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HomeMy WebLinkAboutMin - City Council - 1985 - 01/03 - RegularALLEN CITY COUNCIL REGULAR SESSION January 3, 1985 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Jim Wolfe Ward Paxton Gary Koch City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:31 p.m. on Thursday, January 3, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of December 20, 1984 - Regular Session B. Authorization to city staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: There were no bills to be paid at this time. The motion carried. End of Consent Agenda Resolution No. 580-1-85(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Ordering an Election to be Held on April 6, 1985, for the Purpose of Electing Three (3) Members of the City Council (Places No. 1, 3, and 5) to the City Council to Hold Office for a Period of Two Years; Designating Location of Polling Place; and Ordering Notices of Election to be Given as Prescribed by Law in Connection With Such Election. (Agenda Item III) City Secretary Marty Hendrix advised the Council of the upcoming City Council Election to be held on Saturday, April 6, 1965, for Places No. 1, 3 and 5 on the City Council. She advised that the proposed resolution would be to order that election. Ms. Hendrix further advised that she was in the process of obtaining election officials and that they would be brought forth for appointment at the next City Council meeting. ALLEN CITY COUNCIL January 3, 1985 Page 2 Resolution No. 580-1-85(R) (cont'd) (Agenda Item III) Ms. Hendrix had also provided the Council with an election calendar of important dates during the election and briefly { reviewed that calendar. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Womack, the Council voted 7 - 0 to approve and adopt Resolution No. 580-1-85(R), as captioned previously. The motion carried. Consider Approval of a Settlement on the 1983 Bank Shareholder Tax (Agenda Item IV) Before consideration of this agenda item, the following Council Members advised that they would have to abstain from consideration of this item due to a possible conflict of interest and that they had filed the aupropriate conflict of interest statement with the City Secretary: Mayor Donald P. Rodenbaugh Mayor Pro Tem Joe Farmer Councilman Jim McClure Councilman Rex Womack Councilman Ward Paxton Councilman Gary Koch These members of the Council stepped down from the Council bench and left the Council Chambers. LL with six members of the Council abstaining on this matter, Councilman Jim Wolfe was the only Council Member left to act on this matter. At this time, City Manager Jon McCarty advised of the definition of a quorum, which had been provided by the City Attorney, for consideration of this item and that Councilman Wolfe could solely act on this item. City Manager Jon McCarty provided background information on the 1983 bank shareholder's tax situation. Mr. McCarty advised that it was the recommendation of the Tax Advisory Committee, which is made up of Chuck Williams and James Kerr of the AISD Board of Trustees and Council Members Jim McClure and Jim Wolfe, that the City Council and the Board of Trustees approve the proposed settlement which includes full payment of the 1983 and 1984 shareholder's tax but without penalty, interest, or attorney's fees on the 1983 taxes provided that the tax attorney is willing to waive the attorney's fees. MOTION: Upon a motion made and seconded by Councilman Wolfe the Council voted one (1) for and six (6) abstained to approve the proposed settlement which includes full payment of the 1983 and 1984 shareholder's tax but without penalty, interest, or attorney's fees on the 1983 taxes, as recommended by the Tax Advisory Committee, as stated. The motion carried. Mayor Rodenbaugh, Mayor Pro Tem Farmer and Council Members: Jim McClure Rex Womack Ward Paxton Gary Koch returned to their places on the Council bench. d ALLEN CITY COUNCIL January 3, 1985 Page 3 Resolution No. 581-1-85(R): A Resolution of the City Council, City of Allen, Collin County, Texas, Adopting an Emergency Operations Plan for the City of Allen, in Conformance with Public Law 81-920 and 93-288 and in Conformance with the Texas Disaster Act of 1975 and Ordinance No. 487-1-84 of the City of Allen. (Agenda Item V) City Manager Jon McCarty advised the Council that in January of 1984 the Council had established a program of comprehensive emergency management for the City of Allen. Within that program is the requirement for an Emergency Management Plan to be developed by the Emergency Management Coordinator and adopted by the Council. Mr. McCarty advised that John Lawson, the Emergency Management Coordinator, had prepared a plan and would present it to the Council for their consideration. John Lawson, Emergency Management Coordinator, spoke before the Council on the background of the Emergency Management Plan. He advised that the city's existing plan was dated 1978 and is not current. Mr. Lawson stated that the plan must be updated every two years in order to continue to receive Emergency Management Assistant funds. Mr. Lawson presented the proposed Emergency Management Plan and reviewed the document with the Council. The Council discussed with city staff if there were any other federal or state requirements for the testing of the civil defense sirens; how many reportings are needed to confirm a tornado siting; the governmental body of the city that declares that an emergency situation exists in the city; and why the city uses the McKinney radio station, which is only on the air a limited period of time during the day, as the emergency broadcast station rather than a Dallas station. City staff advised that they would check into the radio station situation. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 7 - 0 to approve and adopt Resolution No. 581-1-85(R), as captioned above. The motion carried. Filing of Contribution and Expenditure Statements (Agenda Item VI -A) City Secretary Marty Hendrix advised the Council of the state requirements for office holders to file the contribution and expenditures statements and the need to turn in those forms by 5:00 p.m. on January 15, 1985. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL January 3, 1985 Status Report on Wilson Creek Regional Wastewater Treatment Plant City Manager Jon McCarty advised neon furnished with a memorandum from Water District on the current status Regional Wastewater Treatment Plant. Paqe 4 (Agenda Item VI -B) the Council that they had the North Texas Municipal of the Wilson Creek This item was received as a matter of information. There was no action taken on this item. General Discussion Police Chief Richard Carroll presented to the Council a memorandum on the completion of the renovation of the animal control shelter. Chief Carroll reviewed the memorandum with the Council and advised of the work that had been done to the shelter and the total cost of the project amounting to $17,890.00. Chief Carroll also added that an inspection by the State Health Department had been done and with some additioanl painting, the facility will qualify for a quarantine facility. Chief Carroll invited the Council to visit the facilities. City Manager McCarty commended Chief Carroll on his work as the project manaqer of the renovation to the animal shelter. City Manager McCarty distributed to the Council an updated calendar of the upcoming meetings of the Oversight and Action Committees of the comprehensive planning process. Mr. McCarty briefly reviewed the revised calendar with the Council. Adjournment MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 8:20 p.m. on Thursday, January 3, 1985. The motion carried. These minutes approved on the 17t1day of January 1985. 3 Marty Hendrix CITY SECRETARY ,