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HomeMy WebLinkAboutMin - City Council - 1985 - 02/21 - RegularALLEN CITY COUNCIL REGULAR SESSION February 21, 1985 Present; Donald P. Rodenbaugh, Mayor Council Members; Joe Farmer, Mayor Pro Tem (arrived at 7:35 p.m.) Jim McClure Rex Womack Jim Wolfe Ward Paxton Gary Koch City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:30 p.m. on Thursday, February 21, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the Council voted 6 - 0 (with Mayor Pro Tem Farmer being absent) to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 7, 1985 - Regular Session. B. Authorization to city staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: Schrickel, Rollins & Associates, Inc. $ 7,640.00 Professional Services for Feasibility Studies of Ford Park Development - September - December, 1984 C. Set March 21, 1985 as the Public Hearing Date on a Request to Establish Permanent Zoning on Approximately 41 Acres of Land Located at the Southwest Corner of F.M. 2170 and F.M. 2551. D. Consolidated Summary of Activities for the Allen Police Department - January, 1985. E. Schedule of Taxes Receivable as of January 31, 1985. F. Resolution No. 586-2-85(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1983 Tax Roll and a Refund Issued for Overpayment of 1983 Taxes. The motion carried. End of Consent Agenda 11 ALLEN CITY COUNCIL February 21, 1985 Resolution No. 587-2-85(R): A Resolution of the City Council of the City of Allen, Collin County, Texas Authorizing the Submission of an Application to the Texas Criminal Justice Division Requesting Funding for Continuation of Crime Prevention; Allocating City Funds for Its Participation; and Desiqnating the City Manager to Act in Behalf of the City of Allen in Applying for These Funds. and Application for Information System Page 2 (Agenda Item III) Police Chief Richard Carroll presented to and spoke before the Council on the proposed resolution requesting funding for the continuation of the crime prevention officer. Chief Carroll advised the Council that the crime prevention officer had been partially funded by the state for one and one- half years now and the proposed request for funding was a con- tinuation grant for five years. This was the third year of funding of this project. Chief Carroll advised that the total amount for consideration in this qrant would be $16,411. The city's portion of that cost would be $6,393. Chief Carroll advised the Council that he was also requesting authorization to make application for funding for an information system in the form of a computer system consisting of hardware and software. Chief Carroll advised that the proposed cost of the system would be $47,632, with the city's portion of the cost to be $23,323. Chief Carroll provided background information on the computer hardware equipment now existing in the Police Department, the need to replace it, how the new computer equipment would be used and the automation needed in the Police Department, the type of hardware equipment to be purchased and the type of software to be purchased. Chief Carroll advised that the city staff's recommendation was that authorization be granted by the City Council to make application to the Criminal Justice Division for the proposed funds for the Crime Prevention Officer program and the computer system program. The Council discussed with Chief Carroll the availability of funds through the Association of Municipal Court Judges and Court Clerks as another funding mechanism for the computer, whether the city can lease the equipment or if it has to be purchased outright, if the city owns the existing equipment, if installation is included in the proposed costs, and if the same vendor would be providing the hardware and software for the system. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adopt Resolution No. 587-2-85(R), as captioned above; and to authorize the submission of an application for funding of the computer system program in accordance with the city staff's recommendation, as stated. The motion carried. 21 ALLEN CITY COUNCIL February 21, 1985 Page 3 Progress Report on Main Street Project and Authorization for Design Engineering of Phase One (Agenda Item IV) City Manager Jon McCarty spoke before the Council on the Main Street project and the design engineering for Phase One of the project. Using a drawing, Mr. McCarty reviewed the back of the curb line for the new roadway, location of the new roadway and the right-of-way needed for the alignment of the new roadway from U.S. 75 to Main Street. He pointed out the additional need for right-of-way on Allen Drive on the west side, which is where the Library and the Central Fire Station are located. Mr. McCarty then presented drawings of cross sections of Allen Drive, McDermott Drive and Main Street. Mr. McCarty