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HomeMy WebLinkAboutMin - City Council - 1987 - 09/17 - RegularALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Present: Donald P. Rodenbaugh, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jerry Wilson Bobby Glass Jim Wolfe Jim Pendleton Jack Pennington City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Rodenbaugh at 7:00 p.m. on Thursday, September 17, 1987, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Rodenbaugh adjourned the regular session of the Allen City Council into executive session at 7:01 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 7:02 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to real estate negotiations, litigation, and personnel. The Executive Session was adjourned at 7:43 p.m. Mayor Rodenbaugh reconvened the regular session of the Allen City Council at 7:45 p.m. in the Council Chambers of the Allen Municipal Annex. Mayor Rodenbaugh advised the Council that today, September 17th, had been declared "Constitution Day" by proclamation as part of the celebration of the 200th Anniversary of the signing of the United States Constitution and advised that he had parti- cipated in several activities that had been held in the city recognizing this special day. As part of this celebration, Mayor Rodenbaugh asked everyone to stand, face the United States Flag, and participate in the Pledge of Allegiance, which was lead by Councilman Wolfe. After the Pledge of Allegiance, Mayor Rodenbaugh advised the Council of the various activities that he had seen presented by the school children. CONSENT AGENDA (Agenda Item III) MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Wolfe, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of September 3, 1987 - Regular Session. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 2 -11 CONSENT AGENDA (cont'd) (Agenda Item III) B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Acquisition Associates $ 3,017.50 Project No. 75-002-5 Right -of -Way Acquisition - Main Street Phase 2 & 3 Period: 8/3/87 - 9/3/87 2. Hidell Architects $ 3,105.84 Project No. 55-001-3 New Library Facilities - Architectural Services Period: August 1987 3. Hidell Architects $ 5,053.54 Project No. 40-001-3 Police & Courts Building - Architectural Services Period: August 1987 4. Rodenbaugh's Inc. $ 1,111.40 Project No. 60-002-6 Central Fire Station - Appliances Period: August 1987 5. Hidell Architects $ 330.00 Project No. 60-002-3 Central Fire Station - 6 Architectural Services Period: August 1987 6. Albert Halff Associates $ 15,000.00 Project No. 50-005-2 Special Use Facility - Preconstruction Survey Period: August 1987 7. Hydrostorage, Inc. $ 83,313.82 Project No. 90-002-1 2 MG Elevated Water Tower - Material & Work Performed - Estimate No. 1 Period: 8/20/87 8. Malachi Corporation $ 12,829.99 Project No. 60-002-1 Central Fire Station - Renovation & Addition - Estimate No. 6 Period: 8/25/87 9. Richard Seltzer Designs $ 7,750.00 Project No. 60-002-6 Central Fire Station - Furniture Period: 7/17/87 10. Architectural Utilities $ 33,575.00 Project No. 50-002-1 Ford Park, Phase II - Recreation Facilities - Estimate No. 8 Period: 9/15/87 11. Black & Veatch $ 16,750.00 Project No. 40-001-2 55-001-2 Municipal Complex Development - Infrastructure Design Period: Thru: 8/26/87 -11 ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 3 Mayor Rodenbaugh advised the Council that these agenda items would be passed over at this time and would be reconsidered later in the Council meeting. Ordinance No. 811-9-87: An Ordinance of the City of Allen, Collin County, Texas, Setting, Fixing, and Adopting the Tax Rate for the City of Allen, Texas, for the Fiscal Year Baginning October 1, 1987, and Ending September 30, 1988; and Providing an Effective Date for this Ordinance (Agenda Item V-A) Finance Director Charlotte Smith spoke before the Council on the proposed ordinance establishing the tax rate for the fiscal year 1987 - 88 at 50.330, with 26.1561 to cover the general fund and 24.1740 for debt service. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pennington, the Council voted 7 - 0 to adopt Ordinance No. 811-9-87, setting the tax rate of 50.330 per $100 valuation, as captioned previously. The motion carried. Ordinance No. 812-9-87: An Ordinance of the City of Allen, [' Collin County, Texas, Approving and Adopting the Budget and Setting Appropriations for the Fiscal Year Beginning October 1, 1987, and Terminating September 30, 1988; and Providing for an Effective Date. (Agenda Item V -B) Finance Director Charlotte Smith spoke before the Council on the proposed ordinance establishing the budget for the fiscal year 1987 - 88. CONSENT AGENDA (cont'd) (Agenda Item III) C. Schedule of Taxes Receivable as of August 31, 1987. D. Set October 15, 1987 as the Public Hearing Date on a Request for a Specific Use Permit for an Arcade in the Allen Bowl as Requested by First Federal Savings and Loan of Hutchinson, Kansas, Located at 1011 South Greenville Avenue. The motion carried. End of the Consent Agenda Appointments to Places No. 2, 4, 6, and 7 on the Parks and Recreation Board (Agenda Item IV -A) and Appointments to Places No. 1, 3, and 5 on the Sign Control Board (Agenda Item IV -B) and Appointments to Places No. 1, 3, and 5 on the Board of Adjustment (Agenda Item IV -C) Mayor Rodenbaugh advised the Council that these agenda items would be passed over at this time and would be reconsidered later in the Council meeting. Ordinance No. 811-9-87: An Ordinance of the City of Allen, Collin County, Texas, Setting, Fixing, and Adopting the Tax Rate for the City of Allen, Texas, for the Fiscal Year Baginning October 1, 1987, and Ending September 30, 1988; and Providing an Effective Date for this Ordinance (Agenda Item V-A) Finance Director Charlotte Smith spoke before the Council on the proposed ordinance establishing the tax rate for the fiscal year 1987 - 88 at 50.330, with 26.1561 to cover the general fund and 24.1740 for debt service. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Pennington, the Council voted 7 - 0 to adopt Ordinance No. 811-9-87, setting the tax rate of 50.330 per $100 valuation, as captioned previously. The motion carried. Ordinance No. 812-9-87: An Ordinance of the City of Allen, [' Collin County, Texas, Approving and Adopting the Budget and Setting Appropriations for the Fiscal Year Beginning October 1, 1987, and Terminating September 30, 1988; and Providing for an Effective Date. (Agenda Item V -B) Finance Director Charlotte Smith spoke before the Council on the proposed ordinance establishing the budget for the fiscal year 1987 - 88. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 4 Ordinance No. 812-9-87 (cont'd) (Agenda Item V -B) City Manager Jon McCarty pointed out to the Council the final budget document and advised that it contained the proposed budget with the changes that had been formulated at the budget retreat. Copies of the revisions had been {{{ previously provided to the Council. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Glass, the Council voted 7 - 0 to adopt Ordinance No. 812-9-87, approving the proposed budget with revisions, for the fiscal year 1987 - 88, as captioned previously. The motion carried. Ordinance No. 813-9-87: An (Agenda Item V -C) Ordinance of the City of Allen, Texas, Amending City of Allen Ordinance No. 310 and Article III, "Texas Municipal Retirement System", Chapter 2, "Administration", of the Allen Code of Ordinances so as to Allow Certain Employees of the City Who Have Terminated Previous Memberships in the Texas Municipal Retirement System to Deposit the Sums so Withdrawn, Plus Annual Withdrawal Charges, and Allowing and Undertaking the Cost of Allowing Any Such Employee Credit in Such System for all Service to Which Such Employee Had Been Entitled at the Date of Such Withdrawal with Like Effect as if all Such Service had Been Performed as an Employee of This City; and Providing for an Effective Date and Ordinance No. 814-9-87: An Ordinance of the City of Allen, Texas, Amending City of Allen Ordinance No. 310 and Chapter 2, "Administration", Article III, "Texas Municipal Retirement System", of the Allen Code of Ordinances to Include Updated Service Credits, Pursuant to V.A.C.S. Title 110B, §63.401-63.403; and Establishing an Effective Date for Such Actions and Ordinance No. 815-9-87: An Ordinance of the City of Allen, Texas, Amending City of Allen Ordinance No. 310 and Chapter 2, "Administration", Article III, "Texas Municipal Retirement System", of the Allen Code of Ordinances to Include Additional Rights, Credits, and Benefits, Pursuant to V.A.C.S. Title 110B, g64.202(f), 64.204, 64.405, 64.406 and 64.410; and Establishing and Effective Date for Such Actions and ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 5 Ordinance No. 813-9-87 (cont'd) (Agenda Item V -C) and Ordinance No. 819-9-87 (cont'd) and Ordinance No. 815-9-87 (cont'd) and Ordinance No. 816-9-87: An Ordinance of the City of Allen, Texas, Amending City of Allen Ordinance No. 310 and Chapter 2, "Administration", Article III, "Texas Municipal Retirement System", of the Allen Code of Ordinances to Include Military Service Credits, Pursuant to V.A.C.S. Title 110B, 963.501-63.503; and Establishing an Effective Date for Such Actions Charlotte Smith, Finance Director, spoke before the Council on the proposed ordinances which would make changes to the city's participation in the Texas Municipal Retirement System (TMRS) benefits for the city employees. Mrs. Smith explained that one ordinance would allow a "buy back" option to those employees who had previously withdrawn deposits from the system when terminating from other municipalities. The second ordinance would provide for a 1008 update in service credits for retirement benefits. The third ordinance would adopt the provisions of Senate Bill 505, and the fourth ordinance would provide for military service credit. Mrs. Smith advised that the first ordinance would have an effective date of September 17th, if adopted, and the other ordinances would have an effective date of January 1, 1988, if adopted. At the request of the Council, Michael Stanger, Administrative Assistant to the City Manager, spoke before the Council on the provisions of Senate Bill 505, which included allowing full retirement after 25 years of service, allowing full benefits to the spouse upon death of an employee, and phasing out of supple- mental disability and replacing it with optional occupational disability. Mr. Stanger then explained the "buy back" option for employees who had withdrawn funds from the system when terminating employ- ment with other municipalities and now wish to buy back that time towards retirement. He then explained the military service credit which would allow employees with previous military service to buy credit for those years of service and place those years towards retirement. Mr. Stanger then reviewed the updated service credit and how it is calculated. The Council discussed with city staff if an employee had to be vested before the "buy back" plan could be implemented, if there was a waiting period before the "buy back" can be initiated, if there is a limit on the amount of time that can be part of the "buy back" plan, if there was a window period for the "buy back" plan or was it any time after 29 months of service, if the ordi- nances stood separately or needed to be considered as a total package, and if every city had to go through this process to change benefits in the TMRS system. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wilson, the Council voted 7 - 0 to approve and adopt Ordinances No. 813-9-87, 819-9-87, 815-9-87, and 816-9-87, as captioned previously. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Review Bids and Consider Authorizing Execution of a Contract for Con- struction of the Police and Courts Building (cont'd) Page 7 (Agenda Item VI) The Council discussed with Mr. Hidell why the bids came in so high on this project; if reference checks had been made on Nornhaas Construction Inc. as their base bid amount was the same as TMC Construction, Inc., and when the budget figure should be amended now or after the contract negotiations. Chief Carroll spoke before the Council on the question of the proposed budget for this project and the amendment that needed to be made to it in order to award the contract on the project and where additional funds could be obtained. Chief Carroll distributed to the Council a memorandum from the city's Finance Director advising of interest earnings on the 1985 - 86 bond funds in the amount of $751,226 through August 31, 1987. If additional funds were needed on the police and courts build- ing, the funds could be available from this interest earnings. Chief Carroll also distributed to the Council information showing the present proposed budget and a revised budget including $175,000 of the interest earnings, along with the city staff's recommendation on this agenda item, as stated previously. Chief Carroll pointed out the revised budget and present proposed budget as follows: NEW REVISED BUDGET FOR POLICE AND COURTS BUILDING: BUILDING CONSTRUCTION $1,600,000 LANDSCAPE 17,000 FURNISHINGS 84,000 SITE PREPARATION 175,000 ARCHITECT FEES 174,000 CONTINGENCIES 136,500 TELEPHONE SYSTEM 13,500 RADIO CONSOLE 25,000 TOTAL: $2,225,000 PRESENT PROPOSED BUDGET FOR POLICE/COURTS BUILDING: $1,425,000 17,000 84,000 175,000 174,000 175,000 0 0 $2,050,000 There was further discussion by the Council with city staff on why the budget should be amended at this time whenthe contract had not been negotiated, a more detailed explanation of the new revised budget and why there were budget figures for the telephone system and radio console in the revised budget and not in the original proposed budget, what was included in the landscaping figure, a review again of the add-on alternates and delete alter- nate and which ones were to be included in the contract amount, and considerable discussion on the fact that the bids came in so much higher than originally proposed. City Manager Jon McCarty advised the Council of information furnished by the city attorney's office on a case in which the lowest bidder had been disqualified and the bid awarded to the next lowest and best bidder. City Manager McCarty also spoke before the Council on the time element involved and the need to proceed with this process. There was further discussion by the Council on the budget items that should be considered in the negotiation of the contract amount. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 6 Mr. Hidell then discussed with the Council certain areas or changes that can be made in the construction of the existing proposed building that can reduce some of the costs proposed. Mr. Hidell advised the Council that the cost reductions would not effect the size or quality of the building proposed to be built. Mr. Hidell advised the Council that the amount of the proposed bid could be reduced through the negotiation process with the bidder and this was an acceptable consideration. Review Bids and Consider Authorizing Execution of a Contract for Con- struction of the Police and Courts Building (Agenda Item VI) Richard Carroll, Chief of Police, spoke before the Council on the solicitation of bids, receipt of 13 bid proposals, the bid opening held on August 7, 1987, and the tabulation of the bid results for the construction of the new police and courts building. Chief Carroll advised the Council that the base bid on the project included the building construction, land- scaping and contingencies. The proposed budget for this project had been approved at $1,617,000. Chief Carroll then explained to the Council the add-on Alternate 1, which included the cost for a watch canopy; add-on Alternate 2, which were costs for the finish out of additional cell areas; and delete -off Alternate 3, which indicated the costs for replacing the steel window frames with aluminum frames. Chief Carroll pointed out that city staff's recommendation was the bid should be awarded based upon the base bid, and the add-on of Alternate No. 1. Chief Carroll pointed out to the Council the range in the 13 bids received from the lowest from Malachi Corporation in the amount of $1,757,553 to the highest being Diversity, Inc. in the amount of $1,970,000 for the base bid amounts. Chief Carroll advised that the city staff's recommendation and the architects' recommendation was to: 1. Based upon the architects recommendation, eliminate the lowest bidder, being Malachi Corporation. 2. Authorize negotiations and contracting with TMC Construction, who is the lowest and best bid. Also, in recognition of the scope of this request, appoint two Councilmen to work with city staff in securing a contract not to exceed the revised budget. 3. Approve the budget revision as proposed using $175,000 interest earned. Bill Hidell, with Hidell Architec ts, spoke before the Council on the design of the existing building and the adding of the additional square footage from the original estimated amount and the condition of the construction market at the time they designed the building. Bill Hidell also spoke before the Council on the reference checks that had been conducted on the lowest bidder, being Malachi Corporation. This company was presently working on the renovation to the city's Central Fire Station. Mr. Hidell advised the Council on the poor quality of work being done by this com- pany on the renovation project. Mr. Hidell then advised of ref- erence checks on the TMC Construction, Inc., and that their ref- erence checks had been favorable. Mr. Hidell advised the Council that since all of the bids came in over the budget, the city had an option of throwing out all of the bids and rebidding the project, however, he advised against rebidding the contract at this time. Mr. Hidell then discussed with the Council certain areas or changes that can be made in the construction of the existing proposed building that can reduce some of the costs proposed. Mr. Hidell advised the Council that the cost reductions would not effect the size or quality of the building proposed to be built. Mr. Hidell advised the Council that the amount of the proposed bid could be reduced through the negotiation process with the bidder and this was an acceptable consideration. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Review Bids and Consider Authorizing Execution of a Contract for Con- struction of the Police and Courts Building (cont'd) Page 8 (Agenda Item VI) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted 7 - 0 to: 1. Approve the budget revision as proposed using the $175,000 in interest earned and as pre- viously outlined; 2. To eliminate the lowest bidder, being the Malachi Corporation, based upon the recommendation of Hidell Architects; 3. To authorize negotiations and contracting with TMC Construction, who is the lowest and best bidder. Also, in recognition of the scope of this request, appoint two Councilmen to work with city staff in securing a contract not to exceed the revised budget; in accordance with the city staff's recommendation and architect's recommendation, as stated. The motion carried. Mayor Rodenbaugh asked the City Council for volunteers to serve on the negotiating committee. Council Members Jerry Wilson and Jim Pendleton volunteered to serve with city staff on the negotiation of the contract with TMC Construction, Inc. Ordinance No. 817-9-87: An Ordinance of the City of Allen, Collin County, Texas, Authorizing the Municipal Court to Collect A Special Expense of Ten Dollars ($10.00) for Services Performed in Cases Dismissed When So Re- quired by Article 6701d, Section 143A, Tex. Rev. Civ. Stat.; and Providing for an Effective Date. (Agenda Item VII) Richard Carroll, Chief of Police, spoke before the Council on the proposed ordinance authorizing the city to collect a fee, up to ten dollars ($10.00), from any person who has completed a Defensive Driving Course and is requesting dismissal of a traffic offense. Chief Carroll advised the Council that this new law was passed by the 70th Legislature and was necessary at this time due to the number of cases that are dismissed because the violators take the defensive driving courses. Chief Carroll pointed out that there are administrative costs that still need to be recovered when these cases are dismissed. MOTION: Upon a motion made by Councilman Glass and adopt Ordinance The motion carried. by Councilman Pendleton and seconded the Council voted 7 - 0 to approve No. 817-9-87, as captioned previously. Resolution No. 818-9-87(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Mayor of the City of Allen to Enter Into Mutual Aid Agreements and for the City Council to Recognize Exist- ing Mutual Aid Agreements. (Agenda Item VIII) ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 