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HomeMy WebLinkAboutMin - City Council - 1987 - 06/04 - RegularALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Bobby Glass Jack Pennington Absent: Jim Pendleton Jim Wolfe City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary At 6:30 p.m. on Thursday, June 4, 1987, the Allen City Council convened to hold a reception for candidates for the upcoming appointments to the city's boards and commission. City staff provided presentations on the Planning and Zoning Commission, Board of Adjustment, and the Library Board. Members of the Council -appointed Interview Committee scheduled interviews with candidates for the upcoming appointments to the Planning and Zoning Commission, Board of Adjustment, and Library Board. The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:30 p.m. on Thursday, June 4, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Glass, the Council voted 5 - 0 to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: A. Approve Minutes of May 21, 1987, Regular Session. B. Authorize Payment of Bills Associated with the 1985 Capital Improvement Program as Follows: 1. Hidell Architects $ 4,676.40 Project No. 55-001-3 Construction of New Library Building - Architectural Services Period: During April 1987 2. G. M. Geer, Engineer $ 2,415.00 Project No. 40-001-2 55-001-2 Municipal Complex Development - surveying Services Period: 4/14/87 R{] ALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) 3. Goodbrand Construction, Inc. $ 22,845.60 Project No. 90-001-1A - Construction of Stacy Road Pump Station (Second Delivery Point)- Estimate No. 9 Period: 4/25/87 - 5/25/87 4. Architectural Utilities $ 77,092.50 Project No. 50-002-1 - Construction of Ford Park - Phase II - Application No. 5 Period: To 05/31/87 5. Gohmann Asphalt $ 2,532.36 Project No. 70-001-06 - Street Overlay Program - Hot Asphalt Mix for Overlay on Sycamore Creek Road Period: 5/15 & 5/22/87 6. Marriott Construction $ 99,230.35 Project No. 75-003-1 - Construction of Jupiter Road - F.M. 2170 to White Oak - Estimate No. 5 Period: Thru: 4-26-B7 - 5-25-87 7. Marriott Construction $ 10,022.35 Project No. 75-003-1 - �" Construction of Water Line on v Jupiter Road - F.M. 2170 to White Oak - Work Order No. 1 Period: Thru: 4-26-87 - 5-25-87 C. Ordinance No. 795-6-87: An Ordinance of the City of Allen, Collin County, Texas, Annexing the Herein- after -Described Territory to the City of Allen, Texas, Approximately 60.0033 Acres Located in the Francis Dosser Survey, Abstract No. 280, and the George Phillips Survey, Abstract No. 701, Collin County, Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter - Described Property Within the City Limits and Granting to all Inhabitants and Owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants by All the Ordinances, Acts, Resolutions and Regulations of Said City; Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance. The motion carried. End of The Consent Request to Appear by R. J. Parr (AGenda Item III) Mr. R. J. Parr, 914 Wandering Way, spoke before the Council on the enforcement of parking violations for unauthorized individuals parking in the designated handicapped parking places located in front of commercials businesses; why the city did not have an ordinance for this enforcement; and why the city had not installed signs that stated unauthorized vehicles would be towed away. He pointed out problems with the solid waste collection M' ALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Page 3 Request to Appear by R. J. Parr (cont'd) (Agenda Item III) company and pointed out that he felt that they only picked up items that they wanted to and did not pick up brush and large tree limbs or large items like they used to. He spoke before the Council on the condition of the Hillside Subdivision and pointed out that there were a lot of absentee property owners, with renters in their homes, and there was continually high weeds and grass, junk vehicles in the yards, trash in the yards, and due to these conditions in that subdivision, it was turning into a slum area. He advised the City Manager that he had tried to see him on several occasions only to be told that the City Manager was not available to see him or that he was not at city hall. Mr. Parr advised the Council that the lights are continually left on at the Hillside Baseball Fields and the city needs to check on the problem and the people using the fields should have to pay for the time the lights are left on. Mr. Parr also stated that he felt the Police Department was doing a good job and the hourly -paid employees of the city were doing a good job considering what they had to work with. Richard Carroll, Chief of Police, spoke before the Council on the enforcement of the handicapped parking places and the fact that the city did not need an ordinance to enforce those parking violations as it was covered by state law. He also advised that the Police Department had not received very many complaints in this area. He added if complaints are received, they are followed up on. City Manager Jon McCarty advised Mr. Parrthat he would be happy to meet with him and that he was not aware that Mr. Parr had been trying to see him. Mr. McCarty suggested that Mr. Parr call him to set up a definite appointment time. Mr. McCarty also advised Mr. Parr of the service of the solid waste collection company and the fact that brush and tree limbs need to be bundled and cut at a certain length in order to be picked up. He also advised of the availability of large item pick-up. The Mayor and the City Council discussed the various items of concern with Mr. Parr and discussed various solutions to those concerns. This item was received as a matter of information. There was no action taken on this item. Review and Accept Computer Study Work Paper - Part II (Agenda Item IV) Michael Stanger, Administrative Assistant to the City Manager, spoke before the Council on some of the computer soft- ware applications that were needed by city staff at this time. Using overhead transparencies, Mr. Stanger briefly reviewed the four computer alternatives that were presented at the last Council meeting. He advised that the city staff's findings were Alternative 4 versus Alternative 3 and reviewed the various areas of consideration. Those areas are the software availability, the capacities, the centralization, the adaptability and the cost comparisions. im ALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Page 4 Review and Accept Computer Study Work Paper - Part II (cont'd) (Agenda Item IV) Nelson Mak, Data Processing Coordinator, then spoke before the Council on the costs for Alternative 3, using an IBM 9373 main frame as the central unit. Mr. Mak then reviewed the con- figuration of Alternative Four, using a mini computer as the central processing unit, and advised of the other components of hardware to be used. He pointed out the Alternative Four would use the mini computer as the central system, with micros in satellite systems, and with networking they all would be connected. He then reviewed the costs of Alternative 4. Mr. Mak then reviewed the proposed implementation plan which consisted of four phases within each stage of the plan. The various stages were: Needs Assessment/Requirements Definition Software/Hardware Acquisition Customized Applications Design Implementation and Testing User Acceptance/Systems Evaluation Documentation and End -User Training Mr. Mak reviewed the phase schedule which was indicated in months and advised that it would take a total of 30 months to complete all of the stages of implementation. Mr. Mak advised the Council that the city staff's recom- mendation was that the Council accept Alternative 4 as the chosen course of action for computerizing the City of Allen; that this solution be presented as a formal Management Information Systems Master Plan at a future Council meeting; and that each phase come forward to the City Council at an appropriate time with its own set of detailed specifications and its own timetable for purchase, installation and training. There was considerable discussion by the Council with city staff on statements made about the development of the software or the customizing of it to fit the departmental needs, and the fact that if off-the-shelf software is purchased, then it cannot be altered due to the copyrighting factor. There was further discussion on the fact that the 30 -month timeframe seemed too long a period of time for the system to take to be up and running, how many stand alone micro computers would be part of the initial system, the need for a more detailed explanation of what the needs are of each department and why that has not been presented at this time, the issue that this presenta- tion was too similar to the presentation given at the last meeting, and just what direction was the city staff trying to go in, and the need for more specifics. Mr. Stanger explained to the Council that the presentations at this time were concepts and that specifics of the computer needs would be forthcoming with the approval of the initial concepts. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Glass, the Council voted 5 - 0 to accept Alternative 4 as the chosen course of action for com- puterizing the City of Allen; that this solution be pre- sented as a formal Management Information Systems Master Plan at a future Council meeting; that the Master Plan be implemented in four phases; and that each phase come for- ward to the City Council at an appropriate time with its own set of detailed specifications and its own timetable for purchase, installation and training, all in accordance with the recommendation of city staff, as stated. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Page 5 Collin County Open Space Plan (Agenda Item V-A) Mark Thornton, Director of Parks and Recreation, reminded the Council that they had received a copy of the Collin County Open Space Plan at their April 2nd Council meeting for review. Mr. Thornton advised that an agenda item would be forthcoming at the next meeting to consider action on that plan. This item was received as a matter of information. There �! was no action taken on this item. Appointments to Boards and Commission (Agenda Item V -B) City Secretary Marty Hendrix advised the City Council that five new candidates had submitted data sheets for consideration and were present at the boards/commission reception held at 6:30 p.m. She advised that the Council Interview Committee, consisting of Jack Pennington and Bobby Glass, would be conducting interviews on Thursday, June 11th, and the Council would be making the appointments at their next Council meeting to be held on June 18th. This item was received as a matter of information. There was no action taken on this item. North Central Texas Council of Governments Assembly Meeting (Agenda Item V -C) City Manager Jon McCarty advised the Council of the upcoming 21st Annual General Assembly Meeting of the North Central Texas Council of Governments to be held at DFW Airport at the Hyatt Regency Hotel, along with a workshop for Mayors and Councilmembers, on Friday, June 12, 1987. He encouraged the Council Members to attend and advised that reservations needed to be in by Monday, June 8th. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item V -D) City Manager Jon McCarty advised the members of the Council -appointed North Texas Municipal Water District Sub- committee that their meeting had been changed from Wednesday, June 17th to Thursday, June 25th, at 7:00 p.m. City Secretary Marty Hendrix reminded the City Council that the Council's photograph was scheduled to be taken prior to the City Council meeting on June 18th. Mayor Pro Tem Joe Farmer asked city staff about the action taken by the State Legislature on the Tort Reform Act and what form the act had finally taken. City Manager Jon McCarty advised the City Council that an up-to-date status report on the adopted legislation would be forthcoming at the next Council meeting. Councilman Jack Pennington discussed with city staff a flooding situation that was brought up several months ago on Keith Drive, if a solution had ever been determined, and what that solution had been. He advised that during the recent rains he had been asked to come and observe the flooding that was occurring. He stated in one particular case it appeared to be caused by the fact that one property owner had put in a drive- way that caused the water to back up on another person's property. In that situation, he wondered what the city could do about that particular problem. ALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Page 6 Items of Interest to the Council (cont'd) (Agenda Item V -D) City Manager McCarty spoke before the Council on the flooding that occurs on Keith Drive when there are heavy rains and advised that it appears that a curb and guttered street would help the situation, as well as perhaps rechan- neling of a portion of the creek in that area. Mr. McCarty advised that bar ditch improvements would be made in that area this month and that might help the problem somewhat. In the case of the driveway causing the flooding, the city engineer would have to look into the situation and he could only act in an advisory capacity in that matter. At this time, Diana McElfresh, 915 Sunny Slope, Allen, Texas, spoke before the Council on the recent molesting of her two children by a neighborhood juvenile and the fact that there have been other such cases on her street in recent years. She asked the City Council to take action to protect the city's children from this type of thing happening again and to do some- thing about this particular juvenile since he was scheduled to work in a summer program with their neighborhood children. Ms. McElfresh also stated her concerns for the existing laws on this type of offense and how they seemed lax to her, and how her children suffer from the incidence more than the offender. There were several of Ms. MCElfresh's neighbors also present at this meeting and they also stated their concern for their children being able to play at the park at Rountree Elementary School and the fact that they did not want the juvenile working for this summer program sponsored by the school district. There was considerable discussion by the City Council with Ms. McElfresh and her neighbors regarding this situation and the fact that the City Council was not in a position to take any action in this case. The Council encouraged the individuals to talk with the school board and school administration regarding this summer program and their concerns about the juvenile working around other children, to work together as citizens in the com- munity to try and stop this type of thing from happening, and to encourage the individuals to contact their state legislators to get laws changed. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 9:31 p.m. Executive Session (Agenda Item VI) In accordance with Article 6252-17, V.A.T.C.S. (Open Meeting Law), Sections 2(f) and 2(g), the Allen City Council convened into Executive Session at 10:00 p.m. in the Conference Room of the Allen Municipal Annex, in order to discuss items pertaining to personnel and real estate. The executive session was adjourned at 11:40 p.m. The Allen City Council reconvened into regular session at 11:45 p.m. on Thursday, June 4, 1987, in the Council Chambers of the Allen Municipal Annex. Reconvene: Consider Items Discussed During Executive Session: Library Board Appointments (Agenda Item VII -A) There was no action taken on this item at this time. Right -of -Way Acquisition (Agenda Item VII -B) MOTION: Upon a motion made by Councilman Wilson and seconded by Mayor Pro Tem Farmer, the Council voted 5 - 0 to direct city staff to proceed with the proposed right-of-way acquisition on State Highway 5 consistent with the ALLEN CITY COUNCIL REGULAR SESSION JUNE 4, 1987 Page 7 Right -of -Way Acquisition (cont'd) (Agenda Item VII -B) agreement between the City of Allen and the State Department of Highways and Public Transportation as defined in the Highway Commission Minute Order No. 85091, dated November 25, 1986. The motion carried. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded (6j by Councilman Wilson, the Council voted 5 - 0 to direct city staff to proceed with appropriate communication to the property owners on McDermott Drive (F.M. 2170) in order to expedite right-of-way acquisition. The motion carried. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 5 - 0 to adjourn the regular session of the Allen City Council at 11:56 p.m. on Thursday, June 4, 1987. The motion carried. These minutes approved on the 18th day of JUNE 1987. APPROVED: ATTEST: Marty Hendrix, CffC, CITY CRETARY is