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HomeMy WebLinkAboutMin - City Council - 1986 - 06/19 - RegularALLEN CITY COUNCIL REGULAR SESSION JUNE 19, 1986 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Rex Womack Jim Wolfe Jim Pendleton Absent: Jack Pennington City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order at 7:38 p.m. on Thursday, June 19, 1986, by Mayor Rodenbaugh in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of June 5, 1986 - Regular Session. B. Authorization to city staff to pay bills associated with the 1979 Capital Improvement Program as follows: 1. William H. Hidell, Architects $ 8,039.70 Architectural Services and Reimbursable Expenses in Connection with the Allen Municipal Complex Master Plan - 50% Completion Period: May 1986 2. Black and Veatch Engineers $ 132.88 Engineering Services rendered in connection with the Allen Municipal Complex/ Sibley/Wolff Development tw Period: May 1986 3. Dean Electric, Inc. $ 418.50 Labor and Materials to Repair Underground Feed to Existing Lights at Ford Park Date: May 30, 1986 4. United Industries, Inc. $ 1,523.03 Construction of Ford Park Swimming Pool - Mess Storage Bags and Trouser Bar in Pool Office and Backboard for Applying CPR Date: May 30, 1986 1911 ALLEN CITY COUNCIL JUNE 19, 1986 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) C. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Black & Veatch Engineers $ 23,596.74 Construction of Stacy Road Pump Station (Second Delivery Point) - Engineering Services for Month of May, 1986 2. Earl Luna, Attorney $ 1,741.75 Professional Services for Condemnation Proceedings against Hassie Hunt Explor- ation Company - for location of Stacy Road Pump Station Period: May 31, 1986 3. Graham Associates, Inc. $ 111.78 Engineering Services con- nected with the Story Park Site on Malone Road, Sending Required Plats to County 4. Jones & Boyd, Inc. $ 2,631.70 Completion for Engineering Plans and Sanitary Sewer Study for Homes East of Malone Road; Coordination with City Staff for Approval of Engineering Plans and Field Surveys and Reimburs- able Expenses Period: April 24 - May 28, 1986 D. Schedule of Taxes Receivable as of May 21, 1986 E. Resolution No. 704-6-86(R): A Resolution by the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1985 Tax Roll and Authorizing the Can- cellation of Certain Accounts from the 1985 Tax Roll. F. Set July 3, 1986 as the Public Hearings Date on a Request to Annex 31.337 Acres of Land Located West of U.S. 75, North of Stacy Road and South of Ridgeview Drive. The motion carried. End of Consent Agenda Award Pins and Certificates to Employees for Five, Ten and Fifteen Years of Service (Agenda Item III) City Manager Jon McCarty and Mayor Rodenbaugh recognized the following city employees for their years of service to the city and presented each of them with a service pin and certificate of appreciation: 110 ALLEN CITY COUNCIL JUNE 19, 1986 Page 3 Award Pins and Certificates to Employees for Five, Ten and Fifteen Years of Service (cont'd) (Agenda Item III) 15 Years of Service Department Ronald E. Gentry Fire Department 10 Years of Service Phillip S. Booth Police Department Richard Carroll Police Department Becci Mafficli Police Department 5 Years of Service Marty Hendrix City Secretary Jonathan M. McCarty City Manager Conrad Averna Police Department Nancy Ann Bardwell Police Department June M. Baxter Police Department Shirley A. Haning Police Department Tim A. Overbey Police Department Mike Parker Police Department J. Byron Roach Police Department Michael A. Stephens Police Department Bernard Wayne White Police Department Paul Michael Duckworth Fire Department John Dee Miller Fire Department Bill M. Petty Community Development Ernest E. Hoback Public Works Edward A. Stevens Police Department Coe Mel L. Hilkemeier Community Development City Manager Jon McCarty then presented each of the Council Members with a City of Allen service pin. Mayor Rodenbaugh and the Council commended all of the employees for their years of service to the City of Allen. At this time, Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 8:01 p.m. on Thursday, June 19, 1986. Executive Session (Agenda Item IV) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(e) and 2(g), the Allen City Council convened into Executive Session at 8:05 p.m. in the Conference Room of the Allen Municipal Annex, to discuss matters pertaining to personnel and legal. Those matters consisted of appointments to the Planning and Zoning Commission and Library Board and pending litigation of the Jimmy Wolff lawsuit. The Executive Session was adjourned