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HomeMy WebLinkAboutMin - City Council - 1987 - 07/16 - RegularALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, July 16, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh adjourned to regular session of the Allen City Council into Executive Session at 6:31 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 6:32 p.m. on Thursday, June 18, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss matters pertaining to legal, property, and personnel. The Executive Session was adjourned at 7:25 p.m. The Allen City Council reconvened into their regular session at 7:33 p.m, on Thursday, June 18, 1987, in the Council Chambers of the Allen Municipal Annex. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Pendleton, and seconded by Councilman Pennington, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of June 30, 1987 - Called - Special Budget Workshop Session. B. Approval of City Council Minutes of July 2, 1987, Regular Session. C. Authorization to city staff to pay bills associated with the 1985 Capital Improve- ment Program as follows: 1. Hidell Architects $ 3,100.00 Project No. 55-001-3 Construction of New Library Facility - Architectural Services Reimbursable Expenses 7.50 Period: During June, 1987 IS9 Present: Donald P. Rodenbaugh, Mayor Council Members: Jerry Wilson Bobby Glass Jim Wolfe Jim Pendleton Jack Pennington Absent: Joe Farmer, Mayor Pro Tem City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, July 16, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh adjourned to regular session of the Allen City Council into Executive Session at 6:31 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 6:32 p.m. on Thursday, June 18, 1987, in the Conference Room of the Allen Municipal Annex, in order to discuss matters pertaining to legal, property, and personnel. The Executive Session was adjourned at 7:25 p.m. The Allen City Council reconvened into their regular session at 7:33 p.m, on Thursday, June 18, 1987, in the Council Chambers of the Allen Municipal Annex. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Pendleton, and seconded by Councilman Pennington, the Council voted 6 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of June 30, 1987 - Called - Special Budget Workshop Session. B. Approval of City Council Minutes of July 2, 1987, Regular Session. C. Authorization to city staff to pay bills associated with the 1985 Capital Improve- ment Program as follows: 1. Hidell Architects $ 3,100.00 Project No. 55-001-3 Construction of New Library Facility - Architectural Services Reimbursable Expenses 7.50 Period: During June, 1987 IS9 ALLEN CITY COUNCIL 5. Graham Associates $ 2,812.50 REGULAR SESSION Construction of Main Street - Phases II and III - Surveying JULY 16, 1987 Period: Thru: 6/23/87 Page 2 CONSENT AGENDA (cont'd) (Agenda Item III) Construction Staking and 2. Hidell Architects $ 240.00 7. Graham Associates $ 13,230.08 Project No. 60-002-3 Project No. 75-002-2 Construction of Main Street - Addition and Renovation of Design of McDermott Drive Period: Thru: 6/23/87 Central Fire Station - 8. Acquisition Associates $ 4,010.00 Project No. 75-002-5 Architectural Services - Main Street Phases II and III - Acquisition/Negotiation & Reimbursable Expenses $ 50.00 4 Period: During June, 1987 Right -of -Way Acquisition - 3. Malachi Corporation $ 19,049.04 Period: 6/24/87 - 6/25/87 Project No. 60-002-1 on a Request for a Specific Use Permit by Pizza Shack for a Restaurant/Private Club Located at Addition and Renovation of the Northwest Corner of F.M. 2170 and S.H. 5 at 107-B North Greenville Avenue, as Requested Central Fire Station - E. Set August 6, 1987 as the Public Hearing Date on a Request to Rezone 33.60 Acres from "R-2" Application No. 4 Residential to "PD" Planned Development Including Community Facilities, Garden Office with Limited Period: 6/25/87 Jack Radke and LeRoy Tibodeau. 