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HomeMy WebLinkAboutMin - City Council - 1987 - 03/05 - RegularALLEN CITY COUNCIL REGULAR SESSION MARCH 5, 1987 Present: Donald P. Rodenbaugh, Mayor City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, March 5, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Teras. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(f), the Allen City Council convened into Executive Session at 6:34 p.m. on Thursday, March 5, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss personnel matters with the City Attorney. The Executive Session was adjourned at 7:30 p.m. The Allen City Council reconvened back into regular session at 7:38 p.m. in the Council Chambers of the Allen Municipal Annex. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 17, 1987 - Called - Special Public Meeting. B. Approval of City Council Minutes of February 19, 1987 - Regular Session. C. Authorization to city staff to pay bills associated 4, with the 1985 Capital Improvement Program as follows: 1. Black & Veatch Engineers $ 573.30 Engineering Services in Connection with Design of Water System Supervisory Control and Telemetry Period: January, 1987 2. Black & Veatch Engineers $ 3,914.31 Construction of the Stacy Road Pump Station (Second Delivery Point) - Engineering Services Period: January, 1987 Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Jim Wolfe Jim Pendleton Jack Pennington City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, March 5, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Teras. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(f), the Allen City Council convened into Executive Session at 6:34 p.m. on Thursday, March 5, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss personnel matters with the City Attorney. The Executive Session was adjourned at 7:30 p.m. The Allen City Council reconvened back into regular session at 7:38 p.m. in the Council Chambers of the Allen Municipal Annex. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 17, 1987 - Called - Special Public Meeting. B. Approval of City Council Minutes of February 19, 1987 - Regular Session. C. Authorization to city staff to pay bills associated 4, with the 1985 Capital Improvement Program as follows: 1. Black & Veatch Engineers $ 573.30 Engineering Services in Connection with Design of Water System Supervisory Control and Telemetry Period: January, 1987 2. Black & Veatch Engineers $ 3,914.31 Construction of the Stacy Road Pump Station (Second Delivery Point) - Engineering Services Period: January, 1987 ALLEN CITY COUNCIL MARCH 5, 1987 Page 2 CONSENT AGENDA (cont'd) (Agenda Item III) 3. Black & Veatch Engineers $ 12,500.00 Construction of 2.0 MG Elevated Water Storage Tower - Engineering Design, Preparation of Drawings, Specifications and Construction Administration Period: January, 1987 4. Hidell Architects $ 14.18 Construction of Renovation to Central Fire Station - Architectural Services - Reimbursable Expenses Period: January, 1987 5. ATEC Associates $ 1,736.00 Construction of Police/ Courts Building - Soil Sampling of Construction Site Period: Thru 01-31-87 6. Hidell Architects $ 6,985.00 Construction of Library Building - Architectural Services and Reimbursable Expenses Period: December, 1986 7. ATEC Associates $ 1,993.50 Construction of Library Building - Soil Sampling of Construction Site Period: Thru 01-31-87 8. Goodbrand Construction, Inc. $209,181.45 Construction of Stacy Road Pump Station (Second Delivery Point) - Estimate No. 6 Period: Thru 02-25-87 9. Architectural Utilities $107,012.50 Construction of Ford Park - Phase II - Application No. 2 Period: 02-28-87 10. Graham Associates $ 331.25 Project: Story Park & School Site on Malone Road - Engineering Services Related to Platting of Property Period: 02-10-87 11. Angel Concrete $ 33,496.58 Construction of Main Street - Phase I - FINAL BILL - Estimate No. 11 Period: 01-31-87 to 02-27-67 12. Marriott Construction $232,196.39 Construction of Jupiter Road - F.M. 2170 to White Oak - Paving & Drainage - Estimate No. 2 Period: 01-26-87 to 02-25-87 13. Graham Associates $ 4,252.50 Construction of Jupiter Road - F.M. 2170 to White Oak Engineering Services - Con- struction Administration & Staking Period: 02-10-87 ALLEN CITY COUNCIL MARCH 5, 1987 Page 3 (Agenda Item III) 4,845.00 > 1,135.00 (3 invoices) Resolution No. 