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HomeMy WebLinkAboutMin - City Council - 1985 - 04/18 - RegularCITY OF ALLEN ANNEXATION PUBLIC HEARING APRIL 18, 1985 583.39 acres Present: City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Guests• There were three individuals present at the public hearing as follows: Mr. & Mrs. William Dyer 7606 Carta Valley Drive Dallas, Texas and property owner at Buckingham Polo Estates Mrs. Shelba George Route 1, Box 172 Allen, Texas In accordance with Article 970(a), V.A.T.C.S., the public hearing was called to order by City Manager Jon McCarty at 1:02 p.m. on Thursday, April 18, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. City Manager Jon McCarty advised all individuals present that this was the first public hearing to be held on this unilateral annexation of approximately 538.39 acres of land located in 39 parcels in twelve different tracts out of various surveys and abstracts in Collin County, Texas. Using a large map, City Manager Jon McCarty advised that the areas that were colored in yellow were the locations that were being annexed by the city and explained that by state law and the city's charter, the city could unilateral annex property within the city's extraterritorial jurisdiction. City Manager McCarty advised that the prepared service plan for these twelve tracts of land had been prepared and was available for public review. City Manager Jon McCarty opened the public hearing. William Dyer, 7608 Carta Valley Drive, Dallas, Texas, asked about the purpose of the public hearing. City Manager McCarty advised that by state law two public hearings had to be held on the annexation and another public hearing would be held before the City Council at 7:30 p.m. at their regular Council meeting this evening. Mr. McCarty also advised that the proposed adoption of the annexation ordinance would be June 20, 1985. Mr. Dyer advised that he would like to respectfully request that Buckingham Polo Estates not be annexed into the city. Mrs. Shelba George, Route 1, Box 172, Allen, Texas, asked what the zoning of the property would be when it is brought into the city. City Manager McCarty explained to Mrs. George that the zoning of the property would be AO (Agriculture - Open Space) and advised her of the methods by which land can be zoned once it has been annexed into the city. 9& CITY OF ALLEN ANNEXATION PUBLIC HEARING - 583.39 Acres APRIL 18, 1985 Page 2 With no one else wishing to speak either for or against this unilateral annexation of properties, City Manager Jon McCarty closed the public hearing. The public hearing was adjourned at 1:12 p.m. These minutes reviewed and approved on this the 18th day of April , 1985. Carty, CITY MIT GER Marty Hendrix CITY SECRET G� ALLEN CITY COUNCIL REGULAR SESSION APRIL 18, 1985 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Jim Wolfe Jim Pendleton Gary Koch City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:35 p.m. on Thursday, April 18, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Administer Oath -of -Office to Councilman, Place No. 1, Joe Farmer (Agenda Item II -A) City Secretary Marty Hendrix administered the oath -of -office to Joe Farmer, re-elected member of the City Council to Place No. 1. Mayor Rodenbaugh presented the certificate of election to Joe Farmer, showing the number of votes cast in the April 6, 1985 election. Plaque -of -Appreciation to Outgoing Councilman, Place No. 5, Ward Paxton (Agenda Item II -B) Mayor Rodenbaugh presented a plaque -of -appreciation to Ward Paxton, outgoing Councilman, Place No. 5, for his service on the City Council from April, 1981 to April, 1985. Election of Mayor Pro Tem (Agenda Item II -C) Mayor Rodenbaugh opened the floor for nominations to the position of Mayor Pro Tem on the City Council. Councilman Rex Womack nominated Councilman Joe Farmer. Councilman Gary Koch seconded the nomination. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman McClure, the Council voted six (6) for, none (0) opposed, and with one (1) abstention from Councilman Farmer, that the nominations cease and to elect Councilman Joe Farmer as the Mayor Pro Tem by acclamation. The motion carried. Acceptance of Letter of Resignation from Member of the Parks and Recreation Board, Place No. 1. Harold Weaver (Agenda Item II -D) Mayor Rodenbaugh advised of the receipt of a letter of resignation from Harold Weaver, Place No. 1, on the Parks and Recreation Board, and read the resignation letter into the record (See Attachment No. 1). in ALLEN CITY COUNCIL APRIL 18, 1985 Page 2 Acceptance of Letter of Resignation from Harold Weaver (cont'd) (Agenda Item II -D) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted 7 - 0 to accept the letter of resignation from Harold Weaver, Place No. 1 on the Parks and Recreation Board. The motion carried. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman McClure and seconded by by Councilman Womack, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of April 4, 1985 - Regular Session B. Approval of City Council Minutes of April 11, 1985 - Called - Special Session C. Authorization to city staff to pay bills associated with the 1979 - 82 Capital Improvement Program as follows: 1. Collin County $ 1,926.00 Verbal Agreement with County to upgrade Rockridge Road with pavement of asphalt. 2. Gohmann of Texas $ 5,007.16 Contract for Street Overlay Program - Invoices No. 6810, 6788, 6818, 6770, 6757, 6747 - March - April, 1985 - for asphalt. 3. Riffe Petroleum $ 777.75 Contract for Street Overlay Program - Invoices No. 127133 and 186668 - March, 1985 for emulsion D. Ordinance No. 601-4-85: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 20.2038 Acres Located in the Thomas G. Kennedy Survey, Abstract No. 500, Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter -Described Property within the City Limits and Granting to All Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. E. Set May 16, 1985 as the Public Hearing Date on a Request for a Zoning Change of Amending PD No. 3 by Increasing the Size of the Shopping Center Zone by 2.2431 Acres and Decreasing the Size of the Light Industrial Zone by a Like Amount on Property Located at the Northwest Corner of S.H. 5 and Bethany Road, as requested by Nelson Engineering Corporation, agent for Shelley Realtors. M ALLEN CITY COUNCIL APRIL 18, 1985 Page 3 CONSENT AGENDA (CONT'D) (Agenda Item II) Ordinance No. 602-4-85: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 160.77 Acres Located in the Mary Standifer Survey, Abstract No. 812, Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter -Described Property within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. Schedule of Taxes Receivable as of March 31, 1985. The motion carried. End of Consent Agenda. Tabled Item and Pub is Hearing: Request to Establish Permanent Zoning of FP -PD (Flood Plain Planned Development) on Approximately 293 Acres of Land Location: North of Hedgecoxe Road, South of F.M. 2170, and West of Alma Road Requestor: Utal Development (Agenda Item IV) and Ordinance No. 603-4-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81 of the City of Allen, as Heretofore Amended, so as to Establish Permanent Zoning, TO -Wit: "FP -PD" (Flood Plain -Planned Development) No. 31, on the Folowing-Described Tract of Land: Approximately 293 Acres of Land, More or Less, Out of the James H. Wilcox Survey, Abstract No. 1017, Collin County, Texas; Providing for a Land Use Plan; Providing for Use Regulations and Tree Preservation; Providing for a Penalty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) for Each Offense; Providing for a Severability Clause; and Providing for the Effective Date of Said Ordinance. Mayor Rodenbaugh read the request into the record as follows: "Tabled Item and Public Hearing to Consider a Request to Establish Permanent Zoning. of FP -PD (Flood Plain Planned Development) on Approximately 293 Acres of Land Located North of Hedgecoxe Road, South of F.M. 2170 and West of Alma Road." MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Koch, the Council voted 7 - 0 to remove the request from the table for consideration. The motion carried. M ALLEN CITY COUNCIL APRIL 18, 1985 Page 4 Tabled Item and Public Hearing: Permanent Zoning of 293 Acres for FP -PD Requester: Utal Development (Agenda Item IV) and Ordinance No. 603-4-85 (cont'd) Steve Kanoff, representing Utal Development, presented to and spoke before the Council on the revisions that had been made to the request for permanent zoning of FP -PD (Flood Plain -Planned Development) on the 293 acres of land out of the James H. Wilcox Survey, Abstract No. 1017. He advised of work done with city staff and the Planning and Zoning Commission on revision of the plan per the directions of the City Council at the March 7, 1985 Council meeting. Using a zoning map of the property, Mr. Kanoff reviewed each of the proposed zoning districts and explained the changes from the previous request, being the inclusion of a park site, moving retail and office tracts up to the McDermott location from the Alma Road location, and placing single-family residential along Alma Road. Mr. Kanoff stated if the plan is approved, Utal Development will dedicate the 18.5 acre park site to the city. Mr. Kanoff added that the revisions to the plan had to be made to accommodate the park site. Mayor Rodenbaugh opened the public hearing. Mary McDermott Cook, property owner of McDermott Farms, spoke before the Council as a land owner and a member of the Texas Nature Conservatory in opposition to this request. Frances Williams, property owner of Montgomery Farms, spoke before the Council in opposition to this request. Mike Bowen, Chief Executive Officer of InteCom, spoke before the Council in favor of this request. With no one else wishing to speak either for or against this request, Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on April 11, 1985, recommended to the Council approval of the amended land use plan and use regulations as presented. Mark Thornton, Director of Parks and Recreation, reviewed with the Council the location of the park site and presented a drawing of how the park site would be utilized.. He also advised of the recommendation of the Parks and Recreation. Board. The Parks and Recreation Board, at their regular meeting held on April 8, 1985, recommended to the City Council that if the park land on the Utal property is to be dedicated to the city, the minimum acceptable size for proposed facilities is 18.5 acres adjacent to the south side of Bethany Road and if the city is to purchase the land for the park, then it is recommended the city purchase 22.5 acres adjacent to the south side of Bethany Road to allow for more open space and buffering outside the flood plain. The Council had considerable discussion on the question of if this was an adequate amount of land for a community park site and what would happen to the site if the adjacent property cannot be obtained by the city; if any other area had been considered for a park site, and the proposed tree preservation policy and how it would be regulated and enforced. rn ALLEN CITY COUNCIL APRIL 18, 1985 Page 5 Tabled Item and Public Hearing: Permanent zoning of 293 Acres for FP -PD Reguestor: Utal Development (Agenda Item IV) and Ordinance No. 603-4-85 (cont'd) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the tree preservation policy and the hiring of a consultant to oversee that project. Bill Petty, Director of Community Development, spoke before the Council on the regulations of the tree preservation policy and enforcement of the ordinance. There was lengthy discussion by the Council on the Council's preference for the plan as originally presented rather than the revised plan; changes to Tract 11 to the same density as shown on Tract 10A; determination of the density on Tract 11 as shown on the plan; changing Tracts 1 and Tracts 2 to the single-family zoning as in original plan; and the fact that the park site is an undersized community park or an oversized neighborhood park; and effects of this zoning on adjacent property. Steve Kanoff, representing Utal Development, spoke before the Council on their willingness to change the property above Bethany Road back to the original proposal of single-family residential and he advised that they would not be in favor of that consideration. Mr. Kanoff also advised that they would be willing to offer a modification in Tract 11 so that 508 of the lots will be 6,000 sq. ft. or greater. MAIN MOTION: A motion was made by Councilman McClure and seconded by Councilman Pendleton, to approve the request as revised, with modifications to Tract No. 11 as presented by Mr. Kanoff, being 50% of the lots to be 6,000 sq. ft. or greater; and to adopt Ordinance No. 603-4-85, as captioned previously. AMENDMENT TO MAIN MOTION: A motion was made by Councilman Womack and seconded by Councilman Wolfe to amend the main motion to approve the request with changes of Tract No. 1, Tract No. 2 and Tract No. 5-B to be shown as single-family residential, with a density of 3.6 units per acre. The Council voted two (2) for and five (5) opposed, with Mayor Rodenbaugh, Mayor Pro Tem Farmer, Council Members Pendleton, McClure, and Koch casting the negative votes. The motion failed. AMENDMENT TO MAIN MOTION: A motion was made by Mayor Pro Tem Farmer and seconded by Councilman Womack to amend the main motion to approve the request with the changes of Tract No. 2 being changed to office, and Tract No. 11 to be changed to an extension of Tract No. 10-A. The Council voted one (1) for and six (6) opposed, with Mayor Rodenbaugh, Council Members Pendleton, Wolfe, McClure, Koch, and Womack casting the negative votes. The motion failed. 101 ALLEN CITY COUNCIL APRIL 18, 1985 Page 6 Tabled Item and Public Hearing: Permanent Zoning of 293 acres for FP -PD Reauestor: Utal Development (Agenda Item IV) and Ordinance No. 603-4-85 (cont'd) AMENDMENT TO MAIN MOTION: A motion was made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe to amend the main motion to approve the request with the changes of Tract No. 2 to Office, Tract No. 1 and Tract No. 5B be changed to single-family residential and Tract No. 11 be changed to be an extension of Tract 10-A. The Council voted three (3) for and four (4) opposed, with Mayor Rodenbaugh, Council Members Koch, McClure and Pendleton casting the negative votes. The motion failed. VOTE ON MAIN MOTION: The Council voted four (4) for and three (3) opposed, with Mayor Pro Tem Farmer, and Council Members Wolfe and Womack casting the negative votes. The main motion carried. Public Hearing: Request for Permanent Zoning of FP -O (Flood Plain - Office) on Approximately 20 Acres of Land Location: West of U.S. 75, North of Rowlett Creek and East of Watters Branch Reouestor: Charles Forbes and Ordinance No. 604-4-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81 as Previously Amended, so as to Change the Following - Described Tract of Land from "AO" (Agricultural -Open Space) Classification to "FP -0" (Flood Plain -Office), Said Tract of Land Being Described as Follows: Approximately 20.2038 Acres of Land Lying in the Thomas G. Kennedy Survey, Abstract No. 500, Collin County, Texas; Providing for a Penalty of Fine Not to Exceed the Sum One Thousand Dollars ($1,000.00) for Each Offense; Providing for a Severability Clause; and Providing - for the Effective Date of Said Ordinance. (Agenda Item V-A) Mayor Rodenbaugh read the request into the record as follows: "Public Hearing to Consider a Request for Permanent Zoning of FP -0 (Flood Plain - Office) on Approximately 20 Acres of Land Located West of U.S. 75, North of Rowlett Creek and East of Watters Branch, and Consider an Ordinance Adopting the Permanent Zoning." 