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HomeMy WebLinkAboutMin - City Council - 1985 - 11/07 - RegularALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 7, 1985 Present: Donald P. Rodenbaugh, Mayor Council Members: Jim McClure Rex Womack Jim Wolfe Jim Pendleton Gary Koch Absent: Joe Farmer, Mayor Pro Tem City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Asy The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:44 p.m. on Thursday, November 7, 1985, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recom- mended and as follows: A. Approval of City Council Minutes of October 14, 1985 - Called - Special Session. B. Approval of City Council Minutes of October 17, 1985 - Regular Session. C. Authorization to city staff to pay bills associated with the 1979 - 82 Capital Improvement Program as follows: 1. E. Benson Construction Co. $ 33,390.00 Contract for Construction of 8" Water Main on Main Street - Estimate No. 1 - Period of Sept. 1, 1985 - Oct. 1, 1985 2. Central Signs Service $ 535.00 Contract for Construction of Ford Park Swimming Pool - Two 4' x 8' Plywood Project Signs - October 22, 1985 3. Hannah Construction Company, Inc. $122,234.00 Contract for Construction of Ford Park Swimming Pool and Ballfields - Application No. 1 Period: 8-17-85 thru 10-06-85 Asy ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) 4. The SWA Group $ 3,017.44 Contract for Streetscape Design in connection with Main Street Construction, Phase I - Professional Services for Sept. 1, 1985 - Sept. 30, 1985. The SWA Group $ 659.82 Contract for Streetscape Design in connection with Main Street Construction, Phase I - Reimbursable Expenses - Sept. 1, 1985 - Sept. 30, 1985 - for travel, photos, land aerials, computer use. 6. Graham Associates, Inc. $ 6,950.00 Contract for Construction of 8" Water Main on Main Street - Engineering Services for Design of 8" Water Line Period thru: July 23, 1985. 7. Gohmann of Texas $ 2,378.21 Street Paving Projects by City - Invoices 8292, 8378, 8387, 8277 - for asphalt - October,. 1985.. 8. Graham Associates, Inc. $ 2,305.00 (v. Contract for Construction of Main Street - Phase I - Engineering Design and Contract Administration. 9. Graham Associates, Inc. $ 2,450.00 Engineering Service Connected with Research and Plat for Malone Road - October 22, 1985. D. Set December 5, 1985 as Public Hearing Date on a Request for Specific Use Permit and Site Plan Approval on .623 Acres of Land Located Adjacent to State Highway 5, North of F.M. 2170 in the Allen Towne Center, as requested by Peter Kavanaugh. E. Set December 5, 1985 as the Public Hearing Date on a Request to Amend the Site Plan for Planned Deve- lopment No. 14 to Include an Additional Office Building on .335 Acres of Land Located West of State Highway 5 and North of F.M. 2170, as requested by Larry Francisco. F. Set November 21, 1985 as Public Hearing Date on a Request to Annex 103.5339 Acres of Land Located Southeast of State Highway 121, North of Stacy Road and West of U. S. 75, as requested by James M. Brown. G. Set November 21, 1985 as Public Hearing Date on a Request to Annex Four Tracts of Land Containing 262.614 Acres of Land Located North and South of Rowlett Road Adjacent to Watters Branch, as requested by Denny Holman, with Folsom Investments. H. Review Sign Variance Approved by the Sign Control Board, for a 672 Square Foot Freeway Sign for Ridgeview Memorial Park as requested by Turrentine- Jackson Funeral Home. ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 3 CONSENT AGENDA (cont'd) (Agenda Item II) I. Ordinance No. 654-11-85: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 27.303 Acres Located in the Thomas G. Kennedy Survey, Abstract No. 500, (v Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter - Described Property within the City Limits and Granting to all Inhabitants and Owners of Said Property All of the Rights and Privileges of all the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. J. Ordinance No. 655-11-85: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately 147.6790 Acres of Land in the Jesse H. Gough Survey, Abstract No. 347 and the Alfred Slack Survey, Abstract No. 854, Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter -Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants By All the Ordinances, Acts, Resolutions and Regul- ations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. K. Approval of Specifications and Authorization to Solicit Bids on a Portable Office Building for the Police Department. L. Resolution No. 656-11-85(R): A Resolution of the City of Allen, Texas, Approving the Terms and Conditions of an Agreement Between the City of Allen and the City of Plano, Providing for the Delivery of Potable Water to Residents Along the North Side of Hedgecoxe Road. The motion carried. End of Consent Agenda Review an Application by Quest Medical, Inc., to the Allen Industrial Development Corporation for Financing of an Industrial Development and Review the Inducement and Indemnity Agree- ment. (Agenda Item III) City Manager Jon McCarty advised the Council of the meeting held by the Board of Directors of the Allen Industrial Develop- ment Corporation on November 4, 1985 in order to consider an inducement resolution submitted by Quest Medical, Inc. Quest Medical is requesting tax exempt status on industrial development bonds in order to by land and build a facility here in Allen. ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 4 Review an Application by Quest Medical, Inc., to the Allen Industrial Development Cor- poration for Financing of an Industrial Development and Review the Inducement and Indemnity Agreement. (Agenda Item III) Tommy Thompson spoke before the Council on their request and advised of the location of the land they want to purchase, the current location of their company, the number of employees, and the type of business they conduct. He also advised of the growth factor. Brad Lerner, with Hutchison, Price, Boyle, and Brooks, spoke before the Council on pending federal legislation per- taining to industrial revenue bonds. This item was received as a matter of information. There was no action taken on this item. Reconsideration of a Request for Site Plan Approval and a Specific Use Permit for Mini - Warehouses and a Guard Residence on 2.874 Acres Currently Zoned Central Business District (CBD), Located South of Coats, West of Cedar and East of Ash as Requested by Brian McCall (Agenda Item IV) and Ordinance No. 657-11-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81, of the City of Allen as Heretofore Amended So as to Authorize a Specific Use Permit for Mini -Warehouses with a Guard Residence, There- fore Restricting 1.714 Acres of Land Being Lot 1, Tracts 1 and 2, Lots 1A, 1F, 2 and 3, Block H, of the Old Donation Addition, Allen, Collin County, Texas, Presently Delineated on the Official Zoning Map as "CBD" Central Business District; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. Mayor Rodenbaugh read the request into the record as follows: 9f1 Mr. McCarty advised of the tax exempt status for the bonds process for approval and of the Council's of the action in this matter. Mr. McCarty then introduced representatives from Quest Medical, Inc., being Tommy Thompson and F. Robert Merrill, III, and Brad Lerner, with Hutchison, Price, Boyle, and Brooks, the bond attorneys. Tommy Thompson spoke before the Council on their request and advised of the location of the land they want to purchase, the current location of their company, the number of employees, and the type of business they conduct. He also advised of the growth factor. Brad Lerner, with Hutchison, Price, Boyle, and Brooks, spoke before the Council on pending federal legislation per- taining to industrial revenue bonds. This item was received as a matter of information. There was no action taken on this item. Reconsideration of a Request for Site Plan Approval and a Specific Use Permit for Mini - Warehouses and a Guard Residence on 2.874 Acres Currently Zoned Central Business District (CBD), Located South of Coats, West of Cedar and East of Ash as Requested by Brian McCall (Agenda Item IV) and Ordinance No. 657-11-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81, of the City of Allen as Heretofore Amended So as to Authorize a Specific Use Permit for Mini -Warehouses with a Guard Residence, There- fore Restricting 1.714 Acres of Land Being Lot 1, Tracts 1 and 2, Lots 1A, 1F, 2 and 3, Block H, of the Old Donation Addition, Allen, Collin County, Texas, Presently Delineated on the Official Zoning Map as "CBD" Central Business District; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. Mayor Rodenbaugh read the request into the record as follows: 9f1 ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 5 Reconsideration of a Request for Site Plan Approval and a Specific Use Permit for Mini - Warehouses and a Guard Residence on 2.874 Acres (cont'd) and Ordinance No. 657-11-85 (cont'd) (Agenda Item IV) "Reconsideration of a Request for Site Plan Approval and a Specific Use Permit for Mini -Warehouses and a Guard Residence on 2.874 Acres Currently Zoned Central Business District (CBD) Located South of Coats, West of Cedar and East of Ash and Consider an Ordinance Authorizing the Specific Use Permit." Brian McCall, the property owner, spoke before the Council on the reconsideration of this request and presented a new proposed site plan showing mini -warehouses only on the northern portion of his property on 1.714 acres of land. The site plan showed the guard residence, and four mini -ware- house buildings for a total of 40,025 square feet of building space. He further advised that all of the other requirements regarding landscaping, building construction, etc., were to be the same as presented previously. Mr. McCall added that there would not be any parking for recreational vehicles or boats in this facility. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Womack, the Council voted four (4) for and two (2) opposed, with Council Members McClure and Koch casting the negative votes, to approve the request for site plan approval and a specific use permit as revised, and to adopt Ordinance No. 657-11-85, as captioned previously. The motion carried. Public Hearing: Request for Per- manent Zoning of Shopping Center on 6.1193 Acres Zoning: Agricultural - Open Space Location: Southwest Corner of Jupiter and F.M. 2170 Requestor: Cambridge Companies (Agenda Item V-A) and Ordinance No. 658-11-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81, as Previously Amended, so as to Change the Following -Described Tract of Land from "AO" Agricultural - Open Space Classification to Permanent Zoning of "SC" Shopping Center; Said Tract of Land Being Described as Follows: Approx- imately 6.1193 Acres of Land Situated in the David Wetsel Survey, Abstract No. 977, Located at the Southwest Corner of Jupiter Road and F.M. 2170, Collin County, Texas; Providing