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HomeMy WebLinkAboutMin - City Council - 1986 - 12/18 - RegularALLEN CITY COUNCIL REGULAR SESSION DECEMBER 18, 1986 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Rex Womack Jim Pendleton Jack Pennington Absent: Jim Wolfe City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, December 18, 1986, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 6:32 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 6:33 p.m. in the Conference Room of the Allen Municipal Annex in order to conduct personnel interviews with candidates for the position of Municipal Court Judge. The Executive Session was adjourned at 7:30 p.m. Reconvene: Consider Action Regarding Item Discussed in Executive Session (Agenda Item III) The Allen City Council reconvened into regular session at 7:38 p.m. in the Council Chambers of the Allen Municipal Annex. The Council passed over this item on the agenda at this time for consideration later in this meeting. CONSENT AGENDA (Agenda Item IV) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council and Planning and Zoning Commission Minutes of November 19, 1986 - Called - Special Workshop Session. B. Approval of City Council Minutes of December 4, 1986 - Regular Session. Zza ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 2 CONSENT AGENDA (cont'd) (Agenda Item IV) C. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Hidell Architects $ 2,262.28 Construction of Renovation to Central Fire Station - Archi- tectural Services for schematic, design development, construction documents, bid and construction, and reimbursable expenses Period: November, 1986 2. Hidell Architects $ 9,365.00 Construction of New Library Building - Architectural Services for schematic, design development, construction, documents, bid and construction, and reimbursable expenses Period: November, 1986 3. Hidell Architects $ 5,824.24 Construction of New Police/ Courts Building - Architectural Services for schematic, design development, construction, documents, bid and construction, and reimbursable expenses Period: November. 1986 4. Southwestern Laboratories, Inc. $ 480.50 Construction of Stacy Road Pump Station (Second Delivery Point) - Concrete Core Testing of Storage Tank Foundation Periods: 10/20 & 11/03/86 5. C & W Utility Construction Co. $ 284,794.95 Construction of Water Distri- bution Pipeline Project - Estimate No. 3 Period: Ending November 26, 1986 6. Goodbrand Construction, Inc. Construction of Stacy Road Pump Station (Second Delivery Point) - Estimate No. 3 Period: Ending November 23, 1986 7. Black & Veatch Engineers Construction of Stacy Road Pump Station (Second Delivery Point) - Engineering Services Period: November, 1986 8. The Allen American Construction to a Portion of Jupiter Road - Legal Notice of Notice to Bidders on Project $ 201,448.45 $ 5,836.76 $ 28.80 WWW ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 3 CONSENT AGENDA (cont'd) (Agenda Item IV) D. Ordinance No. 768-12-86: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Herein- after -Described Territory to the City of Allen, Texas, Approximately 2.583 Acres Located in the Michael Lee Survey, Abstract No. 543, Collin County, Texas, and �" Extending the Boundary Limits of the City so as to L Include Said Hereinafter -Described Property Within the City Limits and Granting to All Inhabitants and Owners of Said Property All of the Rights and Privi- leges of Other Citizens and Binding All Inhabitants By All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. Ordinance No. 769-12-86: An Ordinance of the City of Allen, Collin County, Texas, Amending the Com- prehensive Zoning Ordinance of the City of Allen, as Heretofore Amended, so as to Establish Permanent Zoning, To -Wit: "SC" Shopping Center, on Approximately 2.583 Acres of Land, More or Less, Out of the Michael Lee Survey, Abstract No. 543, Collin County, Texas, Located Approximately One Mile West of U.S. 75, South of FM. 2170; Providing for a Penalty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) for Each Offense; Providing for an Effective Date; and Providing for Publication of the Caption. Set January 15, 1987 as the Public Hearing Date to Consider Amending Planned Development No. 12 on 103.13 Acres of Land Located South of F.M. 2170 and East of Hillside Lane as Requested by Bass Development. The motion carried. End of Consent Agenda Presentation of Employee Tenure Pins and Certificates (Agenda Item V) Mayor Rodenbaugh and City Manager Jon McCarty presented City of Allen pins and certificates to the following employees for their length of service to the city: Shirley Haning - 10 years Johnny Thomason - 5 years Lanny Perdue - 5 years Danny Galloway - 5 years Betty Ziesenis - 5 years James Davis - 5 years Mayor Rodenbaugh extended the City Council's appreciation to these employees for their longevity with the city. Award of Bid for the Construction of Jupiter Road (Agenda Item VI) Bill Petty, Director of Community Development, spoke before the Council on the solicitation of bids, receipt of bids, bid opening held on December 9, 1986, and the tabulation of the bid results.for the construction of Jupiter Road, from F.M. 2170 south to a point immediately north of White Oak Drive. z(U ALLEN CITY COUNCIL DECEMBER 19, 1986 Page 4 Award of Bid for the Construction of Jupiter Road (Agenda Item VI) Mr. Petty distributed a bid tabulation sheet showing the twelve bids received, with the three lowest bidders as follows: Marriott Construction $ 1,006,287.05 Austin Paving $ 1,033,452.10 Ed Bell Construction $ 1,070,060.07 Mr. Petty distributed to the Council the budget for this project as follows and reviewed it with the Council: PROJECT COSTS: Construction $ 1,006,287 Right -of -Way Map/Survey 14,000 Engineer Design 77,000 Street Lighting 2,000 Contract Administration/ 32,000 Construction Staking Enhancement Appraisals 5,000 TOTAL CONSTRUCTION COSTS: $ 1,136,787 Contingencies 50,213 $ 1,187,000 Mr. Petty advised that the 1985 capital improvement bond funds that were available for this project totalled $1,187,000. Mr. Petty advised that the city staff's recommendation was to award the bid to the lowest bidder, being Marriott Construction in the amount of $1,006,287.05, approve the project budget as presented previously, and to authorize the city manager to execute the contract documents for the con- struction improvements to Jupiter Road, for the portion from F.M. 2170 south to a point immediately north of White Oak Drive. The Council discussed with city staff if the assessed value placed on the adjacent properties along Jupiter Road could be reduced at the time of completion of the project and if contingencies had been figured into the contract price. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 6 - 0 to award the bid to the lowest bidder, being Marriott Construction in the amount of $1,006,287.05; to approve the project budget as presented by city staff; and to authorize the city manager to execute the contract documents for the construction of improvements to Jupiter Road, for the portion from F.M. 2170 south to a point immediately north of White Oak Drive, in accordance with the city staff's recommendation, as stated. The motion carried. Public Hearing: Receive Testimony Regarding Assessments to Adjoining Property Owners Along Jupiter Road from F.M. 2170 to a Point Immediately North of White Oak Drive (Agenda Item VII) and 2(L ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 5 Ordinance No. 770-12-86: An Ordinance of the City of Allen, Collin County, Texas, Closing a Public Hearing Given to the Real and True Owners of Property Abutting on Portions of Jupiter Road from the Intersection of F.M. 2170 to the Intersecting Point of the Existing Concrete Paved Section Located North of White Oak Drive Within the City Limits of the City of Allen, Collin County, Texas, as More Particularly Described Herein, Such Hearing to Receive Evidence as to the Special Benefits in Enhanced Value to Accrue to Said Property, and the Real and True Owners Thereof, By Virtue of the Improvement of Said Street, and as to Any Errors to Invalidities or Irregularities in Any of the Proceedings or Contract There- for; Overruling and Denying All Protests and Objections Offered Except as Pro- vided Herein; Finding and Determining That Certain Parcels of Property Abutting Upon the Said Street, and the Real and True Owners Thereof, Will be Specially Benefited in Enhanced Value in Excess of the Amount of the Assessment Against the Said Property, and the Real and True Owners Thereof; Levying Assessments for the Payment of a portion of the Costs of the Proposed Improvements to the Said Street; Fixing a Charge and Lien Against Said Properties, and the Real and True Owners Thereof; Providing for the Issuance of Assignable Certificates Upon the Com- pletion and Acceptance of the Work; Pro- viding for the Manner, Time and Method of Payment, and the Method of Collection of the Assessments and Certificates; Providing That This ordinance Shall Become Effective Immediately Upon Its Passage; Amending Prior Ordinances of the City to Conform Herewith; and Providing a Severability (Agenda Item VII) Mayor Rodenbaugh read the agenda item into the record as follows: "Conduct a Public Hearing to Receive Testimony Regarding Assessments to Adjoining Property Owners Along Jupiter Road from F.M. 2170 to a Point Immediately North of White Oak Drive and Consider an Ordinance Closing the Public Hearing, Levying Assessments for a Portion of the Costs for the Proposed Improvements, Fixing a Lien Against Said Properties, and Providing for a Method of Repayment." Mayor Rodenbaugh announced that the purpose of this hearing was to receive testimony from persons on behalf of the City of Allen and on behalf of all persons owning or claiming any property or any interest in property abutting Jupiter Road from F.M. 2170 south to White Oak Drive as to any and all matters concerning the assessments proposed to be levied against the property and its owners. All is more fully described in ordinances adopted by the City Council, notices published in The Allen American on November 23, 1986, November 26, 1986 and November 30, 1986, and mailed to all abutting property owners on November 21 and 25, 1986. Mayor Rodenbaugh advised that during this hearing, abutting property owners and persons interested in any property may appear and testify in person and/or through their attorney and/or other agents. 2LLy ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 6 z j Public Hearing: Receive Testimony Regarding Assessments to Adjoining Property Owners Along Jupiter Road from F.M. 2170 to a Point Immediately North of White Oak Drive (cont'd) (Agenda Item VII) and Ordinance No. 770-12-86 (cont'd) Mayor Rodenbaugh advised that all testimony received in this hearing will be received under oath. He then asked each person intending to testify at this hearing to stand and raise his or her right hand, as the City Secretary will administer the oath. At this time, City Secretary Marty Hendrix asked the individuals to raise their right hands and she administered the following oath: "Each of you do solemnly swear or affirm that the testimony you shall present in this pro- ceeding shall be the truth and nothing but the truth, so help you God." Mayor Rodenbaugh then announced that at this time he would ask Mr. Crowder, the City Attorney, to assume responsibility for conducting this public hearing in an effort to allow the City Council to fully evaluate all testimony at this public hearing. City Attorney Don Crowder announced the rules of the public hearing and advised again of the purpose of the meeting. He stated that the format for the conducting of the meeting would be that the city staff would provide testimony, then the public would be allowed to speak, the city staff would then be allowed to provide rebuttal, and then the public would be allowed to offer their rebuttal. Mr. Crowder also stated that any questions of the City Council should be directed to him and he would have the appropriate person answer the question. (The direct testimony received at this public hearing may be found on the tape recording made of this meeting and to be made a permanent part of this record.) The following individuals gave testimony on behalf of the City of Allen: Bill Petty, Director of Community Development, City of Allen Don Crowder, City Attorney, City of Allen Conrad Callicoatte, Graham Associates, city's consulting engineer John Dean, representing Acquisition Associates, Inc. Mr. Crowder announced that testimony would now be received from any and all property owners or any person interested in any property with regard to any matter relating in any way to the proposed assessment. The following individuals/property owners spoke before the City Council: Cecil Grattifiori, property owner 3421 Sheffield Circle Plano, Texas Jack Radke, Managing Partner for Owners of 16 Acres P. O. Box 582 Allen, Texas Jim Barnes, representing Allendale Church of Christ z j ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 7 Public Hearing: Receive Testimony Regarding Assessments to Adjoining Property Owners Along Jupiter Road from F.M. 2170 to a Point Immediately North of White Oak Drive (cont'd) (Agenda Item VII) and Ordinance No. 770-12-86 (cont' Corena Reese LeRoy Tibodeau, Managing Partner of Jupiter/Allen Joint Venture Box 582 Allen, Texas At this time, Mayor Rodenbaugh recessed the public hearing on the Jupiter Road assessments in order for the property owners to review the estimates for the enhancement values as prepared by John M. Dean. The meeting was recessed at 8:30 p.m. The public hearing was reconvened at 8:48 p.m. The Allen City Council continued to receive testimony from the following individuals: James Barnes Cecil Grattifiori Jack Radke LeRoy Tibodeau After all of the testimony was received, and no other person or persons desired to speak, City Attorney Crowder turned the public hearing back over to Mayor Rodenbaugh. Mayor Rodenbaugh opened the floor for discussion by the City Council. The Council discussed the calculation of the enhancement value and what city documents were referenced by Mr. Dean. The Council also discussed with city staff the time period for payment of of the assessments by the property owners. MOTION: Upon a motion made by Councilman Pennington and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to approve and adopt Ordinance No. 770-12-86, as captioned previously, which officially closes the public hearing and levies assessments in the amounts described in Exhibit "B" against all abutting property owners receiving enhancement through the construction of this street project, and including an audio tape recording of this public hearing which will serve as the official transcript of all testimony given at this public hearing. The motion carried. Public Hearing: Request for Permanent Zoning of Planned Development on 68.795 f Acres of Land (`/, Location: South of State Highway 121, North of Stacy Road, West of Watters Road Requestor: Bush/Stringfellow (Agenda Item VIII -A) 5rlr Ordinance No. 771-12-86: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81 of the City of Allen, as Heretofore Amended, so as to Establish Permanent Zoning, To -Wit: "PD" Planned Development No. 43, on a Total of 68.795 Acres of Land More or Less, Out of the Rlr ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 8 Public Hearing: Request for Permanent Zoning of Planned Development on 68.795 Acres of Land Requestor: Bush/Stringfellow (cont'd)(Agenda Item VIII -A) and Ordinance No. 771-12-86: Francis Dosser Survey, Abstract No. 280, Collin County, Texas, Which is Presently Delineated on the Official Zoning Map as "AO" Agricultural - Open Space; Providing for Use Regulations; Providing for a Land Use Map; Providing for a Development Criteria; Providing for a Penalty for Each Offense; Pro- viding for a Severability Clause; and Providing for an Effective Date. Mayor Rodenbaugh read the request into the record as follows: "Public Hearing on a Request for Permanent Zoning of Planned Development Including Uses of Industrial Technology, Garden Office, and Multi -Family on 68.795 Acres of Land Located South of State Highway 121, North of Stacy Road and West of Watters Road as Requested by George Bush and R. D. Stringfellow." J. T. Dunkin, representing the property owners, presented to and spoke before the Council on this request for permanent zoning on the 68.795 acres of land. Using a land use map, Mr. Dunkin reviewed the 31.4 acres of "IT" Industrial Technology zoning, the "GO" Garden Office zoning on 26.3 acres, and the "MF" Multi -Family zoning on 11.1 acres. Mr. Dunkin also reviewed the comprehensive plan as to the proposed uses for this area and the zoning districts on adjacent properties. Mr. Dunkin also spoke before the Council on the floor area ratio used to determine the density of the "IT" and "GO" districts. The Planning and Zoning Commission, at their meeting held on November 13, 1986, recommended to the City Council approval of the request, with the modifications that the proponents participate in the improvements for the divided thoroughfare and off-site intersection improvements at Stacy and Ridgeview, and Stacy and Watters, and the difference in the cost of the four -lane divided and the four -lane undivided on the north/south collector street between State Highway 121 and Ridgeview, based upon a percentage factor agreed to with the Council of Governments prior to development of either this property or the off-site intersections. The Council discussed with Mr. Dunkin and city staff the Planning and Zoning Commission's recommendation and what their modifications actually represented and if a percentage factor had been determined by the Council of Governments and what that factor was at this time. It was pointed out that the modifications were covered in the development policy of this request. Mayor Rodenbaugh opened the public hearing. Jim Rushing, Route 1, Box 107, Allen, Texas, and representing the property owners of Rittyhawk Airport, spoke before the Council on this zoning request and the alignment of Stacy Road in that area. With no one else wishing to speak either for or against this zoning request, Mayor Rodenbaugh closed the public hearing. 2dj_ 21 ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 9 Public Hearing: Request for Permanent Zoning of Planned Development on 68.795 Acres of Land Requestor: Bush/Stringfellow (cont'd) (Agenda Item VIII -A) and Ordinance No. 771-12-86 (cont'd The City Council discussed the city staff analysis on this zoning request and District 3 as outlined in the Comprehensive Master Plan, which this property is included in. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve the request for permanent zoning as presented and in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to adopt Ordinance No. 771-12-86, as captioned previously. The motion carried. Public Hearing: Request for a Special Use Permit for Church Site on Tract 10-A of Planned Development No. 31, Being a 4.659 Acre Tract Location: West of Alma Drive, North of Hedgecoxe Road and East of Custer Road Requestor: Collin Baptist Association and Ordinance No. 772-12-86: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development Ordinance No. 603-4-85 of the City of Allen as Heretofore Amended, and Amending Compre- hensive Zoning Ordinance No. 366-10-81, as Heretofore Amended, so as to Approve a Specific Use Permit for the Principal Use of "Church" Therefore Restricting 4.7 Acres in the Southwest Corner of Tract 10-A of Planned Development No. 31, Located in the G. W. Ford Survey, Abstract No. 326, Collin County, Texas, Presently Delineated on the Official Zoning Map as Planned Development No. 31; Providing for Requirement for Approval of a Site Plan Upon Development of This Site; Pro- viding for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. (Agenda Item VIII -B) Mayor Rodenbaugh read the request into the record as follows: Gilbert Calloway, representing the Collin Baptist Association, presented to and spoke before the Council on this request for a special use permit for a church site on Tract 10-A. Mayor Rodenbaugh opened the public hearing. Blair Mercer, representing Nash Phillips Copus, 16579 Dallas Parkway, Dallas, Texas, spoke before the Council in favor of this request. He advised that his company is an adjacent property owner to the north and the east of the subject property. "Public Hearing on a Request for a Special Use Permit for a Church Site on Tract 10-A of Planned Development No. 31, Being a 4.659 Acre Tract of Land Located West of Alma Drive, North of Hedgecoxe Road and East of Custer Road as Requested by Collin Baptist Association. Gilbert Calloway, representing the Collin Baptist Association, presented to and spoke before the Council on this request for a special use permit for a church site on Tract 10-A. Mayor Rodenbaugh opened the public hearing. Blair Mercer, representing Nash Phillips Copus, 16579 Dallas Parkway, Dallas, Texas, spoke before the Council in favor of this request. He advised that his company is an adjacent property owner to the north and the east of the subject property. ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 10 Public Hearing: Request for a Special Use Permit for Church Site on Tract 10-A of Planned Development No. 31, Being 4.659 Acres Requestor: Collin Baptist Assoc. (Agenda Item VIII -B) and Ordinance No. 772-12-86 (cont'd) Richard Williamson, 7918 Prescott, Plano, Texas, spoke before the Council on his concerns of this property and asked questions pertaining to the development of the site for a church. Mr. Blair Mercer spoke again before the Council and answered certain questions posed by Mr. Williamson regarding traffic and parking requirements. With no one else wishing to speak either for or against this request, Mayor Rodenbaugh closed the public hearing. There was discussion by the City Council with city staff on the length of time a specific use permit is permitted on a piece of property without the property being developed, if the major thoroughfare will be improved prior to the construction of the church building, and why this zoning request is not for rezoning to "CF" Community Facilities rather than a request for a specific use permit. The Planning and Zoning Commission, at their regular meeting held on November 13, 1986, recommended to the City Council approval of the request for a Specific Use Permit for a church site, with a requirement for site plan approval and amendment to the ordinance prior to development of the tract. MOTION: Upon a motion made by Councilman Womack and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to approve the request for the Specific Use Permit in accordance with the recommendation of the Planning and Zoning Commission, as stated, subject to the right- of-way for Hedgecoxe Road to be dedicated to the City of Allen at the time the adjacent property is platted and in the same amount as necessary; and to adopt Ordinance No. 772-12-86, as captioned previously. The motion carried. Mayor Rodenbaugh recessed the regular session of the Allen City Council at 9:35 p.m. The regular session was reconvened by Mayor Rodenbaugh at 9:45 p.m. Consider Items Related to Solid Waste Collection and Disposal Including Residential and Com- merical Rates, and Contract and Ordinance Amendments. (Agenda Item IX) Michael Stanger, Administrative Assistant to the City Manager, spoke before the Council and provided background information on the rate increase request from BFI, the solid waste company that recently purchased Moore Industrial Disposal, the city's solid waste disposal contractor. „m ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 11 Consider Items Related to Solid Waste Collection and Disposal Including Residential and Com- mercial Rates, and Contract and Ordinance Amendments. (cont'd) (Agenda Item IX) Mr. Stanger distributed to the City Council a memo regarding a proposed contract with BFI and highlighted the performance - related changes that have been made at the suggestion of BFI and/or city staff. At this time, Darryl Hill, sales representative for BFI, spoke before the Council on his company's purchase of Moore Industrial Disposal, the increase of rates at the McKinney Landfill, the proposal to use other landfill areas, the negotiation of the rates for residential and commercial collection, the need to change the routes in Allen for more orderly collection, and consideration for the short fall in revenues that will occur in this rate request to be considered in future negotiations. Mr. Hill also advised of rates in adjacent cities for comparison to the new rates for Allen. Mayor Rodenbaugh advised the Council that the Council - appointed committee working on the solid waste collection rate negotiations is recommending to the Council a $5.85 charge for residential collection per month and a 15.98 increase in the commercial rates. The committee is also recommending approval of the contract document with the items as presented by Mr. Stanger. The Council discussed the proposed changes in the route collection, the pick-up of large items, what is meant by the (y term "new year", making the contract time an exact anniversary date, and if the Council -appointed committee had any problems with changing the contract terms of three years to a five-year initial term. In the discussion, it was concluded that a specific anniversary date would be specified, with the first year having only nine months, as the year would run from October 1st through September 30th. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Pendleton, the Council voted 6 0 to approve the recommendation of the Council -appointed committee for a $5.85 residential rate, a 15.98 increase in the commercial rate, and that the contract changes, as presented by city staff, be approved, pending review by the city's attorney and BFI's attorney. The motion carried. As a point of clarification, City Manager Jon McCarty advised the Council that the ordinance establishing the new rates and the new contract for solid waste collection would be placed on the Council's Consent Agenda at the January 15, 1987 meeting. Authorization for Continuation of the City's Participation in the Rowlett Creek Interjurisdictional Watershed Management Study. (Agenda Item X) Mark Thornton, Director of Parks and Recreation Department, spoke before the Council on a letter of agreement with the North Central Texas Council of Governments (NCTCOG) to continue the city's participation in the Rowlett Creek Interjurisdictional Watershed Management Study, along with six other metroplex cities, MrIm ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 12 Authorization for Continuation of the City's Participation in the Rowlett Creek Interjurisdictional Watershed Management Study (cont'd) (Agenda Item X) Mr. Thornton advised the Council that this agreement would be for Phase II of this study program, which could include such topics as discussion and study on erosion contro, both micro and macro, water quality, retention basins, and water rights. Mr. Thornton also advised the Council that the cost for participation in this agreement would be $3,500, which could be funded on the interest earned on the funds received for the city's Greenbelt/Linear Park Study. Mr. Thornton pointed out to the Council a budget that had been prepared showing the funds received and expenditures on the Greenbelt/ Linear Park Study and the Rowlett Creek Study Program. He advised that some of the items shown under expenditures would be forthcoming in the future. The Council discussed with Mr. Thornton the fact that the agreement states that NCTCOG's services will only be provided through February 28, 1987 and would additional costs be incurred by the city if NCTCOG's services are used beyond that point. Mr. Thornton explained that the Phase II discussions had not even started and that date would probably be extended by NCTCOG. There was considerable discussion by the Council and city staff on how the funds are used by NCTCOG, how the studies are conducted, topics to be resolved in the studies, and how the results of the studies can be used by various entities. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pennington, the Council voted 6 - 0 to authorize the City Manager to enter into the agreement with the North Central Texas Council of Governments for Phase II of the Rowlett Creek Interjurisdictional Watershed Management Study and to approve the expenditure of $3,500 for the Phase II project, in accordance with the city staff's recommendation for funding, as stated. The motion carried. At this time, Mr. Thornton distributed to the City Council an article that had been prepared by NCTCOG on the successful work on the Rowlett Creek Interjurisdictional Watershed Management Study and the City of Allen's Greenbelt/Linear Park Study. Review Engineering and Authorize Solicitation of Bids for a Two Million Gallon Elevated Water Storage Tank (Agenda Item XI) Ernie Hoback, Director of Public Works, spoke before the Council on the engineering design and the solicitation of bids for the two million gallon elevated water storage tank to be constructed on the west side of U.S. 75. Mr. Hoback introduced Mr. Dale Cherry and Mr. Gary Talmadge, with Black and Veatch Engineers, the city's consulting engineer on this project. Mr. Hoback then presented a site plan of the elevated water storage site and reviewed it with the City Council. The plan showed the location of the tower, parking lot area, and access drive. Mr. Hoback reviewed the location of the overflow lines and advised of seeding of the area for landscaping. He also advised of the status of the property located in the Bray Central property and dedication of the property to the city on the sub- division plat. He also reviewed the status of the construction of water line in that area. WMM ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 13 z�, Review Engineering and Authorize Solicitation of Bids for a Two Million Gallon Elevated Storage Tank (cont'd) (Agenda Item XI) Mr. Hoback then distributed copies of the proposed budget for this project and reviewed the budget with the Council. The proposed budget is as follows: Engineer's Construction Estimates: Site Work $ 111,675 Piping 75,500 Valve Vault 53,215 Elevated Tank 1,238,540 Electrical and Instrumentation 47,500 TOTAL CONSTRUCTION COST: $ 1,526,430 Engineering Fee $ 85,000 Resident Engineer for Inspection Testing and Staking 17,500 Contingencies 76,321 TOTAL PROJECT COST: $ 1,705,251 Mr. Hoback presented artist renderings of four proposals for designs to be placed on the water tower and the Council discussed the various renderings. The Council discussed with Mr. Hoback where the overflow line would terminate. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve the specifications and to authorize the receipt of bids for the two million gallon elevated water storage tank, and approve the proposed budget for the project as presented by city staff. The motion carried. Authorization for Contracting for Engineering Services for a Control and Monitoring System for the Water Storage and Pumping System (Agenda Item XII) Ernie Hoback, Director of Public Works, spoke before the Council on the contract document and scope of services to be provided by Black and Veatch for engineering services in connection with the water system supervisory control and telemetry system for the City of Allen. Mr. Hoback advised that the work would be conducted in two phases. The first phase, a preliminary study phase, will include an evaluation of existing instrumentation and control equipment and determine operating requirements both present and future, and conclude with a preliminary engineering report. The second phase of the study will encompass the design, specification development and construction and administration components of the work. Mr. Hoback reviewed with the Council the contract document and advised of the deletion of the carrying charge of 1.5 percent show on page C-2 of the contract and reviewed Appendix A which showed the scope of work to be done by the engineers. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pendleton, the Council voted 6 - 0 to authorize the City Manager to enter into a contract for engineering services for a control and monitoring system for the water storage and pumping system. The motion carried. z�, ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 14 Items of Interest to the Council (Agenda Item XIII -A) City Secretary Marty Hendrix advised the Council of the upcoming National League of Cities Conference to be held in Washington, D.C., on February 28 thru March 3, 1987 and that if any of the Council Members were interested in attending, reservations needed to be made at this time. Mayor Pro Tem Joe Farmer advised the Council of the up- coming meetings of the Collin County Public Officials Association to be held on January 22, 1987 and February 26, 1987 and advised of the programs and meeting places and encouraged the Council Members to make plans to attend. Mayor Pro Tem Joe Farmer discussed with city staff the city's involvement in the Texas "Hazards Communications Act", which is similar to the Federal "Right to Know" law. Mayor Pro Tem Farmer advised of the impact to the school districts and wondered if municipalities had also been impacted by this law which went into effect on January 26, 1986. He advised that he would furnish a copy of the law to city staff for review. At this time, Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 11:15 p.m, on Thursday, December 18, 1986. Executive Session (Agenda Iem II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 11:20 p.m. on Thursday, December 18, 1986, in the Conference Room of the Allen Municipal Annex, (v in order to continue discussions on the appointment of the Municipal Court Judge. The Executive Session was adjourned at 12:01 a.m. on Friday, December 19, 1986. Reconvene: Consider Action Regarding Item Discussed in Executive Session (Agenda Item III) The Allen City Council reconvened into regular session at 12:04 a.m. on Friday, December 19, 1986, in the Council Chamgers of the Allen Municipal Annex. Mayor Rodenbaugh advised that the floor was now open for a motion regarding the appointment of the Municipal Court Judge. MOTION: Upon a motion made by Councilman Rex Womack and seconded by Councilman Jack Pennington, the Council voted 6 - 0 to extend an offer to Mr. Raymond Robinson as the new Municipal Court Judge, beginning January 1, 1987; and to recognize the service of Judge Spencer Kopf and to extend the Council's appreciation to him for his service to the city. The motion carried. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 12:06 a.m. on Friday, December 19, 1986. The motion carried. fn ALLEN CITY COUNCIL DECEMBER 18, 1986 Page 15 These minutes approved on the 15th day of January 1967. APPROVED: ATTEST: Marty Hendrix, CMC, CITY SECRETARY oC2