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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2017 - 01/09 - Regular' PARKS AND RECREATION BOARD SPECIAL CALLED MEETING MINUTES JANUARY 9, 2017 Parks and Recreation Board Members Present: Tricia Losavio, Chair John Holley, Vice -Chair Paul Davidson Tom Cowart Geoben Johnson III Rodrigo Vizcaino Baine Brooks, Council Liaison Guests: Members of the Community City Staff: Tim Dentler, Director, Parks and Recreation Department ' Brian Bristow, Assistant Director, Parks and Recreation Department Came Cessna, Assistant Director, Parks and Recreation Department Laura Cuellar, Park Planner, Parks and Recreation Department Chris Flanigan, Director, Engineering Department Matt McComb, Landscape Architect, Parks and Recreation Department Brandy O'Keefe, Marketing Manager, Parks and Recreation Department Jennifer Robinson, Support Specialist, Parks and Recreation 1) Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Chair Losavio called the meeting to order at 7:00 p.m. on Monday, January 9, 2017 in the Community Room of the Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen, Texas. 2) Receive Public Input and Make Recommendation Concerning Neighborhood Park Tim Dentler, Director, Parks and Recreation Department introduced the staff present and thanked the citizens present for attending. Mr. Dentler gave a brief overview of the purpose of the meeting and then introduced Brian Bristow, Assistant Director, who gave more detailed information on the current Rolling Hills Park and also a presented a potential opportunity to purchase additional Parks and Recreation Board Minutes January 9, 2017 Page 2 ' land to be used for park space in that neighborhood. Following the presentation the floor was opened to citizen question and comment. Although there were a few individuals opposed to pursuing the purchase of the additional land, overall the input provided was very positive towards moving forward with the negotiations as long as the safety concerns could be addressed during the park planning phase. Comments included concern for safety with the proximity of the frontage road, access to the park, the amount and location of parking, but most in attendance felt a park would be much would be preferred over the commercial use of that property. In addition, the potential future closure of Glenwick Drive was posed by several individuals and that will be taken into consideration during the planning stages if this project is to move forward, but no commitment could be made as several other departments would have to weigh in on this decision. In addition, several questions and concerns regarding the dangers of accessing the frontage road with the recent construction to US75 were brought forward and addressed by Chris Flanigan, Director of Engineering who was present in the audience. After all questions and concerns were noted by staff, the board Motion: Upon a motion by Board Member Cowart a second by Board Member Johnson, the Board voted six (6) for and none (0) opposed to move forward ' with the negotiations to purchase the property as long as the Parks Board is involved with future development of the park. The motion carried. 3) Adjourn Tricia Losavio, Chair, Parks and Recreation Board Motion: Upon a motion by Board Member Vizcaino a second by Board Member Johnson, the Board voted six (6) for and none (0) opposed to adjourn the meeting at 5:23 p.m. The motion carried. These minutes approved on the 13 day of February 2017. C hair 9ecretary Parks and Recreation Board Present Tricia Losavio, Chair John Holley, Vice -Chair Paul Davidson Tom Cowart Brittani Hayes Geoben Johnson III Rodrigo Vizcaino Baine Brooks, Council Liaison city Staff: Tim Dentler, Director, Parks and Recreation Department Brian Bristow, Assistant Director, Parks and Recreation Department Carrie Cessna, Assistant Director, Parks and Recreation Department Travis Cunniff, Recreation Manager, Parks and Recreation Department Matt McComb, Landscape Architect, Parks and Recreation Department Brandy O'Keefe, Marketing Manager, Parks and Recreation Department Julie 011es, Center Supervisor, Allen Senior Recreation Center Jennifer Robinson, Support Specialist, Parks and Recreation Department Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Chair Losavio called the meeting to order at 7:00 p.m. on Monday, October 10, 2016 in the Community Room of the Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen, Texas. 1) Election of Officers Chair Losavio, opened the floor for nominations of Chair, Vice -Chair and Secretary. After a short discussion, the following motion was made. Motion: Upon a motion by Board Member Cowart and a second by Board Member Davidson, the Board voted seven (7) for and none (0) opposed to reappoint Tricia Losavio as Chair, John Holley as the Vice -Chair and Paul Davidson as the Secretary. The motion carried. 