781-3-87(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1986 Tax Roll and a Refund Issued for Overpayment of 1986 Taxes. (Names: Raintree Joint Venture and Melvin Fowler) Approval of an Amendment to the Letter of Agreement with the North Central Texas Council of Governments Concerning Their Assistance in the Rowlett Creek Interjurisdictional Watershed Management Program. The motion carried. CONSENT AGENDA (cont'd) Public Hearing: 14. Graham Associates Zone 41.6 Acres of Land Construction of Main Including Uses of Single Street - Phases II & III _ Family, Multi -Family and Engineering Services for Location: Southwest Corner of ROW Deeds & Mapping and F.M. 2551 and F.M. 2170 Requestors: Utility Mapping Roaer Sullivan Period: Thru 10-21-86 15. Graham Associates Construction of Main Street - Phase I - Engineering Services - Period: Thru 08-19-86 Invoices No. 865189, 867089, and 868106 Page 3 (Agenda Item III) 4,845.00 > 1,135.00 (3 invoices) Resolution No. 781-3-87(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1986 Tax Roll and a Refund Issued for Overpayment of 1986 Taxes. (Names: Raintree Joint Venture and Melvin Fowler) Approval of an Amendment to the Letter of Agreement with the North Central Texas Council of Governments Concerning Their Assistance in the Rowlett Creek Interjurisdictional Watershed Management Program. The motion carried. End of Consent Agenda Public Hearing: Request to Permanently Zone 41.6 Acres of Land to Planned Development, Including Uses of Single Family, Multi -Family and Shopping Center Location: Southwest Corner of F.M. 2551 and F.M. 2170 Requestors: Henry Seeligson/ Roaer Sullivan and Ordinance No. 782-3-87: An Ordinance of the City of Allen, Collin County, Texas Amending Comprehensive Zoning Ordinance No. 366-10-81, as Previously Amended, So As to Change the Following -Described Tract of Land From "AO" Agriculture -Open Space to "PD" Planned Development No. 44 to Include Single Family, Multi -Family, and Shopping Center Uses, Said Tract of Land Being Described as a 41.6 Acre Tract of Land Located in the William Snider Survey, Abstract No. 821, Collin County, Texas, and Recorded in Volume 672, Page 82, Deed Records, Collin County, Texas; Providing for Development Criteria; Providing for Land Use Regulations; Providing for a Land Use Plan; Providing for a Penalty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) for Each Offense; Providing for a Severability Clause; and Providing for the Effective Date of Said Ordinance. (Agenda Item IV) Mayor Rodenbaugh read the request into the record as follows: ALLEN CITY COUNCIL MARCH 5, 1987 Page 4 Public Hearing: Request to Permanently Zone 41.6 Acres of Land to Planned Development Requestors: Henry Seeligson/ _ Roger Sullivan (cont'd) (Agenda Item IV) and Ordinance No. 782-3-87 (cont'd) "Public Hearing to Consider a Request to Permanently Zone 41.6 Acres of Land to Planned Development Including Uses of Single Family, Multi -Family and Shopping Center, Located at the Southwest Corner of F.M. 2551 and F.M. 2170 as Requested by Henry Seeligson and Roger Sullivan and Consider an Ordinance Establishing Per- manent Zoning of Planned Development No. 44." Bill Petty, Director of Community Development, spoke before the Council on this zoning request. Mr. Petty explained to the Council about the realignment of the roadway for F.M. 2551 at F.M. 2170 and how with this realignment there would be additional acreage added to the Shopping Center site. Using a zoning exhibit, Mr. Petty pointed out some unique features of this 41.6 acres and how the zoning districts had been laid out in order to provide for transition. Craig Curry, with Nelson Engineering and representing the property owners, presented to and spoke before the Council on this zoning request. Mr. Curry reviewed the Comprehensive Plan as it relates to the subject property and reviewed the location of the major streets and thoroughfares in that area. Mr. Curry pointed out the properties that had been zoned in that area, the specific zoning on the properties, and what areas had not been annexed into the city at the present time. Using the zoning exhibit, Mr. Curry explained in detail the transitional zoning existing between single-family tracts "A-1", "A-2", "A-3", and "A-4". Mr. Curry then presented a concept plan of the layout of the single-family residential area just as a matter of information to the Council, showing the street layouts and the lot formations. Mayor Rodenbaugh opened the public hearing. With no one wishing to speak either for or against this request for permanent zoning, Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on January 22, 1987, recommended to the City Council approval of the request with the following amendments: 1. The alignment of F.M. 2551 shall be specified to the satisfaction of staff. 2. The wording of the building materials shall be consistent with the Comprehensive Zoning Ordinance for the same uses. 3. The Multi -Family 3 District shall be consistent with the wording being proposed for the MF -3 District, which is the minimum floor area for any dwelling unit shall be 500 square feet, with an average of no less than 775 square feet, exclusive of garages, breezeways and porches. 4. Prior to site plan approval, a drainage plan shall be sumitted that is acceptable to city staff. 5. The density shall be reduced by 6 units. ALLEN CITY COUNCIL MARCH 5, 1987 Page 5 Public Hearing: Request to Permanently zone 41.6 Acres of Land to Planned Development Requestors: Henry Seeligson/ Roger Sullivan (cont'd) (Agenda Item IV) and Ordinance No. 782-3-87 (cont'd) The Council discussed with city staff and Mr. Curry the calculation of the figures in the Traffic Study being on a cumulative totals basis, the dimensions of the zoning districts on the west side of this property, the amount of right-of-way needed for improvements to F.M. 2170 and F.M. 2551, if there was going to be any additional east and west street connections to adjacent property or any thought of street continuation to the south of this property, if there was an alleyway located on the west boundary of the subject property, and the dwelling unit sizes in the single-family residential district. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve the request in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to approve and adopt Ordinance No. 782-3-87, as captioned previously. The motion carried. Progress Report on Computer Systems Development (Agenda Item V) Michael Stanger, Administrative Assistant, spoke before the Council on a progress report for a computer system. Mr. Stanger pointed out the agreement with the North Central Texas Council of Governments, who had conducted an needs assessment and made recommendations for a computer system network. Mr. Stanger pointed out the additional steps included RFP specifications, vendor negotiations, an implementation plan and training. Mr. Stanger advised of the role of the Data Processing Coordinator in this plan of operation and the focus being placed on the development of a master plan to determine the city's current needs as well as future needs. The Council discussed with city staff what the time frame was for completion of this process and at what point would computers be purchased for various departments. In the discussion, it was concluded that city staff would develop a time table for the steps and report back to the City Council. This item was received as a matter of information. There was no action taken on this item. Review Bids and Award of Contract for a Turf Truck for Parks and Recreation Department (Agenda Item VI) Mark Thornton, Director of Parks and Recreation, presented to and spoke before the Council on the solicitation of bids, receipt of bids, the bid opening held on February 26, 1987, and the tabulation of the bid results for the purchase of a turf truck for the Parks and Recreation Department. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pennington, the Council voted 6 - 0 to approve the award of the bid to Watson's for a Cushman 3 -Wheel Turf Truck in the amount of $5,990.00, with the add alternate in the amount of $293.00, for a total bid price of $6,283.00, in accordance with the city staff's recommendation, as stated. The motion carried. Appointment of a Council Member to the Rowlett Creek Interjurisdictional Watershed Steering Committee (Agenda Item VII) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the need to have a representative from the City Council serve on the Rowlett Creek Interjurisdictional Watershed Steering Committee to fill the vacancy created by former Council Member Gary Koch. After a brief discussion with city staff on the amount of time needed to serve on this committee, Councilman Jack Pennington volunteered to serve on the subject committee. At this time, Mayor Rodenbaugh adjourned the regular session of the Allen City Council into executive session at 8:26 p.m. Executive Session (Agenda Item II) (Emergency Posting - Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(e), 2(f), and 2(g), the Allen City Council recon- vened into Executive Session at 8:45 p.m, on Thursday, March 5, 1987, in the Conference Room of the Allen Municipal Annex in order to discuss matters pertaining to real estate negotiations, personnel matters, and pending litigation pertaining to the city's request for Extended Area Service. The Executive Session was adjourned at 9:35 p.m. Mayor Rodenbaugh reconvened the regular session of the Allen City Council at 9:40 p.m, in the Council Chambers of the Allen Municipal Annex. Appointments (Agenda Item VIII -A) City Manager Jon McCarty advised the Council that an interview committee had to be selected for the upcoming appointments to the Planning and Zoning Commission, Board of Adjustment and Sign Control Board. ALLEN CITY COUNCIL MARCH 5, 1987 Page 6 Review Bids and Award of Contract for a Turf Truck for Parks and Recreation Department (Agenda Item VI) The following are the three lowest bids received for the turf truck: Company Base Bid Add Alternate Watson's $ 5,990.00 $293.00 Dallas Turf $ 6,125.00 no bid Goldthwaites $ 6,322.00 no bid Mr. Thornton advised that the city staff's recommendation was to award the bid to Watson's for a Cushman 3 -Wheel Turf Truck in the amount of $5,990.00, with the add alternate in the amount of $293.00, for a total bid price of $6,263.00. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pennington, the Council voted 6 - 0 to approve the award of the bid to Watson's for a Cushman 3 -Wheel Turf Truck in the amount of $5,990.00, with the add alternate in the amount of $293.00, for a total bid price of $6,283.00, in accordance with the city staff's recommendation, as stated. The motion carried. Appointment of a Council Member to the Rowlett Creek Interjurisdictional Watershed Steering Committee (Agenda Item VII) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the need to have a representative from the City Council serve on the Rowlett Creek Interjurisdictional Watershed Steering Committee to fill the vacancy created by former Council Member Gary Koch. After a brief discussion with city staff on the amount of time needed to serve on this committee, Councilman Jack Pennington volunteered to serve on the subject committee. At this time, Mayor Rodenbaugh adjourned the regular session of the Allen City Council into executive session at 8:26 p.m. Executive Session (Agenda Item II) (Emergency Posting - Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(e), 2(f), and 2(g), the Allen City Council recon- vened into Executive Session at 8:45 p.m, on Thursday, March 5, 1987, in the Conference Room of the Allen Municipal Annex in order to discuss matters pertaining to real estate negotiations, personnel matters, and pending litigation pertaining to the city's request for Extended Area Service. The Executive Session was adjourned at 9:35 p.m. Mayor Rodenbaugh reconvened the regular session of the Allen City Council at 9:40 p.m, in the Council Chambers of the Allen Municipal Annex. Appointments (Agenda Item VIII -A) City Manager Jon McCarty advised the Council that an interview committee had to be selected for the upcoming appointments to the Planning and Zoning Commission, Board of Adjustment and Sign Control Board. ALLEN CITY COUNCIL MARCH 5, 1987 Page 7 Appointments (cont'd) (Agenda Item VIII -A) After a brief discussion, Councilman Jerry Wilson and Councilman Jack Pennington volunteered to serve on the interview committee. The date and time for the interviews would be deter- mined at a later date. Telephone EAS Update (Agenda Item VIII -B) This agenda item was discussed during the executive session in accordance with the emergency agenda item posting. Items of Interest to the Council (Agenda Item VIII -C) This agenda item was passed over as there were no items of interest for discussion by the City Council. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 9:50 p.m. on Thursday, March 5, 1987. The motion carried. These minutes approved on the 19th day of MARCH 1987. APPROVED: ATTEST: IAVRETA \ Marty Hendrix, C, CITY SEC