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HomeMy WebLinkAboutMin - City Council - 1985 - 08/01 - RegularALLEN CITY COUNCIL REGULAR SESSION AUGUST 1, 1985 Present: Joe Farmer, Mayor Pro Tem Council Members: Jim McClure Jim Wolfe Jim Pendleton Gary Koch Absent: Donald P. Rodenbaugh, Mayor Rex Womack City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pro Tem Farmer on Thursday, August 1, 1985, at 7:38 p.m., in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Pro Tem Farmer pointed out to the Council and individuals present at the meeting that an emergency item had been placed on the agenda and appropriate notice had be posted. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Koch, the Council voted 5 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of July 9, 1985 - Budget Workshop Session. B. Approval of City Council Minutes of July 18, 1985 - Regular Session. C. Approval of City Council Minutes of July 23, 1985 - Called - Special Workshop Session. D. Authorization to city staff to pay bills associated with the 1979 - 1982 Capital Improvement Program as follows: There were no bills to be paid at this time. E. Set August 22, 1985 as a Called - Special Meeting and Public Hearing on the FY 1985 - 86 Budget and Revenue Sharing Budget. F. City of Allen - Breakdown of Tax Collections - July 12, 1985 The motion carried. End of Consent 18! ALLEN CITY COUNCIL August 1, 1985 Page 2 Ordinance No. 623-8-85: An Ordinance Bill Petty, Director of Community Development, spoke before of the City of Allen, Texas, Declaring the Council on the routing of traffic from Main Street while the Necessity For and Ordering the the street is under construction using the proposed Alternative II Paving and Improvement of a Portion of and he advised of the time frame for the completion of the con- F.M. 2170, Further Described as Being struction work. Portions of McDermott Drive, Allen Drive, Using a large map of Main Street, Mr. Petty reviewed the and Main Street, Said Portions Being preferred routing shown as Alternative II on the map and Hereinafter Described and in the City of advised of the relocation of parking for the businesses located Allen, Collin County, Texas; Approving on Main Street while construction is in progress. Mr. Petty the Plans and Specifications for Such advised that the original start date for the construction had Work, Authorizing the City Manager to been proposed to be September 1st, but had now been changed Advertise for Bids, and Directing the to October 1st due to the need by the utility companies to Preparation of Estimates, Invoking the move the electrical, gas and telephone lines in that area. Procedure Provided by Article 1105b, Mr. Petty distributed letters from the utility companies to V.C.S.; Determining That a Part of the the Council which advised of their intent to relocate the lines. Costs Shall be Borne By the Abutting Mr. Petty also advised that correspondence had been received Properties and the Owners Thereof; from the State Department of Highways and Public Transportation Providing for the Assessment of the regarding the city being able to maintain that portion of Main Portion of the Costs to Be Borne by Street. Property Owners, and for the Fixing of a Lien to Secure Payment of Such Assessments; Stating the Time and Manner Proposed for Payment of All Such Costs; Authorizing the City Secretary to Cause a Notice of the Adoption of the Ordinance to be Filed in the Land Records of Collin County, Texas; and Providing for an Effective Date. (Agenda Item III -A) and Authorize a Contract for Real Estate Enhancement Study for Abutting Properties (Agenda Item III -B) and Approval of Specifications and Authorize Bidding on Structures within the Main Street Right -of -Way (Agenda item III -C) City Manager Jon McCarty advised the City Council of the meeting held with property owners and tenants located along Main Street in the Phase I portion of construction that was held at the Allen Municipal Annex on July 2, 1985. Mr. McCarty advised that the Council Members of the Main Street Study Com- mittee were also at that meeting. He stated that at that meeting the construction of Main Street was explained as well as the options available to the city as to the routing of the traffic during construction and the start time for construction. Bill Petty, Director of Community Development, spoke before the Council on the routing of traffic from Main Street while the street is under construction using the proposed Alternative II and he advised of the time frame for the completion of the con- struction work. Using a large map of Main Street, Mr. Petty reviewed the preferred routing shown as Alternative II on the map and advised of the relocation of parking for the businesses located on Main Street while construction is in progress. Mr. Petty advised that the original start date for the construction had been proposed to be September 1st, but had now been changed to October 1st due to the need by the utility companies to move the electrical, gas and telephone lines in that area. Mr. Petty distributed letters from the utility companies to the Council which advised of their intent to relocate the lines. Mr. Petty also advised