Loading...
HomeMy WebLinkAboutMin - City Council - 1985 - 06/20 - RegularALLEN CITY COUNCIL REGULAR SESSION June 20, 1985 Present: Donald P. Rodenbaugh, Mayor Council Members• Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Jim Wolfe Jim Pendleton Gary Koch City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m, on Thursday, June 20, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(g) and 2(e), the Allen City Council convened into Executive Session at 6:34 p.m. on Thursday, June 20, 1985, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel and legal consultation with the City Attorney. The Executive Session was adjourned at 8:00 p.m. Regular Session The Allen City Council reconvened into regular session at 8:01 p.m. on Thursday, June 20, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item III) Mayor Rodenbaugh advised of a clarification in the Consent Agenda for Item A, which should read, "Approve Minutes of June 6, 1985, Regular Session". MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Pendleton, the Council voted 7 - 0 to approve all items on the Consent Agenda as recommended and as follows: A. Approve City Council Minutes of June 6, 1985 - Regular Session. dz ALLEN CITY COUNCIL June 20, 1985 Page 2 CONSENT AGENDA (Cont'd) (Agenda Item III) tug B. Authorization to city staff to pay bills associated with the 1979 - 82 Capital Improvement Program as follows: 1. Gohmann of Texas $ 5,096.69 Contract for Street Overlay Program - Invoices 7204, 7214, 7239, and 7222 - May, 1985 2. Riffe Petroleum $ 640.50 Contract for Street Overlay Program - Invoice 132211 - May, 1985 3. Par -Gas $ 64.71 Contract for Street Overlay Program - Invoices 58110 & 58199, April and May, 1985 4. Graham Associates, Inc. $ 8,505.00 Engineering Design of Phase I - Main Street Project - 5/85 5. Graham Associates, Inc. $10,300.00 Engineering Services Con- nected with Surveying for Design for the Preparation of Plan for Phase I of the Main Street Project - May 28, 1985 C. Ordinance No. 614-6-85: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 583.39 Acres Located in the Following Tracts: Tract No. 1 Consisting of a 1.5 Acre Tract, a .67 Acre Tract, a 1.758 Acre Tract, a 1.455 Acre Tract, a .67 Acre Tract, a 1.758 Acre Tract, a 1.455 Acre Tract, and a .964 Acre Tract Located in the Lewis Wetsel Survey, Abstract No. 978; Tract No. 2 Consisting of a 1.493 Acre Tract Located in the William Perrin Survey, Abstract No. 708; Tract No. 3 Con- sisting of a 5.00 Acre Tract, a 6.00 Acre Tract, and a 11.1783 Acre Tract Located in the MCBain Jamison Survey, Abtract No. 491; Tract No. 4 Consisting of a 75.64 Acre Tract, a 72.32 Acre Tract, a 43.8 Acre Tract, a 69.6 Acre Tract, a 17.513 Acre Tract, Located in the Henry Wetsel Survey, Abstract No. 1026, and a 2.19 Acre Tract Located in the F. C. Wilmeth Survey, Abstract No. 999; Tract No. 5 Consisting of a 1 Acre Tract, a .50 Acre Tract, and a 2.07 Acre Tract Located in the James T. Roberts Survey, Abstract No. 777; Tract No. 6 Consisting of a 34.781 Acre Tract Located in the Jonathan Phillips Survey, Abstract No. 719; Tract No. 7 Consisting of a 61.17 Acre Tract Known as Ridgeview Memorial Park Located in the George Phillips Survey, Abstract No. 701; Tract No. 8 Consisting of a 1.357 Acre Tract, a 10.00 Acre Tract, a 10 Acre Tract, a 10 Acre Tract, a 15.2286 Acre Tract, a 4.145 Acre Tract, a 6.723 tug ALLEN CITY COUNCIL June 20, 1985 Page 3 CONSENT AGENDA (cont'd) (Agenda Item III) Acre Tract, a 1.920 Acre Tract, and a 6.3924 Acre Tract Located in the George W. Ford Survey, Abstract No. 328; Tract No. 9 Consisting of a 1.059 Acre Tract and a 2.118 Acre Tract Located in the Peter Fisher Survey, Abstract No. 324; Tract No. 10 Con - of a 18.875 Acre Tract Known as High Point Estates Located in the William Snyder Survey, Abstract No. 821; Tract No. 11 Consisting of a 71.110 Acre Tract Known as Buckingham Polo Estates Located in the J. T. Roberts Survey, Abstract No. 777; and Tract No. 12 Consisting of a 3.65 Acre Tract Located in the Henry Wetsel Survey, Abstract No. 1026; Collin County, Texas and Extending the Boundary Limits of the City so as to Include Said Hereinafter - Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants By All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. D. Set July 18, 1985, as the Public Hearing Date for Site Plan Approval for a Shopping Center in P. D. (Planned Development) No. 5, Located at the Northeast Corner of F.M. 2170 and Roaring Springs Drive, as requested by Lombard Joint Venture. E. Set June 24, 1985 as a Special - Called Meeting to Canvass the Results of the Bond