4. Hidell Architects Project No. 40-001-3 Construction of Police and Courts Building - Architectural Services Reimbursable Expenses $ 276.11 Period: During June, 1987 icY 5. Graham Associates $ 2,812.50 Project No. 75-002-2 Construction of Main Street - Phases II and III - Surveying for Design Period: Thru: 6/23/87 6. Graham Associates $ 1,360.00 Project No. 75-003-02 Construction of Jupiter Road - Construction Staking and Contract Administration Period: Thru: 6/23/87 7. Graham Associates $ 13,230.08 Project No. 75-002-2 Construction of Main Street - Phases II and III - Engineering Design of McDermott Drive Period: Thru: 6/23/87 8. Acquisition Associates $ 4,010.00 Project No. 75-002-5 Right -of -Way Acquisition - Main Street Phases II and III - Acquisition/Negotiation & Appraisal Services Period: 6/4/87 - 7/4/87 9. Metro Stone Co. $ 71.58 Right -of -Way Acquisition - Rock for Alley Paving for Drive- way Relocations Period: 6/24/87 - 6/25/87 D. Set August 6, 1987 as the Public Hearing Date on a Request for a Specific Use Permit by Pizza Shack for a Restaurant/Private Club Located at the Northwest Corner of F.M. 2170 and S.H. 5 at 107-B North Greenville Avenue, as Requested by George W. Allen, Jr. E. Set August 6, 1987 as the Public Hearing Date on a Request to Rezone 33.60 Acres from "R-2" Residential to "PD" Planned Development Including Community Facilities, Garden Office with Limited Retail, and Multi -family Uses, as Requested by Jack Radke and LeRoy Tibodeau. icY ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 3 CONSENT AGENDA (cont'd) (Agenda Item III) Tax Report. The motion carried. End of the Consent Administer Oath -of -Office to Newly Appointed Member of the Board of Adjustment (Agenda Item IV) The City Secretary Marty Hendrix administered the oath -of - office to Ray Smith, newly appointed member to Alternate Place No. 2 on the Board of Adjustment to fill an expired term of office. Public Hearing: Request for Permanent Ordinance No. 800-7-87: An Ordinance of the City of Allen, Collin County, Texas, Amending the Comprehensive Zoning Ordi- nance No. 366-10-81, of the City of Allen, as Heretofore Amended, so as to Change the Zoning Classification from "A -O" Agricultural -Open Space to Establish Permanent Zoning To -Wit: "FP -PD" Flood Plain - Planned Development on a Total of 95 Acres of Land More or Less, Out of the F. Wilmeth Survey, Abstract No. 999, the L. K. Pegues Survey, Abstract No. 702, and the Henry Wetsel Survey, Abstract No. 1026; Pro- viding for a Land Use Plan; Providing for Use and Area Reg- ulations; Providing for a Pen- alty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) for Each Offense; Providing for a Severability Clause; and Providing for an Effective Date of Said Ordinance Mayor Rodenbaugh read the request into the record as follows: "Public Hearing on a Request for Permanent Zoning of "FP -PD" Flood Plain - Planned Development In- cluding Retail, Office and Light Commercial Uses on 95.62 Acres of Land Located South of Stacy Road and East and West of U.S. 75 as Requested by Mrs. Doyle K. Stacy, Mrs. Thomas P. Wood, and Dr. Doyle S. Stacy, and Consider an Ordinance Establishing Permanent Zoning of "FP -PD" Zoning of "FP -PD" Including Retail, Office, and Light Commercial Uses on 95.62 Acres of Land Zoned: Agriculture - Open Space Location: South of Stacy Road and East and West of U.S. 75 Requester: Mrs. Doyle K. Stacy Mrs. Thomas P. Wood Dr. Doyle S. Stacy (Agenda Item V) and Ordinance No. 800-7-87: An Ordinance of the City of Allen, Collin County, Texas, Amending the Comprehensive Zoning Ordi- nance No. 366-10-81, of the City of Allen, as Heretofore Amended, so as to Change the Zoning Classification from "A -O" Agricultural -Open Space to Establish Permanent Zoning To -Wit: "FP -PD" Flood Plain - Planned Development on a Total of 95 Acres of Land More or Less, Out of the F. Wilmeth Survey, Abstract No. 999, the L. K. Pegues Survey, Abstract No. 702, and the Henry Wetsel Survey, Abstract No. 1026; Pro- viding for a Land Use Plan; Providing for Use and Area Reg- ulations; Providing for a Pen- alty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) for Each Offense; Providing for a Severability Clause; and Providing for an Effective Date of Said Ordinance Mayor Rodenbaugh read the request into the record as follows: "Public Hearing on a Request for Permanent Zoning of "FP -PD" Flood Plain - Planned Development In- cluding Retail, Office and Light Commercial Uses on 95.62 Acres of Land Located South of Stacy Road and East and West of U.S. 75 as Requested by Mrs. Doyle K. Stacy, Mrs. Thomas P. Wood, and Dr. Doyle S. Stacy, and Consider an Ordinance Establishing Permanent Zoning of "FP -PD" ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 4 Public Hearing: Request for Permanent Zoning of "FP -PD" Including Retail, Office, and Light Commercial Uses on 95.62 Acres of Land Requester: Mrs. Doyle K. Stacy Mrs. Thomas P. Wood Dr. Doyle S. Stacy (cont'd) (Agenda Item V) and Ordinance No. 800-7-87 (cont'd) J. T. Dunkin, with J. T. Dunkin and Associates and repre- senting the property