163 ALLEN CITY COUNCIL APRIL 18, 1985 Page 7 Public Hearing: Permanent Zoning on 20.2038 Acres of FP -0 Requestor: Charles Forbes and Ordinance No. 604-4-85 (cont'd) Stan Itzkowitz, representing Charles Forbes, presented to and spoke before the Council on the request for permanent zoning of the 20± acres of land out of the Thomas G. Kennedy Survey, Abstract No. 500. Mr. Itzkowitz pointed out the location of the property on a map and advised Rowlett Creek was on the southern portion of the property and Watters Branch ran through the property. Mr. Itzkowitz explained that the proposed office use was in compliance with the Comprehensive Plan and would be a use to fit in nicely with the golf course to be built in this area by Plano. Mr. Itzkowitz advised the Council that out of the 20± acres of land there was only about seven acres outof the 50 year flood plain area. He pointed out that prior to development of this property, the flood plain study must be completed on this property to justify any buildable area outside the 100 year flood plain limits. It is anticipated by the owners that this will result in a net yield of only between three and four acres for buildable area. The Planning and Zoning Commission, at their regular meeting on March 14, 1985, recommended to the City Council approval of the request as presented. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against the request for permanent zoning. Mayor Rodenbaugh closed the public hearing. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Pendleton, the Council voted 7 - 0 to approve the request as presented in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to adopt Ordinance No. 604-4-85, as captioned previously. The motion carried. Public Hearing: Consider a Unilateral Annexation of Approx. 583 acres of Land Located in 12 Tracts Throughout the City (Agenda Item V -B) Mayor Rodenbaugh read the request into the record as follows: "Consider a Unilateral Annexation of Approximately 583 Acres of Land Located in 12 Tracts Throughout the City." City Manager Jon McCarty advised the Council of the reinitiation of these annexation proceedings. Using a map, City Manager Jon McCarty pointed out the various tracts of land which the city is considering for unilateral annexation and advised that by state law and the city's charter the city can bring in this property into the city limits in this manner. 104 ALLEN CITY COUNCIL APRIL 18, 1985 Page 8 Public Hearing: Annexation of 583 Acres (cont'd) (Agenda Item V -B) Mr. McCarty advised that in accordance with state law a public hearing had been held at 1:00 p.m. on April 18, 1985, and the minutes of those proceedings had been prepared for the Council's review. Mr. McCarty also advised that the service plan for those properties had been prepared and was available for public review. Mayor Rodenbaugh opened the public hearing. Ginger Morris, with Wilmor Properties and property owner of 35 acres in Buckingham Polo Estates, spoke in opposition to this proposed annexation. Barbara Malone Shelgren, property owner on State Highway 5, asked questions pertaining to what their property would be zoned by the city when it is brought into the city. Mr. L. V. Reid, 804 W. Virginia, McKinney, owns 75 acres of property on the southwest corner of Stacy Road and Malone Road, asked if his property was included in this unilateral annexation and advised that he had not received a letter from the city regarding this annexation. Ms. Shelgren referenced the letter sent to her by the City Manager and asked about the "technical error" which had occurred when the city went through the annexation proceedings of this property in December. Ginger Morris, with Wilmore Properties and property owner in Buckingham Polo Estates, advised the Council that she had never received a letter from the city regarding this annexation. With no one else wishing to speak either for or against this request, Mayor Rodenbaugh closed the public hearing. The Council briefly discussed that the proposed ordinance needed to be corrected for a unilateral annexation. Mayor Rodenbaugh advised those in the audience that the next process in this annexation proceedings would be to read the annexation ordinance into the record which would occur on May 16, 1985 and the final adoption of the annexation ordinance would occur on June 20, 1985. There was no action taken on this item. Approval of Development Plan: 41.0380 Acres Revision of Original Site Plan Zoned: LI - PD No. 3 Tract C