Election. F. Resolution No. 616-6-85(R): A Resolution Adjusting the 1984 Tax Roll of the City of Allen, Collin County, Texas; and Schedule of Taxes Receivable as of May 31, 1985. The motion carried. End of Consent Agenda Consideration of Appointments to Boards and Commissions - Planning and Zoning Commission Library Board Parks & Recreation Board Agenda Item IV) Mayor Rodenbaugh advised of the following openings on the city's various boards and commission due to vacancies or expiring terms of office: Planning and Zoning Commission Places 1, 2, 4 and 6 Library Board Places 1, 3, 5, 6 and 7 and Recreation Board Place No. 1 Mayor Rodenbaugh opened the floor for nominations to the various places. ILL" ALLEN CITY COUNCIL June 20, 1985 Consideration of Appointments to Boards and Commissions: Planning and Zoning Commission Library Board Parks & Recreation Board (cont'd) Page 4 (Agenda Item IV) Councilman Wolfe made the following nominations: Planning and Zoning Commission Place No. 1 - Ken Browning term expires: 6/30/86 Place No. 2 - John Garcia term expires: 6/30/87 Place No. 4 - Eileen Karlsruher term expires: 6/30/87 Place No. 6 - Jack Pennington term expires: 6/30/87 Library Board Place No. 1 - Gayle Boon term expires: 6/30/87 Place No. 3 - Gretchen Bullock term expires: 6/30/87 Place No. 5 - Eileen Tollett term expires: 6/30/87 Place No. 6 - Kathy Schwendenman term expires: 6/30/86 Place No. 7 - Donald Nugent term expires: 6/30/87 Parks & Recreation Board Place No. 1 - David Medina term expires: 9/30/86 Place No. 3 - Richard Saunders term expires: 9/30/86 MOTION: Upon a motion made by Councilman Koch and seconded by Councilman McClure, the Council voted 7 - 0 that the nominations cease. The motion carried. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 that the nominated individuals be appointed by acclamation. The motion carried. Public Hearing: Request for Specific Use Permit to Allow Gas Sales as an Accessory Use Zoning: Planned Develop No. 4 Location: Southeast Corner of Bethany Road and State Highway 5 Requestor: Bethany Corner Shopping Center and Ordinance No. 615-6-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 368-10-81 of the City of Allen as Heretofore Amended so as to Attach a Specific Use Permit for the Accessory Use of "Gasoline Sales" Therefore Restricting the 3.217 Acre Tract in the Rufus Sewell Survey, Abstract No. 875, Collin County, Texas; Presently Delineated on the Official Zoning Map as PD -SC No. 4; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. (Agenda Item V) Mayor Rodenbaugh read the request into the record as follows: iw_ ALLEN CITY COUNCIL June 20, 1985 Public Hearing: Request for Page 5 Specific Use Permit to Allow Gas Sales as an Accessory Use in P. D. No. 4 Requester: Bethany Corner Shopping Center (cont'd) (Agenda Item V) and Ordinance No. 615-6-85 (cont'd) "Public Hearing on a Request for a Specific Use Permit to Allow Gas Sales as an Accessory Use in Planned Development No. 4, and Amend the Site Plan Accordingly on Property Located at the Southeast Corner of Bethany Road and State Highway 5, and Consider Adoption of an Ordinance Approving the Permit and Amending the Site Plan." Clark East, a partner in the Bethany Corner Shopping Center, spoke before the Council on this request for a specific use permit to allow gasoline sales as an accessory use to a Mr. Dan's Convenience Store which will be located in the Bethany Corner Shopping Center. Mr. East distributed to the Council a color brochure on the Bethany Corner Shopping Center and presented the site plan showing the location of the pumps on the site and an artist's rendering of the front elevation of the retail shopping center building and pointed out where the gasoline pumps would be located on that rendering. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against the request. Mayor Rodenbaugh closed the public hearing. The Council discussed with Mr. East the affect of the location of the pumps on the parking lot area, where individuals would park if they wanted to go to the con- venience store, the placement of the underground tanks and how access would be provided to them; if the pump area would also contain services of water or air; and access to the pump area. Bill Petty, Director of Community Development, spoke before the Council on the location of the pump island. The Planning and Zoning Commission, at theirregular meeting held on May 16, 1985, recommended to the Council approval of the amended site plan as requested and to grant approval for the specific use permit for the sale of gasoline. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pendleton, the Council voted six (6) for and one (1) opposed, with Councilman Koch casting the negative vote, to approve the amended site plan and the request for a specific use permit to allow gasoline sales as an accessory use, in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to adopt Ordinance No. 615-6-85, as captioned previously. The motion carried. 141 ALLEN CITY COUNCIL June 20, 1985 Page 6 Approval of Site Plan: Eagle Plaza Phase II Zoning: Shopping Center Location: South of F.M. 2170 on the East Side of Jupiter Road Requestor: John Carpenter (Agenda Item VI) Mr. Petty advised that the city staff's recommendation to the Council was approval of this special permit since this particular display does not use incandescent flashing light bulbs and will not be in a location to distract motorists.Ll,a John Carpenter, representing Eagle Plaza Shopping Center, presented to and spoke before the Council on the request for site plan approval for Phase II of the Eagle Plaza Shopping Center to be built south of the Phase I addition, located south of F.M. 2170 and east of Jupiter Road. Mr. Carpenter presented the site plan showing the location of the three shopping center buildings, parking lot areas, fire lane designations, utility easements, and ingress/egress to the site. The Planning and Zoning Commission, at their regular meeting held on June 13, 1985, recommended to the Council approval of the site plan with modifications to include one-way in and one-way out onto Jupiter Road. The Council discussed the site plan with Mr. Carpenter and requested that city staff comment on the one-way ingress/ egress recommended by the Planning and Zoning Commission. Bill Petty, Director of Community Development, spoke before the Council on Planning and Zoning Commission's (/ recommendation for the one way ingress/egress. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the Council voted 7 - 0 to approve the request for site plan approval as presented and in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Approval of a Special Permit for an Electronic Display Sign for Texas American Bank (Agenda Item VII) Mayor Rodenbaugh advised the Council of a possible conflict of interest on this item and stated that he had signed the appropriate conflict of interest statement and filed it with the City Secretary. Mayor Rodenbaugh turned the meeting over to Mayor Pro Tem Farmer and he stepped down from the Council bench. Bill Petty, Director of Community Development, presented to and spoke before the Council on behalf of this request for approval of a special permit for an electronic display sign for the Texas American Bank. Mr. Petty advised that this sign would be located under the drive-in canopy on the exterior of the teller's building which is located at the drive-in windows of Texas American Bank at the State Highway 5 location. Mr. Petty indicated that for all practical purposes the sign will be viewed only by bank customers at the drive-in windows. Mr. Petty advised that this particular type of sign is prohibited under Section 5-4 of the Sign Regulation Ordinance, however, the same section allows the City Council to approve by special permit jump clocks or digital display devices showing time, temperature, and similar data. Mr. Petty advised that the city staff's recommendation to the Council was approval of this special permit since this particular display does not use incandescent flashing light bulbs and will not be in a location to distract motorists.Ll,a ALLEN CITY COUNCIL June 20, 1985 Page 7 i 01 Approval of a Special Permit for an Electronic Display Sign for Texas American Bank (cont'd) (Agenda Item VII) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted six (6) for and none (0) opposed, with an abstention from Mayor Rodenbaugh, to approve the special permit vfor an electronic display sign for the Texas American Bank in accordance with the recommendation of the city staff, as stated. The motion carried. At this time, Mayor Rodenbaugh returned to his place on the Council bench and Mayor Pro Tem Farmer turned to the meeting back over to him. Approval of a Request to Construct a Second Swimming Pool/Cabana in Liew of a Tennis Court at the Cottonwood Creek Apartments (Agenda Item VIII) Weston Blair, representing the Cottonwood Creek Apart- ments, presented to and spoke before the Council on the request to construct a second swimming pool and cabana in lieu of a tennis court at the Cottonwood Creek Apartments which are located north of the Cottonwood Creek Shopping Center and west of State Highway 5. Mr. Blair distributed to the Council