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HomeMy WebLinkAboutMin - Library Board - 2016 - 08/02 - RegularALLEN PUBLIC LIBRARY REGULAR MEETING AUGUST 2, 2016 Present: Devida Widmer, Board Chair Board Members Present: Diane Knaack Shahmeen Khan Richard Ackerman Kimberly Hinton Rekha Mathai City Staff Present• Jeff Timbs, Library Director GUESTS: ' Joey Herald, City Council Member & Board Liaison Jermaine Edwards, Aileen Jung, Nadine Norris, Deanne McElroy Call to Order and Announce a Quorum is Present With a quomm of Board Members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair, Devita Widmer at 6:30 p.m. on Tuesday, August 2, 2016, in the Allen Public Library Board Room, 300 North Allen Drive, Allen, Texas. Reeular Aeenda Approve Minutes of the May 3, 2016 Regular Meeting. MOTION: Upon a motion made by Diane Knaack and seconded by Richard Ackerman, the Board voted Six (6) for and none (0) opposed to approve the May 3, 2016 minutes. The motion carried. 2. Update on Library Facility Projects and General Obligation Bond Process. The previous Board meeting was before the Bond Election, in which all propositions were approved by the voters, including Library expansion. The most immediate Library need is additional parking planned for 2017. The anticipated $610,000 costs will be reimbursed by future bond sales. Projects in the bond program, including the Library, will occur during the ' next 7 years. ALLEN PUBLIC LIBRARY REGULAR MEETING AUGUST 2, 2016 PAGE 2 3. Review the Status of Proposed Library Budget for 2016-2017. After September 2016, there will be no future funding from Collin County. The City Council Budget workshop is scheduled for August 19-21. Then there will be 2 public hearings for the Council to approve the budget and tax rate. The majority of Library operational funding is from the City's General Fond supplemented by contributions from the Friends of the Library. 4. Discussion about the Library's 501° Anniversary Celebration in 2017. Currently in progress is the development of a video celebrating the history of the Library and the City. Adults who grew up in Allen visiting the Library will be interviewed to talk about their experiences, including memories of visiting previous Library locations. The final planning stages have not occurred yet. Some other ideas include a celebration of diverse cultures, the arts in the City of Allen; show how the city and library grew together and thrive together. Similar discussion from the last board meeting. Review and Discuss April, May, and June 2016 Library Statistics. Circulation was up 12% in April compared to April 2015. Program attendance was down in April but increased significantly year-to-year in May. Internet usage continues to go down ' since Wi-Fi is increasingly used and its use currently cannot be measured. May checkouts increased 4.5%, program attendance increased 19%, and visitors were up 3%. June was the busiest month ever for checkouts with 116,000. However, program attendance down slightly, due in part to the Library closing in late June for one full day and two partial days due to mechanical problems with the HVAC system. 6. Updates on Friends of the Library, Friends of the Library Endowment Fund, and ALLen Reads Activities. The Friends received a $1000 check from Market Street as part of its parent company's "100 Days of Giving" to recognize organizations in the communities it serves. The Friends are working to recruit a new President and Vice -President. Jane Bennett is the current interim President. They will hold a fall membership reception/recruiting event to inform and recruit potential volunteers. The Friends of the Library Endowment Fund is considering a name change to better convey its mission. It has some new members and has formulated a new fundraising committee. They are planning a September event to raise awareness of Endowment Fund activities. 11 ALLEN PUBLIC LIBRARY REGULAR MEETING ' AUGUST 2, 2016 PAGE 3 7. Discuss Items for Future Board Meeting Agendas. • Elect new officers. • Discuss 50th Anniversary Celebration events. • Discuss a Spring 2017 courtyard reception. 8. Items of Interest. [Board announcements regarding local civic and charitable events, meetings, fundraisers, and awards.] a. September 4-5 - Library closed for Labor Day b. September 9 - Library closed for Staff Development Day c. November I -Next Scheduled Board Meeting at 6:30 pm 9. Adjourn. MOTION: Upon a motion made by Richard Ackerman and seconded by Rekha Mathai, the Board voted six (6) for and none (0) opposed to adjourn the board meeting at 7:15 p.m. The motion carried. These minutes approved on the 1st day of November, 2016. APPROVED: ATTEST: