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HomeMy WebLinkAboutMin - City Council - 1986 - 02/03 - JointALLEN CITY COUNCIL ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES JOINT CALLED - SPECIAL MEETING FEBRUARY 3, 1986 Present: Allen City Council: Donald P. Rodenbaugh, Mayor Joe Farmer, Mayor Pro Tem Jim McClure Rex Womack Jim Wolfe Jim Pendleton Absent: Gary Koch City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Bill Petty, Director of Community Development Mark Thornton, Director of Parks and Recreation Allen Independent School District Board of Trustees: Dr. John Horn, Superintendent Pat Campbell, Recording Secretary Guest: Robert Puster, Superintendent of the Lovejoy School District At 7:00 p.m. on Monday, February 3, 1986, the Allen City Council and the Allen Independent School District Board of Trustees convened in the Board Room of the Allen Independent School District's Administrative Offices, located at 200 S. Cedar, Allen, Texas, and enjoyed a delicious dinner furnished by the School District. Call to Order and Announce Quorum Present (Agenda Item I) At 7:30 p.m., Dr. E. T. Boon, President of the Board of Trustees, called the meeting to order and introduced the Allen Independent School District Board of Trustees and AISD Staff and the guest, Mr. Robert Puster, Superintendent of the Lovejoy School District. 14 Dr. E. T. Boon, President James Kerr, Vice President Mary Evans, Secretary Glen Renfro Jack Callicut Glenn Andrew Charles Williams AISD Staff: Dr. John Horn, Superintendent Pat Campbell, Recording Secretary Guest: Robert Puster, Superintendent of the Lovejoy School District At 7:00 p.m. on Monday, February 3, 1986, the Allen City Council and the Allen Independent School District Board of Trustees convened in the Board Room of the Allen Independent School District's Administrative Offices, located at 200 S. Cedar, Allen, Texas, and enjoyed a delicious dinner furnished by the School District. Call to Order and Announce Quorum Present (Agenda Item I) At 7:30 p.m., Dr. E. T. Boon, President of the Board of Trustees, called the meeting to order and introduced the Allen Independent School District Board of Trustees and AISD Staff and the guest, Mr. Robert Puster, Superintendent of the Lovejoy School District. 14 ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES FEBRUARY 3, 1986 Page 2 Call to Order and Announce Quorum Present (cont'd) (Agenda Item I) Mayor Rodenbaugh called the meeting to order for the Allen City Council and City Manager Jon McCarty introduced the Allen City Council and city staff. Update on Development: Review of Present Development (Agenda Item II -A) Bill Petty, Director of Community Development, presented information on land currently annexed into the corporate city limits, the amount remaining to be annexed, the city's developed areas, the areas approved for upcoming development and the planned developments on the west side of U.S. 75. Mr. Petty pointed out those areas on a city limit map of Allen. Mr. Petty presented a subdivision plat of the Heritage Park Subdivision and pointed out its location and explained what that development would contain. He also presented a subdivision plat of the Tomlin Properties, located on the west side of U.S. 75, and explained what that development would contain and pointed out the location of a park site and advised of future plans for the school site to be located on the adjacent property. Projected Development (Agenda Item II -B) Mr. Petty provided information on the projected employment in the city, the number of businesses and home occupations located in Allen now and what is projected for the future. Review of Housing Inventory (Agenda Item II -C) Mr. Petty provided handout materials to members of the Council and the Board of Trustees and explained the information reflected in those materials. Mr. Petty advised that the information contained statistics on the number of single-family dwellings which were constructed or under construction during certain periods of time, showed the percentage of the various housing sizes, and the amount of housing units in the city's numerous housing developments. Mr. Petty also provided population figures for the city as of December 31, 1985, being 14,650. Update on School Master Planning: Allen ISD Master Planning (Agenda Item III -A) Dr. John Horn, Superintendent of AISD, presented various overhead transparencies showing statistics of the number of students in the different grade levels in the AISD and advised of the increase in the number of students in the kindergarten and first grade levels. Dr. Horn emphasized the fact that the trend will have an influence on the other grades as these children progress through school. Dr. Horn gave estimates of proposed school district attendance based upon information provided on various developments and con- struction in the city. He also presented a time line chart showing the schedules of construction of the various school facilities that the district will need to meet the demands of the school population. Review Boundary Adjustment Possibilities (Agenda Item III -C) Dr. Horn provided an update on the status of discussions with other school district entities on the exchange of land to realign the school district's boundaries in order to provide for closer alignment with the city's corporate city limits. Those other school district entities are Plano, Lovejoy and McKinney. 30 ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES FEBRUARY 3, 1986 Page 3 Review Boundary Adjustment Possibilities (cont'd) (Agenda Item III -C) Dr. Horn presented a map showing the proposed school sites and the radius areas that they proposed to serve in the district. He also presented additional maps showing the school sites if the district boundaries are to be realigned based upon current discussions and the radius of areas that they would serve. Dr. Horn stated that the school district plans for the ultimate build out to four high schools and advised of the need to purchase school sites for a high school on the west side of U.S. 75 and another site on the east side at this time. School Construction Update (Agenda Item III -D) Dr. Horn provided an update on the current construction taking place in the district at this time. That construction consists of additions to the three elementary schools. He added later in the year, construction was to begin on the fourth elementary school. Lovejoy ISD Master Planning (Agenda Item III -B) Robert Puster, Superintendent of the Lovejoy School District, presented information on the Lovejoy School District, advised of the size of the district, provided information on the deve- lopment taking place in the district, and the projected growth of the district. Mr. Puster advised that most of the develop- ment in this district is single-family ranchette housing developments and this will continue to be the case. Mr. Puster pointed out that there may be some high density develop- ments, but not many, and there will be little commercial or industrial -type developments. Mr. Puster stated that the Lovejoy School District will develop as a district containing mostly single-family dwellings. 31 Mr. Puster pointed out the thoroughfares that run through the district and explained that they were all east/west thoroughfares that connect with Allen. Mr. Puster advised that there are virtually no major north/south accesses in the district. Mr. Puster advised of the planning efforts in Lovejoy to try and anticipate the growth and the number of school facilities that will be needed in the future. He pointed out that there will also have to be a decision regarding whether the district will remain K through the sixth grade or build a middle school and a high school. Mr. Puster pointed out the numerous city entities located within the Lovejoy School District. Those entities are Allen, McKinney, Fairview, Lucas, Parker, and an area called Forest Grove. During the presentations, Dr. Horn, City Manager Jon McCarty, Mayor Rodenbaugh, and Dr. Boon all added comments about the importance of communication between the city and the school districts and the uniqueness of the relationship between the city and the school district and how it can provide for a better quality of life for Allen residents. Mayor Rodenbaugh recessed the called - special meeting of the Allen City Council and the Allen Independent School District Board of Trustees at 8:30 p.m. The meeting reconvened at 8:47 p.m. 31 ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES FEBRUARY 3, 1986 Page 4 Review City Linear Park/Greenbelt Study (Agenda Item IV) Mark Thornton, Director of Parks and Recreation Department, presented the status of the greenbelt/linear park study being conducted by the city. Using maps, slides and a large aerial photo, Mr. Thornton provided background information on the need for the study, the funding provided by developers for the study, the formation of the steering committee for the study, the selection of the consultant to do the work on the study, the status of their work, and the anticipated results of the study and how it can be used. Report on Telephone Extended Area Service (Agenda Item V) City Manager Jon McCarty spoke before the Council and the Board of Trustees on the problems with the existing telephone system in the city and the work of the city officials to try and rectify some of the problems. Mr. McCarty advised of the meetings with the telephone officials in order to obtain a state-of-the-art switching system in order to provide for updated service to Allen residents. Mr. McCarty stated that the new system would be installed in July of 1986 and advised of some of the new services that will eventually become available for Allen residents. Using a city map, Mr. McCarty pointed out the 727 telephone exchange and advised of other areas that were also located in the Allen exchange. Mr. McCarty then explained the city's work on a request for Extended Area Service (EAS) to the Dallas metroplex area in order to eliminate all of the toll calls that Allen residents have to contend with at this time. Mr. McCarty provided background information on surveys conducted by the telephone companies that show the number of calls made by Allen residents to the metroplex and the number of calls made to Allen, advised of the meetings with the telephone companies and the Public Utility Commission with the request for EAS and the hearings that the city is presently involved in to try and obtain this service. 