several photographs of a similar apartment complex he built in McKinney which showed the swimming pool/cabana complex and explained the need for the additional pool at this new apartment complex. He advised that the layout of the tennis courts was in an east to west fashion which was every undesirable and that since this was a 200 unit apartment complex, the additional pool was needed. Using the site plan, Mr. Blair reviewed the location of the second pool and advised that he planned to build the tennis courts in Phase II of this apartment complex. Mr. Blair also discussed with the Council whether he would have to obtain approval from the Council on moving the office location out of the club house area and putting it in another building, with a maintenance building located behind it. Bill Petty, Director of Community Development, spoke before the Council on the moving of the office location and advised that it could be approved by the city staff. The Planning and Zoning Commission, at their regular meeting held on June 10, 1985, recommended to the City Council approval of this request. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Pendleton, the Council voted 7 - 0 to approve the request to construct a second swimming pool/cabana in lieu of a tennis court at the Cottonwood Creek Apartments in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. i 01 ALLEN CITY COUNCIL June 20, 1985 Page 8 Approval of the Consultant for the Greenbelt/Linear Park Study (Agenda Item IX) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the recommendation for the consultant for the Greenbelt/Linear Park Study. Mr. Thornton advised the Council of the work to date on the selection of the consultant, that being the RFP had been sent out in April, nine written proposals were received and reviewed, of which five were selected to make oral interviews on May 29th and 30th. Mr. Thornton advised the Council that the Greenbelt/ Linear Park Steering Committee made a recommendation to the Parks and Recreation Board to hire Albert H. Halff Associates, Inc., as the consultant for the Greenbelt/ Linear Park Study. The Parks and Recreation Board, at their regular meeting held on July 14, 1985, recommended to the City Council that Albert H. Halff Associates, Inc., be selected as the consultant for the Greenbelt/ Linear Park Study. City Manager Jon McCarty advised the Council that he, Mark Thornton and Mayor Pro Tem Joe Farmer had be charged with the responsibility of meeting with Albert H. Halff Associates in order to finalize a contract document, a copy of which had been furnished to the City Council. Mr. McCarty advised the Council that it was the city staff's request that the three individuals that had been working on the contract document be given the latitude to work out the details of the total amount of the contract and the scope of work to be involved in the contract. Mr. McCarty pointed out the contract amount now indicated $110,000, which would be a maximum amount based on the number of hours given to the project. He stated the city presently had $103,000 in funds which had been donated from private developers or sources. He added that the city expected to receive addtional funds to bring the amount to the $110,000 or even over that amount. Mayor Pro Tem Farmer advised the Council of the amount of work that had been put into this project and the involved process for interviewing the potential consultants. The Council discussed the quality of the work to be done by the consultant and who will monitor that work and if payment of the contract can be withheld if their work does not measure up. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 7 - 0 to approve Albert H. Halff Associates, Inc., as the consultant for the Greenbelt/Linear Park Study, in accordance with the recommendation of the Parks and Recreation Board, as stated; to authorize the execution of the contract with the consultant, with City Manager McCarty, Mayor Pro Tem Farmer, and Mark Thornton, Director of Parks and Recreation, to work out the details of the contract; and to authorize the use of the funds established for this project. The motion carried. i« ALLEN CITY COUNCIL June 20, 1985 Page 9 At this time, Mayor Rodenbaugh recessed the regular session of the Allen City Council at 8:30 p.m. The meeting reconvened at 9:02 p.m. Review and Consider Approval of a Facilities Agreement Concerning the Proposed Rowlett Creek Sewer Line (Agenda Item X) Ernie Hoback, Director of Public Works, presented to and spoke before the Council on the facilities agreement concerning the proposed Rowlett Creek Sewer Line. City