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HomeMy WebLinkAboutMin - City Council - 1986 - 12/04 - RegularALLEN CITY COUNCIL REGULAR SESSION DECEMBER 4, 1986 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Rex Womack Jim Wolfe Jim Pendleton Jack Penninaton City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbauah at 7:42 p.m. on Thursday, December 4, 1986, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of November 20, 1986 - Regular Session. B. Authorization to city staff to pay bills associated with the 1985 Capital Improvements Program as follows: 1. Southwestern Laboratories, Inc. $ 540.40 Construction of Stacy Road Pump Station - Concrete Testing Period: 10/03/86 & 10/14/86 2. Black & Veatch Engineers $ 7,600.92 Construction of Stacy Road Pump Station (Second Delivery Point) - Engineering Services Period: October, 1986 3. Stripes -R -Us $ 1,380.00 Construction of Phase I - Main Street Project - Striping of Main Street, Phase I Period: December, 1986 4. Graham Associates, Inc. $ 2,400.00 Construction of Main Street - Phases II and III - Engineering Services Connected with Utility Maps, Right -of -Way Deeds and Maps and Meetings with Highway Dept. Period: Thru 11-18-86 27� ALLEN CITY COUNCIL DECEMBER 4, 1986 Page 2 City Manager Jon McCarty spoke before the Council on the status of the federal revenue sharing fund and advised that there would be no revenue sharing funds forthcoming in the fiscal year 1986 - 87. Mr. McCarty advised that the funds in the amount of $64,145 were funds that had not been expended during the fiscal years 1984 - 85 and 1985 - 86. It was proposed that these total funds would be used to purchase the computer software and equipment, pay for the computer study, and the revenue sharing compliance audit. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against the proposed use of revenue sharing funds. Mayor Rodenbaugh closed the public hearing. om/ CONSENT AGENDA (cont'd) (Agenda Item II) 5. Dallas Landscape Systems, Inc. $ 24,052.48 Construction of Main Street - Phase I - Streetscaping Project Application No. 4 - Period: December 1, 1986 6. SWA Group $ 1,963.07 Construction of Main Street - Phase I - Streetscaping Project - Professional Services Period: Oct. 1 - Oct. 31, 1986 7. SWA Group $ 201.75 Construction of Main Street - Phase I - Streetscaping Project - Reimbursable Expenses Period: Oct. 1 - Oct. 31, 1986 8. Delta Lighting Systems, Inc. $ 1,445.00 Construction of Main Street - Phase I - Streetscaping Project - Decorative Street Light Poles 9. Schrickel, Rollins & Associates $ 9,889.00 Construction of Ford Park - Phase I Swimming Pool and Ball - fields - Professional Services - Final Close -Out Per Letter of Agreement Dated September 5, 1984. 10. Gohmann Asphalt $ 1,435.38 1986 Street Paving Project - Repair of Two Portions of Alley Between Melody Mall and Greeting Gate Lane - Hot Asphalt Mix 11. Metro Stone $ 55.99 1986 Street Paving Project - Repair of Two Portions of Alley Between Melody Mall and Greeting Gate Lane - White Rock C. Ordinance No. 765-12-86: An Ordinance of the City of Allen, Collin County, Texas, Amending Ordinance No. 310 and the City of Allen Code of Ordinances, Chapter 2, "Administration", Article III, "Texas Municipal Retirement System", Section 2-51, "City Contributions at Retirement", By Providing for Increased Municipal Contributions to the Current Service Annuity Reserve at Retirement of the Employees of the City of Allen, Texas. Public Hearing: Proposed Revenue Sharing Fund Expenditures for FY 1986 - 87 (Agenda Item III) City Manager Jon McCarty spoke before the Council on the status of the federal revenue sharing fund and advised that there would be no revenue sharing funds forthcoming in the fiscal year 1986 - 87. Mr. McCarty advised that the funds in the amount of $64,145 were funds that had not been expended during the fiscal years 1984 - 85 and 1985 - 86. It was proposed that these total funds would be used to purchase the computer software and equipment, pay for the computer study, and the revenue sharing compliance audit. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against the proposed use of revenue sharing funds. Mayor Rodenbaugh closed the public hearing. om/ ALLEN CITY COUNCIL DECEMBER 4, 1986 Page 3 Public Hearing: Proposed Revenue Sharing Fund Expenditures for (cont'd) FY 1986 - 87 (Agenda Item III) There was a brief discussion by the City Council on the past use of revenue sharing funds to fund the cost of the Senior Citizens' functions. It was pointed out by city staff that their funds were now covered under the Parks and Recreation general fund. budget. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 7 - 0 to approve the proposed budget for the revenue sharing funds as presented. The motion carried. Resolution No. 766-12-86(R): A Resolution of the City of Allen, Collin County, Texas, Supporting and Endorsing the 1986 Greater Dallas Mobility Plan. (Agenda Item IV) Bill Petty, Director of Community Development, spoke before the Council on the background and development of the 1986 Greater Dallas Mobility Plan. Jack Hatchell, member of the Executive Committee on State Highway Finance, also spoke before the Council on the development of the plan and, advised that this plan updates the levels and measures of congestion, defines the needs and costs in more detail than was possible in 1982, and provides a definitive set of mobility plan goals and recommendations to achieve them. Mr. Hatchell distributed to the Council handout materials from the plan and reviewed them briefly with the Council. The handout materials contained portions of the study's introduction and the mobility plan goals and charts of the thoroughfares that were to be improved. Mr. Hatchell referenced page 33 of the information and explained the development of the Metropolitan Transportation Coalition and advised of the members of that organization and their function in relationship to the plan. Mr. Hatchell encouraged the Council to show their support of the plan by the adoption of the proposed resolution. The Council discussed with Mr. Hatchell if there would be any lobbying in the upcoming legislative session for an increase in the gasoline tax to increase funds for road improvements, what the traffic level of service was in the mobility study, how and when the Metropolitan Transportation Coalition would be appointed and if the State Highway Department would be involved in the appointments. They also discussed if this plan compromises Allen's plans for street and thoroughfare improvements, where the staffing is on this mobility plan and how has the plan been funded. There was also discussion on the need to establish or raise taxes in other areas to help fund some of these projects. Mayor Rodenbaugh extended his and the Council's appreciation to Mr. Hatchell for his work and the presentation on the plan at this meeting. MOTION: Upon a motion made by Councilman Pendleton and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve and adopt Resolution No. 766-12-86(R), as captioned above. The motion carried. 22� ALLEN CITY COUNCIL DECEMBER 9, 1986 Resolution No. 767-12-86(R): A Resolution of the City of Allen, Collin County, Texas, Authorizing the City Manager to Execute Any and All Documents Associated with the Purchase of Right - of -Way for F.M. 2170 Between U.S. 75 and State Highway 5 and to Expend Funds as Needed. Page 9 (Agenda Item V) Bill Petty, Director of Community Development, spoke before the Council on the proposed resolution which would give authorization to the city manager to execute any and all documents associated with the purchase of right-of-way for F.M. 2170 between U.S. 75 and State Highway 5 and to also expend funds as needed on the purchases. Mr. Petty explained to the Council that Acquisition Associates, Inc., was now appraising the properties along McDermott Drive for the right-of-way acquisitions. He pointed out that in some cases funds would be needed immediately at the time the signatures were placed on the deeds. He also pointed out that some of the property owners wanted to complete these transactions before the end of the year in order to take advantage of the capital gains exclusion in the new tax reform law. There was a brief discussion by the Council on how the property would be purchased and how it will then be turned back to the state as their right-of-way. At this time, Mayor Pro Tem Joe Farmer advised the Council that he would have to abstain from any discussion or considerations in this matter due to a possible conflict of interest and that he would execute the appropriate document regarding the possible conflict. Mayor Pro Tem Farmer then stepped down from his place on the Council and left the room. There was further discussion on the procedures to be followed for the purchase of the properties and the clarification that the turning over of right-of-way to the state would be handled separately. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Pennington, the Council voted 6 - 0 to approve and adopt Resolution No. 767-12-86(R), as captioned above. The motion carried. Mayor Pro Tem Farmer returned to his place on the Council bench. Collin County Public Officials Association (Agenda Item VI -A) Mayor Pro Tem Farmer advised the Council that the next upcoming meeting of the Collin County Public Officials' Association was scheduled for Thursday, December 11, 1986, at 6:30 p.m, at the Holiday Inn in McKinney. Mayor Pro Tem Farmer encouraged the Council Members to attend. This item was received as a matter of information. There was no action taken on this item. z2,_ ALLEN CITY COUNCIL DECEMBER 4, 1986 Page 5 Items of Interest to the Council (Agenda Item VI -B) Mayor Pro Tem Farmer discussed with the Council and the city staff the possibility of contacting the State Highway Department regarding the need to redesign the number of lanes on Main Street (F.M. 2170) in the area of the donut shop so that there could be two lanes of traffic to State Highway 5, rather than just the one lane of traffic. Mayor Pro Tem Farmer asked city staff about the intensity of the light in the city'F new street lights along Main Street and if it could be reduced. Mark Thornton, the Director of Parks and Recreation, spoke before the Council on the glaring of the lights and advised that he had checked into the problem and stated that the city could purchase a frosted bulb or perhaps frosted lenses for the lamp fixtures. The Council discussed the cost for the frosted bulbs and the life expectency of the bulbs presently in the fixtures. There was considerable discussion on the glaring of the liqhts, the different appearance of downtown now with all of the lights, the elimination of some of the glare when the trees in that area qrow taller and thicker, and just testing out the lights for several months to see how the lights will work out and if people will adjust to them. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into executive session at 8:35 p.m. on Thursday, December 4, 1986. Executive Session (Agenda Item VII) In accordance with Article 6252-17, V.A.T.C.S., (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 8:40 p.m. in the Conference Room of the Allen Municipal Annex in order to discuss matters pertaining to personnel. Those matters relating to the appointment of the municipal court judge and the alternate judge positions. The Executive Session was adjourned at 10:10 p.m. Reconvene: Consider Action onon Items Discussed During Executive Session (Agenda Item VIII) Mayor Rodenbaugh reconvened the Allen City Council into regular session at 10:10 p.m. on Thursday, December 4, 1986, in the Council Chambers of the Allen Municipal Annex. There was no action taken regarding items discussed during the Executive Session. Items of Interest to the Council (cont'd) (Agenda Item VI -B) At this time, City Manager Jon McCarty reviewed with the City Council the preliminary site plan for the park site/water storage facility, and solid waste transfer station proposed at the intersection of Custer Road and Ridgeview Drive in the City of Plano. This item was received as a matter of information. There was no action taken on this item. Adjournment MOTION: Upon a motion made by Councilman Womack and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 10:26 p.m. on Thursday, December 4, 1986. The motion carried. X11 ALLEN CITY COUNCIL DECEMBER 4, 1986 OW -11F Page 6 These minutes approved on the 18th day of December APPROVED: Donald P. Rodenbaug , �MZAYOR ATTEST: Marty Hendrix, gMC, CITY SECRETARY 'M