pointed out the amount of paving, width of medians, areas for parking and location of paving and sidewalks on Main Street. Mr. McCarty then reviewed the location of the roadway on McDermott east of Allen Drive, advised of the right-of-way needed on the north side of the roadway for the new alignment, reviewed the location of the roadway east of Dogwood, and advised of the right-of-way needed to complete the roadway to State Highway 5. Mr. McCarty advised that the engineers would be providing the city with a separate right-of-way map, a vertical curb map, and a utilities map, which will conclude the preliminary engineering work on this project. City Manager McCarty advised that it was the city staff's recommendation that the City Council authorize the design engineering of Phase One of the Main Street project, which would be about the intersection of Allen Drive and McDermott Drive, along Allen Drive to the intersection of Main Street, then along Main Street to the intersection of Cedar Drive. Mr. McCarty explained to the Council the transition planned in the roadway at the curve of McDermott and Allen Drive while construction is being done. Mr. McCarty discussed with the Council the timeframe of Phase Two and Phase Three of the Main Street project. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted six (6) for and one (1) opposed, with Councilman Paxton casting the negative vote, to authorize the design engineering of Phase One of the Main Street project, in accordance with the city staff's recommendation, as stated. The motion carried. Resolution No. 588-2-85(R): A Resolution of the City of Allen, Collin County, Texas, Opposing the Retroactive Rate Increases Implemented by General Telephone Company of the Southwest on Foreign Exchange Lines and Requestinq That the Public Utilities Commission Vacate Their Order Allowing These Rate Changes (Agenda Item V) City Manager Jon McCarty advised the Council of several telephone calls which had been received from Allen residents regarding their large telephone bills on their foreiqn exchange (FX) telephone lines. 12 ALLEN CITY COUNCIL February 21, 1985 Page 4 Resolution No. 588-2-85(R) (cont'd) (Agenda Item V) City Manager McCarty advised the Council of several people he had contacted regarding these large bills, and provided the Council with background information on the approval of the access tariff change for General Telephone by the Public Utilities Commission and the ability of General Telephone Company to backbill customers with the foreign exchange lines for usage back to September 26, 1984. He advised of the methods used when a rate increase request is heard before the PUC and when a tariff change is requested. Mr. McCarty also advised of the action taken by the City of Rockwall to obtain relief in this matter. Mr. McCarty advised the Council of his conversations with Don Butler, the attorney for the Texas Municipal League, and the action that Mr. Butler had pursued upon notification of the situation existing on the FX lines. City Manager McCarty advised the Council that General Telephone Company had been calling the customers with FX lines and advising of the increases. Mr. McCarty then provided the Council with a copy of a letter that had been sent out by General Telephone Company to customers that they were unable to reach by telephone. Mayor Rodenbaugh advised the Council of his conversation with Ms. Jo Anne Reed, General Manager -Division Operations - North Central Division of General Telephone Company, and that she provided the letter for the Council's information. Mayor Rodenbaugh advised the Council of the calls he had received regarding this matter and provided some examples of the charges that customers were receiving in their bills. Mayor Rodenbaugh also advised of the amount of usage he had been billed for his business FX line and compared it to some residential FX lines that were being billed for higher usage. The Council briefly discussed this tariff increase and the problems that have occurred with it. City Manager McCarty advised the Council of the proposed resolution, which would show opposition to the retroactive rate increases implemented by General Telephone Company, and reviewed it with the Council. There was considerable discussion by the Council with city staff on the involvement of the city attorney in this situation and his ability to file an injunction to stop this backbilling temporarily. The Council also discussed obtaining from General Telephone, in writing, the fact that if a customer terminates his FX line now, then he will not be charged for the backbilling. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve and adopt Resolution No. 588-2-85(R), as captioned previously; and to direct the city attorney to identify whatever injunctive relief or restraint that the city can impose here in court and advise the Council of it. The motion carried. The Council briefly discussed notifying other cities involved in this same situation of the action taken by the Council. 