that correspondence had been received from the State Department of Highways and Public Transportation regarding the city being able to maintain that portion of Main Street. ALLEN CITY COUNCIL August 1, 1985 Ordinance No. 623-8-85 (cont'd) and Authorize a Contract for Real Estate Enhancement Study for Abutting Properties (cont'd) and Approval of Specifications and Authorize Bidding on Structures Within the Main Street Right - of -Way (cont'd) Page 3 (Agenda Item III -A) (Agenda Item III -B) (Agenda Item III -C) Councilman Wolfe advised the Council of the results of the meeting of the Council Subcommittee established as the Main Street Study Committee, which consisted of Councilman Wolfe, Mayor Rodenbaugh, and Councilman Womack. Mr. Wolfe advised that after hearing the comments at the public meeting with the property owners and tenants, the recommendation of the subcommittee was that Alternative II be selected as the proposed method for routing traffic during the Main Street construction of Phase I and that the subcommittee recommended the completion of the construction work all at one time. He added that he had also contacted the members and had gotten a consensus that indicated the start date should be as soon as possible. 193 The Council discussed the number of property owners and tenants along Main Street that had attended the meeting. Linda Shank, property owner of the Gingerbread House located on Main Street, requested to speak before the Council on statements that had been made at the July 2nd meeting and her interpretation of what was concluded at that meeting and for a clarification of the proposed start date for con- struction. Mayor Pro Tem Farmer advised Ms. Shank that the proposed start date was October 1, 1985. Ms. Shank spoke before the Council on delaying the start date for construction since the months of October, November, and December are very busy months for businesses along Main Street and that customers will be inconvenienced by the construction at that time. Bill Petty, Director of Community Development, spoke before the Council on the definite need to start construction on Main Street as soon as possible particularly in the area of the "S" curve since that is the most dangerous intersection in the city and in order to stay within the five year con- struction period for completion of the Main Street project. Conrad Callicoatte, with Graham Associates, Inc., the city's engineer, spoke before the Council on the first area to be placed under construction, and advised of the con- struction of the 8" water line being the first dirt that will be turned on this project. City Manager Jon McCarty advised the Council that it was the city staff's recommendation that the city proceed with this construction project as soon as possible due to financial reasons, safety reasons, and the convenience of travel that it will provide to the citizens of Allen. 193 ALLEN CITY COUNCIL August 1, 1985 Ordinance No. 623-8-85 (cont'd) and Authorize a Contract for Real Estate Enhancement Study for Abutting Properties (cont'd) and Approval of Specifications and Authorize Bidding on Structures Within the Main Street Right -of - Way (cont'd) Page 4 (Agenda Item III -A) (Agenda Item III -B) (Agenda Item III -C) There was discussion by the Council on the most appropriate time that construction on this roadway can begin and if there would be a time period that would not inconvenience anyone. Ernest St. George, also a property owner of the Ginger- bread House located on Main Street, spoke before the Council on the need to delay the construction until a later time and also asked what would happen to the routing of the Christmas Parade and if repairs were going to be made to Belmont before the Main Street construction began. The Council continued discussion on the time frame for beginning the construction of Main Street. Mayor Pro Tem Farmer pointed out to the Council that action was needed on the appropriate routing of traffic while Main Street is under construction; the time frame for beginning the Main Street construction; proposed ordinance on project and assessment; to authorize the contract for real estate enhancement study for abutting properties and to approve the specifications and authorize the receipt of bids for the structures located within the Main Street right-of-way. The city staff recommendations were that the proposed Alternative II route be used for routing traffic during Phase I of construction of Main Street; that the start date for this project be October 1, 1985; that the proposed ordinance be adopted and that the City Secretary be directed to file a Notice of Enactment with the Collin County Clerk's Office; that the Council authorize the city staff to enter into a contract for a real estate enhancement study with Evaluation Associates (James W. Cullar, Jr., SRA, RM) in the amount of $28,000 for properties abutting the Main Street project; and that the Council approve the specifications and authorize the receipt of bids on structures located within the Main Street right-of-way for purposes of purchase and removal. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted four (4) for and one (1) opposed, with Councilman Koch casting the negative vote, to approve the use of traffic routing as shown in Alternative II for Phase I construction of Main Street; to approve the October 1, 1985 date as a start date on the Phase I construction of Main Street; to adopt Ordinance No. 623-8-85, as captioned previously, and to direct that the City Secretary file a Notice of Enactment with the Collin County Clerk's Office; to authorize the city staff to enter into a letter contract for a real estate enhancement study with Evaluation Associates (James W. Cullar, Jr., SRA, RM) in the amount of $28,000 for properties abutting the Main Street project; and to approve the specifications and authorize the receipt of bids on the structures located within the Main Street right-of-way for purposes of purchase and removal, in accordance with the city staff's recom- mendations, as stated. The motion carried. 18¢ ALLEN CITY COUNCIL August 1, 1985 Page 5 At this time Mayor Pro Tem Farmer recognized visitors in the audience. Resolution No. 624-8-85(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Submission of an Application to the Texas Department of Highways and Public Transportation; Allocating City Funds for Its Participation and Designating the City Manager to Act in Behalf of the City of Allen in Applying for and Securing These Funds (Agenda Item IV) Richard Carroll, Chief of Police, spoke before the Council /is' on the proposed resolution authorizing the submission of an application to the Texas Department of Highways and Public Transportation for additional funds for the continuance of the S.T.E.P. Grant Program in the City of Allen. Chief Carroll provided the Council with a brief background of the S.T.E.P. Grant Program in Allen and advised of the success of it and of the small amount of complaints that he had personally received on the program from citizens. He distributed to the Council a brochure on the program. Council discussed with Chief Carroll one incident a Council Member had seen where the police officer had pulled onto U.S. 75 in an unsafe manner to pursue a violator. Chief Carroll advised the Council of the proposed budget for this program for FY 85 - 86 which is $33,922.00. Chief Carroll advised the Council that it was the city staff's recommendation that the Council approve and adopt the proposed resolution which authorizes the City Manager to act on behalf of the city in the execution of this application and contract for the S.T.E.P. Grant. The Council briefly discussed with Chief Carroll how long this program would be supported by federal funds. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the Council voted 5 - 0 to approve and adopt Resolution No. 624-8-85(R), as captioned above, in accordance with the city staff's recommendation. The motion carried. Authorize an Agreement with the NCTCOG for Technical Assistance Services (Agenda Item V) City Manager Jon McCarty spoke before the Council on the proposed agreement with the North Central Texas Council of Governments (NCTCOG) for their technical assistance services to do a computer study for the city in order to determine existing and future needs as well as training. Mr. McCarty advised the Council that it was the city staff's recommendation that the Council authorize the execution of the letter agreement between the City of Allen and the North Central Texas Council of Governments for the technical services agreement, with the budgeted amount for services not to exceed $10,000. The Council discussed with city staff if they could be keptabreast of the work being done by NCTCOG as the work is in progress in the form of written reports. /is' ALLEN CITY COUNCIL August 1, 1985 Page 6 These minutes approved on the igth day of 1985. Authorize an Agreement with the NCTCOG for Technical Assistance Services (cont'd) (Agenda Item V) MAYOR MOTION: Upon a motion made by Councilman Pendleton and seconded TEM by Councilman Wolfe, the Council voted 5 - 0 to authorize the city staff to enter into an agreement with NCTCOG for technical assistance services for ` (v a computer study, in accordance with the recommendation of the city staff, as stated. The motion carried. Acknowledge Receipt of the FY 1985 - 86 Budget (Agenda Item VI -A) Mayor Pro Tem Farmer polled the members of the Council to verify that all of them had received their copies of the FY 1985 - 86 budget documents and they all indicated that they had received them. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item VI -B) There were no items of interest discussed by the Council at this time. Adjournment MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Wolfe, the Council voted 5 - 0 to adjourn the regular session of the Allen City Council into Executive Session at 8:30 p.m. on Thursday, August 1, 1985. The motion carried. Executive Session In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(e), the Allen City Council convened into Executive Session at 8:40 p.m. on Thursday, August 1, 1985, in order to discuss matters pertaining to litigation. The Executive Session was adjourned at 8:50 p.m. on Thursday, August 1, 1985. These minutes approved on the igth day of 1985. Marty Hendrrx, ITY SECRETARY 1Z e�Farmer MAYOR PRO TEM Marty Hendrrx, ITY SECRETARY 1Z