm recommending the deletion of grading of ditches, why the city crews could not handle the grading, time frame for completion of this project, and discussing with Marriott Brothers the amount charged for the grading of the ditches. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 6 - 0 to award the bid for the street overlay project to the low bidder, being the Marriott Brothers in the amount of $174,733.33, in accordance with the city staff's recommendation, as stated. The motion carried. .19 There was considerable discussion by the Council with Mr. Lewis on the. bid received by the Texas Municipal League and why it was even considered since it was not bid properly, the losses incurred by the city during the past year, the difference in the manuscript form and the Texas Standard Forms, the comparison of rates with what the city pays now, the umbrella policy not being needed at this time, and if the public officials liability and the police liability were also being considered at this time. There was also discussion on the need for careful scrutiny of the insurance policies to see just what they contain and what they actually cover and the need for the city staff to do just that and provide the Council with an explanation of the policy coverage. MOTION: Upon a motion made by Councilman Womack and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to award the bid to Kenneth Murchinson in the amount of $58,060 to be paid in the finance plan in accordance with the city staff's recommendation, as stated. The motion carried. Mayor Rodenbaugh recessed the regular sessionof the Allen City Council at 8:49 p.m. The meeting reconvened at 9:00 P.M. Minute Resolution: Adoption of Paving Assessment Policy for the Central Business District (Agenda Item VI) City Manager Jon McCarty reviewed for the Council the draft paving assessment policy for the Central Business District. He advised that an addendum had been added to the proposed policy, thereby providing for voluntary and involuntary assessments. He advised that it pertained to the Central Business District as defined in the city's Comprehensive Zoning Ordinance, however, the City Council could use this policy for other areas in the city. ALLEN CITY COUNCIL December 20, 1984 Page 5 Award of Bid on City's Insurance: Comprehensive General Liability, Property, Comprehensive Automobile Liability and Physical Damage, Property Floater, Computer Floater, Umbrella Liability (Agenda Item V -B) Brent Lewis, Finance Director, presented to and spoke before the Council on the solicitation of bids, receipt of bids and the tabulation of bids for the city's insurance for comprehensive general liability, property, comprehensive automobile liability and physical damage, property floater, computer floater, and umbrella liability. Mr. Lewis advised the Council that eight firms were contacted to bid on the insurance, and only two responses were received at the bid opening held on December 11, 1984. The two bids were as follows: 1. Kenneth Murchinson Total Premium $58,060 2. Texas Municipal League Total Premium $53,176 Mr. Lewis reviewed with the Council the bid tabulation sheet and explained the various types of insurance and the premium requirements and the difference in the two bids received. Mr. Lewis advised that the city staff's recommendation was to award the bid to Kenneth Murchinson in the amount of $58,060 and that the finance plan be accepted rather than a lump sum payment. There was considerable discussion by the Council with Mr. Lewis on the. bid received by the Texas Municipal League and why it was even considered since it was not bid properly, the losses incurred by the city during the past year, the difference in the manuscript form and the Texas Standard Forms, the comparison of rates with what the city pays now, the umbrella policy not being needed at this time, and if the public officials liability and the police liability were also being considered at this time. There was also discussion on the need for careful scrutiny of the insurance policies to see just what they contain and what they actually cover and the need for the city staff to do just that and provide the Council with an explanation of the policy coverage. MOTION: Upon a motion made by Councilman Womack and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to award the bid to Kenneth Murchinson in the amount of $58,060 to be paid in the finance plan in accordance with the city staff's recommendation, as stated. The motion carried. Mayor Rodenbaugh recessed the regular sessionof the Allen City Council at 8:49 p.m. The meeting reconvened at 9:00 P.M. Minute Resolution: Adoption of Paving Assessment Policy for the Central Business District (Agenda Item VI) City Manager Jon McCarty reviewed for the Council the draft paving assessment policy for the Central Business District. He advised that an addendum had been added to the proposed policy, thereby providing for voluntary and involuntary assessments. He advised that it pertained to the Central Business District as defined in the city's Comprehensive Zoning Ordinance, however, the City Council could use this policy for other areas in the city. ALLEN CITY COUNCIL December 20, 1984 Page 6 There was considerable discussion by the City Council on the determination of the amount of parking area needed for the park; what the area located west of the Ford Middle School was going to be used for; what joint facilities are anticipated to be used at Ford Middle School; the features of the municipal swimming pool; if the tennis courts were lighted; what the multi-purpose courts could be used for; the type of lighting for the softball/baseball fields and where they would be located; the completion date for the swimming pool; and what portion of the park is to be constructed at this time. The Parks and Recreation Board, at their regular meeting of December 10, 1984, recommended to the City Council that the site plan be approved. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Womack, the Council voted 6 - 0 to approve the final site plan for Ford Park as presented and in accordance with the recommendation of the Parks and Recreation Board, as presented. The motion carried. U� Minute Resolution: Adoption of Paving Assessment Policy for the Central Business District (cont'd) (Agenda Item VI) City Manager McCarty advised the Council that it was the recommendation of the Main Street Committee, consisting of Mayor Rodenbaugh and Council Members Wolfe and Womack, that the paving assessment policy be given favorable consideration by the City Council. The Council discussed with members of the committee why the policy had just been designated to the Central Business District rather than the whole city; why the residential assessment could not just be eliminated if there was a concern for residential assessment in the city; and if this policy pertained to residential homesteads. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 6 - 0 to approve and adopt the Minute Resolution for the Paving Assessment Policy for the Central Business District as presented and in accordance with the Main Street Committee's recommendation, as stated. The motion carried. Approval of the Final Site Plan for Ford Park (Agenda Item VII) Mark Thornton, Director of Parks and Recreation, presented to and spoke before the Council on the final site plan for Ford Park. Mr. Thornton reviewed with the Council the facilities to be located in the park and introduced Delbert Hurst, with Schrickel, Rollins and Associates, the engineering firm that prepared the site plan. Mr. Hurst reviewed the final site plan in detail with the City Council and how the layout of the park was designed. There was considerable discussion by the City Council on the determination of the amount of parking area needed for the park; what the area located west of the Ford Middle School was going to be used for; what joint facilities are anticipated to be used at Ford Middle School; the features of the municipal swimming pool; if the tennis courts were lighted; what the multi-purpose courts could be used for; the type of lighting for the softball/baseball fields and where they would be located; the completion date for the swimming pool; and what portion of the park is to be constructed at this time. The Parks and Recreation Board, at their regular meeting of December 10, 1984, recommended to the City Council that the site plan be approved. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Womack, the Council voted 6 - 0 to approve the final site plan for Ford Park as presented and in accordance with the recommendation of the Parks and Recreation Board, as presented. The motion carried. U� ALLEN CITY COUNCIL December 20, 1984 Page 7 Resolution No. 579-12-84(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving the Master Plan of the 1986 Texas Sesquicentennial Celebration Committee for the City of (Agenda Item VIII) Mark Thornton, Director of Parks and Recreation, presented to and spoke before the Council on the proposed resolution outlining the activities for the 1986 Texas Sesquicentennial Celebration for the City of Allen. Mr. Thornton pointed out in particular the potential park site on the land located behind the old city hall and the idea to develop it by donations from individuals, neighborhood qroups and organizations, and dedicate it for the 1986 Texas Sesquicentennial. The Council briefly discussed the fact that some of the planned activities shown in the resolution were traditional yearly activities that had been planned by other organizations and that those groups should not be overlooked in this celebration of activities. MOTION: Upon a motion made by Councilman Koch and seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt Resolution No. 579-12-84(R), as captioned above. The motion carried. Review the North Central Texas Council of Governments Evaluation of Traffic Impact in Relation to Right-of-way and Exit Ramp Requirements on U.S. 75 and West Side Developments (Agenda Item IX) Bill Petty, Director of Community Development, spoke before the Council on the traffic impact anticipated on the west side of U.S. 75 due to several large developments and the need to evaluate that traffic impact in order to determine right-of-way needs for street improvements and location of exit ramp requirements on U.S. 75. Mr. Petty advised the Council that the city had furnished all of the traffic evaluations submitted on all of the planned developments on the west side of U.S. 75 and ramp information proposed by Barton Aschman Associates, traffic engineers, to the North Central Texas Council of Governments (NCTCOG) for analysis. Mr. Petty distributed to the Council the traffic analysis prepared by NCTCOG,a diagram of the proposed ramp system for U.S. 75 from F.M. 2170 to just north of Exchange/Rowlett Road intersection, a rough sketch of the ramps at Allen Drive and the new proposed ramps at Exchange/Rowlett intersection., and a sketch of the thoroughfare plan on the west side of U.S. 75. Mr. Petty then reviewed those documents with the Council and explained the four (4) option recommendations given by the NCTCOG for the ramps on U.S. 75 and recommended thorough- fare capacities. q/(1 ALLEN CITY COUNCIL December 20, 1984 Page 8 Bill Petty, Director of Community Development, advised the Council that the need for this requirement was not based solely upon the needs of this project, but for the future needs of developments to the east of the project. Mr. Petty advised that city staff indicated to the land- owners in that area that there would be four major trigger points that would necessitate that section of paving for continuance of travel and pointed out those to the Council. Mr. Petty advised that they had received letters of commitment from Murray Development and Ken E. Marchant stipulating that the extension of the roadway would be completed under the terms outlined and no later than December 31, 1987. Review the NCTCOG Evaluation of Traffic Impact in Relation to Right -of -Way and Exit Ramp Requirements on U.S. 75 and West Side Developments (cont'd) (Agenda Item IX) tCThe city staff recommended option two (2) as the aw best solution to the traffic impact. Jack Hatchell, with Barton Aschman Associates, spoke before the Council on the diagram for the entrance/exit ramps proposed for U.S. 75 and the proposed options recommended by NCTCOG. The Council discussed the various proposed options recommended by NCTCOG; what criteria is used to determine the location of the ramps on U.S. 75, and when the city plans to go to the state with this recommendation. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the Council voted 6 - 0 to direct the city staff to go forward to the state with a a recommendation for Option No. 2 on the ramp system as designed by Barton Aschman. and shown on the diagram presented. The motion carried. At this time, Bill Petty, Director of Community Development, also brought up for the Council's consideration their opinion of the upgrading of the frontage roads to U.S. 75 to the urban design standards, which could mean in some situations a three -lane frontage road, with curbs and gutters. There was considerable discussion by the Council on this item and just what the definition of the urban design standards would entail. By consensus, the Council agreed that they were in favor of bringing the frontage roads of U.S. 75 up to urban design standards. As a matter of information, Mr. Petty distributed to the Council a chart of the single family housing inventory showing the various size houses, units that were built in June of 1982, built since 1982 and total for December, 1984. Future Paving of Exchange Parkway (Agenda Item X -A) City Manager Jon McCarty reiterated for the Council the recent request from Ken E. Marchant Homes for initial plat approval for the Oak Ridge Development and the city's requirement that prior to a development permit for this project, an agreement must be made to extend the southern two lanes of Exchange across property zoned for shopping _. center, and to the intersection of Malone Road. Bill Petty, Director of Community Development, advised the Council that the need for this requirement was not based solely upon the needs of this project, but for the future needs of developments to the east of the project. Mr. Petty advised that city staff indicated to the land- owners in that area that there would be four major trigger points that would necessitate that section of paving for continuance of travel and pointed out those to the Council. Mr. Petty advised that they had received letters of commitment from Murray Development and Ken E. Marchant stipulating that the extension of the roadway would be completed under the terms outlined and no later than December 31, 1987. ALLEN CITY COUNCIL December 20, 1984 Page 9 Future Paving of Exchange Pkwy. (cont'd) (Agenda Item X -A) The Council discussed with city staff what action the city can take if the developers do not put in the roadway as the letters state or if they decide to sell the property; why a time period had been indicated on the letters; if Mr. Bill Clark's signature on the letter was adequate representation !V• of Murray Development Company; and if the city plans to respond to the letters of commitment. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 6 - 0 to allow a development permit to be issued to Ken E. Marchant Homes for Oak Ridge Subdivision without extending the two lanes of Exchange Parkway across the shopping center property to the intersection of Malone, except that both developers be held to the commitment of this roadway extension under the provisions of their letters of intent. The motion carried. Legislative Committee (Agenda Item X -B) City Manager Jon McCarty advised the Council that there was another state legislative session coming up and requested that the Council appoint a legislative committee to review and discuss certain legislation that could have an effect on the city. Mr. McCarty also advised the Council of the upcoming trip to Austin on January 29th and 30th, sponsored by the Plano Chamber of Commerce, to meet the local state repre- sentatives, and he asked if any of the Council would like �J to attend. The Council Members discussed the trip and the committee and the following volunteered to serve on the Legislative Committee: Mayor Don Rodenbaugh Mayor Pro Tem Joe Farmer Councilman Rex Womack The Council Members that indicated an interest in going to Austin were Councilmen Wolfe and McClure. General Discussion Mayor Rodenbaugh advised the Council of a recent incident involving a company that wanted to locate in Allen and that had requested a tax break of some sort. They indicated to the Mayor in the conversation that the City of Plano had given them the indication that they would provide that to them if they moved to Plano. The Mayor advised that he had checked into the matter with Plano and had found that statement to be false. Mayor Rodenbaugh stated that it brought up a very important point, however, which was the need for better communication between cities regarding such matters. Mayor Rodenbaugh indicated that he had met with the Mayor of Plano, Jack Harvard, and they had discussed perhaps holding meetings on a quarterly basis for the City Councils of Allen and Plano to get together to discuss mutual areas of concern and interest. It was proposed that the first meeting take place in February of 1985. By consensus, the Allen City Council agreed that this was a good idea and was in favor of the meetings. MKI ALLEN CITY COUNCIL December 20, 1984 Page 10 General Discussion (cont'd) Mayor Rodenbaugh advised the Council of a call from a representative of the Belz Outlet Mall regarding the "Blue Law" and if the city would enforce this law for the non - sale of certain items on Sunday. �+ There was considerable discussion by the City Council with the Chief of Police, Richard Carroll, on the "Blue Law", the definition of the law, and the enforcement of it in the city by issuing citations. Adjournment MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Womack, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 11:31 p.m. on Thursday, December 20, 1984. The motion carried. These minutes approved on the 3rd day of January 1985. Marty Hendrix9 CITY SECRETARY 0 Lite)