2) Approve Minutes of the Monday, August 8, 2016 Regular Meeting PARKS AND RECREATION BOARD REGULAR MEETING MINUTES NOVEMBER 14, 2016 Parks and Recreation Board Present Tricia Losavio, Chair John Holley, Vice -Chair Paul Davidson Tom Cowart Brittani Hayes Geoben Johnson III Rodrigo Vizcaino Baine Brooks, Council Liaison city Staff: Tim Dentler, Director, Parks and Recreation Department Brian Bristow, Assistant Director, Parks and Recreation Department Carrie Cessna, Assistant Director, Parks and Recreation Department Travis Cunniff, Recreation Manager, Parks and Recreation Department Matt McComb, Landscape Architect, Parks and Recreation Department Brandy O'Keefe, Marketing Manager, Parks and Recreation Department Julie 011es, Center Supervisor, Allen Senior Recreation Center Jennifer Robinson, Support Specialist, Parks and Recreation Department Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Chair Losavio called the meeting to order at 7:00 p.m. on Monday, October 10, 2016 in the Community Room of the Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen, Texas. 1) Election of Officers Chair Losavio, opened the floor for nominations of Chair, Vice -Chair and Secretary. After a short discussion, the following motion was made. Motion: Upon a motion by Board Member Cowart and a second by Board Member Davidson, the Board voted seven (7) for and none (0) opposed to reappoint Tricia Losavio as Chair, John Holley as the Vice -Chair and Paul Davidson as the Secretary. The motion carried. 2) Approve Minutes of the Monday, August 8, 2016 Regular Meeting Parks and Recreation Board Minutes November 14, 2016 Page 2 ' Motion: Upon a motion by Member Johnson and a second by Member Holley the Parks and Recreation Board voted seven (7) for and none (0) opposed to approve the minutes from the August 8, 2016 Regular Meeting as presented. The motion carried. 3) Approve Minutes of the Monday, October 10, 2016 Called Meeting Motion: Upon a motion by Member Johnson and a second by Member Vizcaino the Parks and Recreation Board voted seven (7) for and none (0) opposed to approve the minutes from the October 10, 2016 Called Meeting as presented. The motion carried. 4) Approve Minutes of the Monday, October 10, 2016 Workshop Meeting Motion: Upon a motion by Member Vizcaino and a second by Member Johnson the Parks and Recreation Board voted seven (7) for and none (0) opposed to approve the minutes from the October 10, 2016 Workshop Meeting as presented. The motion carried. 5) Recommendation of Ford Pool Fees to City Council Assistant Director, Carrie Cessna, reviewed the fee recommendation information that ' was presented at the May meeting noting that the resident admission fee will now be $3 and non-resident $5. Motion: Upon a motion by Member Vizcaino and a second by Member Johnson the Parks and Recreation Board voted seven (7) for and none (0) opposed to recommend the Ford Pool fees as presented. The motion carried. 6) Staff Introductions Assistant Director, Carrie Cessna, introduced Travis Cunniff as the new Recreation Services Manager. Travis then, in tum, introduced Julie 011es as the new Center Supervisor at the Allen Senior Recreation Center. 7) Receive Subcommittee Reports Member Hayes provided an update on the Senior Advisory Committee. She shared that trips are filling up fast, that transportation to events in other cities is being discussed and the new monthly newsletter has been well received. 8) Presentation of FY17 Department Overview Director, Tim Dentler discussed the annual budget for general fund Parks and Recreation, Allen Event Center and The Courses at Watters Creek m well as discussed the economic impact of the department. 1 9) Presentation of Brand Update Parks and Recreation Board Minutes November 14, 2016 Page 3 ' Brandy O'Keefe, Marketing Manager, gave an update on the department brand including the new look and feel of the activity guide, Life. 10) Update on Ongoing Projects Matt McComb, Landscape Architect, gave an update on trail construction, trail markers, wayfinding signs and trail counters. Brian Bristow, Assistant Director, brought forward a potentia[ future opportunity to purchase additional land to increase the park system to better serve an underserved neighborhood. The group encouraged the department to further explore this opportunity. 11) Items of Interest a. Items for Future Agendas b. Next meeting Monday, February 13, 2017 12) Adjourn Tricia Losavio, Chair, Parks and Recreation Board Motion: Upon a motion by Board Member Davidson and a second by Board Member Holley, the Board voted seven (7) for and none (0) opposed to ' adjourn the meeting at 6:31 p.m. The motion carried. These minutes approved on the 13'h day of February 13, 2017. Chair Secretary