HomeMy WebLinkAboutMin - City Council - 1985 - 11/21 - RegularA
CITY OF ALLEN
ANNEXATION PUBLIC HEARING
NOVEMBER 21, 1985
262.614 Acres
Present•
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Guest:
Mike Hoffman, with J. T. Dunkin & Associates, Inc.
In accordance with Article 970(a), V.A.T.C.S., the
public hearing was called to order by City Manager Jon
McCarty at 1:10 p.m. on Thursday, November 21, 1985, in
the Council Chambers of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
City Manager Jon McCarty advised that the 262.614
acres of land out of the Henry Brandenburg Survey,
Abstract No. 110, the J. W. Parsons Survey, Abstract
No. 705 and the Catherine Parsons Survey, Abstract No.
711, Collin County, Texas, had been requested to be
annexed into the Allen city limits by Denny Holman,
Folsom Investments, Inc., property owner.
City Manager McCarty reviewed the location of the
property, being north and south of Rowlett Road and
adjacent to Watters Branch.
Mr. Mike Hoffman, with J. T. Dunkin & Associates,
Inc., was present at the public hearing to represent
Folsom Investments. Inc.
City Manager McCarty advised that the prepared service
plan for the 262.614 acres was available for public review.
City Manager McCarty opened the public hearing. With
no one wishing to speak either for or against this annexation
request, City Manager McCarty closed the public hearing.
The public hearing was adjourned at 1:15 p.m.
These minutes reviewed and approved on this the 21st
day of November , 1985.
anL
CITY OF ALLEN
ANNEXATION PUBLIC HEARING
NOVEMBER 21, 1985
103.5339 Acres
Present:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Guest:
Mike Hoffman, with J. T. Dunkin and Associates
In accordance with Article 970(a), V.A.T.C.S., the
public hearing was called to order by City Manager Jon
McCarty at 1:00 p.m. on Thursday, November 21, 1985, in
the Council Chambers of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
City Manager Jon McCarty advised that the 103.5339
acres of land out of the F. Dosser Survey, Abstract No.
280, Collin County, Texas, had been requested to be
annexed into the Allen city limits by James M. Brown,
the property owner.
City Manager McCarty reviewed the location of the
property, being southeast of State Highway 121, north
of Stacy Road and west of U. S. 75.
(. City Manager McCarty advised that the prepared service
�✓ plan for the 103.5339 acres was available for public review.
Mr. Mike Hoffman, with J. T. Dunkin & Associates, Inc.,
was present at the public hearing to represent Mr. Brown.
City Manager McCarty opened the public hearing. With
no one wishing to speak either for or against this
annexation request, City Manager McCarty closed the public
hearing.
The public hearing was adjourned at 1:09 p.m.
These minutes reviewed and approved on this the 21st
day of November , 1985.
J M Cary, CIT t NAGER
\r
"" i
Marty Hendrix, LyrY SECRETARY
a'7C
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 21, 1985
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure (arrived at 7:35 p.m.)
Rex Womack
Jim Wolfe
Jim Pendleton
Gary Koch
City Staff•
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:31 p.m. on Thursday,
November 21, 1985, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
Mayor Rodenbaugh advised the Council that Consent Agenda
Item II -C had a typographical error in it and the caption should
read:
Authorize Payment of Bills Associated With the 1985
Capital Improvement Program."
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Wolfe, the Council voted 6 - 0, with
Councilman McClure being absent, to approve and adopt
all items on the Consent Agenda as recommended and as
follows:
A. Approve City Council Minutes of November 7, 1985 -
Regular Session.
B. Authorization to city staff to pay bills associated
with the 1979 Capital Improvement Program.
There were no bills to be paid at this time.
