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HomeMy WebLinkAboutMin - City Council - 1987 - 08/06 - RegularALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Bobby Glass 4600 Jim Wolfe Jim Pendleton Jack Pennington City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary CONSENT AGENDA (Agenda Item II) At the request of Mayor Pro Tem Farmer, Consent Agenda Item "G" was removed for individual consideration. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Wolfe, the Council voted 7 - 0 to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: A. Approval of City Council/Planning and Zoning Minutes of May 14, 1987 - Called - Special Joint Workshop Session. B. Approval of City Council Minutes of July 7, 1987 - Called - Special Workshop Session. C. Approval of City Council Minutes of July 16, 1987 - Regular Session. D. Authorization to city staff to pay bills associated with the 1985 Capital Improve- ment Program as follows: 1. Professional Service $ 580.00 Industries, Inc. Project No. 90-002-6 Construction of 2MG Elevated Water Tower - Testing of Materials Period: 6/30/87 2. Black & Veatch Engineers $ 547.56 Project No. 90-003-2 Design of the Water System Supervisory Control and Telemetry - Engineering Services Period: June 1987 3. Black & Veatch Engineers $ 3,000.00 Project No. 90-002-2 Construction of 2MG Elevated Water Tower - Engineering Services Period: June 1987 4. Black & Veatch Engineers $ 851.08 Project No. 90-002-2 Construction of 2MG Elevated Water Tower - Resident Engineering Services Period: March - June 1987 ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 2 E. Set September 3, 1987 as a Public Hearing Date on a Request to Amend Planned Development No. 30 to Allow a Church by Specific Use Permit in Building B of the Greenridge Office Center Lo- cated North of Ridgemont, West of S.H. 5 at 1022 South Greenville as Requested by Cushman & Wakefield for the First Presbyterian Church. CONSENT AGENDA (cont'd) 5. ATEC Associates, Inc. $ 414.10 Project No. 60-002-3 Addition and Renovation of Central Fire Station - Period: Thru: 4/30/87 ` 6. ATEC Associates, Inc. $ 25.00 Project No. 60-002-3 Addition and Renovation of Central Fire Station - Period: Thru: 5/24/87 7. Chemical Plant Services, $ 1,451.25 Inc. Project No. 70-002-06 Storm Sewer Repair - Timberbend Trail Period: 7/20/87 8. Gohmann Asphalt $ 1,292.74 Project No. 70-001-06 Asphalt Overlay Program - Reconstruction of Asphalt Alley Period: 7/24/87 9. Gohmann Asphalt $ 1,271.82 Project No. 70-001-06 Asphalt Overlay Program - Reconstruction of Asphalt Alley Period: 7/23/87 10. Marriott Construction $144,380.65 Project No. 75-003-1 Construction of Jupiter Road - Services and Materials for Engineering/Construction - Estimate No. 7 Period: 6/26/87 11. Acquisition Associates $ 832.50 Project No. 75-002-5 Construction of Main Street Phase II and III - Right -of -Way Acquisition Period: 7/4/87 - 8/4/87 12. Architectural Utilities $ 35,910.00 Project No. 50-002-1 Construction of Ford Park - Phase II - Application No. 7 Period: 7/31/87 13. SWA Group $ 862.67 Project No. 50-003-2 AL Construction of Sesquicentennial Park - Reimbursable Expenses 186.59 Period: June, 1987 Page 2 E. Set September 3, 1987 as a Public Hearing Date on a Request to Amend Planned Development No. 30 to Allow a Church by Specific Use Permit in Building B of the Greenridge Office Center Lo- cated North of Ridgemont, West of S.H. 5 at 1022 South Greenville as Requested by Cushman & Wakefield for the First Presbyterian Church. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 3 CONSENT AGENDA Set September 3, 1987 as a Public Hearing Date on a Request for a Specific Use Permit with Site Plan Approval in Building B of the Greenridge Office Center Located North of Ridgemont, West of S.H. 5 at 1022 South Greenville as Requested by Cushman & Wakefield for the First Presbyterian Church. The motion carried End of the Consent Agenda Set August 27, 1987, as the Public Hearing Date on the Budget as Required by Section (Consent Agenda 4.04 of the Allen City Charter Item G) Mayor Pro Tem Farmer pointed out to the Council and the city staff that the date reflected in the information memorandum stated October 27, 1987 and the agenda stated August 27, 1987. Mayor Pro Tem Farmer questioned which date was correct. City Manager McCarty advised that the August 27,1987 date was the correct date for the public hearing on the city's budget. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 7 - 0 to set August 27, 1987 as the public hearing date on the FY 1987 - 88 Budget as required by Section 4.04 of the Allen City Charter. The motion carried. Tabled Item: Review and Consider Authorizing Execution of a Contract for Ford Park Concessions (Agenda Item III) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the tabulation of the bids results received for concession services at the Ford Park Concession building. Mr. Thornton advised that four bidders had participated, submitting the following bids: Minimum Bidders 8 of Gross Sales Payment Handy Man Services 18% $2,400 Carnival Sno Cones 158 $3,225 Odell Concessions 20% $3,000 Debbie Gaddis 25% $2,500 Mr. Thornton explained to the Council that city staff had met with all of the proposed bidders and interviewed them as to their qualifications and planned operation of the concession stand. Based upon the bids received and the interviews, city staff visited the facilities operated by Odell Concessions in Plano. Mr. Thornton advised that it was the city staff's recommendation that the bid be awarded to Odell Concession Services based on a bid of 208 of gross sales after sales tax and a minimum of $3,000. Mr. Thornton advised that Odell Concession Services also demonstrated the most experience in park concession of those who bid this project. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to remove this item from the table for consideration. The motion carried. The Council discussed with city staff if the changes had been made to the contract as discussed at the Council meeting on July 16th, what the renewal policy was as stated in the contract, and the need to include in the contract that all health requirements must be met in accordance with the city's health ordinance. ALLEN CITY COUNCIL REGULAR SESSION AUGUST, 6, 1987 Page 4 Tabled Item: Review and Consider Authorizing Execution of a Contract for Ford Park Concessions (cont'd) (Agenda Item III) MOTION: Upon a motion made by Councilman Pendleton and seconded Ordinance No. 801-8-87: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81 of the City of Allen as Heretofore Amended so as to Attach a Specific Use Permit for a Restaurant/Private Club Located at 107-B North Green- ville Avenue, Allen, Collin County, Texas; To Attach as Exhibits the Site Plan, Floor Plan, Restaurant Elevations, and Sign Layout for Pizza Shack Restaurant, Presently Delineated on the Official Zoning Map as Shopping Center; Providing for Operational Compliance with Section 2.06(B) of the Comprehen- sive Zoning Ordinance as Amended by Ordinance No. 679-2-86; Pro- viding for a Condition of Obtain- ing a State Permit for a Private Club; Providing for a Penalty; Providing for an Effective Date; and Providing. for Publication of the Caotion. Mayor Rodenbaugh read the request into the record as follows: "Public Hearing to Consider a Request for a Specific Use Permit for a Restaurant/Private Club Located at the Northwest Corner of F.M. 2170 and S.H. 5 at 107-B North Greenville Avenue as Requested by L George W. Allen, Jr., for Pizza Shack, and Consider an Ordinance Approving the Specific Use Permit." George W. Allen, Jr., representing Pizza Shack, spoke before the Council on his request for a specific use permit for the Pizza Shack Restaurant located at 107-B North Greenville Avenue in order to have beer and wines sales under a private club permit as an incidential use to the restaurant use. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against this request for a specific use permit at the proposed location. Mayor Rodenbaugh closed the public hearing. by Councilman Pennington, the Council voted 7 - 0 to award the bid to Odell Concessions based on a 208 of gross sales after sales tax and a minimum of $3,000, in accordance with the city staff's recommendation, as stated. The motion carried. Public Hearing: Request for Specific Use Permit for a Restaurant/ Private Club Zoning: Shopping Center Location: Northwest Corner of F.M. 2170 and State Highway 5 at 107-B North Greenville Avenue Requester: George W. Allen, Jr. Representing Pizza Shack (Agenda Item IV -A) and Ordinance No. 801-8-87: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 366-10-81 of the City of Allen as Heretofore Amended so as to Attach a Specific Use Permit for a Restaurant/Private Club Located at 107-B North Green- ville Avenue, Allen, Collin County, Texas; To Attach as Exhibits the Site Plan, Floor Plan, Restaurant Elevations, and Sign Layout for Pizza Shack Restaurant, Presently Delineated on the Official Zoning Map as Shopping Center; Providing for Operational Compliance with Section 2.06(B) of the Comprehen- sive Zoning Ordinance as Amended by Ordinance No. 679-2-86; Pro- viding for a Condition of Obtain- ing a State Permit for a Private Club; Providing for a Penalty; Providing for an Effective Date; and Providing. for Publication of the Caotion. Mayor Rodenbaugh read the request into the record as follows: "Public Hearing to Consider a Request for a Specific Use Permit for a Restaurant/Private Club Located at the Northwest Corner of F.M. 2170 and S.H. 5 at 107-B North Greenville Avenue as Requested by L George W. Allen, Jr., for Pizza Shack, and Consider an Ordinance Approving the Specific Use Permit." George W. Allen, Jr., representing Pizza Shack, spoke before the Council on his request for a specific use permit for the Pizza Shack Restaurant located at 107-B North Greenville Avenue in order to have beer and wines sales under a private club permit as an incidential use to the restaurant use. Mayor Rodenbaugh opened the public hearing. No one appeared to speak either for or against this request for a specific use permit at the proposed location. Mayor Rodenbaugh closed the public hearing. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 5 Public Hearing: Request for Specific Use Permit for a Restaurant/ Private Club Requestor: George W. Allen, Jr. Representing Pizza Shack (cont'd) (Agenda Item IV -A) and Ordinance No. 801-8-87 (cont'd) The Planning and Zoning Commission, at their regular meeting held on July 9, 1987, recommended to the City Council approval of the request as submitted. The City Council discussed with city staff if this location met all of the location requirements as set out by the state law and their unusual way of measuring front door to front door. City staff verified that the location met all of the requirements. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 7 - 0 to approve the request for the specific use permit for the Pizza Shack Restaurant located at 107-B Greenville Avenue, in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to approve and adopt Ordinance No. 801-8-87, as captioned previously. The motion carried. Ordinance No. 802-2-87: An Ordinance of the City of Allen, Collin County, Texas, Amending Compre- hensive Zoning Ordinance No. 366-10-81 as Previously Amended, so as to Change the Following - Described Tract of Land From "R-2" (Residential) Classifi- cation to Permanent Zoning of "PD" (Planned Development) No. 96, Said Tract of Land Being Described as Follows: Approximately 33.60 Acres of Land Lying in the William Perrin Survey, Abstract No. 708, and the George W. Ford Survey, Abstract No. 328, Collin County, Texas; Providing for Use and Area Regulations; Providing for a Penalty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) For Each Offense; Providing for a Severability Clause; and Pro- viding for the Effective. Date of Said Ordinance. Public Hearing: Request to Rezone 33.60 Acres from "R-2" Residen- tial to "Planned Develop- ment", Including Uses of Community Facilities, Garden Office with Limited Retail and Multi -Family Location: East of State Highway 5, West of Jupiter Road and Immediately North of Oak Hill Addition Requestor: Jack Radke and LeRoy Tibodeau (Agenda Item IV -B) and Ordinance No. 802-2-87: An Ordinance of the City of Allen, Collin County, Texas, Amending Compre- hensive Zoning Ordinance No. 366-10-81 as Previously Amended, so as to Change the Following - Described Tract of Land From "R-2" (Residential) Classifi- cation to Permanent Zoning of "PD" (Planned Development) No. 96, Said Tract of Land Being Described as Follows: Approximately 33.60 Acres of Land Lying in the William Perrin Survey, Abstract No. 708, and the George W. Ford Survey, Abstract No. 328, Collin County, Texas; Providing for Use and Area Regulations; Providing for a Penalty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) For Each Offense; Providing for a Severability Clause; and Pro- viding for the Effective. Date of Said Ordinance. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Public Hearing: Request to Rezone 33.60 Acres from "R-2" Residen- tial to "Planned Develop- ment", Including Uses of Community Facilities, Garden Office with Limited Retail and Multi -Family Requestor: Jack Radke and LeRoy Tibodeau (cont'd) and Ordinance No. 802-8-87 (cont'd) Page 6 (Agenda Item IV -B) Mayor Rodenbaugh read the request into the record as follows: Public Hearing to Consider a Request to Rezone 33.60 Acres from "R-2" Residential to "PD" Planned Develop- ment, Including Uses of Community Facilities, Garden Office with Limited Retail and Multi -Family, Located East of S.H. 5, West of Jupiter Road and Immediately North of the Oak Hill Addition, as Requested by Jack Radke and LeRoy Tibodeau." J. T. Dunkin, representing the property owners Jack Radke and LeRoy Tibodeau, presented to and spoke before the Council on the request for a zoning change from "R-2" Residential to Planned Development to include uses of Community Facilities, Garden Office with limited retail uses and Multi -Family. Using a location map, Mr. Dunkin reviewed the location of the property, advised of adjacent zoned properties, and !. pointed out the major thoroughfares. Mr. Dunkin then presented the concept plan for the planned development showing the loca- tion of the various uses of Community Facilities, the Garden Office and the Multi -Family. Mr. Dunkin reviewed with the Council the size of the multi -family district, the number of units, the square footage in each unit, and the number of acres of open space. Mr. Dunkin then reviewed the Garden Office district and advised of the various limited retail uses requested to be allowed in this district. Mr. Dunkin reviewed the floor area ratio