owners, spoke before the Council on this request for permanent zoning of 95.62 acres of land. There are approximately 82 acres on the west side of U.S. 75 and 12 acres on the east side. Mr. Dunkin reviewed the location of the pro- perty for the Council, advised of proposed uses of this property as referenced in the city's comprehensive master plan, and ad- vised of the location of the flood plain on both tracts. Mr. Dunkin also reviewed the zoning on adjacent properties. Mr. Dunkin pointed out to the Council that the property owners, Mrs. Doyle K. Stacy and Dr. and Mrs. Thomas P. Wood, were also present. Mr. Dunkin explained to the Council that since the city did not presently have the zoning uses for a corridor commercial district or the light commercial district, this request had been presented as a planned development. Mr. Dunkin pointed out that city staff had advised him that the Planning and Zoning Commission and the City Council had been in the process of reviewing and establishing the uses for the corridor commercial district. Having reviewed the proposed allowable uses in the corridor com- mercial district, as provided by city staff, Mr. Dunkin stated that he was now requesting to amend their request to substitute the corridor commercial proposed uses as defined by the Planning and Zoning Commission and the Council for the uses they had pro- posed in their original request. Bill Petty, Director of Com- munity Development, had distributed to the Council copies of the list of uses as reflected in the light commercial and corridor commercial districts. Mr. Dunkin then reviewed the development policy with the Council and advised of height and area regulations and floor area ratios for both districts. Mr. Dunkin then advised of the thoroughfares in the area and that Stacy Road was proposed to be an eight -lane divided thoroughfare in the future. Mr. Dunkin pointed out that John Friebele, with Jones-Friebele Consulting Engineers, Inc., who had prepared the traffic study, was also present to speak to the Council if they had any questions on the traffic study. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against the request for permanent zoning. Mayor Rodenbaugh closed the public hearing. The Planning & Zoning Commission, at their regular meeting held on June 11, 1987, recommended to the City Council, approval of the request for the Stacy Home Place Tract with an amendment to show the right-of-way for Stacy Road as 140 feet; to remove the specifics of acreage for the flood plain; and to remove the provisions for parking within the 100 -foot front yard setbacks in Tract 1. The Council discussed with Mr. Dunkin the substitution of the city's proposed corridor commercial district uses rather than the uses originally proposed by Mr. Dunkin, and if he wanted to also substitute the city's proposed uses for the light commercial district as well. Mr. Dunkin indicated to the Council that he ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 5 Public Hearing: Request for Permanent Zoning of "FP -PD" Including Retail, Office, and Light Commercial Uses on 95.62 Acres of Land Requester: Mr. Doyl K. Stacy Mrs. Thomas P. Wood Dr. Doyle S. Stacy (cont'd) (Agenda Item V) and Ordinance No. 800-7-87 (cont'd) had not seen the list of proposed uses on the light commercial district. Mr. Dunkin discussed with city staff, Bill Petty and Tom Keener, what the proposed uses for light commercial entailed and if they contained uses allowed in a shopping center district. At the Council's request, John Friebele, traffic engineer, spoke before the Council on the traffic study, and discussed with the Council if the change in the schedule of uses for these two districts would effect the basis used to determine the traffic counts for this area. At this time, Mr. Dunkin indicated that he had reviewed the schedule of uses for light commercial and would also like to substitute those uses for the uses they had originally pro- posed. MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Pennington, the Council voted 6 - 0 to approve the request for permanent zoning on the Stacy Home Place Tract, in accordance with the recommendation of the Planning and Zoning Commission, as stated, and to substitute the city's schedule of uses for corridor commercial on the property located on the west side of U.S. 75 and to substitute the city's schedule of uses for the light commercial district on the east side of U.S. 75; and to approve and adopt Ordinance No. 800-7-87 as captioned previously