C. Authorization to city staff to pay bills associated
with the 1985 Capital Improvement Program as follows:
1. Standard & Poor's Corporation $ 4,200.00
Analytical Services Rendered
in Connection with $4,500,000
GO Bonds dated Sept. 1, 1985
2. Standard & Poor's Corporation $ 5,000.00
Analytical Services Rendered
in Connection with $2,800,000
W & S Revenue Bonds dated
Sept. 1, 1985
3. Moody's Investors Service $ 3,000.00
Analytical Services Rendered
in Connection with $2,800,000
W & S Revenue Bonds dated
Sept. 1, 1985
a-1 (6
CITY OF ALLEN
NOVEMBER 21,
1985 Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
4. Moody's Investors Service $ 3,000.00
Analytical Services Rendered
in Connection with $4,500,000
GO Bonds dated Sept. 1, 1985
5. Peat Marwick Mitchell & Co. $18,350.00
Professional Services:
Examination of the separate
financial statements of
the Water & Sewer Enterprise
Fund for the 12 -month period
ended August 31, 1985
Accounting assistance rendered
for the period from 8/19/85 to
9/17/85 relating to cash and
investment accounts performed
by staff accountant
6. Midwest Bank Note Company $ 1,823.00
Charges in connection with
Issuance of $4,500,000 GO
Bonds dated Sept. 1, 1985
and $2,800,000 W & S Revenue
Bonds dates Sept. 1, 1985
7. Schneider, Bernet & Hickman $25,110.21
Financial Advisory Fee -
$2,800,000 W & S Revenue
Bonds - dated Sept. 1, 1985,
plus reimbursable expenses
for New York Bond Rating
Trip
8. Schneider, Bernet & Hickman $19,475.00
Financial Advisory Fee -
$4,500,000 GO Bonds dated
Sept. 1, 1985
D.
Schedule of Taxes Receivable as of October 1,
1984 - September 30, 1985 - Annual Report
Schedule of Taxes Receivable as of October 31, 1985
E.
Set December 19, 1985 as Public Hearing Date
on a Request to Amend Planned Development
No. 19 to Include a Site Plan, Located South
of F.M. 2170, East of Jupiter Road, and
West of Hillside Village, as requested by
J. T. Dunkin, agent and planner for Greycliffe.
F.
Set December 19, 1985 as Public Hearing Date
on a Request to Amend Planned Development No. 3
for a Specific Use Permit for Gasoline Sales
and for Site Plan Approval, Located at the
Northwest Corner of Bethany and State Highway 5,
as requested by Nelson Corporation, agent for
7-11 stores.
G.
Approval of Specifications and Authorization
to Solicit Bids for Two (2) Maintenance 1/2 -
Ton Pickup Trucks for the Parks and Recreation
Department and the Community Development Depart-
ment.
The
motion carried.
End of Consent Agenda
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Page 3
Public Hearing: Request to Annex
103.5339 Acres of
Land
Location: Southeast of
S.H. 121, North
of Stacy Road and
West of U.S. 75
Requestor: James M. Brown (Agenda Item III -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing on a Request to Annex 103.5339 Acres of
Land Located Southeast of State Highway 121, North of
Stacy Road and West of U.S. 75."
James M. Brown, property owner, presented a plat of
the subject property and spoke before the Council on this
request for annexation.
City Manager Jon McCarty advised the Council of the
public hearing held at 1:00 p.m. on Thursday, November 21,
1985, and that minutes of those proceedings had been prepared
and copies had been provided to the Council for their review.
Mr. McCarty also advised that the service plan for this property
had been prepared and was available for public review.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this request for annexation.
Mayor Rodenbaugh closed the public hearing.
Mayor Rodenbaugh advised that no action would be taken on
this annexation request at this time. Be stated that the
consideration of the annexation ordinance would be forthcoming
for consideration by the City Council at their regular meeting
to be held on Thursday, December 19, 1985.
Public Hearing: Request to Annex
Four Tracts of
Land Containing
262.614 Acres of
Land
Location: North and South
of Rowlett Road
Adjacent to Watters
Branch
Requester: Folsom Investments (Agenda Item III -B)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing on a Request to Annex Four Tracts of Land
Containing 262.614 Acres of Land Located North and South
of Rowlett Road Adjacent to Watters Branch."
Dennis Simms, with J. T. Dunkin & Associates and representing
Folsom Investments, spoke before the Council on this annexation
request and presented plats of the property and advised of the
location of the property.
City Manager Jon McCarty advised the Council of the
public hearing held at 1:10 p.m. on Thursday, November 21,
1985, and that minutes of those proceedings had been prepared
and copies had been provided to the Council for their review.
Mr. McCarty also advised that the service plan for this property
had been prepared and was available for public review.