of the Garden Office district and the proposed heights of the buildings. Mr. Dunkin pointed out the adjacent church property and pointed out the location of the Community Facilities site for another church location. Mr. Dunkin then pointed out the set -back of the buildings from the thoroughfares and explained the development criteria to the Council. Mr. Dunkin then presented an artist concept drawing of the proposed landscaping for the property along a 10' landscape easement along the thoroughfare and pointed out the areas to be landscaped and the location of a screening fence on the alley- way, and advised of the type of plants to be used in the land- scaping. Mr. Dunkin advised the Council of the traffic study as prepared by PAWA Traffic Engineers for this site. Mr. Jack Hatchell, Vice President of PAWA, spoke before the Council on the traffic study and answered questions posed by the Council. Mayor Rodenbaugh opened the public hearing. The following individuals spoke before the Council in opposition to the request: Dan Fusco, 500 White Oak, Allen, Texas Bill Roberge, 607 Ashby Place, Allen, Texas Jean Brown, 509 White Oak, Allen, Texas Michael Hill, 537 White Oak, Allen, Texas ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 7 Mr. Hill also spoke before the Council on the small tract of land that has separate ownership along the alley north of the Oak Hill Addition and the Texas Power and Light easement adjacent to that land and how the property is not maintained. The following individuals spoke before the Council in favor of the request: Mike Moore, representing the First United Methodist Church Jim Barr, representing the Jupiter Road Church of Christ With no one else wishing to speak either for or against this request, Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on July 9, 1987, recommended to the City Council approval of the proposal with the additional stipulations listed below: 1. The right-of-way for Jupiter Road and Highway 5 needed for widening of those roadways will be dedicated concomitant with the zoning. 2. The property owners will comply with Resolution No. 673-1-86(R) pertaining to the landscape treatment of Highway 5 at the time of platting. 3. The side yards in the garden office tracts will be 50 feet. 4. The language on page 3, paragraph 2D, will also appear in Tract 4 (referring to internal access only). 5. The northern 200 feet of Tract 3 will be no higher than one story. The Council discussed with Mr. Dunkin the 20' strip of land owned by another individual and the 10' strip of land which was a Texas Power & Light easement and if Mr. Dunkin was aware of this situation. Mr. Dunkin spoke before the Council on the problem and that they had looked at the situation but had not tried to resolve it. The Council had further lengthy discussion on the location of the proposed street through this subject property and why it had been placed in that location, the distance of the street from the south property line, the size of the thoroughfare, if the street will be continued past Jupiter Road, and if a traffic light would be placed on this street at the intersection of State Highway 5. There was further discussion on the 30' of property north of the alley and the urgent need for city staff to look into that situation and try and get that problem resolved. In further discussion, several Council Members indicated that they were not in favor of the multi -family use in this planned devel- opment at its proposed location. Public Hearing: Request to Rezone 33.60 Acres from "R-2" Residen- tial to "Planned Develop- ment", Including Uses of Community Facilities, Garden Office with Limited Retail and Multi -Family Requestor: Jack Radke and LeRoy Tibodeau (cont'd) (Agenda Item IV -B) and Ordinance No. 802-8-87 (cont'd) Mr. Hill also spoke before the Council on the small tract of land that has separate ownership along the alley north of the Oak Hill Addition and the Texas Power and Light easement adjacent to that land and how the property is not maintained. The following individuals spoke before the Council in favor of the request: Mike Moore, representing the First United Methodist Church Jim Barr, representing the Jupiter Road Church of Christ With no one else wishing to speak either for or against this request, Mayor Rodenbaugh closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on July 9, 1987, recommended to the City Council approval of the proposal with the additional stipulations listed below: 1. The right-of-way for Jupiter Road and Highway 5 needed for widening of those roadways will be dedicated concomitant with the zoning. 2. The property owners will comply with Resolution No. 673-1-86(R) pertaining to the landscape treatment of Highway 5 at the time of platting. 3. The side yards in the garden office tracts will be 50 feet. 4. The language on page 3, paragraph 2D, will also appear in Tract 4 (referring to internal access only). 5. The northern 200 feet of Tract 3 will be no higher than one story. The Council discussed with Mr. Dunkin the 20' strip of land owned by another individual and the 10' strip of land which was a Texas Power & Light easement and if Mr. Dunkin was aware of this situation. Mr. Dunkin spoke before the Council on the problem and that they had looked at the situation but had not tried to resolve it. The Council had further lengthy discussion on the location of the proposed street through this subject property and why it had been placed in that location, the distance of the street from the south property line, the size of the thoroughfare, if the street will be continued past Jupiter Road, and if a traffic light would be placed on this street at the intersection of State Highway 5. There was further discussion on the 30' of property north of the alley and the urgent need for city staff to look into that situation and try and get that problem resolved. In further discussion, several Council Members indicated that they were not in favor of the multi -family use in this planned devel- opment at its proposed location. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 8 Public Hearing: Request to Rezone 33.60 Acres from "R-2" Residen- tial to "Planned Develop- ment", Including Uses of Community Facilities, Garden Office with Limited Retail and Multi -Family Requestor: Jack Radke and LeRoy Tibodeau (cont'd) (Agenda Item IV -B) and Ordinance No. 802-8-87 (cont'd) Mr. Dunkin spoke before the Council again on the back- ground on this property, the previous zoning requests on the property, the existing zoning of the property and the proba- bility that it would never be developed under that zoning district, and the number of uses considered by the current owners that would be compatible at that location. Mr. Dunkin explained how they had determined the request for Planned Development and the appropriate uses proposed for that area. The Council had further review and discussion with Mr. Dunkin on the amount of percentage for retail uses in the Garden Office district and reducing that percentage from 458 to 30% or 358, and to continue the proposed landscaping plan from the Garden Office district through the Multi -Family district to Jupiter Road. The Council also pointed out that instead of just flat landscaped areas, the property owners should consider berming those landscaped areas to create an even better screen. The Council discussed the concerns of the individuals who spoke in opposition to the request. Mr. Dan Fusco spoke again before the Council regarding his opposition to this request for a zoning change. MOTION: A motion was made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, to approve the request in accord- ance with the recommendations of the Planning and Zoning Commission, as stated; with the following stipulations: Inclusion of berming in the landscaping plan for the 10' landscape easement that is located along the public right-of-way. Extending the 10' landscape easement into the Multi -Family tract designated as Tract 2 on the site plan to Jupiter Road. Reducing the local retail uses in the Garden Office district from 458 to 30% in Tract 3; and to approve and adopt Ordinance No. 802-8-87, as captioned previously and reflecting the above changes. The Council voted five (5) in favor of the motion and two (2) opposed, with Council Members Pennington and Wilson casting the negative votes. IL The motion carried. Mayor Rodenbaugh recessed the regular session of the Allen City Council at 9:15 p.m. The meeting reconvened at 9:28 p.m. Request to Appear by Lorraine B. Ruthfuss Representing Cottonwood Bend Homeowner's Association Regarding School Crossings at Boyd Elementary (Agenda Item V) Mr. Andy Wolfson, 921 Ashby Drive, spoke before the Council on behalf of Lorraine B. Ruthfuss and representing the Cottonwood ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 9 Request to Appear by Lorraine B. Ruthfuss Representing Cottonwood Bend Homeowner's Association Regarding School Crossings at Boyd Elementary (cont'd) (Agenda Item V) Bend Homeowner's Association. Mr. Wolfson spoke to the Council regarding the need for school crossing guards for the upcoming school year for Boyd Elementary School located at the intersection of Bethany Road and Jupiter Road. Mr. Wolfson advised the Council that the homeowners were requesting: 1. Confirmation of the current plan to install two cross- walks, signs and flashing lights for Jupiter Road and Bethany Road to protect the children crossing to Boyd Elementary School and a guard on Bethany Road. 2. Requesting that a temporary crossing guard be placed on Jupiter Road until a fair study can be completed to justify a need for this position on a permanent basis. Mr. Wolfson then advised of the reasons for the requests and pointed out that it was the large amount of growth in development and homes on the east side of Jupiter