Location: North of Bethany and East of the Southern Pacific Railroad Tracks - Requestor• Paragon (Agenda Item VI) Don Hodges, with Paragon, presented to and spoke before the Council on this request for a revision to the original site plan on 41.0380 acres of land located in Tract C of Planned Development No. 3, zoned for light industrial use, located north of Bethany and east of the Southern Pacific Railroad tracks. rem ALLEN CITY COUNCIL APRIL 18, 1985 Page 9 Approval of Development Plan: 91.0380 Acres Revision of Original Site Plan // Requestor: Paragon (cont'd) (Agenda Item VI) Mr. Hodges provided some background information on the approval of the original site plan and an agreement between Paragon and Shelley Realtors that prior to development on this property, they would begin the construction of the entire roadway through the property linking Bethany Drive to State Highway 5, as well as all utilities. Mr. Hodges explained that Paragon was ready to start development of Tract C, but had been unable to control installation of the roadway and utilities north of their property lines, due to the fact that neither of the owners have been able to obtain utility easements along State Highway 5, as well as all utilities. Mr. Hodges added that their engineering department has designed the roadway and utilities to their northern property limits, and it has been approved by the city's engineer, and they are requesting that they be allowed to start development of the land under their ownership so that they may initiate construction of their facility on Tract C. The Planning and Zoning Commission, at their regular meeting of April 11, 1985, recommended to the City Council that Paragon be allowed to develop their portion and start construction of their facility. In the discussion by the City Council, it was pointed out that this request wasjust a revision to the development plan for this property. The Council discussed with city staff the sewering of this property and the adjacent property. For clarification, Bill Petty, Director of Community Development, advised the Council that in the presentation of the site plan on the subject property there was an agreement between Paragon and Shelley Realtors on the construction of the roadway and utilities through the entire property to link Bethany Road to State Highway 5. He advised of the problems that had occurred in that agreement. The Council discussed the location of the fire lane easement and the availability for turn around by the fire equipment. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Pendleton, the Council voted 7 - 0 to approve the request for revision to the development plan as presented, in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Consider Approving a Party Wall Agreement on the Police Department Building (Agenda Item VII) City Manager Jon McCarty advised the Council that he had been contacted by the owners of Woodman Hall, a building adjacent to the city's Police Department building on Main Street, and they advised that they were in the process of selling their property and a survey had been done and they had discovered that when the building was constructed their building wall encroached onto the city's property by 8/10 of one foot. IN, ALLEN CITY COUNCIL APRIL 18, 1985 Page 10 Consider Approval of Party Wall Agreement (cont'd) (Agenda Item VII) City Manager McCarty advised that in order to resolve this situation, the attorney for Woodman Hall had drawn up an agreement (v, to clarify this matter in order that Woodman Hall may be sold. They had prepared a "party wall agreement" for the city's review. Mr. McCarty advised that the Police Chief and the City Attorney had reviewed the document and made some comments on their concerns. The agreement had been returned to the Woodman Hall owners for revisions and the city had not received back the revised agreement. Mr. McCarty advised that since there was still some work being done on the agreement, he requested that the Council authorize the city staff to negotiate and execute the "party wall" agreement pending final review of the document by the City Attorney. The Council briefly discussed that the city did not have to negotiate the agreement, but should advise Woodman Hall owners of the city's desires. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Koch, the Council voted 7 - 0 to authorize the city staff to execute the agreement on the "party wall" pending review of the agreement by the City Manager and the City Attorney. The motion carried. Review Preliminary Engineering for the Main Street Project (Agenda Item VIII) Conrad Calicoatte, with Graham and Associates, the city's consulting engineer firm, presented to and spoke before the Council on the preliminary engineering of the three phases of Main Street, from U.S. 75 to State Highway 5. Mr. Calicoatte distributed to the Council the preliminary engineering drawings and reviewed them in detail with the Council, and explained the location of each phase. Mr. Calicoatte reviewed the sheets showing the amount of right-of-way