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HomeMy WebLinkAboutMin - Library Board - 2015 - 02/03 - RegularALLEN PUBLIC LIBRARY ' REGULAR MEETING FEBRUARY 3, 2015 Present Devida Widmer, Board Chair Board Members Present: Richard Ackerman Kimberly Hinton Linda Kapocsi Diane Knaack Rekha Mathai Michelle Perry City Staff Present: Jeff Timbs, Director ' GUESTS: None Call to Order and Announce a Quorum is Present With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order by Board Member Devita Widmer at 6:30 p.m. on Tuesday, February 3, 2015, in the Allen Public Library Board Room, 300 North Allen Drive, Allen, Texas. 1. Welcome New Board Member Michelle Perry. The Board welcomed Michelle Perry as the new Library Board Member. 2. Election of Officers. Board Member, Diane Knaach nominated Devita Widmer as Board Chair. MOTION: Upon a motion made by Diane Knaack and seconded by Richard Ackerman, the Board voted seven (7) for and none (0) opposed to elect Devita Widmer as Board Chair. The motion carried. ' Board Member, Richard Ackerman nominated Diane Knaack as Vice -Chair. MOTION: Upon a motion made by Richard Ackerman and seconded by Linda Kapocsi, the Board voted seven (7) for and none (0) opposed to elect Diane Knaack as Vice -Chair. The motion carried. ALLEN PUBLIC LIBRARY REGULAR MEETING ' FEBRUARY 3, 2015 PAGE 2 Board Member, Rekha Mathai nominated Linda Kapocsi as Secretary. MOTION: Upon a motion made by Rekha Madan and seconded by Kimberly Hinton, the Board voted seven (7) for and none (0) opposed to elect Linda Kapocsi as Secretary. The motion carried. 3. Approve Minutes of the November 4, 2014, Regular Meeting. MOTION: Upon a motion made by Michelle Perry and seconded by Diane Knaack, the Board voted seven (7) for and none (0) opposed to correct and approve the November 4, 2014 minutes. The motion carried. 4. Announcement of Texas Municipal Library Directors Association Achievement of Library Excellence Award. The Allen Library was one of 39 Texas libraries chosen from approximately 550 public libraries in Texas for the 2014 Achievement of Library Excellence Award. Winners are selected by the Achievement of Excellence in Libraries Award Committee of the Texas Municipal Library Directors Association, an affiliate of the Texas Municipal League. The Committee selects recipients based upon demonstrated excellence in multiple categories including: summer reading programs, new or enhanced services, marketing and publicity, ' cultural, topical, and educational programming for adults and families, literacy support, collaborative efforts, and staff development. The TMLDA award reflects the Library staffs commitment to customer service and dedication to encouraging reading, supporting lifelong, learning, promoting cultural inclusion, and developing information fluency. The award also reflects the continuing support for the Library from Allen citizens for nearly 50 years. The plaque is currently at the engravers', but when ready, will be publicly presented at a future Council meeting. 5. Reports on Friends of the Library, Friends of the Library Endowment Fond, and ALLen Reads Activities. The Friends of the Library: Received approximately $68,000.00 on January 6, 2015, for arts - related education at the Library. The Friends no scheduled February meeting, but meet again on March 18 at 7:30 p.m. Susan Jackson, President of the Friends of the Allen Public Library, sent a Welcome Letter to each Library Board member and a Welcome Bag with information about the Friends of the Allen Public Library's current projects and samples of the Friends membership brochures, the ALLen Reads 2015 Schedule, an ALLen Reads book mark with 2015 book selections, and other items of interest about ALLen Reads 2015. ALLEN PUBLIC LIBRARY REGULAR MEETING ' FEBRUARY 3, 2015 PAGE 3 Friends of the Library Endowment Fond Board of Managers: New officers were elected last October and included Tanya Moore (President), Jason Wright (Vice -President), Eileen Tollett (Treasurer), Amanda Boyd (Secretary), and board members are as follows: Hugh Brown, Tracey Hanft, Ken Fulk, Linda Kapocsi, Michael Ryan, and member -emeritus Gayle Boone. The Library Board Chair is an ex -officio member. Meeting times will change to 7 p.m. beginning with their next meeting on April 8. ALLen Reads: The next meeting will be February 9 at 6:30. Author Jordan Sonnenblick will be at the Library on February 19. A multi -media program, "Riders on the Orphan Train," will be presented on March 26. Author Christina Baker Kline will speak on April 9, with a VIP donor reception for $30 before the program. 