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HomeMy WebLinkAboutMin - City Council - 1985 - 07/09 - CalledALLEN CITY COUNCIL Called - Special Workshop Session FY 1985 - 86 Budget July 9, 1985 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure Jim Wolfe Jim Pendleton Gary Koch Absent: Rex Womack City Staff Jon McCarty, City Manager Marty Hendrix, City Secretary Charlotte Smith, Finance Director loa The called - special workshop session of the Allen City Council on the FY 1985 - 86 Budget was called to order by Mayor Rodenbaugh at 7:40 p.m, on Tuesday, July 9, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. City Manager Jon McCarty distributed to the Council a bound copy of preliminary budget information for the fiscal year 1985 - 86. This booklet contained the First Year Bond Budget for the 1985 Bond Program, the Capital Improvement Program/Bond Program Summary by Year for the next five years, the Capital Improve- ment 5 -Year Summary Sheets with project descriptions, the 1985 - 86 Budget - Key Issues, the 1984 - 85 Budgeted Revenues Compared to 1984 - 85 Estimated Revenues for the General Fund, the 1984 - 85 Budgeted Revenues Compared to the 1984 - 85 Estimated Revenues for the Water and Sewer Fund, the 1985 - 86 Projected Revenues Compared to 1984 - 85 Budgeted Revenues for the General Fund, the 1985 - 86 Projected Revenues Compared to 1984 -85 Budgeted Revenues for the Water and Sewer Fund, the 1985 - 86 Projected Revenues Compared to the 1984 - 85 Estimated Revenues for the General Fund, the 1985 - 86 Projected Revenues Compared to 1984 - 85 Estimated Revenues for the Water and Sewer Fund, the 1985 - 86 Estimated Expenditures Compared to 1984 - 85 Budgeted Expenditures, the 1985 - 86 Projected Budget Summary for each department, the 1985 - 86 Projected Expenditures Compared to 1984 - 85 Budgeted Expenditures for each department, the 1985 - 86 Projected Expen- ditures Compared to 1984 - 85 Estimated Expenditures, the Tax Rate Distribution for the next fiscal year and the last five years, debt service requirements for 1985 - 86, the status of bonds, and the five-year projections for personnel and capital items for each department. City Manager McCarty provided the Council with background information on the requirements of state law and the city charter for the preparation of the city's budget and presentation to the Council. loa ALLEN CITY COUNCIL July 9, 1985 Page 2 Using overhead transparencies, Mr. McCarty reviewed the information contained in the budget booklet in detail with the Council, beginning with the First Year Bond Budget of the 1985 Capital Improvement Program. He explained the work proposed for each proposition and advised of the money amounts to be sold in the first bond sale for general obligation bonds and water and sewer revenue bonds. During his presentation, Mr. McCarty advised the Council �! of the information contained in the Bond Buyer's Index, the current interest rates on bonds and some information on recent bond sales by other municipalities. The Council discussed the work on the municipal complex site for the library and police and courts building, making contact with the adjacent commercial property owner to see if they would consider joining in with the city in the pre- liminary site preparation work in order to save initial development costs, the need to purchase the amount of park land proposed at this time, the various street projects and the funds to be obtained from the county and state, the need to turn dirt in the first year of the bond sale in order to show work in progress, the status of the street overlay program and how far it is currently funded since there are no bond funds set aside for it in the first year, and the need for city staff to check into the number of existing alleyways that are presently dirt or rock, identify all of them and make plans in the budget to try and pave them with- out causing a major depletion in the street bond funds. The Council discussed the use of the agriculture exemption on vacant land, the increase in assessed property values by the appraisal district and the projected increases in revenue that the city will receive, the use of interest earned funds in passed years in the general operating fund, the projected figures for interest earned, if interest earned by each pro- position has to be used for debt service of that particular proposition, the need to establish the new proposed department and the placement of the street maintenance function under that department, and changes in the functions of the Community Development Department. Mr. McCarty then reviewed the remaining materials in the budget booklet on the various revenues, expenditures, debt service schedule, tax rate distribution, status of bonds, etc. The Council briefly discussed the page showing the tax rate distribution and what the figures represented. (G3 Mayor Rodenbaugh recessed the called - special workshop session at 8:27 p.m. The meeting reconvened at 8:37 p.m. City Manager McCarty reviewed with the Council and explained the key issues of the FY 1985 - 86 Budget. Those items were the additional debt service requirement, what the expected raise in the tax rate might be, the need to place the interest earned from idle funds into a cash reserve to satisfy dettservice requirements, implementation of key elements of the audit management letter, reorganization of departments and new functions, additional personnel proposed, emphasis on the pay plan, the need to raise the water and sewer rates and the developer impact fees, the repayment of sales tax money from water and sewer fund on Belz Water Line, the consultant selection and construction management process for the various bond programs, and computerization study of future needs for the city. The Council discussed the use of the agriculture exemption on vacant land, the increase in assessed property values by the appraisal district and the projected increases in revenue that the city will receive, the use of interest earned funds in passed years in the general operating fund, the projected figures for interest earned, if interest earned by each pro- position has to be used for debt service of that particular proposition, the need to establish the new proposed department and the placement of the street maintenance function under that department, and changes in the functions of the Community Development Department. Mr. McCarty then reviewed the remaining materials in the budget booklet on the various revenues, expenditures, debt service schedule, tax rate distribution, status of bonds, etc. The Council briefly discussed the page showing the tax rate distribution and what the figures represented. (G3 ALLEN CITY COUNCIL July 9, 1985 Page 3 The called - special workshop session on the PY 1985 - 86 Budget was adjourned by Mayor Rodenbaugh at 10:14 p.m, on Tuesday, July 9, 1985. These minutes approved on the 1st day of August 1985. Q Donald P. Rodenbaugh, MAYOR Y SECRE �. -4 Marty Hendrix, TY SECRETARY 1 I(PV