7 ALLEN CITY COUNCIL February 21, 1985 Page 5 Mayor Rodenbaugh recessed the regular session of the Allen City Council at 8:52 p.m. The meeting reconvened at 9:05 p.m. Mayor Rodenbauqh advised that he had another item to be considered as a part of Agenda Item V, that being the appointment of some Council Members to serve with him on a Telephone Committee. Mayor Rodenbaugh advised the Council that last week he had appointed two members of the Council to serve with him on the Telephone Committee as a matter of expediency when the problems arose regarding the FX lines. Mayor Rodenbaugh advised that he had appointed Councilman Jim Wolfe and Councilman Rex Womack to serve on that committee with him and requested affirmation from the Council on those appointments. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the Council voted 7 - 0 to approve the appointment of Mayor Rodenbaugh, Councilman Womack and Councilman Wolfe to the Telephone Committee. The motion carried. Review Standard and Uniform Building Code Comparisons (Agenda Item VI -A) Bill Petty, Director of Community Development, spoke before the Council on a recent survey conducted by the North Central Texas Council of Governments on the cities that use the Uniform Building Code and the cities that use the Southern Standard Building Code. Mr. Petty provided the Council with a list of the results of this survey, which showed that 618 were using the Uniform Building Code and 268 are still using the Southern Standard Building Code. Mr. Petty advised that his staff has reviewed the Uniform Building Code and have found several ways in which this code would be beneficial to the city. One important area was the training of building officials and code inspectors. Mr Petty stated that all of the training sessions held in this region are with the use of the Uniform Building Code (DEC). Mr. Petty advised the Council that the city staff was going to propose that the city change from the Southern Building Code to the Uniform Building Code and that it would not reduce any of the city's standards. Mr. Petty stated that the city staff would proceed with the preparation of an ordinance, unless the Council posed an objection. The Council dicussed with Mr. Petty what code the City of Richardson used and how many years had the cities been using the UBC. This item was received as a matter of information. There was no action taken on this item. Calendar for Upcoming Council Meetings (Agenda Item VI -B) City Manager Jon McCarty reviewed with the Council some of the upcoming meetings that they would be attending. Those meetings were: Wednesday, February 27th - Action Committee Tuesday, March 5th - Action Committee ALLEN CITY COUNCIL February 21, 1985 Page 6 Calendar for Upcoming Council Meetings (cont'd) (Agenda Item VI -B) Wednesday, March 6th - Action Committee Tuesday, March 12th - Capital Improvement Program Study Committee (10i dates McCarty also reviewed with the Council the upcoming dates on the city's Council Election Calendar. The Council briefly discussed the two public hearings that will be held on the Comprehensive Plan on March 5th and 6th. This item was received as a matter of information. There was no action taken on this item. Mayor Rodenbaugh recessed the regular session of the Allen City Council into Executive Session at 9:15 p.m. Executive Session (Agenda Item VII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 9:17 p.m. on Thursday, February 21, 1985, in the Conference Room of the Allen Municipal Annex, to discuss the appointment to fill an unexpired term of office on the Planning and Zoning Commission, Place No. 1. The Executive Session was adjourned at 9:30 p.m. The Council reconvened into regular session at 9:33 p.m. in the Council Chambers of the Allen Municipal Annex. Consider Appointment of a Replacement to Place No. 1 on the Planning and Zoning Commission (Agenda Item VIII) Mayor Rodenbaugh opened the floor for nominations to Place No. 1 on the Planning and Zoning Commission. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 7 - 0 to appoint Douglas Braun to Place No. 1 on the Planning and Zoning Commission by acclamation. The motion carried. General Discussion The Council briefly discussed the results of the joint meeting with the City of Plano held on February 19th, and the information that had been gained from the meeting. Adjournment MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 9:35 p.m. on Thursday, February 21, 1985. The motion carried. v ALLEN CITY COUNCIL February 21, 1985 These minutes approved on the 7th day of 1985. Marty Hendrix, CITY SECRETARY March Donald P. Rodenbauqh, MAYS Paqe 7 c,