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HomeMy WebLinkAboutMin - City Council - 1985 - 04/09 - CalledALLEN CITY COUNCIL ALLEN PLANNING AND ZONING COMMISSION CALLED - SPECIAL WORKSHOP SESSION APRIL 9, 1985 Present: Allen City Council Don Rodenbaugh, Mayor Joe Farmer, Mayor Pro Tem (arrived at 8:05 o.m.) Jim McClure Rex Womack Jim Wolfe Gary Koch Absent: Ward Paxton Guest: Jim Pendleton Allen Planning and Zoning Commission Bobby Glass, Chairman Jerry Wilson, Vice Chairman Wayne Armand, Secretary Jack Pennington John Garcia Scott Hoover Doug Braun City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Bill Petty, Director of Community Development Tom Keener, Development Coordinator The called - special workshop session of the Allen City Council and the Allen Planning and Zoning Commission was called to order at 7:40 p.m. on Monday, April 9, 1985, in the open - space office area of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Comprehensive Plan Workshop (Agenda Item II) City Manager Jon McCarty advised of the work that had been completed on the Comprehensive Plan and final adoption of the plan by the city. Mr. McCarty advised that the city staff had made a compilation of policies which were entitled the "staff review policy" for the comprehensive plan and the methodology behind the use of that policy by the city staff when a request for zoninq is submitted. He stated that this information had been qathered and was being presented to the Planning and Zoning Commission and the City Council in order that they can have a good understanding of what the role of city staff is and what type of information can be provided. Bill Petty, Director of Community Development, advised that city staff had been working with the plan and had formulated the staff review policy. Mr. Petty distributed copies of the staff review policy and reviewed each of the nine sections of the policy in detail for the City Council and the Planning and Zoning Commission. Ui ALLEN CITY COUNCIL/ ALLEN PLANNING & ZONING COMMISSION APRIL 9, 1985 Page 2 Comprehensive Plan Workshop (cont'd) (Agenda Item II) Using the Land Use Map of the Comprehensive Plan, Mr. Petty reviewed some of the guidelines for commercial and office locations which would be at or in close proximity to the interchange or intersection of major arterial streets; not stripped linearly along a major thoroughfare and not located at intersections of minor streets or collectors. The Commission and Council discussed the strip of commercial property located along F.M. 2170 and why this would not be good planning practice in the future but did presently exist on the city's comprehensive plan and the question of whether it was a policy statement or an interpretation of the city staff. There was also discussion of the policy statement on placement of multi -family units and it was pointed out by city staff that by this plan there is not much flexibility as to where high density units can be located; the use of the word "regulation" in relation to chart on housing size; and what did city staff proposed by policy on "evaluation of Planned Development considerations". Mr. Petty explained that city staff wondered if the members of Planning and Zoning Commission or City Council had any input on the criteria to be used for evaluation of a planned development district that needed to be considered by city staff when compiling information to pass onto the Commission and Council. The Council and Commission discussed the evaluation of Planned Developments and the notation by the Commission in their recommendations of special allowances that should be made on some Planned Development Zoning cases. There was further discussion on any amendments made to the comprehensive plan and how they should be handled or noted in the plan. There was considerable discussion on the "108" range reflected in policy statement no. 7, where it came from, what districts it pertains to, and the flexibility of the comprehensive plan in the areas of residential, commercial, office, and other uses. It was pointed out that the interpretation of the plan would be an ongoing process and that the policies as presented did not pertain to the Commission and the Council but to the city staff for the preparation of the information on the zoning requests. Mayor Pro Tem Farmer requested that the wording "for residential purposes" be added to the end of policy statement no. 7 in order to clarify the use of the 10%. There was discussion on the percentages shown in the Comprehensive Plan for housing development and whether it coincided with the percentages for land use. Mr. Petty then reviewed the 8 -page form to be filled out by city staff when a zoning request is submitted, using the policy statements just reviewed as a basis for obtaining the information on the forms. The forms consisted of information and figures for neighborhood allocation process; commercial areas; office areas; preservation of flood plain and development of woods; parks sites; if the request is a planned development; if a community facilities site is needed, such as a fire station or school site, and if multi -family is included. 