at 10:40 p.m. on Thursday, June 19, 1986. Reconvene into Regular Session (Agenda Item V) Mayor Rodenbaugh reconvened the Allen City Council back into regular session at 10:45 p.m. on Thursday, June 19, 1986, in the Council Chambers of the Allen Municipal Annex. Ill ALLEN CITY COUNCIL JUNE 19, 1986 Consideration of Appointments to Places No. 1, 3, 5, and 7 on the Planning and Zoning Commission and Places No. 2, 4, and 6 on the Library Board Page 4 (Agenda Item VI) Mayor Rodenbaugh opened the floor for nominations to Places No. 1, 3, 5, & 7 on the Planning and Zoning Commission and to Places No. 2, 4, and 6 on the Library Board. Councilman Womack made the following nominations: Planning and Zoning Commission: Place No. 1 Place No. 3 Place No. 5 Place No. 7 Library Board Place No. 2 Place No. 4 Place No. 6 - Ren Browning - Carolyn Latimer - Bobby Glass - Wayne Armand - Mel Hays - Betty Matthews - Edmund Uyttebroek MOTION: A motion was made by Councilman Wolfe that the nominations cease and that the above individuals be appointed by acclamation. The motion was seconded by Councilman Wilson and the Council voted 6 - 0 in favor of the motion. The motion carried. Consider Items Related to the Jimmy Wolff Litigation (Agenda Item VII) City Manager Jon McCarty advised the Council that per the discussions held in the Executive Session, another meeting date would be proposed in order that the City Council can again meet with the representatives of Sibley & Wolff. City Manager McCarty advised of the proposed meeting date of July 1st at 7:00 p.m. at the Allen Municipal Annex to meet with Sibley & Wolff representatives. The Council discussed the proposed meeting date and time. Upon a consensus of the City Council, the meeting date was changed to Wednesday, June 25th, at 7:30 p.m. at the Allen Municipal Annex. Mr. McCarty advised that he would notify the representatives of Sibley & Wolff of the change in meeting time to see if they would be able to attend. This item was received as a matter of information. There was no action taken on this item. Authorization for Execution of a Contract with General Homes Corporation for Paving of Streets Adjacent to Story Park/School Site (Agenda Item VIII) Bill Petty, Director of Community Development, spoke before the Council on the proposed contract with General Homes Corporation for the paving of Malone Road and Edelweiss Drive, located at the Story Park/School Site. Mr. Petty advised that General Homes Corporation is in the process of paving streets in the Greengate Subdivision and the city staff has worked with them in an attempt to pave 11] ALLEN CITY COUNCIL JUNE 19, 1986 Page 5 Authorization for Execution of a Contract with General Homes Corporation for Paving of Streets Adjacent to Story Park/School Site (cont'd) (Agenda Item VIII) the city's portion of Malone Road (37 feet) and Edelweiss Drive (13 feet) concurrently. Mr. Petty advised that this portion of this project would Coe be bid as an alternate to the contractors that General Homes has on their bid list. If Southwest Paving, the contractor for General Homes on the Greengate IV Subdivision, is not successful in low bidding this alternate bid, then the contract will be null and void. Mr. Petty advised that it was the city staff's recommendation that the City Council authorize the city manager to enter into a contract with General Homes Corporation as presented. 1-i2 City Manager Jon McCarty advised the Council that the City Attorney has reviewed the document and placed it in final format. The Council discussed with city staff the location of Edelweiss Drive and how it will be routed. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 6 - 0 to authorize the city manager to enter into a contract with General Homes Corporation for paving of streets (Malone Road and Edelweiss Drive) adjacent to Story Park/School Site, in accordance with city staff's recommendation, as stated. The motion carried. Consider Approval of Bids for the Stacy Road Pump Station and Transmission Pipelines (Agenda Item IX) Ernie Hoback, Director of Public Works, spoke before the Council on the solicitation of bids, receipt of bids, bid opening held on June 5th, and tabulation of bid results for the construction of the Stacy Road Pumping Station and the water distribution pipeline. Dale Cherry, with Black & Veatch Engineers, spoke before the Council on the low bidder for the pump station and advised of the references obtained regarding their work. The following bids were received on the pumping station: Goodbrand Construction $ 1,478,447 Bar Contractors $ 1,606,000 Tonto Construction $ 1,650,000 