for a Penalty of Fine Not to Exceed the Sum of $1,000.00 for Each Offense; Providing for a Sever- ability Clause; and Providing for the Effective Date of Said Ordinance. Fm ALLEN CITY COUNCIL NOVEMBER 7, 1985 Public Hearing: Request for Page 6 Permanent Zoning of Shopping Center on 6.1193 Acres Requester: Cambridge Companies (Agenda Item V-A) and Ordinance No. 658-11-85 (cont'd) Mayor Rodenbaugh read the request into the record as follows: "Request for Permanent Zoning of "SC" (Shopping Center) on 6.1193 Acres of Land Located at the Southwest Corner of Jupiter Road and F.M. 2170 and Consider an Ordinance Establishing the Permanent Zoning." Bill Petty, Director of Community Development, presented to the Council two letters. One letter was from Myles M. Minton, Vice President of The Cambridge Companies Development Corporation, advising that he no longer had a contract on the sale of this land and no longer wish to pursue the permanent zoning request. The other letter from was the property owner's husband, Rudolph Johnson, and indicated their wish to proceed with this zoning change request. They also stated that they were unable to attend this meeting. Mr. Petty advised the Council of the location of this property, being the southwest corner of Jupiter Road and F.M. 2170, and the request for permanent zoning of shopping center. He advised of the zoning on the adjacent properties, pointed out that this property was really landlocked between commercial properties and that this zoning was an appropriate use according to the city's comprehensive plan. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against this request. Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on October 10, 1985, recommended to the City Council approval of this request as submitted. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Koch, the Council voted 6 - 0 to approve the request for Shopping Center zoning as submitted, in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to adopt Ordinance 658-11-85, as captioned previously. The motion carried. Public Hearing: Request for Permanent Zoning of Community Facilities and Approval of a Site Plan on 27.303 Acres of Land for Golf Course Zoning: Agricultural - Open Space Location: North of Rowlett Creek and West of U.S. 75 Requestor: Cambridge Company (Agenda Item V -B) and x'L( ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 7 Public Hearing: Request for Permanent Zoning of Community Facilities and Approval of Site Plan on 27.303 Acres Requestor: Cambridge Companies (Agenda Item V -B) and Ordinance No. 659-11-85: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Ordinance NO. 366-10-81, as Previously Amended, so as to Change the Following -Described Tract of Land From "AO" Agricultural - Open Space Classification to Permanent Zoning of "FP -CF" Flood Plain - Community Facilities; Said Tract of Land Being Described as Follows: Approximately 27.303 Acres of Land Situated in the Thomas G. Kennedy Survey, Abstract No. 500, Located on the Northern Boundary of the Rowlett Creek Flood Plain, West of U.S. 75, Collin County, Texas; Providing for a Penalty of Fine Not to Exceed the Sum of $1,000.00 for Each Offense; Providing for a Severability Clause; and Providing for the Effective Date of Said Ordinance. Mayor Rodenbaugh read the request into the record as follows: Greg Boyd, with Jones and Boyd and representing Cambridge Companies, spoke before the Council regarding this request. Mr. Boyd presented the site plan showing the property and the proposed use of the land as three holes of the Chase Oaks Golf Club, with the major portion of the course being in Plano. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against this request. Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on October 10, 1985, recommended to the City Council approval of the zoning request and site plan as presented. The Parks and Recreation Board, at their regular meeting held on August 12, 1985, recommended to the City Council that a pedestrain easement for a trail that crosses Cambridge's northern property line within the sewer easement. The use of the sewer easement for a trail would not require further negotiations for additional easements. The Board also wanted Cambridge to be aware of the Greenbelt Study Consultants' recommendation as to providing a clear delineation between the trail and golf course. The Council briefly discussed with Mark Thornton, Director of Parks and Recreation, the three recommendations made by the Greenbelt Study Consultants at a meeting held on July 29, 1985 and if they had been complied with by Cambridge or to the satisfaction of the Parks and Recreation Board. �I� "Request for Permanent Zoning of "CF" (Community Facilities) and Consider Approval of a Site Plan on 27.303 Acres of Land Located North of Rowlett Creek and west of U.S. 75 and Consider an Ordinance Establishing Permanent Zoning." Greg Boyd, with Jones and Boyd and representing Cambridge Companies, spoke before the Council regarding this request. Mr. Boyd presented the site plan showing the property and the proposed use of the land as three holes of the Chase Oaks Golf Club, with the major portion of the course being in Plano. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against this request. Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on October 10, 1985, recommended to the City Council approval of the zoning request and site plan as presented. The Parks and Recreation Board, at their regular meeting held on August 12, 1985, recommended to the City Council that a pedestrain easement for a trail that crosses Cambridge's northern property line within the sewer easement. The use of the sewer easement for a trail would not require further negotiations for additional easements. The Board also wanted Cambridge to be aware of the Greenbelt Study Consultants' recommendation as to providing a clear delineation between the trail and golf course. The Council briefly discussed with Mark Thornton, Director of Parks and Recreation, the three recommendations made by the Greenbelt Study Consultants at a meeting held on July 29, 1985 and if they had been complied with by Cambridge or to the satisfaction of the Parks and Recreation Board. �I� ALLEN CITY COUNCIL NOVEMBER 7, 1985 Public Hearing: Request for Permanent Zoning of Community Facilities and Approval of Site Plan on 27.303 Acres Requestor: Cambridge Companies (Agenda Item V -B) and Ordinance No. 659-11-85 (cont'd) The Council also discussed with Mr. Boyd if this course would be open to the public and what the fees would be to play on it. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve the permanent zoning request of Community Facilities on the 27.303 acres of land as presented and in accordance with the recommendation of the Planning and Zoning Commission and the Parks and Recreation Board, as stated; and to adopt Ordinance No. 659-11-85, as captioned previously. The motion carried. Request to Appear by Richard Saunders of Texas Power and Light to Request an Easement on the South Boundary Line of Reed Park (Agenda Item VI) Richard Saunders, Energy Services Supervisor with Texas Power and Light Company, spoke before the Council on their request for an easement to allow overhead electrical facilities in a strip of land 7.5 feet wide for a distance of 435 feet along the southern boundary of Reed Park beginning at the west property line and continuing east. The Council discussed with Mr. Saunders why the lines could not be placed underground rather than overhead. Mr. Saunders advised of the placement of the overhead lines in certain parts of the city as opposed to underground facilities and advised of the cost to place the lines underground and to maintain them. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman McClure, the Council voted 6 - 0 that the easement be granted to Texas Power and Light Company and that the City Manager be given the authority to execute the easement on the city's behalf. The motion carried. Resolution No. 660-11-85(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Determining That the Proposed Extended Area Service / (EAS) to Allen, Texas, Should Be On a ``, Non -Optional Basis. (Agenda Item VII) Mayor Rodenbaugh advised the City Council that Council Members of the Telephone Subcommittee, being Councilman Wolfe, Councilman Womack, and Mayor Rodenbaugh, had met and reviewed and discussed the city's position for proceeding with the request for Extended Area Service (EAS) on a optional or non - optional basis. Mayor Rodenbaugh advised that it was the committee's unanimous decision to recommend to the Council that the city proceed with the request for HAS on a non - optional basis and consider adopting a resolution stating that and that the resolution be forwarded to the Public Utility Commission. au(, ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 9 Resolution No. 660-11-85(R) (cont'd) (Agenda Item VII) At the request of Council, the members of the Telephone Subcommittee explained how they had arrived at their recom- mendation and the information that had been available for their review. Mayor Rodenbaugh advised of the process when the case is docketed with the Public Utility Commission and that they will proceed with obtaining the rates for a non -optional basis. The city will have an opportunity to decide whether to adopt the non -optional EAS system after the rates have been obtained or if the city wishes to start over with a request for optional rates. The city can decide not to go with the EAS if it is too expensive. Mayor Rodenbaugh also advised that the citizens will have input into the decision too. The Council discussed the lack of information on what the rates might be and the amount of analysis that will have to be done to determine what the rates will be for a non -optional system. They also discussed the different comments they had received from the citizenry regarding the telephone service and what their desires might be for the optional or non -optional service. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the .Council voted 6 - 0 to approve and adopt Resolution No. 660-11-85(R), as captioned previously. The motion carried. Mayor Rodenbaugh recessed the regular session of the Allen City Council at 8:45 p.m. The regular session was reconvened at 9:00 p.m. Resolution No. 661-11-85(R): A Resolution of the City Council, City of Allen, Collin County, Texas, Casting Its Votes for Board of Directors of the Collin County Central Appraisal District. (Agenda Item VIII) City Manager Jon McCarty advised the Council that in accordance with state law, the Council is required to cast votes to elect members of the Board of Directors of the Collin County Central Appraisal District. Mr. McCarty advised the Council of the formula for the number of votes that Allen receives to cast. The number of votes available to the city is 78. City Manager McCarty advised that the proposed resolution recommends that the entire 78 votes be cast for Donny Higgins of 719 Hefner, Allen, Texas. Mr. Higgins is presently serving on the board and is standing for re-election. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Wolfe, the Council voted 6 - 0 to cast the 78 votes for Donny Higgins and to adopt Resolution No. 661-11-86(R), as captioned above. The motion carried. Award of Bid on Three (3) Replacement Vehicle for the Police Department (Agenda Item IX -A) Police Chief Richard Carroll spoke before the Council on the solicitation of bids, receipt of bids, and the bid opening held on Wednesday, October 30, 1985, for three (3) replacement vehicles for the Allen Police Department. Chief Carroll advised of the following bid tabulations: Eldrado Chevrolet Impala $11,545.00 Bob Thomes Ford Crown Victoria $11,486.29 Lone Star Dodge - Dodge Diplomat $11,602.00 2,7 ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 10 Mr. Thornton advised of the following bids: Plano Schwinn & Mower, Inc. $8,127.00 Settle Machinery, Inc. $8,615.00 Dallas Turf Equipment $7,987.27 Dentex Ford Tractor $8,800.00 Len -Lease $7,900.00 Mr. Thornton advised the Council that it was the city staff's recommendation that the bid be awarded to Len -Lease of Sherman, Texas,for a John Deere 950 on a four year lease/ purchase with annual payments of $2,194.15. MOTION: Upon a motion made by Councilman Koch and seconded by Councilman Pendleton, the Council voted 6 - 0 to award the bid to Len -Lease of Sherman, Texas, in the amount of $7,900.00 for a John Deere 950 Tractor to be purchased on a four year lease/purchase with annual payments of $2,194.15, in accordance with the city staff's recommendation, as stated. The motion carried. Award of Bid for a Civil Defense Outdoor Siren (Agenda Item IX -C) Ron Gentry, Fire Chief, spoke before the Council on the solicitation of bids, receipt of bids and the bid opening on October 28, 1985, for an outdoor civil defense siren to be placed at Boyd Elementary School warning site. 01_4 Award of Bid on Three (3) Replacement Vehicles for the Allen Police Department (Agenda Item IX -A) Chief Carroll advised of the bids meeting the specifications and of the comparisons between the two lowest bidders, being Eldrado Chevrolet and Bob Thomes Ford. Chief Carroll advised of the maintenance on the Impalas currently owned by the city and of the ability to exchange equipment between the cars. Chief Carroll advised that it was the city staff's recom- mendation that the City Council approve the award of the bid to Eldrado Chevrolet for three Impalas in the amount of $34,362.00. The Council briefly discussed with Chief Carroll the number of bids that were mailed out to the various car dealerships. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Koch, the Council voted 6 - 0 to award the bid to Eldrado Chevrolet for three (3) Impalas in the amount of $34,362.00 in accordance with the city staff's recommendation, as stated. The motion carried. Award of Bid for 30 hp Tractor for the Parks and Recreation Department (Agenda Item IX -B) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the solicitation of bids, receipt of bids and the bid opening held on October 24, 1985, for a 30 hp tractor for the Parks and Recreation Department. Mr. Thornton advised of the following bids: Plano Schwinn & Mower, Inc. $8,127.00 Settle Machinery, Inc. $8,615.00 Dallas Turf Equipment $7,987.27 Dentex Ford Tractor $8,800.00 Len -Lease $7,900.00 Mr. Thornton advised the Council that it was the city staff's recommendation that the bid be awarded to Len -Lease of Sherman, Texas,for a John Deere 950 on a four year lease/ purchase with annual payments of $2,194.15. MOTION: Upon a motion made by Councilman Koch and seconded by Councilman Pendleton, the Council voted 6 - 0 to award the bid to Len -Lease of Sherman, Texas, in the amount of $7,900.00 for a John Deere 950 Tractor to be purchased on a four year lease/purchase with annual payments of $2,194.15, in accordance with the city staff's recommendation, as stated. The motion carried. Award of Bid for a Civil Defense Outdoor Siren (Agenda Item IX -C) Ron Gentry, Fire Chief, spoke before the Council on the solicitation of bids, receipt of bids and the bid opening on October 28, 1985, for an outdoor civil defense siren to be placed at Boyd Elementary School warning site. 01_4 ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 11 Award of Bid for a Civil Defense Outdoor Siren (Agenda Item IX -C) Chief Gentry reviewed the bid tabulations as follows: SA -SO, Inc. $14,719.61 Chief Gentry advised of the benefits of utilizing an "integral" siren rather than a component (blower -type) siren, and advised that the city staff's recommendation was that the bid be awarded to Ken's Communications in the amount of $11,374.00 for a Sentry 20V2T Sentry Controller. The Council discussed with Chief Gentry the cost per decibel between Ken's Communications Proposal No. 1 and Proposal No. 2 and what difference 2 decibels could make in the area that is covered by the siren. They also discussed the amount budgeted for this siren. The Council also discussed with Chief Gentry the amount of area that this siren can cover and the amount of overlap it will have with other sirens. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted 6 - 0 to award the bid to Ken's Communications in the amount of $11,374.00 for a Sentry 20V2T Sentry Controller Civil Defense Outdoor Siren in accordance with the city staff's recommendation, as stated. The motion carried. City Manager McCarty advised the Council that city staff would follow up on the amount of area covered by the 123 DB siren as compared to the 125 DB siren and shown that comparison on a map or advise of the amount of footage. Consideration of Process for Selection of a Right -of -Way Acquisition Firm for the Main Street Project. (Agenda Item X) Bill Petty, Director of Community Development, spoke before the Council on the proposed process for selection of a right-of- way acquisition firm for the Main Street project. Mr. Petty advised the Council of the methodology of other cities in this type of selection process and that there were an extremely limited number of right-of-way negotiators in the metroplex area. Mr. Petty reviewed the process that city staff would normally recommend, that being through the request for proposal process. Mr. Petty advised that city staff was recommending that the City Council authorize the City Manager to negotiate a contract with a right-of-way acquisition firm, that the selection be reviewed and approved by the Council's Main Street Subcommittee and that the proposed contract be brought back before the entire Council as amatter. of information. Ken's Communications Proposal No. 1 $ 8,469.00 Proposal No. 2 $11,374.00 Gifford Electric Proposal No. 1 $ 9,646.20 Proposal No. 2 $11,778.20 Proposal No. 3 $14,156.10 Chief Gentry advised of the benefits of utilizing an "integral" siren rather than a component (blower -type) siren, and advised that the city staff's recommendation was that the bid be awarded to Ken's Communications in the amount of $11,374.00 for a Sentry 20V2T Sentry Controller. The Council discussed with Chief Gentry the cost per decibel between Ken's Communications Proposal No. 1 and Proposal No. 2 and what difference 2 decibels could make in the area that is covered by the siren. They also discussed the amount budgeted for this siren. The Council also discussed with Chief Gentry the amount of area that this siren can cover and the amount of overlap it will have with other sirens. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted 6 - 0 to award the bid to Ken's Communications in the amount of $11,374.00 for a Sentry 20V2T Sentry Controller Civil Defense Outdoor Siren in accordance with the city staff's recommendation, as stated. The motion carried. City Manager McCarty advised the Council that city staff would follow up on the amount of area covered by the 123 DB siren as compared to the 125 DB siren and shown that comparison on a map or advise of the amount of footage. Consideration of Process for Selection of a Right -of -Way Acquisition Firm for the Main Street Project. (Agenda Item X) Bill Petty, Director of Community Development, spoke before the Council on the proposed process for selection of a right-of- way acquisition firm for the Main Street project. Mr. Petty advised the Council of the methodology of other cities in this type of selection process and that there were an extremely limited number of right-of-way negotiators in the metroplex area. Mr. Petty reviewed the process that city staff would normally recommend, that being through the request for proposal process. Mr. Petty advised that city staff was recommending that the City Council authorize the City Manager to negotiate a contract with a right-of-way acquisition firm, that the selection be reviewed and approved by the Council's Main Street Subcommittee and that the proposed contract be brought back before the entire Council as amatter. of information. IM ALLEN CITY COUNCIL NOVEMBER 7, 1985 Consideration of Process for Selection of a Right -of -Way Acquisition Firm for the Main Street Project. Page 12 (Agenda Item X) The Council briefly discussed the process and the members of the Council's Main Street Subcommittee, who are Council Members Womack and Wolfe and Mayor Rodenbaugh. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Koch, the Council voted 6 - 0 to authorize the city manager to negotiate a contract with a right- of-way acquisition firm, with approval of the contract by the Main Street Subcommittee of Council, in accordance with the city staff's recommendation, as stated. The motion carried. Authorization to Staff to Contract for Preliminary Engineering Work Associated with the Agreement with the State Department of Highways and Public Transportation on the Construction of State Highway Projects Within the Citv Limits (Agenda Item XI) Bill Petty, Director of Community Development, spoke before the Council on the recent decision of the State Highway Department to modify their plans for improvements to U.S. 75 by widening it from Spring Creek Parkway in Plano to State Highway 121 to a cross-section of six lane concrete. Mr. Petty distributed a letter to the Council from Mr. Lovel, with the State Highway Department, advising of their plans and requesting the city to provide their office with any ramp changes that the city desires and any other changes that might influence the design of the roadway. Mr. Petty advised that the state will need engineering plans on the ramp changes that the city would propose and also on the underpasses located at Bethany Road and McDermott. Mr. Petty stated that in this particular situation, the city staff is requesting that the City Council allow some flexibility by city staff so that they can authorize some preliminary eng- ineering on these projects as they become essential to the state in a timely manner. The Council discussed with city staff who would do the engineering work and if some of the engineering work had not already been prepared. The Council also discussed the modifi- cations that the state had done to the plans for improvements to U.S. 75 and how it will benefit Allen. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Pendleton, the Council voted 6 - 0 to authorize the city staff flexibility in proceeding with the preliminary engineering work needed by the state for improvements to U.S. 75, in accordance with the city staff's recommendation, as stated. The motion carried. Consider Authorizing a Contract with SWA Group, Inc., to Design Sesquicentennial Park (Agenda Item XII) Mark Thornton, Director of Parks and Recreation Department, spoke before the Council on the proposed design of the Sesquicentennial Park to be located adjacent to the central fire station on McDermott and the contract with the SWA Group for the proposed design. ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 13 Mr. Thornton advised that the city staff's recommendation was that the City Council authorize the city manager to execute an agreement with the SWA Group, Inc., for the design of the Sesquicentennial Park site in accordance with their rate charged in the contract for the streetscape for the Main Street project and that 1985 bond funds be used to cover the expense with the possibility of donations to reimburse the bonds spent for this project. The Council discussed with Mr. Thornton when the Sesqui- centennial Committee expected that this park site would be completed and that it was impossible for this site to be completed within 1986 as part of the Sesquicentennial celebration. Mr. Thornton advised the Council that the Sesquicentennial Committee was aware that the park would not be completed in 1986 but could be dedicated during 1986 as the Sesquicentennial Park. MOTION: Upon a motion made by Councilman Koch and seconded by Councilman Wolfe, the Council voted 6 - 0 to authorize the city manager to execute an agreement with the SWA Group, Inc., for the design of the Sesquicentennial Park site in accordance with their rate charged in the contract for the streetscape in connection with the Main Street project; and that 1985 bond funds be used to cover the expense with the possibility of donations to reimburse the bonds spent for this project, in accordance with the city staff's recommendation, as stated. The motion carried. Update on the Rowlett Creek Interjurisdictional Watershed Study (Agenda Item XIII -A) Mark Thornton, Director of Parks and Recreation Department, advised the Council of the status of the work on the Rowlett Creek Interjurisdictional Watershed Study. Mr. Thornton provided background information on the formation of the task force working on this study and the results of their meetings since January of 1985. Mr. Thornton advised that the staff task force committee had developed eight policy statements which were presented to the elected officials'steering committee for review. Councilman Gary Koch, the city's representative to the steering committee, advised the Council of the steering committee's comments on the eight policy statements. a -II Consider Authorizing a Contract with SWA Group, Inc., to Design Sesquicentennial Park (Agenda Item XII) Using a sketch of the area, Mr. Thornton explained that with the realignment of McDermott, more area is available for the park near the intersection of McDermott and Allen Drive. Mr. Thornton stated that since the SWA Group is involved in the streetscape design for the Main Street project, the city staff is also recommending that they design the Sesquicentennial Park site in order that the members of the Sesquicentennial Committee can proceed with raising funds for the development of the park site. Mr. Thornton added that the design of this park site would also tie into the design of the streetscape for F.M. 2170 (Main Street). Mr. Thornton advised that the city staff's recommendation was that the City Council authorize the city manager to execute an agreement with the SWA Group, Inc., for the design of the Sesquicentennial Park site in accordance with their rate charged in the contract for the streetscape for the Main Street project and that 1985 bond funds be used to cover the expense with the possibility of donations to reimburse the bonds spent for this project. The Council discussed with Mr. Thornton when the Sesqui- centennial Committee expected that this park site would be completed and that it was impossible for this site to be completed within 1986 as part of the Sesquicentennial celebration. Mr. Thornton advised the Council that the Sesquicentennial Committee was aware that the park would not be completed in 1986 but could be dedicated during 1986 as the Sesquicentennial Park. MOTION: Upon a motion made by Councilman Koch and seconded by Councilman Wolfe, the Council voted 6 - 0 to authorize the city manager to execute an agreement with the SWA Group, Inc., for the design of the Sesquicentennial Park site in accordance with their rate charged in the contract for the streetscape in connection with the Main Street project; and that 1985 bond funds be used to cover the expense with the possibility of donations to reimburse the bonds spent for this project, in accordance with the city staff's recommendation, as stated. The motion carried. Update on the Rowlett Creek Interjurisdictional Watershed Study (Agenda Item XIII -A) Mark Thornton, Director of Parks and Recreation Department, advised the Council of the status of the work on the Rowlett Creek Interjurisdictional Watershed Study. Mr. Thornton provided background information on the formation of the task force working on this study and the results of their meetings since January of 1985. Mr. Thornton advised that the staff task force committee had developed eight policy statements which were presented to the elected officials'steering committee for review. Councilman Gary Koch, the city's representative to the steering committee, advised the Council of the steering committee's comments on the eight policy statements. a -II ALLEN CITY COUNCIL NOVEMBER 7, 1985 Page 14 City Manager Jon McCarty advised the Council that the city staff was ready to meet with the Council Subcommittee appointed for the engineer selection for the Second Delivery Point. Mr. McCarty advised that a proposed date for the meeting is Tuesday, November 12, 1985, at 6:00 p.m., in the Conference Room. Mr. McCarty advised that the members of that subcommittee were Mayor Rodenbaugh, Councilman Pendleton, and Mayor Pro Tem Farmer. Mr. McCarty also advised of the items to be considered by the subcommittee at that meeting. Councilman Jim Wolfe advised the Council of his receipt of documentation of the testimony given in the A T & T rate case and the Southwestern Bell rate case and he had turned the infor- mation over to the city manager if any of the other Council Members were interested in reviewing the materials. Mayor Rodenbaugh advised the Council of the recent conference held by the Texas Municipal League in San Antonio and advised of the various seminars that he had attended and the information that he had received from the seminars. Bill Petty, Director of Community Development, also advised the Council of the various seminars that he had attended at the TML Conference. Councilman Jim Pendleton advised the Council of his attendance at a resolution committee meeting at the TML Conference and the resolutions that were acted upon at the committee meeting. Councilman Womack asked about the status of the easements for the construction of the ASAP sewer line located west of U.S. 75. ,)n� Update on the Rowlett Creek Interjurisdictional Watershed Study (Agenda Item XIII -A) Mr. Thornton advised the Council that since a majority of t (v Allen was in the Rowlett Creek watershed, these policies would be a city-wide policy. Mr. Thornton stated that the policies as approved by the steering committee would be brought forth for the Council's action at some future date. Mr. Thornton also advised that the results of this study would be taken into consideration in the greenbelt/linear park study that the City of Allen is currently conducting. This item was received as a matter of information. There was no action taken on this item. Fair Labor Standards Act (Agenda Item XIII -B) Richard Carroll, Chief of Police, spoke before the Council on the recent developments regarding the Fair Labor Standards Act and the pending federal legislation on this act and how it will impact municipalities. Chief Carroll advised of the city's compliance in certain areas and depending on the federal legislation, the need to establish policies on certain other areas. Chief Carroll advised that the primary impact will fall on the police, fire and finance Departments. The Council briefly discussed with Chief Carroll why there was not a major impact on the other city departments, such as water & sewer and streets. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item XIII -C) City Manager Jon McCarty advised the Council that the city staff was ready to meet with the Council Subcommittee appointed for the engineer selection for the Second Delivery Point. Mr. McCarty advised that a proposed date for the meeting is Tuesday, November 12, 1985, at 6:00 p.m., in the Conference Room. Mr. McCarty advised that the members of that subcommittee were Mayor Rodenbaugh, Councilman Pendleton, and Mayor Pro Tem Farmer. Mr. McCarty also advised of the items to be considered by the subcommittee at that meeting. Councilman Jim Wolfe advised the Council of his receipt of documentation of the testimony given in the A T & T rate case and the Southwestern Bell rate case and he had turned the infor- mation over to the city manager if any of the other Council Members were interested in reviewing the materials. Mayor Rodenbaugh advised the Council of the recent conference held by the Texas Municipal League in San Antonio and advised of the various seminars that he had attended and the information that he had received from the seminars. Bill Petty, Director of Community Development, also advised the Council of the various seminars that he had attended at the TML Conference. Councilman Jim Pendleton advised the Council of his attendance at a resolution committee meeting at the TML Conference and the resolutions that were acted upon at the committee meeting. Councilman Womack asked about the status of the easements for the construction of the ASAP sewer line located west of U.S. 75. ,)n� ALLEN CITY COUNCIL NOVEMBER 7, 1985 Adjournment Page 15 MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Womack, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 10:23 p.m. on Thursday, November 7, 1985. The motion carried. 1984. These minutes approved on the 21st day of November Marty Hendrix, 6ITY SECRETARY A 777,