Road; that Boyd Elementary School will now have kindergarten through sixth grades at the school thus increasing the number of children, cars, etc., that will be attending the school; that only one study was conducted at this school location last year and that additional studies needed to be conducted after school starts to determine the amount of pedestrian traffic to the school as well as the amount of vehicular traffic in the area; and that elementary school children are not capable of deter- mining the adequate intervals in traffic in order to cross the streets to get to the school. Mr. Wolfson concluded his request by advising of the cost factors for a temporary guard at the Jupiter Road location. Mayor Rodenbaugh acknowledged Mr. Wolfson's request and advised that the Council would take this request under consid- eration in their further discussions on this matter. It was pointed out that another agenda item related to this matter would be forthcoming after the next agenda item and the city staff and the Council encouraged the citizens attending the meeting on this matter to stay for that item. This item was received as a matter of information. There was no action taken on this item. Review and Consider Approval of the Design Development Phase of the Library Design and Consider Authorizing Detail Specifications (Agenda Item VI) Barbara Buehler, Library Director, presented the floor plan of the proposed new library building. Mrs. Buehler reviewed the plan for the City Council and pointed out the location of the adult book section, the children's book section, the meeting room areas, the city staff work room, and the special courtyard feature. Mrs. Buehler advised that this building would be built to accommodate an additional second or third floor and would contain a book theft detection device. The Council discussed with Mrs. Buehler and the architects, Bill Hidell and Greg Ibanez, who were also present, if the entire first floor would be able to be converted to a second floor, if the access to the large meeting room would be restricted, the number of meeting rooms and their locations, availability of ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 10 Review and Consider Approval of the Design Development Phase of the Library Design and Consider Authorizing Detail Specifications (cont'd) (Agenda Item VI) rooms to view films, the type of floor coverings and the book shelves construction. During the discussions on the building, the architects distributed to the Council a proposed budget for the construction of the library building. The Council also discussed with city staff the timeframe for the drawings phase and the construction phase. The Council also posed questions regarding the proposed landscaping of the building and if a landscape plan had been determined. MOTION: Upon a motion made by Councilman Pennington and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve the design development phase of the library design and to authorize the architect to continue with completion of the working drawings and specifications. The motion carried. Review Status Report Regarding the School Crossing Guard Program (Agenda Item VII) Tom Glab, City Engineer, spoke before the Council on the status of the school crossing guard program. Mr. Glab advised the Council of the committee that had worked on the school crossing guard program, consisting of Mr. Glab, Police Chief Richard Carroll, and David Williams and Bob Curtis from the Allen Independent School District. Mr. Glab then reviewed their recommendations on the program consisting of the division of the responsibilities, the responsibilities of the school crossing guards, how the requests for guards will be handled, and the use of other methods to control the traffic and allow elementary school children to cross streets safely. Mr. Glab also advised the Council of the fiscal impact of this program for the city. Mr. Glab reviewed with the Council the school district boundaries for the various elementary schools located in the city and reviewed the study that was done on Jupiter Road on May 6, 1987 to determine the amount of vehicular and pedestrian traffic in that area. Mr. Glab pointed out that this information would also be forwarded to the Board of Trustees for the Allen Independent School District for consideration at their next board meeting to be held on Monday, August 10, 1987. Mr. Glab went on to explain that additional study needed to be conducted on Jupiter Road to determine if a permanent crossing guard was needed at that location. The Council discussed with Mr. Glab if the initial study determined where the children were coming from on the east side Of Jupiter Road and if the half-day kindergarten hours had been included in this plan as to placing those hours on the traffic signs. An unidentified gentleman in the audience spoke out regard- ing the financial responsibility of this program and if liability insurance had been included and whose responsibility would it be if a child was injured crossing the street. There was further discussion between the city staff and the Council on if there was a clear understanding of what items needed to be included in determining the cost factors and if all of the cost factors had been determined at this point. In further discussion by the Council, it was suggested that the committee look at developing or making suggestions regarding a public infor- mation campaign to bring this program to the attention of the community. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 11 Review Status Report Regarding the School Crossing Guard Program (cont'd) (Agenda Item VII) In further discussion, the Council discussed the necessity of placing this program on a fast tract since school would be starting in less than a month's time, that the "No Parking Signs" on Jupiter Road should just be during certain school hours and not all the time, and that the school zone signs needed to reflect the hours of the half-day kindergarten. There was discussion by city staff with the Council on finalizing all of the details of this program and bringing it back before the Council at their next meeting for final approval. The Council discussed the program as it was presented and advised that they were, by consensus, in favor of the program. Mr. Andy Wolfson, 921 Ashby Drive, requested that the Council clarify what action the city was going to take in this matter before the school year started. City Manager Jon McCarty advised him that it was the intent of the city to proceed with the marking of the crosswalks on Jupiter Road and Bethany Road, to put up the traffic signs and flashing lights, to also use traffic cones in the crosswalks during school hours, to place a guard on Bethany Road and a temporary guard on Jupiter Road until the studies have been completed to see if a guard is warranted at that location. Mr. McCarty added that there are some legal aspects that needed to be checked into by the city, but it was the city's intention to proceed with the items he previously mentioned. An unidentified lady in the audience spoke before the Council on perhaps having just one street crossing and guard at the corner of Bethany Road and Jupiter Road in order to reduce the number of crossings and to save money. In further discussion, it was deter- mined that the city would still proceed with the two crossings as discussed previously. Consider a Request for Reimbursement of the City's Prorata Share of Bethany Road Bridge (Agenda Item VIII) Bill Petty, Director of Community Development, spoke before the Council on the agreement that the city had entered into with Landmark Development Company for participation in the construction of Bethany Drive, Jupiter Road, and a portion of Chaparral. Landmark had extended their obligation for Bethany Drive with participation from other developers, which allowed the construction of the Bethany Bridge to take place in its entirety with a maximum of $101,400 participation by the city to be funded from bond sales in the 1987 - 88 budget. Mr. Petty advised the Council that it was the city staff's recommendation that the City Council authorize reimbursement for the Bethany Road Bridge in the amount of $101,400 from the existing bond funds. Pat Atkins, with Don Tipton Engineering and representing Landmark Development Company, was present to answer any questions posed by the Council. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council voted 7 - 0 to authorize the payment of $101,400 in city bond funds to Landmark Development Company for the reimbursement portion owed by the City of Allen for the construction of the Bethany Road Bridge per the agreement dated March 7, 1985, in accordance with the city staff's recommendation, as stated. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 12 Receive the Management Information Systems Master Plan (Agenda Item IX) Nelson Mak, Data Systems Coordinator, spoke briefly before the Council on the distribution of the Management Information Systems Master Plan for the implementation of microcomputers and a mini -computer for the City of Allen. As stated in the information, the master plan serves two functions: (1) to record the findings of the computer needs analysis, and (2) to set general policy guidelines as to the systems configura- tion, use and development over a five-year planning period. This item was received as a matter of information. There was no action taken on this item. Consider Main Street Phase 3 Design Options for the Cottonwood Creek Bridge (Agenda Item X) Tom Glab, City Engineer, spoke before the Council on the two proposed alternatives for the construction to the Cottonwood Creek Bridge, located on Main Street (F.M. 2170) just west of the intersection of State Highway 5. This con- struction is part of teh Phase II and III construction to F.M. 2170 from U.S. 75 