Manager Jon McCarty advised the Council of the update of the obtaining of the easements necessary to construct this sewer line. Mr. McCarty advised that he, Bob Harper, Jeff Hurt, Don Tipton, and Steve Kanoff, had again met with the property owners in the area of the sewer line and had reached an agreenent with the attorneys representing Mr. Frances Williams and hopefully Mrs. McDermott. Mr. McCarty stated that there were still two property owners that he still needed to met with to try and neqotiate for the sewer easements. The Council discussed with the City Manager the status of those negotiations and whether he felt like they could be accomplished. City Manager McCarty then pointed out some minor changes that needed to be made to the facilities agreement. The Council discussed various sections of the facilities agreement, beinq Section 1.03 regarding the payment bond and performance bond and when it will be in effect and the one year maintenance bond and when it will be in effect and if the time that these are in effect needs to be stated in the agreement or just taken for granted. After discussion, the wordinq shall be chanqed in the agreement to read, "A one year maintenance bond naming the City as beneficiary shall be required upon completion of con- struction and acceptance by the city." The Council then discussed Section 2.04(C) and what was meant by that paragraph; and Section 1.09 regarding the limit- ation on the amount of attorney's fees that will be paid. The Council discussed again with the City Manager the obtaining of the sewer line easements and if he felt they could be obtained by negotiations rather than by condemnation. A deadline date was also discussed by the Council if no nego- tiations could be reached with the last two property owners. Based upon comments made by the City Manager earlier in the discussion, it was concluded that the City Manager would bring back a recommendation to the Council at the regular meeting scheduled for July 18th. The Council continued discussion on the contents of the facilities aqreement, with a correction needed on page 6 in Section 5.05 which should read, pursuant to 1.03", rather than 1.05. At this time, Mr. Hoback reviewed with the Council the exhibits that go with the facilities agreement since they had not been distributed to the Council. ALLEN CITY COUNCIL June 20, 1985 Page 10 Review and Consider Approval of a Facilities Agreement Concerning the Proposed Rowlett Creek Sewer Line Between the City of Allen and the Allen Sewer Associates & Partners (cont'd) (Agenda Item X) IC] MOTION: Upon a motion made by Councilman Koch and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve the Facilities Agreement for the proposed Rowlett Creek Sewer Line between the City of Allen and the Allen Sewer Associates & Partners, with the corrections as noted; and that the City Council recognizes some minor changes in the Facilities Agreement might be necessary to accommodate the language of the easements. The motion carried. Mayor Pro Tem Farmer asked how much the total cost of the line was estimated to be at this time. Bob Harper, representing Willard Baker, advised the Council that the total cost was estimated to be $2,925,000 and that bids had been received on the project and they were ready to award the contract and start on the project. He requested that action on obtaining the easements be considered by the Council. The Council discussed with Mr. Harper if there was a deadline on the amount of time before the bid can be awarded for the construction of the sewer line once the bids have been received. Mr. Harper advised he felt it was a 90 day process. Approval of the Water and Sewer Distribution System Analysis Prepared by Graham Associates, Inc. (Agenda Item XI) Ernie Hoback, Director of Public Works, spoke before the Council on the approval of the Water Distribution System Analysis and the Wastewater Collection System Analysis that he had distributed to the Council at the regular meeting held on June 6, 1985. Mr. Hoback advised of a correction that would be made on page 20 of the water plan to eliminate the section referring to a 6" water line, when the city requires an 8" water line in residential areas. Mr. Hoback advised that Conrad Callicoatte, with Graham Associates, Inc., was present to answer any questions the Council may have on the plan. Mr. Hoback advised that the city staff's recommendation was that the City Council approve and adopt the Water Distribution System Analysis and the Wastewater Collection System Analysis, with the correciton as noted. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Womack, the Council voted 7 - 0 to approve and adopt the Water Distribution System Analysis and the Wastewater Collection System Analysis as prepared by Graham Associate, Inc., in accordance with the recom- mendation of the city staff, as stated. The motion carried. IC] ALLEN CITY COUNCIL June 20, 1985 Page 11 Review Specifications and Authorize Bids on the Main Street 8" Water Line (Agenda Item XII) Ernie Hoback, Director of Public Works, spoke before the Council on the plans for the installation of an 8" water line on the Main Street project, Phase I, before the construction of the roadway begins. Mr. Hoback explained that the new 8" water line would replace an old 6" cast iron line that was installed in the late 1940's. He stated that the installation of the water line would be completed around September 1st before the construction on the roadway began. Mr. Hoback reviewed the location of the placement of the water line and advised of the areas where the construction would take place. He stated that the traffic would not be rerouted on Main Street, but flagmen would be used to direct the traffic while the construction on the water line was being done. Mr. Hoback advised that Conrad Callicoatte, with Graham Associates, Inc., the city's engineers, was present to answer questions. The Council discussed with Mr. Callicoatte the estimated cost of the construction of the line being $65,000 and that he had indicated that it might be a low estimate. Mr. Callicoatte then reviewed the engineering plans and explained the criteria for the location of the line by the State Highway Department since Main Street was a Farm to Market roadway. Mr. Callicoatte advised the Council that if the criteria of the State Highway Department was used the water line would have to be located under the sidewalks of the businesses on Main Street. Mr. Callicoatte then advised that there was an alternative, that being that the city would accept the maintenance of Main Street and the State Highway Department would accept the maintenance of F.M. 2170 as it will be routed on McDermott. If this does occur, then the State Highway Department would not have to stipulate where the water line will be located. The Council discussed with Mr. Callicoatte the exact amount of street that the city would take over from the state and maintain. Mr. Callicoatte pointed out he felt it would be Allen Drive to Main Street and Main Street down to its intersection with Dogwood. If the city took over the mainten- ance, it would include any street repairs, signalization, etc. Mr. Callicoatte pointed out to the Council that this same type of problem will occur with the installation of the 24" water line on McDermott, from U.S. 75 to the curve into Allen Drive, which is not a part of Phase I construction. He added that the city might also want to maintain that portion of the roadway in order that the city does not have to meet the State Highway Department's criteria for placement of the line. Mr. Hoback advised that it was the city staff's recom- mendation that the Council approve the specifications and authorize the receipt of bids for the Main Street 8" Water Line. icy ALLEN CITY COUNCIL June 20, 1985 Page 12 Review Specifications and Authorize Bids on the Main Street 8" Water Line (cont'd) (Agenda Item XII) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Koch, the Council voted 7 - 0 to approve the specifications and authorize the receipt of bids for the Main Street 8" Water Line in accordance with the recommendation of the city staff, as stated, and also subject to the positive outcome of the Bond Election to be held on Saturday, June 22, 1985, on the streets proposition; and that the city staff start the process for taking over from the state the maintenance of the specified area of Main Street. That specified area being Allen Drive to Main Street and down Main Street to the intersection of Dogwood. The motion carried. Review Bids and Authorize Purchase of the Backhoe Trailer for the Water and Sewer Depart- ment (Agenda Item XIII) Ernie Hoback, Director of Public Works, spoke before the Council on the solicitation of bids, the receipt of bids, the bid opening held on June 10th, and the tabulation of the bid results for a backhoe trailer for the Water and Sewer Depart- ment. The bids received were as follows: WN Aardvark Trailer Mfg. $ 5,400.00 Mick-Mcaffee $ 5,495.00 Mahanay International $ 5,550.00 A-1 Trailer Mfg. Co. $ 5,689.00 Clifton Metal Prod. Inc. $ 7,950.00 Mr. Hoback advised that the city staff recommendation was to award the bid to the low bidder, being Aardvark Trailer Manufacturer in the amount of $5,400.00 for the backhoe trailer for the Water and Sewer Department. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 7 - 0 to award the bid to the low bidder, being Aardvark Trailer Manufacturer in the amount of $5,400.00 for the backhoe trailer for the Water and Sewer Department in accordance with the recommendation of the city staff, as stated. The motion carried. Review Staff Report on Housing, Population, and Employment Projections (Agenda Item XIV) Bill Petty Director of Community Development, spoke before the Council on a report prepared by the City of Allen working with the Texas Highway Department which contained information on the existing and projected employment, housing and population to the year 2000. Mr. Petty reviewed the report with the Council and out- lined the methodology used in the preparation of the report. This item was received as a matter of information. There was no action taken on this item. WN ALLEN CITY COUNCIL June 20, 1985 Page 13 icc' Meeting with Representatives of the State Department of Highways and Public Transportation (Agenda Item XV -A) City Manager Jon McCarty advised the Council of the city's meeting with Robert Yielding of the State Department of Highways and Public Transportation and the response to the city's presentation and request for participation in various street projects. He stated that several useful suggestions were made to improve the presentation. Mr. McCarty then referenced the letter from the State Department of Highways and Public Transportation regarding the city's appearance scheduled for Thursday, July 25, 1985. Mr. McCarty advised that the delegation that should plan to go to Austin for this presentation were members of the City Council, perhaps the state representative and members of the Chamber of Commerce. The Council discussed who would be able to go on this trip to Austin and making contact with the state representa- tive to see if he can attend. This item was received as a matter of information. There was no action taken on this item. July 4th Regular Meeting Holiday Schedule (Agenda Item XV -B) City Manager Jon McCarty advised that the next regular meeting of the Allen City Council would fall on Thursday, July 4th. He stated that the City Charter required that the meeting be held, however, if there was not a quorum of the Council present for the meeting then no business could be conducted. The Council discussed the next meeting and it was concluded that the meeting be posted, however, the agenda should be such that no major items should be considered as there probably would not be a quorum of the Council present. This item was received as a matter of information. There was no action taken on this item. Filing of Contributions and Expenditure Statements (Agenda Item XV -C) City Secretary Marty Hendrix advised the City Council that it was necessary that all of the Council file a contributions and expenditures statement by July 15th in order to meet the annual filing requirement of Chapter 14 of the Texas Election Law. Ms. Hendrix advised that each Council Member had been provided with the appropriate forms to be filled out and returned to her office. This item was received as a matter of information. There was no action taken on this item. General Discussion City Manager Jon McCarty advised the Council of the upcoming meeting of the Collin County Public Officials Association to be held on Wednesday, June26, 1985, and asked if any of the members of the Council would be attending. All of the Council indicated that they would be able to attend this meeting. icc' ALLEN CITY COUNCIL June 20, 1985 General Discussion (cont'd) Page 14 Councilman Pendleton advised the Council of an organization called the National League of Cities and asked the Council if they would be interested in joining this organization. Councilman Pendleton pointed out the benefits of joining the organization and passed around the information regarding it to the Council. The Council discussed the cost for joining the organization, the benefits, who were some of the cities that were members, and what the City Manager felt about this organization. Since it was budget preparation time, the City Secretary stated that she would put together some information on the National League of Cities and provide that information in the budget process for the Council's consideration. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 10:45 p.m. on Thursday, June 20, 1985. The motion carried. These minutes approved on the 18th day of July , 1985. M LQ�t,'VkL� Marty Hendrix, lu TY SECRETARY