and reflecting the subject changes as noted. The motion carried. Request to Appear by S. A. Commisa Concerning the Planned Berkshire Home Development in Fountain Park (Agenda Item VI) Sam A. Commisa, 906 Springbrook Drive, and representing the Fountain Park Custom Home Steering Committee, spoke before the Council on the concerns of the homeowners of the Fountain Park Custom Home community regarding the homes to be built by Berkshire Homes on lots located in Fountain Park V Sub- division. Mr. Commisa provided the Council with background information on statements that had been made in previous appearances before the City Council and the Planning and Zoning Commission. Mr. Commisa advised the Council of a meeting that was held with Berkshire Homes, Mayor Rodenbaugh, Councilman Wolfe, Bass Development, and representatives from the Fountain Park Custom Home community. Mr. Commisa provided the Council with copies of a letter from Berkshire Homes entitled "Fountain Park Proposed Business Plan" and which showed various items to be used inthe development and construction of the homes which had been a concern of the Fountain Park Custom Home community. Mr. Commisa indicated that these items did not meet all of the concerns of the residents. Mr. Commisa stated again before the Council that the residents in the Fountain Park Custom community did not want tract homes in their neighborhood, wanted the Council's influence to see that those type of homes were not built in that location, and wanted the city's protection for the investments that they have made as home -owners. Mr. Commisa in- vited the Council Members and the Mayor to attend their community meetings which were held on Monday nights at 7:30 p.m. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 6 Request to Appear by S. A. Commisa Concerning the Planned Berkshire Home Development in Fountain Park Estates (cont'd) (Agenda Item VI) This item was received as a matter of information. There was no action taken on this item. Mayor Rodenbaugh recessed the regular session of the Allen City Council at 8:15 p.m. The meeting was reconvened at 8:24 p.m. Review Bids and Consider Awarding Contract for Playground Equipment for Story and Ford Parks (Agenda Item VII -A) Mark Thornton, Director of Parks and Recreation Department, spoke before the Council on the solicitation of bids, receipt of bids, and bid opening held on July 9, 1987, and the tabulation of the bid results for playground equipment for Story and Ford Parks. Mr. Thornton advised that the following bids were received for the following items: ITEMS -DESCRIPTION VENDORS BIDS RECEIVED Item 1 - Playground Structure Kamp -Johnson, Inc. $10,573.17 $6,908.00. Story Park Medlin Recreation (No Bid) amount of Grounds for Play $12,600.00* Paul Allen Co. $10,090.00 BJ's Park Products $ 9,387.00 Item 2 - Playground Structure Kamp -Johnson, Inc. $ 5,223.81 Ford Park Medlin Recreation (No Bid) Grounds for Play $ 5,100.00* Paul Allen Co. $ 5,155.00 BJ's Park Products $ 5,051,00 Item 3 - Playground Structure Kamp -Johnson, Inc. $ 8,052.50 Ford Park Medlin Recreation (No Bid) Grounds for Play $ 6,850.00* Paul Allen Co. $ 7,207.00 BJ's Park Products $ 6,908.00 Item 4 - Swing Sets Kamp -Johnson, Inc. (No Bid) Medlin Recreation $ 3,009.67 Grounds for Play $ 3,150.00* Paul Allen Co. $ 3,186.00* BJ's Park Products $ 2,620.98* *Did Not Meet Specifications Mr Thornton advised the Council that the city staff recom- mendation was to approve the award of the bids to the low bidders that meet the specifications as follows: 1. Item 1 to BJ's Park Products in the amount of $9,387.00. 2. Item 2 to BJ's Park Products in the amount of $5,051.00. 3. Item 3 to BJ's Park Products in the amount of $6,908.00. 4. Item 4 to Medlin Recreation Equipment in the amount of $3,009.67. Mr. Thornton also advised the Council of the following proposed budget for these projects and requested approval of the budgets also: ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 7 Review Bids and Consider Awarding Contract for Playground Equipment for Story and Ford Parks (cont'd) (Agenda Item VII -A) BUDGET INFORMATION FORD PARK PLAYGROUNDS: Bond Funds Available . . . . . . . . $ 25,000.00 (Previously approved in the overall Ford Park Budget) Equipment Cost . . . . . . . . . . . . . $ 13,965.00 Installation . . . . . . . . . . . . . . $ 6,847.00 Miscellaneous Items . . . . . . . . . . $ 2,938.00 (Benches, Etc.) Contingencies . . . . . . . . . . . . . $ 1,250.00 $ 25,000.00 Bond Funds Available . . . . . . . . . . $ 250,000.00 Expenditures: Playground Construction . . . . . . . $ 20,067.00 (Concrete, Lattice) Playground Equipment . . . . . . . . . $ 10,390.00 Playground Installation . . . . . . . $ 5,525.00 Drainage System . . . . . . . . . . $ 2,950.00 Contingencies . . . . . . . . . . . . $ 1,948.00 Total Phase I . . . . . . . . . . . $ 40,900.00 Total Available . . . . . . . . . . $ 250,000.00 Phase I . . . . . . . . . . . . . . $ 40,900.00 Bonds remaining for Phase II . . . . of Story Park . . . . . . . . . . . $ 209,100.00 The Council discussed with Mr. Thornton what specific equipment was included in this bidding process. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted 6 - 0 to approve the award of the bids to the following: 1. Item 1 to BJ's Park Products in the amount of $9,387.00, 2. Item 2 to BJ's Park Products in the amount of $5,051.00, 3. Item 3 to BJ's Park Products in the amount of $6,908.00, 4. Item 4 to Medlin Recreation Equipment in the amount of $3,009.67, and to approve the budgets as presented, in accordance with the city staff's recommendation, as stated. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 8 Review Bids and Consider Awarding Contracts for Construction of Playgrounds at Story and Ford Parks (Agenda Item VII -B) Mark Thornton, Director of Parks and Recreation Department, spoke before the Council on the solicitation of bids, the bids received, the bid opening held on July 9, 1987, and the tabulation of the bid results. Mr. Thornton advised that the following bids were received: ITEMS TO BE CONSTRUCTED VENDORS BIDS RECEIVED Construct 4" thick Eagle Enterprise $ 15,120.48 concrete sidewalks SVA Concrete Co. $ 17,817.00 and playground border NSR $ 28,576.80 at Story Park Construct Lattice at Eagle Enterprise $ 2,876.08 the Playground at SVA Concrete Co. $ 2,270.00 Story Park NSR $ 2,040.00 Construct underground Eagle Enterprise $ 4,620.73 drainage system for SVA Concrete Co. $ 2,950.00 the playground at Story NSR $ 2,400.00 Park Install playground Eagle Enterprise $ 12,048.90 equipment and playground SVA Conrete Co. $ 5,525.00 surfacing for Story NSR $ 7,800.00 Park Install playground Eagle Enterprise $ 2,304.50 equipment and play- SVA Concrete Co. $ 6,847.00 ground surfacing for NSR $ 7,800.00 two playgrounds at Ford Park Mr. Thornton advised the Council that the city staff's recommendation was to award the bid to the lowest bidder, being SVA Concrete Company, in the amount of $35,409.00. The Council discussed with city staff if references had been obtained on the contractor and what type of work had they done and if they had worked with the city before. The Council also discussed with the city staff when the playground areas would be ready to use by the public. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Pennington, the Council voted 6 - 0 to approve the award of the bid to the lowest bidder, being SVA Concrete Company, in the amount of $35,409.00, in accordance with the recommendation of the city staff, as stated. The motion carried. Review Bids and Consider Awarding Contract for Concession Vendor for Ford Park (Agenda Item VII -C) Mark Thornton, Director of Parks and Recreation Department, spoke before the Council on this item and advised the Council the he was requesting that this item be tabled by the Council at this time. Mr. Thornton stated that more work needed to be done to analyze the bids before a recommendation could be made on this item. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted 6 - 0 to table the review of bids and consideration of an award of the contract for the concession vendor for Ford Park. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 9 Consideration of the 1987 Street Maintenance Program (Agenda Item VIII) Tom Glab, City Engineer, spoke before the Council on the 1987 Street Improvement Plan. He advised that the Street Depart- ment had done a survey and then the following list of priorities was determined from the amount of traffic generated on the streets and the condition of the streets. Mr. Glab, reviewed the list for the overlay to the collector streets which consisted of Thoreau Lane, Pebblebrook Drive, River - crest Boulevard, Roaring Springs Drive, Grassy Glen Drive, Melody Mall Drive, Hill Haven Drive, Hawthorne Drive, and Hightrail Drive. The cost for this priority was $197,000.00. Mr. Glab advised that the second priority was to rebuild Keith Drive and he provided two alternatives. Those alternatives are: (1) $290,000 - The reconstruction of 