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Page 4
Public Hearing: Request to Annex
Four Tracts of Land
Containing 262.614
Acres
Requestor: Folsom Investments (cont'd) (Agenda Item III -B)
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this annexation request. Mayor
Rodenbaugh closed the public hearing.
The Council briefly discussed with the City Manager the
contents of the service plan and the number of years referenced
in the service plan before services had to be provided to this
area.
Mayor Rodenbaugh advised that no action would be taken on
this annexation request at this time. He stated that the
annexation ordinance would be forthcoming for consideration by
the City Council at their regular meeting to be held on
Thursday, December 19, 1985.
Annual Report of the Chairman
of Parks and Recreation Board (Agenda Item IV)
Donald Proeschel, Chairman of the Parks and Recreation
Board, presented the report of the Parks and Recreation Board
for the period May, 1984 through September, 1985. Mr. Proeschel
provided copies of his report to the Council for their reference.
During his report, Mr. Proeschel introduced Mr. Jim Allen,
who has volunteered to be leader of the Explorer Post sponsored
by the Parks and Recreation Department for Allen's teenagers.
Mayor Rodenbaugh extended the Council's appreciation to
Mr. Proeschel for his report and the work of the Parks and
Recreation Board.
This item was received as a matter of information. There
was no action taken on this item.
Authorize a Water Connection
for Kittyhawk Residents (Agenda Item V)
Ernie Hoback, Director of Public Works, spoke before the
Council on a request made by residents of Kittyhawk, a
residential development located in Allen's extraterritorial
jurisdiction.
Mr. Hoback introduced Mr. Mark Hicks, who was representing
the residents of Kittyhawk in this request.
Mr. Hoback advised that at the intersection of Raintree
Circle and Watters Road in the Raintree Subdivision, a 12"
water line was being constructed. Using a sketch, Mr. Hoback
showed the Council that the residents of Kittyhawk wanted to
construct a temporary 4" water line to the edge of their
property from the 12" water line. The residents of Kittyhawk
would then construct a water system for their development
and were requesting to obtain a meter box on the temporary
water line where it would be the city's responsibility to
just read the meter once a month and bill a resident, Mark Hicks,
for the monthly water bill. The total cost of this request
would be at the expense of the residents of Kittyhawk and they
would be responsible for obtaining an easement from Folsom
Investments for the placement of the temporary water line
from the 12" line to the edge of their property.
NO
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Page 5
Authorize a Water Connection
for Kittyhawk Residents (cont'd) (Agenda Item V)
Mr. Hicks spoke before the Council on this request and
advised of working with Folsom Investments to obtain the
temporary easement for the 9" water line to their property.
The Council discussed with Mr. Hicks the location of
the water meter box from the main 12" line, what would
happen when this residential development is annexed to the
city and what will become of the water system and what will
be expected of the city at that time, and why this request
was not placed in a document format.
There was further discussion on the documentation of
this request and whether it should be in a contract form
or an agreement form. It was pointed out that it was felt
that a documentation of this request needed to be done so
that all parties understood their responsibilities and
so that the residents understood that the city did not have
to accept this water system when the property became part
of the corporate city limits.
Mr. Hicks reviewed with the Council what should be
contained in a letter from the residents of Kittyhawk
to the City of Allen in order to document this request.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Koch, the Council voted
7 - 0 to authorize the water connection for the
Kittyhawk residents pending the receipt by city
staff of the documentation of the request per
the discussions by the City Council. The motion
carried.
Receive Recommendation from
the Council Subcommittee
Concerning the Selection of
an Engineering Firm for
Design of the Second Delivery
Point and Authorize Staff to
Enter Into Negotiations for
Engineering Services (Agenda Item VI)
Mayor Rodenbaugh advised the Council of the work of the
subcommittee of the City Council concerning the selection of
an engineering firm for the design of the Second Delivery
Point. The subcommittee members had been Mayor Rodenbaugh,
Councilman Pendleton, and Mayor Pro Tem Farmer. Mayor Rodenbaugh
stated that the selection process had been a difficult one and
that there were several good presentations. Mayor Rodenbaugh
advised that the subcommittee had reached a decision and was
ready to make a recommendation to the City Council. At this
time, Mayor Rodenbaugh asked if the City Council would like
to convene into executive session for further deliberation
in this matter. The City Council Members requested to hear
the recommendation of the subcommittee and forego the need
for an executive session.
Mayor Rodenbaugh advised that it was the subcommittee's
recommendation that the authorization be given to the city
staff to proceed with the negotiation for engineering
services with the firm of Black and Veatch for the design
of the Second Delivery Point.
Councilman Pendleton and Mayor Pro Tem Farmer also
advised the Council of the commendable work of the city
staff on this selection process and the competitive pre-
sentations by the prospective engineering firms.
Crn
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Receive Recommendation from
the Council Subcommittee
Concerning the Selection of
an Engineering Firm for Design
of the Second Delivery Point
and Authorize Staff to Enter
Into Negotiations for Engineering
Services (continued)
Page 6
(Agenda Item VI)
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Wolfe, the Council voted 7 - 0 to
authorize the city staff to enter into negotiatins
with the engineering firm of Black and Veatch for
the design of the Second Delivery Point, in accordance
with the recommendation of the Council Subcommittee,
as stated. The motion carried.
Consider Policy for the
Escrow of Certain Funds
for Development Along
F.M. 2170 and State Highway 5 (Agenda Item VII)
Bill Petty, Director of Community Development, spoke before
the Council on the city's current development policies which
require developer participation on major six -lane divided arterials
of installation,or escrow of funds in lieu of, two exterior lanes,
storm drainage, one-half median landscaping, irrigation, lighting,
and sidewalks.
Mr. Petty explained that these requirements have been
different in the past for F.M. 2170 and State Highway 5 because
they have always been considered state highway projects.
Mr. Petty stated that now that these roadways are going to be
improved, with the city to develop F.M. 2170 and with the
State to develop State Highway 5, he felt there was a need
at this time to take at look at these roadways and determine
what developer participation policies should be considered.
Mr. Petty explained that this was a major consideration at
this time since there are four major developments along
State Highway 5.
Mr. Petty advised that since the city was doing the
development of F.M. 2170 and had required a 258 assessment
along Phase I of the improvements, the city staff was recom-
mending that an assessment policy be maintained for the
improvements to F.M. 2170.
Mr. Petty further advised that since the State Highway
Department will be constructing the improvements to State
Highway 5 and will include storm drainage, the city staff
is recommending that escrow funds be collected for median
landscaping, irrigation, street lighting, and sidewalks.
The escrow of funds would not include the storm drainage
or paving of the street section.
Mr. Petty advised that city staff was requesting that
the City Council provide the city staff with some policy
direction in this matter so that a policy could be formulated
in order that city staff can be consistent in handling matters
pertaining to these two roadways and to recognize that the
two roadways should be treated differently.
M
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Page 7
Consider Policy for the
Escrow of Certain Funds
for Development Along
F.M. 2170 and State Hiahwa 5 (cont'd) (Agenda Item VII)
There was considerable discussion by the Council on the
proposed methods of assessment and escrowing of funds, the
amount of the assessments, how the 508 had been determined
``• for the escrow of funds by property owners on the median
improvements, and not determining a dollar amount for the
assessment at this time.
In summary, Mr. Petty reviewed again for the Council
what the city staff was requesting. Mr. Petty advised that
on State Highway 5, from Chaparral Road to Exchange Parkway,
to authorize the city staff to develop a policy and bring it
before the Council that would allow the city to require, upon
development, the escrow of funds for the sidewalks, one-half
of the median improvements, which would include landscaping,
irrigation, street lighting and signalization. Then on
State Highway 5, from Exchange Parkway to Stacy Road, Mr.
Petty advised that the participation would be collected
upon construction by means of assessment.
Mr. Petty then stated that on F.M. 2170 from U.S. 75
to F.M. 2551 that the participation would also be collected
upon construction by means of assessment at 258 of the cost
of the total project as was done on Phase I of the Main
Street Project.
The Council discussed the alignment of F.M. 2551 and
Rock Ridge Road and it was pointed out to city staff that
the proposed policy statement should perhaps not state a
certain roadway, but the city's ultimate city limits.
There was further discussion and clarification on the
proposal by the city staff and also discussion on the place-
ment of underground utilities on these roadways and including
those costs in the escrow of funds. City staff provided the
Council with information on the estimated costs for under-
ground utilities and of comments they had received from the
utility companies regarding the costs and the maintenance
of the lines.
In further discussion, Mr. Petty advised the Council
that he was also requesting the authorization of the Council
to proceed with the implementation of the proposed policy
at this time because there were several development projects
pending before him now.
In discussion by the Council, it was the consensus of
the City Council that the city staff proceed with the
drafting of the proposed policy for escrowing of funds
for State Highway 5 and the assessment of funds for F.M. 2170
in the form of a resolution for their consideration, per
the discussions by the Council at this meeting; and to
authorize the city staff to proceed with the implementation
of the proposed policy as discussed by the City Council at
this meeting.
At this time the Mayor moved to Agenda Item VIII -B.
Items of Interest to
the Council (Agenda Item VIII -B)
Bill Petty, Director of Community Development, advised the
Council of an emergency situation existing on Windsor Drive in
the Windridge Subdivision. Mr. Petty explained that the storm
drain that runs under the street has a leak in the seal of the
pipes and that seal has broken thus causing the storm drainage
pipes to move. Mr. Petty pointed out that this is the same
situation that occurred last year on Ridgemont in this same
subdivision.
ncn
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Page 8
Items of Interest to
the Council (cont'd) (Agenda Item VIII -B)
Mr. Petty advised the Council that he had contacted four
contractors to obtain cost estimates for this repair work.
Of the four contractors contacted, one company will not do
the work, one company has not called back, one company gave
an estimate of $9,314.00, and the last company gave an
estimate of $5,515.00.
Mr. Petty requested that the Council recognize this as
an emergency situation and authorize the city staff to proceed
with this repair work as soon as possible.
The Council discussed with city staff the possibility
of this happening again somewhere in this subdivision and
if the city had any idea of this same situation existing
elsewhere in this subdivision.
It was the consensus of the City Council that this problem
be recognized as an emergency situation and that the city staff
proceed with the repair of the storm drain as soon as possible.
Mr. Petty advised the Council of the results of a meeting
that he had attended at the State Highway Department today.
Mr. Petty stated that beginning the first week of December,
the State Highway Department would be putting in a new automated
signalization at the intersection of F.M. 2170 and State Highway
5. This new signalization would be on arms rather than the
cable type existing there now. Mr. Petty also advised that
the highway department would be providing more stacking area
for turning lanes but would not be extending any of the
shoulders. Mr. Petty advised that this work would take about
30 days and this work would mean that another major intersection
in Allen will be difficult to travel through until the work
is finished.
The Council discussed with Mr. Petty if the highway
department was considering the placement of signalization
at any other intersections in Allen. Mr. Petty stated
that at this time they were not, however, the city was
collecting data to request that they consider signlization
at Jupiter Road and F.M. 2170 and also to consider the
speed limits on F.M. 2170 east of Allen Heights Drive.
The Council discussed with Mr. Petty if the highway
department had considered providing more left turn lanes
along State Highway 5 for several of the shopping centers
being constructed along that area or did the city have to
wait until State Highway 5 was totally reconstructed.
Mayor Pro Tem Farmer recommended to city staff that
some signs be erected along the Main Street construction
advising of the funding of the project with bond funds.
Mr. Petty advised that city staff was working on about
six of those types of signs now. Councilman Wolfe also
stated that a blinking light was needed at the railroad track.
At this time, Mayor Rodenbaugh returned to Agenda Item
VIII -A.
City's Boards/Commission/
Council Banquet in December (Agenda Item VIII -A)
City Secretary Marty Hendrix advised the Council of the time and
date of the banquet, being Monday, December 16, 1985, at 6:30 p.m.,
at the Harvey Hotel in Plano.
This item was received as a matter of information. There was
no action taken on this item.
7R7.
ALLEN CITY COUNCIL
NOVEMBER 21, 1985
Page 9
Executive Session (Agenda Item IX)
The City Council did not convene into executive session.
Consider Action Related
to Items Discussed in
Executive Session (Agenda Item X)
Council did not convene in
Since the City to executive
session, this agenda item was not considered.
Adjourn
(Agenda Item X)
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Koch, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 9:14 p.m. on Thursday, November 21, 1985. The
motion carried.
1965. These minutes approved on the 5th day of December
V Marty nendrix, TY SECRETARY
A
VIVA