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HomeMy WebLinkAboutMin - Library Board - 2014 - 02/04 - RegularI Present: Cindy Briggs, Board Chair Board Members Present: Geoffrey Smith, Viae Chair Devita Widmer, Secretary Diane Knaack Rekha Mathai Lia Bai City Staff Present: Jeff Timbs, Director GUESTS: ' None ALLEN PUBLIC LIBRARY REGULAR MEETING FEBRUARY 4, 2014 Call to Order and Announce a Ouorum is Present With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order by Board Chau Cindy Briggs at 6:30 p.m. on Tuesday, February 4, 2014, in the Allen Public Library Board Room, 300 North Allen Drive, Allen, Texas. Reeular Agenda 1. Approve Minutes of the November 5, 2013 Regular Meeting. MOTION: Upon a motion made by Diane Knaack and seconded by Devils Widmer, the Board voted six (6) for and none (0) opposed to approve the November 5, 2013 minutes. The motion carried. 2. Receive Status of Patron Computer/Print Management System. Jeff discussed the system which is 12 years old and currently requires patrons to purchase print cards. The need is for a mom modem approach where the patron would use either the library card or personal debit/credit card. RFP was released and 2 responses received. The responses will be reviewed by 2 library staff' and 3 IT staff with the plan of contracting within a few weeks. There is no implementation date yet but the preference is for no later than May. Some of the options under ' consideration are: printing from Wi-Fi, distinguishing between B/W and color prints, and paying library fines. This system was in the budget and also part of the last grant money. ALLEN PUBLIC LIBRARY REGULAR MEETING ' FEBRUARY 4, 2014 PAGE 2 3. Discuss Library Logo Design Project. One designer has been identified and he has visited the library. He is backlogged so the artwork is not ready. City wants uniformity and requires red and blue in the logo. The star on the City's logo will probably be replaced with a book. The vision statement will be included as an optional part of the logo. If necessary, we may call a Special Meeting to view and approve the logo. The goal is to have a new logo before summer when new library cards will be ordered. 4. Discuss Library Outreach Opportunities in Allen. Jeff advised that the staff has visited several of the local schools and the next event is at Boyd on February 27. We asked Jeff to make us aware of these events so we can also attend if available. We discussed the possibility of a booth at Celebrate USA and Jeff advised that we have been offered this before, but it is believed that we would get overlooked with everything else going on that day. Watters Creek is ramping up their occupancy and may have opportunities in the future. AISD is willing to hand out print flyers but not email attachments to thew students. If we hear of an event, we should try to attend. If you have group contacts that might be interested in a Library presentation, email the information to Jeff. The Library Facebook page has almost 1000 likes. 5. Review and Discuss October, November, and December 2013 Library Statistics. ' There are over 60,000 active card holders. So far in Q everything is up. Q4 2013 each month was the busiest ever with over 66,000 checkouts. There were some percentage losses in December due to the ice storm. The new work stations are part of the increase in internal usage. Lia asked if we have plans to have branches. Jeff said probably not as the city is land -locked and the compact format of our city works best with a central library. 6. Review and Discuss the Annual Report to the City Council. Jeff shared the new video, and it is a quality video that shows the renovations to the library, patron comments, and selected programs. All the music is from actual programs and keeps the video entertaining. There is no need to add anything else to the video. Cindy will present to the City Council in March. We should all try to attend. 7. Items of Interest. • Diane asked if we can discuss a mobile application that will do more than display the catalog. • Cindy advised that Geoffrey was named the ASA sports volunteer of the year! • Jeff advised that Tom has been with the City of Allen for 30 years! • Jeff discussed the next two months of events and the next meeting is May 6. S. Adjourn. ' MOTION: Upon a motion made by Geoffrey Smith and seconded by Diane Itnaack, the Board voted six (6) for and none (0) opposed to adjourn the board meeting at 7:29 p.m. I I 0 ALLEN PUBLIC LIBRARY REGULAR MEETING FEBRUARY 4, 2014 These minutes approved on the 6' day of May, 2014. APPROVED: -- ' ;Ml IAW N , ATTEST: i _ / PAGE