'sR1 ALLEN CITY COUNCIL/ ALLEN PLANNING & ZONING COMMISSION APRIL 9, 1985 Page 3 The Council and the Commission also discussed the break- down for the various types of residential zoning districts, that a section needed to be added to the forms for keeping the population of the districts updated, there was a need for a determination for an overall density of a district; there was a need for a section to show the current density and what density needs to be accomplished. There was considerable discussion on the position of the city staff advising the developers of certain situations that can affect the type of development they are proposing and whether it will be acceptable to the Commission and the Council. Another issue presented by Mr. Petty was the approach to be taken in regard to park land dedication and trade-offs with developers in those types of situations in the number of dwelling units. The Council and Commission discussed the location of park sites shown in the comprehensive plan and whether those sites are to be interpreted to be in those exact locations or to be located some where within that area or district depending upon the cost of the property. ON Comprehensive Plan Workshop (cont'd) (Agenda Item II) The second part of the forms consisted of information on the number of acres of each category mentioned in part I of the form. The third part of the form contained the "analysis and con- clusions", which was a formula for medium density residential uses and low density residential uses; project potential under the comprehensive plan; formula for commercial or office density and the project potential under the comprehensive plan; and the conclusions to be determined from the above formulas. Mr. Petty provided a handout to explain the formula for part III of the form and reviewed it. The fourth part of the form was for design, review, containing portions for topograph and natural resources, traffic impact, utilities impact, compatible land uses, and character of proposal as related to neighborhood. The last portion of the form contained the summary of land use allocation and dwelling units. The Council and Commission discussed with city staff the providing of information on the adjacent neighborhood districts also in the information on the forms and whether this was necessary to be done by the city staff or if the Council and the Commission should take it upon themselves to look at those areas and the entire city as a whole. The called - special workshop session was recessed at 8:50 p.m. The meeting reconvened at 9:06 p.m. Bill Petty then presented a sample zoning case request and applied it to the 8 -page form and provided the Council and the Commission with the form filled out with information from the sample zoning case. Mr. Petty reviewed each page of the form in detail and explained how the figures and the information was determined from the zoning request information and using the proposed city staff review policy previously presented. There was considerable discussion by the Council and the Commission on the analysis formulas for medium density residential and low density residential and the conclusions that were determined by the formulas. The Council and the Commission also discussed the break- down for the various types of residential zoning districts, that a section needed to be added to the forms for keeping the population of the districts updated, there was a need for a determination for an overall density of a district; there was a need for a section to show the current density and what density needs to be accomplished. There was considerable discussion on the position of the city staff advising the developers of certain situations that can affect the type of development they are proposing and whether it will be acceptable to the Commission and the Council. Another issue presented by Mr. Petty was the approach to be taken in regard to park land dedication and trade-offs with developers in those types of situations in the number of dwelling units. The Council and Commission discussed the location of park sites shown in the comprehensive plan and whether those sites are to be interpreted to be in those exact locations or to be located some where within that area or district depending upon the cost of the property. ON ALLEN CITY COUNCIL/ ALLEN PLANNING & ZONING COMMISSION APRIL 9, 1985 Page 4 Adjournment (Agenda Item III) With no further discussion, the called - special workshop session of the Allen City Council and the Allen Planning and Zoning Commission was adjourned at 10:58 p.m, on Monday, April 9, 1985. These minutes approved on the 2nd day of MAY 1985. APPROVED BY PLANNING & ZONING COMMISSION: Bobby G ass, Chairman Wayn Armand, Secretary APPROVED BY CITY COUNCIL: u._.__ �A N\� I -QV` Marty Hendrix, ITY SECRETARY IN