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HomeMy WebLinkAboutMin - City Council - 1986 - 07/17 - RegularALLEN CITY COUNCIL REGULAR SESSION JULY 17, 1986 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Rex Womack Jim Wolfe Jim Pendleton Jack Pennington City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, July 17, 1986, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 6:32 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e) and 2(f), the Allen City Council convened into Executive Session at 6:32 p.m. in the Conference Room of the Allen Municipal Annex in order to discuss matters pertaining to legal matters and real estate negotiations con- cerning the easements and property acquisition for the city's Second Water Delivery Point. The Executive Session was adjourned at 8:00 p.m. The Allen City Council reconvened into their regular session at 8:05 p.m. on Thursday, July 17, 1986, in the Council Chambers of the Allen Municipal Annex. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of June 28, 1986 - Called - Special Session. B. Approval of City Council Minutes of July 3, 1986 - Regular Session C. Approval of City Council Minutes of July 7, 1986 - Called - Special Session. D. Authorization to city staff to pay bills associated with the 1979 Capital Improvement Program as follows: c• ALLEN CITY COUNCIL JULY 17, 1986 CONSENT AGENDA (cont'd) 1. Hannah Construction Co. Construction of Ford Park Swimming Pool and Ball Fields - Application No. 9 Period: May 20 - June 20, 1986 2. SVA Concrete Co., Inc. Paving Parking Lots at Allen Municipal Annex and Central Fire Station Date: July 8, 1986 Page 2 (Agenda Item III) $57,679.00 $18,518.36 E. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. William H. Hidell Architects $ 2,110.80 Architectural Services for Municipal Facilities Period: June 1986 2. Jones & Boyd, Inc. Engineers $ 200.00 Project of Park Site on Malone Road - Completion of Project and Approval of Engineering Plans by City Period: May 29 - June 25, 1986 3. G. M. Geer, Engineer $ 8,700.00 Surveying for Main Street Phase III Right -of -Way 4. Black & Veatch Engineers $ 4,597.72 Engineering Services in Connection with Engineering Assistance of Allen Municipal Complex Development to Evaluate Proposed Private Development Adjacent to Municipal Complex Period: June 1986 5. Southwestern Laboratories, Inc. $ 330.00 Construction of Main Street - Phase I - Atterberg Limits - Moisture Density Period: May 21, 1986 6. Gohmann of Texas $ 236.18 Construction of Main Street - Phase I - Asphalt for Main Street Detour Period: May 22, 1986 7. Gohmann of Texas $ 955.75 1986 Street Overlay Program - Hot Asphalt Mix for Ash Street Period: June 19, 1986 .QN ALLEN CITY COUNCIL JULY 17, 1986 Page 3 G. Set August 7, 1986 as the Public Hearing Date on a Request for Permanent Zoning of Residential, Shopping Center and Community Facilities on 376.462 Acres of Land Located South of Stacy Road, North of Exchange Parkway and Adjacent to the Proposed Extension of Allen Heights Drive, as requested by Dabney -Bowen Joint Venture The motion carried. End of Consent Agenda Consider Awarding Bid on a Computer System for the Police Department (Agenda Item IV) Richard Carroll, Chief of Police, presented to and spoke before the Council on the solicitation of bids, receipt of bids, the bid opening held on May 23,1986, and the bid tabulations. The bids received are as follows: 1. CONSENT AGENDA (cont'd) (Agenda Item III) DLH/INE 8. Gohmann of Texas $ 469.06 4. CPS 1986 Street Overlay Program - 5. MISI $47,670 6. Hot Asphalt Mix for Ash Street $49,035 9. Huitt-Zollars $ 660.00 Street Intersections on U. S. 75 - Engineering Period: June 1 thru June 28, 1986 10. Graham Associates, Inc. $ 13,950.00 Design Surveying on Jupiter Road for Months of May and June, 1986 11. Graham Associates, Inc. $ 9,165.00 Engineering Design of Jupiter Road for Months of May and June, 1986 12. Graham Associates, Inc. $ 12,235.00 Engineering Services Connected with Jupiter Road Relating to Phase A of the Contract for the Months of May and June, 1986. 13. Gohmann Asphalt & Construction $ 9,233.41 1986 Street Overlay Program - Hot Asphalt Mix - Periods: June 27, June 30, July 1, July 7, July 8, July 9, and July 10, 1986 F. Schedule of Taxes Receivable as of June 30, 1986. G. Set August 7, 1986 as the Public Hearing Date on a Request for Permanent Zoning of Residential, Shopping Center and Community Facilities on 376.462 Acres of Land Located South of Stacy Road, North of Exchange Parkway and Adjacent to the Proposed Extension of Allen Heights Drive, as requested by Dabney -Bowen Joint Venture The motion carried. End of Consent Agenda Consider Awarding Bid on a Computer System for the Police Department (Agenda Item IV) Richard Carroll, Chief of Police, presented to and spoke before the Council on the solicitation of bids, receipt of bids, the bid opening held on May 23,1986, and the bid tabulations. The bids received are as follows: 1. Sperry/Vision Tech. $45,073 2. DLH/INE $76,820 3. Monroe $56,001 4. CPS $41,826 5. MISI $47,670 6. Day $49,035 aO> ALLEN CITY COUNCIL JULY 17, 1986 Page 4 Consider Awarding Bid on a Computer System for the Police Department (cont'd) (Agenda Item IV) Chief Carroll advised that of the six bids received only two of them meet the IBM Compatible Micro configuration which was a requirement in the bid specifications. Mr. Carroll advised that the two bidders were Sperry/Vision Technology and Day Computer Systems. Mr. Carroll advised of approval of the bids by the Criminal Justice Division, since the computer and software will be funded by a grant. Chief Carroll advised the Council of the checks he had made on references of the two vendors and had visited an operational site to view the function of the software. Chief Carroll advised the Council that it was the city staff's recommendation that the bid be awarded to the low and best bid from Sperry/Vision Technology in the amount of $45,073. The Council discussed with Chief Carroll the detail of the bid specifications for the computer system and how many of the detailed questions the Sperry/Vision Technology had been able to answer. They also discussed the interface of the computer system to the Texas Law Enforcement Telecommunication System and the cost for that hookup. MOTION: Upon amotion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 7 - 0 to approve the award of the bid for the computer system for the Police Department to Sperry/Vision Technology in the amount of $45,073 in accordance with the city staff's recommendation, as stated. The motion carried. Resolution No. 710-7-86(R): A Resolution of the City Council of the City of Allen, Texas, Designating the City Manager to Act for and on Behalf of the City of Allen in Applying to the Texas Parks and Wild- life Department to Participate in the Land and Water Conservation Fund Act of 1965, and Certifying that the City of Allen is Eligible to Receive Assistance Under Said Program. _ (Agenda Item V) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the proposed resolution applying for grant funds through the Texas Parks and Wildlife Department for park land acquisition. Mr. Thornton advised the Council of his visit to the Texas Parks and Wildlife Department and of their position regarding any further grant funds for park land acquisition. Mr. Thornton advised the Council that the most advantegous opportunity to obtain grant funds would be through the acquisition and development of a special use facility on 49.53 acres of land located on the northeast corner of Bethany Road and Allen Heights Drive, know presently as the Texin Rod and Gun Club. Mr. Thornton advised that this facility would provide for passive facilities such as picnic areas, a fishing area, fresh water swimming and other related outdoor activities. Mr. Thornton stated that the Parks and Recreation Board, at their regular meeting held on July 14, 1986, recommended to the City Council that the city apply for the Texas Parks and Wildlife Department grant for the acquisition and development of the 49.53 acre site. The Council discussed with Mr. Thornton the timeframe for submission of the grant and when the grant would be considered by the Texas Parks and Wildlife Department and what the chances were of obtaining the grant with the Texas economy the way it is at the present time. X03 ALLEN CITY COUNCIL JULY 17, 1986 Page 5 Resolution No. 710-7-86(R)(cont'd) (Agenda Item V) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pendleton, the Council voted 7 - 0 to approve and adopt Resolution No. 710-7-86(R), in accordance with the. recommendation of the Parks and Recreation Board, and as captioned previously. The motion carried. Update on City Hall Computer System (Agenda Item VI) Michael Stanger, Administrative Assistant to the City Manager, spoke before the Council on the completion of the computer needs assessment study that had been done by the North Central Texas Council of Governments for the city and that the draft of the report had been provided to the city. Using a floor plan of the city facilities, Mr. Stanger demonstrated how the network system in the form of a loop or star would facilitate the city's needs. There was discussion by the Council with city staff on the function of the system, the need to review the report prepared by the North Central Texas Council of Governments, what were some disadvantages of the network system, how the present computer would be tied into the system, and further study being done on the recommendation of the configuration. It was concluded that the report of the North Central Texas Council of Governments would be finalized and sent to the City Council for their review. This item was received as a matter of information. There was no action taken on this item. Consider Recommendations of the Sign Control Board Regarding Amendment to the Sign Ordinance (Agenda Item VII) Bill Petty, Director of Community Development, spoke before the Council on the recommendations of the Sign Control Board for changes to the Sign Control Ordinance. Mr. Petty advised that there were five recommendations to change various portions of the Sign Control Ordinance and he briefly reviewed each of the recommendations and the portion of the ordinance that would be amended if approved. There was considerable discussion by the City Council on the proposed fee schedule, the need and timeliness of eliminating billboard signs within the city, keeping the billboard signs but regulating them and considering the proposed amendment for billboard signs separately from the other recom- mendations of the Sign Control Board. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 that Item 4 of the Sign Control Board's recommendations concerning Class 6 Freeway Signs be considered separately by the City Council and that the remaining four recom- mendations of the Sign Control Board be approved as presented, with an ordinance amending the Sign Control Ordinance to be forthcoming reflecting these appropriate changes. The motion carried. The Council continued their discussion on the need for billboard signs along U.S. 75 and S.H. 121 and what type of advertisement should be allowed on the signs, if they should be eliminated altogether, the proposed distance of the signs being 2,000 feet from each other and how that distance is measured. ALLEN CITY COUNCIL JULY 17, 1986 Page 6 Consider Recommendations of the Sign Control Board Regarding Amendment to the Sign Ordinance (cont'd) (Agenda Item VII) At this time several members of the Sign Control Board spoke before the Council on their recommendations andthoughts on the freeway signs. Those members were Rick Alexander, Chairman, George Chrisman, Vice Chairman, and member John Cahill. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Wilson, the Council voted five (5) for and two (2) opposed, with Councilmen Wolfe and Womack casting the negative votes, to approve the recommendation of the Sign Control Board for Amendment No. 4 for Class 6 Freeway Signs, to be included in an ordinance to be brought forward amending the Sign Control Ordinance. The motion carried. Mayor Rodenbaugh recessed the regular session of the Allen City Council at 10:05 p.m. The meeting reconvened at 10:11 P.M. Consider Items Discussed During Executive Session (Agenda Item VIII) Mayor Rodenbaugh advised that this item would be passed over at this time. Bond Sale (Agenda Item IX -A) City Manager Jon McCarty reminded the City Council of the meeting to be held on Tuesday, July 29, 1986, for the sale of bonds. The Council briefly discussed their recent trip to New York City to the bond rating agencies and discussed with city staff as to when the city would know about their ratings. The Council advised that they wanted to be made aware of the ratings as soon as the city receives that information. This item was received as a matter of information. There was no action taken on this item. Set Workshop Date - Joint City Council/Planning & Zoning Commission (Agenda Item IX -B) Bill Petty, Director of Community Development, spoke before the Council on the setting of a workshop date for a joint meeting of the City Council and the Planning and Zoning Commission to work on the updating of the city's comprehensive zoning ordinance. The Council discussed the appropriate date for the meeting and setting a time limit on the meeting of two hours. It was concluded that the workshop meeting would take place on Tuesday, July 29, 1986, after the bond sale meeting, at 7:30 p.m. and last for only two hours. The Council also discussed with city staff the recommendations to be made by the Planning and Zoning Commission and receiving that information prior to the workshop in order to review and study it. Items of Interest to the Council (Agenda Item IX -C) City Secretary Marty Hendrix advised the Council of the upcoming meeting of the Collin County Public Officials and asked for those individuals who were interested in attending the meeting. Mayor Pro Tem Farmer advised the Council of the program to be presented and encouraged the Council Members to attend. L'+sS ALLEN CITY COUNCIL JULY 17, 1986 Page 7 MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 7 - 0 to instruct the City Manager to direct the city's attorney to appeal the Special Commission's findings on the condemnation of the Hassie Hunt property and post $312,260 with the Register of the Court, take possession of the 5.9 acre tract in order to commence construction on a timely basis, and communicate the discussions of the City Council during the executive session to the city's attorney. The motion carried. Adjournment MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Wilson, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 12:15 a.m. on Friday, July 18, 1986. The motion carried. These minutes approved on the 7+h day of Auanst Y[7:7 1 �N\ G J", Marty Hendrix, 6MC, CITY SECRETARY af% At this time, Mayor Rodenbaugh adjourned the regular session of the Allen City Council back into Executvie Session at 10:30 p.m. In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e) and 2(f), the Allen City Council convened into Executive Session at 10:35 p.m. in the Conference Room of the Allen Municipal Annex to discuss matters pertaining to legal and real estate negotiations concerning easements and property acquisition for the Second Water Delivery Point. The Executive Session was adjourned at 12:11 a.m. on Friday, July 18, 1986. Mayor Rodenbaugh reconvened the regular session of the Allen City Council at 12:12 a.m. on Friday, July 18, 1986, in the Council Chambers of the Allen Municipal Annex. Mayor Rodenbaugh returned to Agenda Item VIII. Consider Items Discussed During Executive Session (Agenda Item VIII) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 7 - 0 to instruct the City Manager to direct the city's attorney to appeal the Special Commission's findings on the condemnation of the Hassie Hunt property and post $312,260 with the Register of the Court, take possession of the 5.9 acre tract in order to commence construction on a timely basis, and communicate the discussions of the City Council during the executive session to the city's attorney. The motion carried. Adjournment MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Wilson, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 12:15 a.m. on Friday, July 18, 1986. The motion carried. These minutes approved on the 7+h day of Auanst Y[7:7 1 �N\ G J", Marty Hendrix, 6MC, CITY SECRETARY af%