Advance Tank - Texas $ 1,943,767 The following bids were received on the water distribution pipeline (three lowest bidders): C & W Utility Contractors $ 788,855.75 Dickerson Construction Co. $ 792,031.00 Goodbrank Construction Co. $ 809,105.00 1-i2 ALLEN CITY COUNCIL JUNE 19, 1986 Page 6 Consider Approval of Bids for the Stacy Road Pump Station and Transmission Pipelines (cont'd) (Agenda Item IX) Mr. Cherry then advised the Council that in the bid review process an error had been discovered in the Goodbrand bid and they had notified Goodbrand of that error. Mr. Cherry pointed out that the error was not in the costs proposed, but in the amount of the profit margin to be gained by Goodbrand in the construction project. Mr. Cherry pointed out it was $100,000. Mr. Cherry advised that with this problem, the options to consider were to consider awarding the bid to Goodbrand for the price bid with Goodbrand's assurance that they would do the project for the price bid, to go to the second lowest bidder, or to throw out all of the bids and readvertise. Mr. Cherry advised that he had visited one of Goodbrand's construction sites and checked on their references. He also advised that he had checked on the second lowest bidder's references. Mr. Cherry pointed out that a representative from Goodbrand was present if the Council wish to pose any questions to him. Mr. R. J. Minarcini, vice President and General Manager of Goodbrand Construction, Inc., appeared before the Council and answered questions regarding the position of his company in this matter and advised of the withdrawal of a previously submitted mailgram to the city regarding the need for the additional $100,000. The Council discussed with city staff the amount of the performance bond usually required on construction projects. Dale Cherry also spoke before the Council on the elimination of Alternate B from the bid and advised what was contained in Alternate B. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 6 - 0 to award the bid for the construction of the Stacy Road Pump Station to Goodbrand Construction, Inc., in the amount of $1,458,447.00. The motion carried. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 6 - 0 to award the bid for the construction of the water distribution pipeline to C & W Utilities in the amount of $788,855.75. The motion carried. Central Appraisal District Budget (Agenda Item X -A) City Manager Jon McCarty advised that this was just a item of information to the City Council. The information provided to the City Council showed the city's estimated share of the 1987 Budget to be $30,637. There was no action taken on this item. I-Ict ALLEN CITY COUNCIL JUNE 19, 1986 Page 7 Items of Interest to the Council (Agenda Item X -B) City Manager Jon McCarty advised the Council of the status of the city's request for EAS before the Public Utilities Commission and distributed a newspaper article regarding the case that appeared in a Rockwall newspaper. He also advised of some of the developments in the Rockwall case since it is similar to the City of Allen's case. City Manager Jon McCarty advised the Council of the updated timeframe on the construction of Main Street and advised when the roadway would be opened to traffic. Mark Thornton, Director of Parks and Recreation, spoke before the Council on the moving of some large trees and crepe myrtles from the central fire station site to First Station No. 2. The construction of the new parking lot caused the trees to be removed. Mayor Rodenbaugh advised the Council of a letter from Quest Medical regarding the construction of their facilities in Allen. He also advised of receipt of a letter from Lone Star Gas Company regarding rates. Other Council Members indicated that they had also received those letters. Mayor Rodenbaugh advised of receipt of a "thank you" letter from Mrs. Louise Nicholson Kishi to the city for the naming of Angel Drive after her father. Mayor Pro Tem Farmer advised the Council of the upcoming Collin County Public Officials Meeting to be held on Thursday, June 26, 1986 and encouraged the Council Members to attend. Councilman Jerry Wilson advised the Council of a letter from Neil Sperry, horticulturist, regarding his suggestions for changes in the city's Zoning Ordinance regarding land- scaping requirements. Councilman Wilson provided each of the Council Members a copy of the letter for their reference. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 11:28 p.m. on Thursday, June 19, 1986. The motion carried. These minutes approved on the 3rd day of July 1986. ,.fG!.. I, .% Marty Hendrix, CffTY SECRETARY 17c-