2,750 linear feet which would be from the intersection of Keith/Watson to Keith/S.H. 5. (2) $120,000 - The reconstruction of approximately 1,000 linear feet of the street from Keith/Watson to the bend in the road. Mr. Glab explained to the Council the condition of Keith Drive at this time regarding the pot holes, raveling along the road's edge and the drainage problems in that area. Mr. Glab then reviewed the third priority which was to overlay the streets of Candlewood Drive, Mill Run Drive and Sandy Trail. Mr. Glab explained that the agenda packet information indicated that these streets should be rebuilt, but after reviewing those streets it was Mr. Glab's conclusion that the streets could just be overlayed. This would reduce the cost per square yard from $5.00 to $2.60, for a cost of $68,900.00. The fourth priority was to repair distressed areas in alleys using city maintenance employees. Those alleys included Rivercrest/ Lake Highlands, Lake Highlands/Cypress, Sandy Creek/Willow Creek, Melody Mall Drive/Greeting Gate Lane, Lake Ridge Drive and Leading Lane/Meadow Meade Drive for a cost of $60,000.00. Mr. Glab then reviewed the next item on the list of priorities, being to crack seal in Rolling Hills Estates using city employees for a cost of $2,000.00. At this time, Mr. Glab advised the Council that Bush Drive should be included in the first priority that was reviewed. The next priority was to provide an overlay to residential streets in Hillside Village and Fountain Park for a cost of $156,000. As part of the budget there was a 5% contingencies for a total of $39,000. The total cost for all of the items reviewed would be $827,000. Mr. Glab spoke before the Council about going out for bids to contractors for the street overlay program in that the work can be done better and cheaper than using city crews. Mr. Glab reviewed in more detail the proposed work to be done to Keith Drive and the drainage problem that exists in that area and the work to be done by city crews to rework the drainage ditches in that area. He advised that he hoped that the property owners in that area would work with the city and provide for cost sharing in the event that drainage under the property owners' driveways need to be taken out and replaced. Mr. Glab went on to explain a new process whereby asphalt is recycled and used again on street overlay. Mr. Glab reviewed how the process is accomplished, the benefits to the city, and the costs that are saved with this process. Mr. Glab stated that he has provided these items as a matter of information and would be bringing back specifications to go out for bids for the street overlay program. uec ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 10 Consideration of the 1987 Street Maintenance Program (cont'd) (Agenda Item VIII) The Council discussed with Mr. Glab the two alternatives listed for Keith Drive, if the costs for paving Keith Drive in concrete with open drainage ditches had been considered, comments from the property owners in that area who want to keep the asphalt street, the maintenance and life expectancy of a concrete street versus an asphalt street, and if a concrete street is put in on Keith Drive would storm drains also have to be added. There was further discussion on the city staff providing to the Council information on the cost of maintenance of an asphalt street versus a concrete street and the life expectancy of each one. There was also a request that the city engineer put together a comprehensive program as to what the engineering advantages are and what the city is faced with as to flooding in that area and come up with a plan that the city can review and support in order to resolve the problems in that area and not just piece meal ideas from different opinions on this matter. The City Manager reviewed again with the Council the infor- mation that city staff was to provide at the time the specifica- tions for the street overlay program are brought forward for their consideration. Mr. McCarty stated that the city staff is to provide cost comparisons for constructing and maintaining asphalt streets versus concrete streets and the life expectancy of each type. The Council is also requesting a well thought out plan and recommenda- tion for street and drainage construction on Keith Drive. This item was received as a matter of information. There was no action taken on this item. Update on Compliance with EPA Ozone Level Requirements (Agenda Item IX) Tom Glab, City Engineer, spoke before the Council