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HomeMy WebLinkAboutMin - City Council - 1987 - 04/02 - RegularALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 (arrived at 7:34 p.m.) The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, April 2, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh recessed the regular session of the Allen City Council into Executive Session at 6:31 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 6:33 p.m, on Thursday, April 2, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss matters pertaining to personnel and appointments to the city's boards and commission. The Executive Session was recessed at 7:28 p.m. and the Allen City Council reconvened back into regular session at 7:30 p.m. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 4 - 0 (with Mayor Pro Tem Farmer being absent) to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of March 19, 1987 - Regular Session. B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Hidell Architects $ 210.65 Project No. 60-002-3 - Addition and Renovation of Central Fire Station - Architectural Services - Reimbursable Expenses Period: During February, 1987 <9 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Jim Pendleton Jack Pennington Absent: Jim Wolfe City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary (arrived at 7:34 p.m.) The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, April 2, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh recessed the regular session of the Allen City Council into Executive Session at 6:31 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 6:33 p.m, on Thursday, April 2, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss matters pertaining to personnel and appointments to the city's boards and commission. The Executive Session was recessed at 7:28 p.m. and the Allen City Council reconvened back into regular session at 7:30 p.m. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 4 - 0 (with Mayor Pro Tem Farmer being absent) to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of March 19, 1987 - Regular Session. B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Hidell Architects $ 210.65 Project No. 60-002-3 - Addition and Renovation of Central Fire Station - Architectural Services - Reimbursable Expenses Period: During February, 1987 <9 ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1967 Page 2 cc CONSENT AGENDA (cont'd) (Agenda Item III) 2. SWA Group $ 65.90 Project No. 75-001-6 - Construction of Main Street - Phase I - Streetscape - Professional Services Period: 2/1/87 - 2/28/87 3. SWA Group $ 41.63 Project No. 75-001-6 - Construction of Main Street - Phase I - Streetscape - Reimbursable Expenses Period: 2/1/87 - 2/28/87 4. Eagle Tool & Welding Supply $ 190.50 Project No. 50-002-6 - Construction of Ford Park - Phase II - Rental on Welder to Manufacture Soccer Goals Period: 3/31/87 5. Architectural Utilities $ 188,860.00 Project No. 50-002-1 - Construction of Ford Park - Phase II - Application No. 3 Period to: March 31, 1987 6. Graham Associates $ 2,320.00 Project No. 75-001-2 - Construction of Main Street - Phase I - Construction Staking Between Railroad and Dogwood Trail Period: Thru 5-20-86 7. Graham Associates $ 270.00 Project No. 75-002-2 - Construction of Main Street - Phases II and III - Engineering Services Pertaining to Design Surveying for McDermott from S.H. 5 to U.S. 75 Period: Thru: 2-10-87 8. Graham Associates $ 400.00 Project No. 75-002-2 - Construction of Main Street - Phases II and III - Engineering Design of McDermott Drive from S.H. 5 to U.S. 75 Period: Thru: 2-10-87 9. Graham Associates $ 6,970.00 Project No. 75-003-2 - Construction of Jupiter Road from F.M. 2170 to White Oak - Engineering Services Related to Construction Administration and Construction Staking and Preparing Easements for Storm Sewer Period: Thru: 2-10-87 cc ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 Page 3 CONSENT AGENDA (cont'd) (Agenda Item III) 10. Marriott Construction, Inc. $ 94,940.53 Project No. 75-003-1 - Construction of Jupiter Road from F.M. 2170 to White Oak - Estimate No. 3 Period: 2/26/87 to 3/25/87 11. Graham Associates $ 2,357.50 Project No. 90-004-2 - Construction of Jupiter Road from F.M. 2170 to White Oak - Engineering Design and Con- struction Surveying of the 12" Water Line on Jupiter Road Period: Thru: 2-10-87 C. Resolution No. 787-4-87(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1985 and 1986 Tax Rolls and a Refund Issued for Overpayment of 1985 and 1986 Taxes. (Name: Cameron -Brown Mortgage Company) D. Set May 7, 1987 as a Public Hearing Date on a Request for a Specific Use Permit to Allow for a Church Facility in the Existing Bethany Plaza Shopping Center Located at the Northeast Corner of the Intersection of Bethany Road and State Highway 5 as Requested by Allen Church of Christ. E. Set Thursday, April 9, 1987 as the Called - Special Meeting of the Allen City Council to Canvass the Election Returns for the April 4, 1987 City Council Election. The motion carried. End of the Consent Agenda Consideration of Items Related to Boards and Commission as follows: Divide the Duties of the Sign Control Board and the Board of Adjustments (Agenda Item IV -A) and Appointment to the Planning and Zoning Commission (Agenda Item IV -B) and Appointments to the Zoning Board of Adjustment (Agenda Item IV -C) and Appointments to the Sign Control Board (Agenda Item IV -D) MOTION: A motion was made by Councilman Pennington and seconded by Councilman Pendleton to approve the recommendations of the Council -appointed subcommittee to: 1. Divide the duties of the Sign Control Board and the Board of Adjustment into two separate membership boards, with the Zoning Board of Adjustment to meet on an on-call basis on the first Tuesday of each month and the Sign Control Board to continue to meet on the second Tuesday of each month; /! ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 Page 4 Divide the Duties of the Sign Control Board and the Board of Adjustment (cont'd) (Agenda Item IV -A) and 3. To appoint Galen Clay to Place No. 1, Ed Lynge to Place No. 2, Tommy Wayne Visage to Place No. 5, and Les Garrett to Alternate Place No. 1 on the Zoning Board of Adjustment, and; 4. To appoint Shelia Curtis to Place No. 1, DeWayne Dyer to Place No. 3, and Bruce Kleinschmidt to Place No. 4 on the Sign Control Board. The Council voted 5 - 0 in favor of the motion. The motion carried. Receive the Collin County Open Space Plan for Review (Agenda Item V) Don Proeschel, Chairman of the Parks and Recreation Board, spoke before the Council on the distribution of the Collin County Open Space Plan to the Council and advised of the recom- mendation of the Parks and Recreation Board regarding the plan. Mark Thornton, Director of Parks and Recreation, distributed copies of the Collin County Open Space Plan to the Council. He also distributed to the Council some handout information containing the origin of the Collin County Open Space Committee, the major open space plan recommendations and the request from the Open Space Committee for support and commitment for this plan. Mr. Thornton explained that the plan was being presented to the Council for their review and consideration and at a later date a proposed resolution would be forthcoming for the Council's consideration to show support of the plan. This item was received as a matter of information. There was no action taken on this plan. Receive the Recommendation of the Planning and Zoning Commission Regarding Amendments to the Zoning Ordinance and Consider a Workshop and Public Hearing Schedule (Agenda Item VI) Bill Petty, Director of Community Development, spoke before the Council on the proposed changes to the city's Zoning Ordinance and distributed the proposed revisions in booklet form to the members of the Council. Mr. Petty then reviewed the contents of the booklet which were minutes of previous workshop sessions between the City Council and the Planning and Zoning Commission on the Zoning Ordinance, the proposed technical changes, vehicle parking changes, landscaping changes, floor area for multi -family, a proposed site checklist, new district regulations and an updated schedule of uses. Mr. Petty explained further how the schedule of uses had been updated and explained how the schedule should be used. ri Appointment to the Planning and Zoning Commission (cont'd) (Agenda Item IV -B) and Appointments to the Zoning Board of Adjustment (cont'd) (Agenda Item IV -C) and Appointments to the Sign Control Board (cont'd) (Agenda Item IV -D) MOTION: 2. To appoint Dan Contreras to Place No. 5 on the (cont'd) Planning and Zoning Commission; 3. To appoint Galen Clay to Place No. 1, Ed Lynge to Place No. 2, Tommy Wayne Visage to Place No. 5, and Les Garrett to Alternate Place No. 1 on the Zoning Board of Adjustment, and; 4. To appoint Shelia Curtis to Place No. 1, DeWayne Dyer to Place No. 3, and Bruce Kleinschmidt to Place No. 4 on the Sign Control Board. The Council voted 5 - 0 in favor of the motion. The motion carried. Receive the Collin County Open Space Plan for Review (Agenda Item V) Don Proeschel, Chairman of the Parks and Recreation Board, spoke before the Council on the distribution of the Collin County Open Space Plan to the Council and advised of the recom- mendation of the Parks and Recreation Board regarding the plan. Mark Thornton, Director of Parks and Recreation, distributed copies of the Collin County Open Space Plan to the Council. He also distributed to the Council some handout information containing the origin of the Collin County Open Space Committee, the major open space plan recommendations and the request from the Open Space Committee for support and commitment for this plan. Mr. Thornton explained that the plan was being presented to the Council for their review and consideration and at a later date a proposed resolution would be forthcoming for the Council's consideration to show support of the plan. This item was received as a matter of information. There was no action taken on this plan. Receive the Recommendation of the Planning and Zoning Commission Regarding Amendments to the Zoning Ordinance and Consider a Workshop and Public Hearing Schedule (Agenda Item VI) Bill Petty, Director of Community Development, spoke before the Council on the proposed changes to the city's Zoning Ordinance and distributed the proposed revisions in booklet form to the members of the Council. Mr. Petty then reviewed the contents of the booklet which were minutes of previous workshop sessions between the City Council and the Planning and Zoning Commission on the Zoning Ordinance, the proposed technical changes, vehicle parking changes, landscaping changes, floor area for multi -family, a proposed site checklist, new district regulations and an updated schedule of uses. Mr. Petty explained further how the schedule of uses had been updated and explained how the schedule should be used. ri ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 Page 5 Receive the Recommendation of the Planning and Zoning Commission Regarding Amendments to the Zoning Ordinance and Consider a Workshop and Public Hearing Schedule (cont'd) (Agenda Item VI) Mr. Petty advised the Council that the Planning and Zoning Commission had recommended several dates for a joint workshop session to be held by the City Council and the Commission to review this material. Mr. Petty stated that the suggested dates were April 13, 14, 20 or 30. There was discussion by the Council on the appropriate date for this workshop session. By consensus, the Council selected Tuesday, April 14, at 7:00 p.m., as the joint special - called workshop session for the City Council and the Planning and Zoning Commission to review and discuss the handout material. Resolution No. 788-4-87(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Adopting the Report of the Legislative Committee of the City Council as the Official Program of Legislative Priorities of the City for the Current Year, and Directing the City Manager to Execute Same. (Agenda Item VII) Mayor Rodenbaugh advised the Council that Michael Stanger, Administrative Assistant to the City Manager, had delivered the legislative packets to the City Council. Mr. Stanger spoke before the Council on the legislative packet and advised that Mayor Pro Tem Farmer would speak before the Council on the work and actions of the Council -appointed Legislative Subcommittee. Mayor Pro Tem Farmer advised the Council that the packet contained the proposed resolution, the nine policy issues prepared by the committee, and the legislative position papers. Mayor Pro Tem Farmer explained how the committee worked with city staff to develop the resolution, the policy issues and the legislative position papers. Mayor Pro Tem Farmer advised that according to his notes the two bills to be discussed by the Council were H.B. 1047 - License to Carry a Handgun and H.S. 210 - Container Deposit Bill. H.B. 1047 had been included in the legislative packet, however, H.B. 210 had not been, but copies would be provided as soon as they could be reproduced on the copy machine. Mayor Pro Tem Farmer advised that the Council -appointed Legislative Subcommittee's recommendation was to approve all of the other items as presented. At the Council's request, Police Chief Richard Carroll spoke before the Council on what information he had on the H.B. 1047 - License to Carry a Handgun. The subcommittee had several questions as to an explanation of what was contained in the bill and the reasoning behind the bill. There was ce considerable discussion with Chief Carroll on this proposed bill and it was concluded by the subcommittee members that they still did not have sufficient information to take a position on this bill or make a recommendation to the Council on this bill. At the Council's request, Mark Thornton, Director of Parks and Recreation, spoke before the Council on H.B. 210 - Container Deposit Bill. Mr. Thornton explained the contents of the bill and the reasoning behind the submission of the legislation. There was considerable discussion by the Council on this bill, the fact that some of the bill was pertinent but the portion of the bill that would require a cash deposit on all cans, bottles and other containers used for beverages was objectionable to the Legislative Subcommittee. Mayor Pro Tem Farmer advised that the Legislative Subcommittee would be in opposition to the bill as proposed and they would be making that recommendation to the Council, which was also 0000site to the citv staff's recommendation. I ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 Page 6 Resolution No. 788-4-87(R) (cont'd) (Agenda Item VII) There was further discussion on if the Council could con- sider just sections of bills for their recommendations or if the entire bills as presented had to be considered. There was also discussion on the continuation of this process with additional legislation that might be coming forward. Mayor Pro Tem Farmer advised that if additional legislation was presented for the sub- committee's consideration then additional meetings would be scheduled and additional recommendations might be coming forward. He also pointed out that bills which had not been acted upon, or a recommendation made for, could be brought back for discussion as additional information has been obtained on it that might clarify some of the previous questions on it. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 5 - 0 to approve the recommendation of the Council -appointed Legislative Subcommittee which was to adopt Resolution No. 788-4-87(R), as captioned previously, to approve the nine policy issues, to approve the legislative position papers as presented, except that no recommendation or action be taken on H.B. 1047 - License to Carry a Handgun, and that the Council speak in opposition to H.B. 210 - Container Deposit Bill. The motion carried. Award Bid for Roller for Street Department (Agenda Item VIII) Tom Glab, City Engineer, spoke before the Council on the solicitation of bids, receipt of bids, the bid opening held on March 23, and the tabulation of the bid results for a roller for the Street Department. Using the bid tabulation sheet, Mr. Glab explained to the City Council that the lowest bidder meeting the specifications was Conley -Lott -Nichols in the amount of $21,288.00. The bids received ranged from $16,675 to $23,900 from 12 bidders. Mr. Glab explained to the Council that the other lower bids did not meet all of the bid specifications, especially the feature for dual and independent drive. Mr. Glab also provided reference infor- mation to the Council on the Conley -Lott -Nichols Company. Mr. Glab advised the Council that the city staff's recom- mendation was to award the bid to Conley -Lott -Nichols in the amount of $21,288.00 for a BOMAG BW120 Roller for the Street Department since it was the only bid to meet the specifications. There was considerable discussion by the City Council with Mr. Glab on the justification of awarding the bid to Conley -Lott - Nichols and the need for additional information on the dual and independent drive system and whether the city needed that function in the roller in order to justify the spending of the additional $5,000. Mayor Pro Tem Farmer requested that city staff review the bid tabulations again, provide more justification and infor- mation for the award of the bid to Conley -Lott -Nichols and bring back a recommendation at the next Council meeting. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pennington, the Council voted 5 - 0 to table the award of the bid for the roller for the Street Department until a later time. The motion carried. All ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 Page 7 April 9 - Called - Special Meeting to Canvass Election Returns April 14 - Joint Workshop Session with Planning & Zoning Commission April 16 - Regular Session April 23 - Collin County Public Officials Meeting April 30 - Dinner with Bond Agents This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item X -B) This item was passed over. There were no items of interest to discuss at this time. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 9:36 p.m. Executive Session In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 9:40 p.m, in the Conference Room of the Allen Municipal Annex in order to discuss matters pertaining to personnel, specifically the city's merit pay plan. The Executive Session was adjourned at 11:15 p.m. The Allen City Council reconvened into regular session at 11:18 p.m. in the Council Chambers of the Allen Municipal Annex. Consider Item Discussed During Executive Session - Merit Pay Plan (Agenda Item XI) This item was passed over by the City Council. There was no action taken on this item. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 5 - 0 to adjourn the regular session of the Allen City Council at 11:20 p.m. on Thursday, April 2, 1987. The motion carried. Consider Item Discussed During Executive Session -- Merit Pay Plan (Agenda Item IX) This item was passed over at this time. Other Business - Calendar (Agenda Item X -A) City Manager Jon McCarty reviewed the month of April's calendar with the City Council and pointed out the following important dates: April 4 - City Council Election April 7 - Public Hearing in Austin on EAS April 9 - Called - Special Meeting to Canvass Election Returns April 14 - Joint Workshop Session with Planning & Zoning Commission April 16 - Regular Session April 23 - Collin County Public Officials Meeting April 30 - Dinner with Bond Agents This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item X -B) This item was passed over. There were no items of interest to discuss at this time. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 9:36 p.m. Executive Session In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 9:40 p.m, in the Conference Room of the Allen Municipal Annex in order to discuss matters pertaining to personnel, specifically the city's merit pay plan. The Executive Session was adjourned at 11:15 p.m. The Allen City Council reconvened into regular session at 11:18 p.m. in the Council Chambers of the Allen Municipal Annex. Consider Item Discussed During Executive Session - Merit Pay Plan (Agenda Item XI) This item was passed over by the City Council. There was no action taken on this item. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 5 - 0 to adjourn the regular session of the Allen City Council at 11:20 p.m. on Thursday, April 2, 1987. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION APRIL 2, 1987 Page 8 These minutes approved on the 16th day of APRIL 1987. APPROVED: Donald P. Rodenbaugh, MAYOR ATTEST: MG,,,i Marty Hendrix, MC, CITY SECRETA