to State Highway 5. Mr. Glab explained to the Council that a decision needed to be determined on what elevation the city wanted to construct the bridge. Mr. Glab pointed out that in the city's greenbelt/linear park study, there are policies regarding the use of flow elevations that would be generated from a fully developed watershed during a one hundred year flood. The city's drainage design manual calls for two feet of freeboard between the design water surface and the lowest members of bridges. Mr. Glab explained that based upon the studies of the greenbelt/linear park study, the flood waters would flow over the top of the existing roadway by approximately 1.0 foot. Therefore, using the study's flow elevation again and the city's two foot freeboard requirement, the low chord of a new bridge would have to be raised approximately 5.2 feet. Conrad Callicoatte, consulting engineer with Graham Associates, spoke before the Council on some possible solutions to the prob- lems with the existing Cottonwood Creek Bridge. Mr. Callicoatte advised that when the state does construction on State Highway 5, they will also be reconstructing the State Highway 5 bridge and it will solve some of the flow situations that will occur under the Cottonwood Creek Bridge on Main Street. The hydraulist with Graham Associates spoke before the Council on the velocity of the creek before and after construction. There was considerable discussion by the Council with city staff on whether to modify the existing bridge or reconstruct the bridge altogether, the amount of velocity of the creek after the bridge on State Highway 5 in reconstructed, what the study states about the velocity, what the study states about the freeboard and if it states one foot or two feet, the additional costs for reconstruction at a later time. The Council discussed the requirements of the greenbelt/linear park study and any other standards of the city and what their relationship would be to this situation. MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Wilson, the Council voted 7 - 0 to authorize the city staff to proceed with the recon- struction of the Cottonwood Creek Bridge to raise it 5.2 feet and using a one foot freeboard, and that the city staff research the city's linear park/greenbelt study and other standards to make sure this recon- struction will not be in any conflict with any city policies. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Page 13 Report on Industrial Pretreatment Activities (Agenda Item XI -A) Ernie Hoback, Director of Public Works, spoke before the Council on a report he had received from the North Texas Municipal Water District regarding industrial waste water pretreatment and advised of some of the companies that are not in compliance in the City of Plano. This item was received as a matter of information. There was no action taken on this item. Acknowledge Receipt of the FY 1987 - 88 Budget (Agenda Item XI -B) City Manager Jon McCarty advised the City Council that the FY 1987 - 88 Budget had been distributed to the City Council on Friday, July 31, 1987 and this agenda item was just for the purpose of making sure that all Council Members had received their copies. All Council Members and the Mayor indicated that they had received their budget documents. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item XI -C) City Manager Jon McCarty advised the Council of the recent changes in the "Open Meetings Law" and provided the Council with a memorandum that had been prepared by the City Secretary regarding the new procedures to be followed in order to comply with the state law. City Secretary Marty Hendrix distributed to the Council new telephone lists of the members of the city's boards and commission. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into Executive Session at 12:05 a.m. on Friday, August 7, 1987. Executive Session (Agenda Item XII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), (f), and (g), the Allen City Council convened into Executive Session at 12:09 a.m. on Friday, August 7, 1987, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to litigation, real estate negotiations and personnel. The Executive Session was adjourned at 1:10 a.m. on Friday, August 7, 1987. Reconvene: Consider Items Discussed in Executive Session (Agenda Item XIII) The Allen City Council reconvened into regular session at 1:12 a.m. on Friday, August 7, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. There were no items to consider for action at this time. This agenda item was passed over. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 6, 1987 Adjournment Page 19 MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wilson, the Council adjourned the regular session of the Allen City Council at 1:13 a.m. on Friday, August 7, 1987. The motion carried. These minutes approved on the 20th , day of AUGUST 1987. APPROVED: ATTEST: Marty Hendrix, C16c, CITY SECRETARY'