6. Review and Discuss October, November, and December 2014 Library Statistics. October: Total items checked out, new titles added, program attendance, periodicals requested, reference requests, and foot traffic increased while the Auditorium use almost doubled. November: Total items checked out, new titles added, foot traffic, and program attendance were up significantly. There was also an increase in new patrons. December: December proved to be a very busy month, with significant gains in total items ' checked out, new titles added, program attendance, reference requests, and foot traffic. Periodical requests remained similar to the previous December. From June through December, 2014, every month saw key statistical gains from 2013, and all months June through December, 2014, were the busiest respective months ever in the history of the Library. 7. Updates on Library Marketing Activities. Jeff Timbs advised that the Library has new Children's Library displays and new adult fiction and nonfiction displays. He also updated the Board on the Library's marketing via ACTV, the Allen City website, and YouTube. Furthermore, the Library is developing marketing strategies for adding and/or updating the Library's presence regarding the following: live broadcasting from the Auditorium, Facebook page, website video links, the Dallas Morning News, the Allen Image, and the Allen American The Polaris catalog portal page changed last Friday, January 30 and added book and media rotators. There are now online credit card payment options in the catalog. The website redesign is scheduled to go live in July 2015. The City Council will be briefed on the new city app soon. ALLEN PUBLIC LIBRARY REGULAR MEETING FEBRUARY 3, 2015 PAGE 4 8. Recommendations to Table Library Policy Manual Revisions. Jeff Timbs advised that the Board table discussion of the policy manual revisions until the next Board meeting, as there will be some new additions to the manual based on upcoming City Attorney input and other input. He explained the differences between library policies, such as the Library Code of Conduct, and city ordinances. There was no discussion, and Board Chair, Devito. Widmer accepted the recommendation on behalf of the Board. 9. Review and Discussion of the 2013-2014 Annual Report Video to the City Council. On March 10, the Board Chair will introduce a library video which showcases the Library's accomplishments for 2013-2014. Director Timbs showed the video to the Board to solicit feedback. 10. Presentation of Library Accomplishments and Challenges. Jeff Timbs spoke about the "American Library Association Office for Technology Policy" study of people, place, price, principles, pride, and package, illustrating the Library's goals to ' be, among other things, open, inclusive, and adaptable. Director Timbs described several challenges of change for public libraries such as innovation, competition, service delivery to the individual vs. collective customer service, contemplative vs. social spaces, passive vs. active customer experiences, physical collections vs. virtual collections, and ownership vs. licensing. Challenges of success were mentioned, including space needs, demands for resources, pursuing partnerships, staffing with librarians prepared for the 21 st century, and funding for needed seasonal personnel. Recent technology improvements have included Polaris in 2011, OverDrive eBooks in 2011, RFID in 2013, downloadable audio books in 2014, credit card access for account payments in 2014, and online credit card access in 2015. Projected future needs outlined were more Library space for book collections and programs, an improved security system with cameras and keycard access, advanced technology such as a 3D printer, robotics, and digital content creation, as well as automated materials handling for returned materials. 1 ALLEN PUBLIC LIBRARY REGULAR MEETING ' FEBRUARY 3, 2015 PAGE 5 11. Discuss Items for Future Board Meeting Agendas. Jeff Timbs proposed a future discussion of Library website updates. 12. Items of Interest. (Board announcements regarding local civic and charitable events, meetings, jundraisers, and awards.) a. February 27 — Library Closed for Staff Development. b. March 10 — Annual Report to the City Council and Presentation of Texas Municipal Library Directors Association Achievement of Library Excellence Award, 7:00 p.m. c. May 5—Next Scheduled Board Meeting, 6:30 p.m. d. Other Calendar Items. I 1 13. Adjourn. MOTION: Upon a motion made by Rekha Mathai and seconded by Richardson Ackerman, the Board voted seven (7) for and none (0) opposed to adjourn the board meeting at 7:29 p.m. These minutes approved on the 5" day of May, 2015. APPROVED: Imo-/ l L CJ Qryl/ CHAIRPERSON ATTEST: