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HomeMy WebLinkAboutMin - City Council - 1987 - 02/19 - RegularALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 19, 1987 Present Donald P. Rodenbaugh, Mayor Council Members: Jerry Wilson Jim Wolfe Jim Pendleton Jack Pennington Absent• Joe Farmer, Mayor Pro Tem City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:34 p.m. on Thursday, February 19, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Wolfe, the Council voted 5 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 5, 1987 - Called Special Workshop Session and Regular Session B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Hidell Architects $ 1,406.44 Construction of the Police/ Courts Building - Architectural Services and Reimbursable Expenses Period: December 1986 2. C & W Utility Contracting Co. $ 39,766.95 Construction of the Water Distribution Pipeline - Estimate No. 5 Period: Thru January 25, 1987 3. Graham Associates, Inc. $ 4,252.50 Construction of Jupiter Road from F.M. 2170 to White Oak - Construction Administration and Construction Staking - Period: Ending January 20, 1987 4. Angel Concrete $ 50,666.03 Construction of Main Street - Phase I - Estimate No. 10 Period: August 1, 1986 - January 31, 1987 ALLEN CITY COUNCIL FEBRUARY 19, 1987 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) 5. The Allen American $ 43.20 Construction of the 2.0 MG Elevated Water Storage Tank - Notice to Bidders Period: January 7 & 14, 1987 6. The SWA Group $ 614.03 Construction of Main Street Phase I - Streetscape - For Professional Services Period: December 1 - 31, 1986 7. The SWA Group $ 218.93 Construction of Main Street Phase I - Streetscape - For Reimbursable Expenses - Period: December 1 - 31, 1986 8. Paul E. Allen Co., Inc. $ 4,357.00 Construction of Main Street Phase I - Streetscape - Benches and Litter Containers for Main Street Project 9. McKinney Steel, Inc. $ 395.78 Construction of Ford Park - $ 749.42 Phase II - Materials to Make Soccer Goals Period: February, 1987 10. The SWA Group $ 2,493.68 Design Work for Sesqui- centennial Park - Professional Services Period: December 1 - 31, 1986 11. The SWA Group $ 151.45 Design Work for Sesqui- centennial Park - Reimbursable Expenses Period: December 1 - 31, 1986 C. Approval of Specifications and Authorization to City Staff to Solicit Bids for Bleachers for Ford Park - Athletic Fields. D. Approval of Specifications and Authorization to City Staff to Solicit Bids for a Street Roller for the Engineering Department. E. Schedule of Taxes Receivable as of December 31, 1986. F. Set March 19, 1987 as the Public Hearing Date on a Request to Amend the Zoning of Tract 7-B in Planned Development No. 13 to Include 12.17 Acres of Community Facilities and Amend the Use Regulations to Reduce Minimum House Sizes as Requested by Cottonwood Partners. G. Set March 19, 1987 as the Public Hearing Date on a Request to Amend Planned Development No. 27 with Site Plan Approval on a 1.7 Acre Tract of Land for Water Storage Facility West of U.S. 75 and South of Rowlett Road as Requested by the City of Allen. ALLEN CITY COUNCIL FEBRUARY 19, 1987 Page 3 CONSENT AGENDA (cont'd) (Agenda Item II) H. Set March 19, 1987 as the Public Hearing Date on a Request for a Specific Use Permit and Site Plan Approval for Green Light Auto to Allow the Continuance of Gasoline Sales on Property Located at 705 East Main Street as Requested by Mr. Ronnie Hollien. The motion carried. End of Consent Agenda Presentation of Plaque -of - Appreciation to Rex Womack, Place No. 3 on the Allen City Council (Agenda Item III -A) Mayor Rodenbaugh presented a plaque -of -appreciation to Rex Womack, resigning Council Member in Place No. 3 on the Allen City Council, and extended the Council's appreciation for his years of service from April, 1983 through December, 1986. Presentation of Plaque -of - Appreciation to Bobby Glass, Place No. 5 on the Planning and Zoning Commission (Agenda Item III -B) Mayor Rodenbaugh presented a plaque -of -appreciation to Bobby Glass, resigning Commissioner in Place No. 5 on the Allen Planning and Zoning Commission, and extended the Council's appreciation for his years of service from June, 1982 through January, 1987. Approval of New Library Building Schematic Design Phase (Agenda Item IV) Barbara Buehler, Library Director, presented to and spoke before the Council on the schematic design for the new library building. Mrs. Buehler advised the Council of the work by the Library Board and city staff with the architects on the design of the new library building and various criteria that needed to be considered in the design of the building. Mrs. Buehler introduced the members of the Library Board that were present at the meeting. Those members being Gayle Boon, Chairperson; Eileen Tollett; Betty Matthews, Secretary; and Donald Nugent. Using a floor plan of the new building, Mrs. Buehler reviewed the layout of the building and pointed out the separation of the adult section from the children's section, the meeting room area, the office areas, the equipment room areas, and the book check-out area. Gayle Boon, Chairperson for the Library Board, spoke before the Council on the schematic design that had been developed and the work done on this process and the feelings of the board on this design. Bill Hidell and Greg Ibanez, with Hidell Architects, also spoke before the Council on the schematic design of the library building, the possibility for construction of a second floor to the library building at a later date, and review of the elevations of the library building from the north, south, east and west. Mr. Hidell provided the Council with handout materials on the schematic design which provided the square footages in the various parts of the building, provided outlines for exterior materials, onsite construction, and costs for the various elements. ALLEN CITY COUNCIL FEBRUARY 19, 1987 Page 4 Approval of New Library Building Schematic Design Phase (cont'd) (Agenda Item IV) The Council discussed with Mrs. Buehler and the architects the consideration of any special security system or special locking mechanisms for this new building and if the exterior of this building would be compatible with the new Police and Courts Building. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 5 - 0 to approve of the schematic design phase of the new library building, in accordance with the recommendation of the Library Board, and to authorize the architects to proceed with the design development phase of this project. The motion carried. Request to Appear from Mason D. Farmer Regarding Sewer Drain Cleaning (Agenda Item V) Mason D. Farmer, with Polo Plumbing, Ltd. Wholesale Supply, spoke before the Council on the city's policy regarding the use of the city's water -powered sewer cleaning machine on private property to clear out clogged sewer lines. Mr. Farmer also spoke before the Council on the damage the high pressure water equipment can do to old sewer lines in the city. At the Council's request, Ernie Hoback, Director of Public Works, spoke before the Council on when and how the water -powered sewer cleaning machine is used on a resident's private property. Mayor Rodenbaugh advised Mr. Farmer that the city staff would look into the problems that can result from using the equipment and take his input on this problem under advisement. There was no action taken on this item. Resolution No. 780-2-87(R): A Resolution of the City Council of the City of Allen, Texas, Designating the City Manager to Act For and on Behalf of the City of Allen in Applying to the United States Department of Education for Funding Through the LSCA Title VI Grant Program, and Certifying That the City of Allen Will Comply with the Regulations, Policies, Guidelines and Require- ments of Said Program. (Agenda Item VI) Barbara Buehler, Library Director, spoke before the Council on the proposed resolution to apply for funding for a "Right to Read" program. Mrs. Buehler explained that the "Right to Read" program was an adult literacy program which has been in operation since 1982 as a part of the Allen Independent School District's Community Education Program. Mrs. Buehler provided background information on this special program and how the program has positively affected the lives of numerous adults. Mrs. Buehler advised the Council of the previous funding that had been used and of the Title VI Literacy Grants which public libraries may apply for to start new or to support existing literacy programs. Mrs. Buehler explained how the grant monies would be used to purchase materials for the library to support the program and would sustain the program director until more permanent financial support is found. ALLEN CITY COUNCIL FEBRUARY 19, 1987 Page 5 Resolution No. 780-2-87(R)(cont'd) (Agenda Item VI) Mrs. Buehler advised the Council that it was the city staff's recommendation that the City Council authorize the city manager to apply for the LSCA Title VI Grant to support the adult literacy effort through the Allen Public Library and the "Right to Read" program as proposed in the resolution. MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Pendleton, the Council voted 5 - 0 to approve and adopt Resolution No. 780-2-87(R), as captioned previously, and in accordance with the city staff's recommendation, as stated. The motion carried. Consider a Recommendation by the Planning and Zoning Commission Regarding Future Development Adjacent to Birch Drive North of Main Street (Agenda Item VII) Before discussion of this agenda item, Mayor Rodenbaugh advised the Council that he would have to abstain from discussion and action on this item due to a possible conflict of interest. Mayor Rodenbaugh advised that he had filed the appropriate conflict of interest form with the City Secretary. Mayor Rodenbaugh turned the meeting over to Councilman Jim Wolfe, stepped down from the Council bench and left the Council Chambers. Bill Petty, Director of Community Development, spoke before the Council on the recommendation by the Planning and Zoning Commission regarding any future development adjacent to Birch Drive, located north of Main Street. Using a drawing of the street location, Mr. Petty pointed out the existing properties and development around the Birch Drive location, how Birch Drive is a deadend street at the present time and would not be continued any further than the one block area now existing off of Main Street. Mr. Petty explained that the recommendation was to develop Birch Street into a cul-de-sac street, using dedication of areas off of adjacent properties and abandoning portions of the Boyd Street right-of-way in return. The Planning and Zoning Commission, at their regular meeting held on February 12, 1987, recommended to the City Council the proposed planning concept only for future development at this location. The Council discussed with city staff what will happen to Boyd Street with the abandonment of the right-of-way between Cedar Street and Ash Street, how many property owners would be involved in the dedication of property for cul-de-sac street on Birch, and how the property adjacent to Birch Street would be developed. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Pendleton, the Council voted four (9) for, none (0) opposed, and one (1) abstention from Mayor Rodenbaugh, to approve the street design for Birch Drive, north of Main Street, as a planning concept only for future development, in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. ALLEN CITY COUNCIL FEBRUARY 19, 1987 Page 6 At this time, Mayor Rodenbaugh returned to his place on the bench and Councilman Wolfe turned the meeting back over to the Mayor. Authorization to City Staff to Begin Preliminary Site Engineering on the Special Use Facilities for the Parks Department (Agenda Item VIII) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the need to do some preliminary site engineering on the Texins Rod and Gun Club which as been determined as a special use facility under a grant with the Texas Parks and Wildlife Department. Mr. Thornton explained the various items that needed to be done as part of the engineering on the property. Those items are a boundary survey, topo mapping, floodplain delineation, and soil and water testing. Mr. Thornton explained that the estimated cost for this engineering would be around $15,000. He also explained that these items would be necessary to determine if this site can be used as a special use facility by the city. The Council discussed with city staff if the engineering would cost as much as $15,000, how long it would take to complete this engineering, spending this much money to found out that the city will not want to purchase this site, and how the city stands with the representatives of the Texins Rod and Gun Club on the purchase of the property. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pennington, the Council voted 5 - 0 to authorize the preliminary engineering work needed for the special use facility located at the Texins Rod and Gun Club, with an estimated budget of $15,000, in accordance with the city staff's presentation. The motion carried. Report on Public Meeting Regarding Extended Area Service (Agenda Item IX -A) City Manager Jon McCarty advised the Council of his view points on the public meeting that was held on extended area service on Tuesday, February 17th. The Council discussed with the city staff how successful the meeting had been and the various items that had been voiced by the people attending the meeting. The Council also commended Councilman Jim Wolfe on his presentation at that meeting. City Manager Jon McCarty advised that perhaps another public meeting might be held after the April public hearings in Austin to update the citizens on the status of the Extended Area Service. There was considerable discussion by the Council on the method to be used to vote on the matter of Extended Area Service by telephone subscribers and which method to recom- mend to the PUC. It was pointed out that there were so many elements to consider in any method chosen. There was no action taken on this item. It was just an item of information. ALLEN CITY COUNCIL FEBRUARY 19, 1987 Page 7 Collin County Public Officials Association - Annual Banquet (Agenda Item IX -B) City Secretary Marty Hendrix advised the Council of the upcoming Annual Banquet of the Collin County Public Officials Association and encouraged Council Members to attend. The banquet is scheduled for Thursday, February 26, 1987 at 6:30 p.m. at the Eldorado Country Club in McKinney. Dr. Bill Kirby, the Commissioner of Education, was the scheduled speaker. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item IX -C) City Manager Jon McCarty introduced Nelson Mak, the new Data Processing Coordinator, to the City Council and provided background information on Mr. Mak. With no other items of interest to the Council, Mayor Rodenbaugh adjourned the regular session of the Allen City Council into executive session at 8:53 p.m. Executive Session (Agenda Item X) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 9:00 p.m. on Thursday, February 19, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 10:25 p.m. The Allen City Council reconvened into regular session at 10:28 p.m. in the Council Chambers of the Allen Municipal Annex. Reconvene: Consider Items Discussed During Executive Session - Division of Membership of Sign Control Board and Zoning Board of Adjustments (Agenda item XI -A) and Appointment to the Planning and Zoning Commission (Agenda Item XI -B) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Wilson, the Council voted 5 - 0 to approve the appointment schedule as presented by city staff for the appointmentsto the Planning and Zoning Commission and the Sign Control Board and Zoning Board of Adjustments, to decide to divide the Sign Control Board and the Board of Adjustments but delay formal action until March 19, and delay appointing a replacement to the Planning and Zoning Commission, Place No. 5, until March 19, in accordance with the city staff's recommendation. The motion carried. City Attorney Compensation (Agenda Item XI -C) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 5 - 0 to extend an invitation to the City Attorney to meet with the City Council at 6:30 p.m. on Thursday, March 5, 1987. The motion carried. ALLEN CITY COUNCIL FEBRUARY 19, 1987 Adjournment Page 8 MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 5 - 0 to adjourn the regular session of the Allen City Council at 10:95 p.m. on Thursday, February 19, 1987. The motion carried. These minutes approved on the 5th day of MARCH 1987. `AP��PLLROVED: Donald P. Rodenbaugh, MAYOR ATTEST: Marty Hendrix, CIV , CITY SECRETARY CEJ