needed for the road improvements; explained the schematic of construction of the roadway and the proposed number of lanes to be constructed in the threedifferent phases; reviewed the drainage area map of the street; and reviewed the utilities map and advised of the replacement of a major water main in the downtown area in the construction of Main Street. Mr. Calicoatte advised that the cost estimates were: Phase I $1,288,093.00 Phase II $ 604,429.00 Phase III $2,267,424.00 Mr. Calicoatte discussed with the Council the timeframe for completion of the construction drawings on the Phase I of the project, the letting of bids, receipt of bids, award of the contract, and the completion of the construction. This item was received as a matter of information. There was no action taken on this item. /O7 ALLEN CITY COUNCIL APRIL 18, 1985 Page 11 Review a Proposal from Street and Bridge Construction and Reconstruction and Authorize Initiation of Negotiations with the State Department of Highways and Public Transportation (Agenda Item IX) City Manager Jon McCarty reminded the Council of the Council - appointed committee on the Main Street Project and of their work and meetings with the State Department of Highways and Public Transportation regarding proposed street projects for the City of Allen, and their recommendation that the city prepare a package of the city's street projects to be presented to the state for their consideration in participation of funding. Mr. McCarty advised that the city staff had been working with Stan Klenk, with Harland Bartholomew and Associates, to compile the information needed by the state, being a schematic of the various projects, the cost analysis of the projects, and the justification for the projects. Stan Klenk, with Harland Bartholomew and Associates, had prepared that information and presented it to the Council. Mr. Klenk distributed to the Council the schematics showing the following projects and the cost estimates for construction of these projects: State Highway 5 (Chaparral to F.M. 2170) State Highway 5 (F.M. 2170 to Exchange Parkway) F.M. 2170 (U.S. 75 to Alma Road) F.M. 2170 (Underpass at U.S. 75) F.M. 2170 (State Highway 5 to Allen Heights Road) Bethany Underpass at U.S. 75 Rowlett Road Overpass at U.S. 75 New Ramps for Exchange Parkway Interchange Frontage Road Bridge Over Cottonwood Creek Mr. Klenk reviewed each project in detail and advised of the cost estimates for the project. Bill Petty, Director of Community Development, distributed to the Council information showing the proposed entities to be involved in the funding of these projects and reviewed that funding information with the Council. The entities are the city, the state, the county, and the developer of the adjacent property. City Manager Jon McCarty reviewed with the Council the process that the city would have to go through to get these projects approved. Mr. McCarty also advised of some of the reasons that the road improvements can be justified to the state. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 7 - 0 to authorize the city staff to begin initial negotiations with the State Department of Highways and Public Transportation regarding the road projects as presented at this meeting. The motion carried. Approval of Bid Specifications and Authorization to Solicit Bids for a One-half Ton Pick-up Truck for the Water & Sewer Department (Agenda Item X) Ernie Hoback, Director of Public Works, presented to and spoke before the Council on the bid specifications for a one-half ton pick-up truck for the Water and Sewer Department. (0$ ALLEN CITY COUNCIL APRIL 18, 1985 Approval of Bid Specifications for One-half Ton Pick-up for Water & Sewer Dept. (cont'd) Page 12 (Agenda Item X) Mr. Hoback reviewed the bid specifications with the Council and advised the Council how the vehicle would be used. Mr. Hoback advised that city staff's recommendation was that the Council approve the bid specifications and authorize the solicitation of bids on the one-half ton pick-up truck. The Council briefly discussed with Mr. Hoback the number of cylinders in the engine and if that was enough considering the use of the truck; and if a radio would be placed in the truck and how it would be funded. MOTION: Upon a motion made by Councilman Koch and seconded by Councilman McClure, the Council voted 7 - 0 to approve the bid specifications and authorize the solicitation of bids for the one-half ton pick-up truck for the Water and Sewer Department, in accordance with the city staff recommendation, as stated. The motion carried. Merit Evaluations Mayor Rodenbaugh advised the Council that the Council -appointed employees had received their merit evaluations. This item was received as a matter of information. There was no action taken on this item. Adjournment MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Womack, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 11:24 p.m. on Thursday, April 18, 1985. The motion carried. These minutes approved on the 2nd day of MAY 1985. �1 Marty Hendrix CITY SECRETARY /09