3a Dr. Boon: asked if the city could change the franchise of telephone service from one company to another company. City Manager McCarty explained the city's position in the matter and that the telephone companies had mapped out their service areas. Update on City Capital Improvement Projects: Main Street (Agenda Item VI -A) Bill Petty, Director of Community Development, presented a large drawing of the new alignment of Main Street, Allen Drive and F.M. 2170 (McDermott). Mr. Petty reviewed the new alignment and advised of the construction currently taking place And the phases of development for other portions of the roadways. (404 Mr. Petty then presented the streetscape design and reviewed the various changes that will be made to enhance Main Street in the downtown area, the location of a central park site at Allen Drive and McDermott, and the addition of trees, street lights, park benches, and other amenities which are part of the redevelopment of Main Street and McDermott. 3a ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES FEBRUARY 3, 1986 Page 5 Update on City Capital Improvement Projects: Main Street (cont'd) (Agenda Item VI -A) Mr. Petty also advised of other street and roadway projects that the city has planned to improve with the help of funding from the county and the state. Mr. Petty pointed out those projects on a city map and described briefly what type of improvements would be made. Ford Community Park (Agenda Item VI -B) Mark Thornton, Director of Parks and Recreation, presented a slide presentation of the construction of the swimming pool and athletic fields at Ford Park. Mr. Thornton reviewed the site plan of Ford Park, and the site plan of the municipal swimming pool area. He advised of the design of the bath house, office and the special landscaping and berm areas around the pool and how the pool was constructed. Mr. Thornton pointed out that the pool expected to be finished before Memorial Day and that the grand opening is scheduled for Memorial Day. Other Capital Improvement Projects (Agenda Item VI -C) Jon McCarty, City Manager, provided an update on the other capital improvement projects that the city will be undertaking in the next few years and that were approved by the voters in the bond election held in 1985. Mr. McCarty advised of the second water delivery point, the location of the water lines to the point and the location of a ground storage tank and the location of an overhead water storage tank. Mr. McCarty explained that the city would be constructing a new police and courts building in 1987 and a new library facility after completion of the police and courts building. At this time, Mayor Rodenbaugh asked if there were any questions or comments to be made. Several members of the Board and the Council indicated that this meeting was very informative and that the Board and the Council should meet more often. Mayor Rodenbaugh and Dr. Boon adjourned the joint called - special meeting of the Allen City Council and the Allen Independent School District Board of Trustees into executive session at 9:55 p.m. Executive Session (Agenda Item VII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council and the Allen Independent School District Board of Trustees convened into Executive Session at 10:00 p.m. on Monday, February 3, 1986, in the Board Room of the Allen ISD Administrative Offices, 200 S. Cedar Street, Allen, Texas, to discuss matters pertaining to the naming of park/school sites. The Executive Session was adjourned at 10:25 p.m. Reconvene: Consider Action on Item Discussed During Executive Session (Agenda Item VIII) MOTION: Upon a motion made by Mayor Pro Tem Joe Farmer and seconded by Trustee Charles Williams, the Council and the Board voted unanimously to name the school and park site to be located in the Greengate Sub- division as the Alvis C. Story Elementary School and Story Park. The motion carried. 33 ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES FEBRUARY 3, 1986 Page 6 Reconvene: Consider Action on Item Discussed During Executive Session (cont'd) (Agenda Item VIII) MOTION: Upon a motion made by Trustee Glen Renfro and seconded by Councilman Rex Womack, the Council and the Board of Trustees voted unanimously to name the next future school/park site the Max 0. Vaughan Elementary School and Vaughan Park. The motion carried. Adjournment (Agenda Item IX) MOTION: Upon a motion made by Trustee Mary Evans and seconded by Mayor Pro Tem Joe Farmer, the Council and the Board of Trustees voted unanimously to adjourn the joint called - special meeting of the Allen City Council and the Allen Independent School District Board of Trustees at 10:30 p.m. on Monday, February 3, 1986. The motion carried. These minutes approved on the 20th day of February 1986. Marty Hendrix, ITY SECRETARY U 34