on the issue of Collin County's compliance with the Environmental Protection Agency's (EPA) ozone limitations. Mr. Glab provided background information on the air quality monitors that were placed in Collin County in the summer of 1986 and the results of that testing which indicated there were enough air pollutants present to make Collin County subject to EPA sanctions for "nonattainment areas". Mr. Glab then explained the possible sanctions that the EPA can place on Collin County unless some action is taken on the air pollutants. Mr. Glab went on to explain to the Council what Collin County and its entities have to do to bring the county into compliance. Mr. Glab reviewed the compliance process and advised of ways to eliminate the ozone elements. Mr. Glab pointed out to the Council that most of the pollutants seem to be transmitted to Collin County from the Dallas Metroplex area. Mr. Glab advised that the North Central Council of Governments was involved in this matter and working on a solution to the problem. Mr. Glab pointed out that there are two viable approaches for Collin County. One would be to develop our own state implementation plan with the Texas Air Control Board. The other would be to participate in a regional plan with other counties. Mr. Glab advised the Council that the city staff's recommenda- tion on this matter was to keep the Council up-to-date on the devel- opments concerning this issue. He stated that city staff also recom- mended that the city support Collin County's efforts to produce a state implementation plan acceptable to the Texas Air Control Board and to the Environmental Protection Agency by being represented at their work sessions and/or by providing input on policy decisions. ff 7w ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 11 Update on Compliance with EPA Ozone Level Requirements (cont'd) (Agenda Item IX) The Council discussed with city staff some of the industries that have been indicated as having too many pollutants in Collin County, the discrepancies that have been pointed out in the way the EPA measured the ozone and not the pollutants in the air or the causes of the pollutants, and the various opinions on the matter by other cities and/or counties. The Council advised city staff to keep them up-to-date on this matter and advise them of meetings in Collin County on this subject. Mayor Rodenbaugh advised the Council of a letter he had recently received regarding an upcoming meeting which encouraged public officials to attend. This item was received as a matter of information. There was no action taken on this item. Consideration of Allocating Bond Funds for Permanent Street Markings on Main Street, Phase I (Agenda Item X) Bill Petty, Director of Community Development, spoke before the Council on the temporary street markings that had been done on Main Street Phase I in order to expedite traffic safety and to give the city an opportunity to study the traffic patterns for future use. Mr. Petty pointed out that the temporary markings will not hold up and that the city staff feels that it is probably appropriate at this time to consider permanent street button markings on Main Street and Allen Drive. Mr. Petty advised that the approximate cost for this project would be $5,500. This cost would be incorporated into the final assessment which will be finalized upon completion of the railroad crossing. Mr. Petty then spoke before the Council on the issue of maintaining Main Street as a four lane street and not as the proposed three -lane street with a center lane for turning. Mr. Petty advised the Council that the four lanes had worked out very well for regulating traffic on Main Street. Mr. Petty advised that it was the city staff's recommendation to the Council that they consider leaving four lanes on Main Street to be permanently marked with the traffic buttons and that a budget in the amount of $5,500 be approved. Mr. Petty stated that the city staff is still re- searching the ideas for marking of the parallel parking spaces and for the contracting of the work and would like flexibility on those matters. The Council discussed with city staff if there was a proposed schedule for completion of this project and the fact that the four lanes of traffic seem to work well on Main Street. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted 6 - 0 to approve the installation of permanent traffic buttons on Allen Drive and Main Street, to allow city staff flexibility on the marking of the parallel parking spaces and the contract for installation, and to approve the budget in the amount of $5,500, in accordance with the city staff's recommendation, as stated. The motion carried. Consider Declaring a Vacancy on the Park Board - Place No. 7 (Agenda Item XI) Mayor Rodenbaugh advised the Council of a letter which had been received from Don Proeschel, Chairman of the Parks and Recrea- tion Board, regarding the need to declare a vacancy in Place No. 7 due to the incumbent's inability to serve any longer on the board due to business reasons. Mayor Rodenbaugh pointed out the contri- butions of Mr. Clint Miller to the Parks Board when he was an active member. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Page 12 Consider Declaring a Vacancy on the Park Board - Place No. 7 (cont'd) (Agenda Item XI) MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Glass, the Council voted 6 - 0 to accept the resignation of Clint Miller and to declare a vacancy in Place No. 7 on the Parks and Recreation Board. The motion carried. Economic Development (Agenda Item XII -A) City Manager Jon McCarty proposed to the City Council that a called - special workshop session be scheduled by the Council in order to review and discuss economic development or that an agenda item on this subject be placed at the beginning of one of the Council's upcoming regular meetings. He advised that city staff was ready to make a presentation on the subject matter. There was a discussion by the Council on the appropriateness of a called - special workshop session on this subject matter and city staff pointed out that a fifth Thursday was available in July. After further discussion, it was concluded by the Council that a called - special workshop session would be held at 7:00 p.m. on Thursday, July 30, 1987. Items of Interest to the Council (Agenda Item XII -B) Councilman Jim Wolfe discussed with city staff the hypothetical schedule that had been provided in a recent administrative report from the City Manager's office on the proposed forthcoming events on the city's request for EAS since the administrative law judge's determination had been delayed. Bill Petty, Director of Community Development, distributed to the Council revised copies of the schedule of uses from the zoning ordinance per the discussions and revisions made by the Council in their recent meetings. Mr. Petty advised that the only changes that had not been made due to the short time period was moving the garden home district over in the list of districts and changes for the heliport uses. Mr. Petty advised that the Planning and Zoning Commission would be receiving their copies to review at their forthcoming meeting. Mr. Petty stated that if the Council noted any uses that were not correct, please notify him. Lee Smith, representing the Allen Jaycees, spoke before the Council on the issue of whether the Council would be interested in seeing a bingo election held in the City of Allen. Mr. Smith advised that the Jaycees and other local civic organizations would be able to benefit from the proceeds of holding bingo games and the Jaycees are looking at going forward with this idea. Mr. Smith advised the Council that there were two methods for obtaining a bingo election in the city. One method is that the City Council can vote to call a bingo election and the other method is that petitions can be obtained to call a bingo election. Mr. Smith stated that he was appearing before the Council to get opinions on the matter. The Council discussed with Mr. Smith what the funds obtained from the bingo games would be used for by the civic groups, i.e., the Jaycees, where the bingo games would be held in Allen, what are the state guidelines or regulations if bingo is passed in an election, what other cities have bingo games, and that the Council felt that if a bingo election was to be held in Allen then it should be by the petition process. The Council advised Mr. Smith that if the Jaycees were committed to getting bingo in Allen then they should proceed with the petitions. The petitions would also indicate if there was interest in the community for bingo. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1987 Adjournment Page 13 MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Wolfe, the Council voted 6 -0 to adjourn the regular session of the Allen City Council at 9:53 p.m. on Thursday, July 16, 1987. The motion carried. These minutes approved on the 6th day of AUGUST 1987. APPROVED: �• �.- •• � ATTEST: Marty Hendrix, C15, CITY SECRETARY