9 Resolution No. 818-9-87(R) (cont'd) (Agenda Item VIII) Ron Gentry, Fire Chief, spoke before the Council on the proposed resolution which would authorize the mayor to execute mutual aid agreements with the cities of Frisco, Murphy, Parker, Wylie, and Lucas and also recognize and reaffirm the existing mutual aid agreements with the cities of Fairview, McKinney, Plano, and Princeton. Chief Gentry explained to the Council how the mutual aid agreements between fire departments and the jurisdictions they protect had been standard operating procedure for many years. Chief Gentry explained that several times other departments had responded to calls of aid from Allen and several times Allen has responded to calls from other cities. He pointed out that these agreements protect the firemen and their beneficiaries in case of an accident or death while fighting a fire in another juris- diction. Chief Gentry explained that all of the fire depart- ments in Collin County are working towards an automatic mutual aid dispatching system in Collin County, thus there was a need to bring together the execution of mutual aid agreements with adjacent cities that Allen currently does not have, being Frisco, Murphy, Parker, Wylie, and Lucas, and to recognize the existing agreements with certain other adjacent cities, such as Plano, McKinney, Princeton and Fairview. The Council discussed with Chief Gentry the question of liability if an Allen firefighter is injured or killed fighting a fire in another city; what is involved in the mutual aid agreement, i.e., fire and ambulance services. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Wolfe, the Council voted 7 - 0 to approve and adopt Resolution No. 818-9-87(R), as captioned previously. The motion carried. Authorize Participation With Other Cities and Counties in Coordinating Efforts to Secure Freeway Designation and Improve- ment to State Highway 121 (Agenda Item IX) City Manager Jon McCarty spoke before the Council on the need for the City of Allen to participate with other affected cities and counties in the designation of State Highway 121 as a freeway and to hire some consultants for a six month period of time to work on this project which at this time needs considerable attention. Mr. McCarty pointed out that two consultants would be retained, one to work with the cities, counties, and property owners, and the other to work with the State Highway Department. City Manager McCarty pointed out also that Allen's portion of the costs in this project would be $1,619. The Council discussed with city staff if the decision was between the two proposals presented in the agenda packet marked as Alternate I and Alternate II. Alternate I was State Highway 121 from Tarrant County Line to U. S. 75 and v Alternate II was State Highway 121 from Interstate Highway 35 to U. S. 75. City Manager McCarty indicated that it would be one of these proposals. The Council also discussed if one of the cities affected did not want to participate, would the costs for the consultants be redistributed. MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Pennington, the Council voted 7 - 0 to authorize participation in the joint effort to hire consultants to assist with the State Highway 121 project. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 10 TML Conference (Agenda Item X -A) City Secretary Marty Hendrix advised the Council of the upcoming Texas Municipal League Conference to be held in Fort Worth on October 8, 9, and 10, 1987 and asked if any of the Council Members would be interested in attending. Council Member Jim Pendleton indicated that he would be attending the conference. This item was received as a matter of information. There was no action taken on this item. EAS Update (Agenda Item X -B) City Manager Jon McCarty advised the Council that he had hoped to have some information about the status of the city's EAS case by this time, but still had not received any word on it. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item X-C) City Secretary Marty Hendrix advised the Council of the upcoming meeting of the Collin County Public Officials to be held on Thursday, September 24, 1987, at the Holiday Inn in McKinney and asked if any Council Member would like to attend this function. Everyone indicated that they had previous plans for that evening. At the request of Councilman Wilson, City Manager Jon McCarty updated the Council on his recent visit to New York City in conjunction with the J. C. Penney's Headquarters being transferred to Plano and the orientation of employees to the communities in the Dallas metroplex area. Mr. McCarty explained to the Council the set up for the employees to tour the various booths of the cities, what cities participated, the approximate number of employees that tour the facilities, and the type of questions that the employees had regarding the area. Councilman Wilson asked city staff about the status of the economic development program between the city, the Chamber of Commerce and the School District, and if there had been any progress on the development of the economic development committee or the agreement. Councilman Wilson stated that he wanted to see some progress in this area very soon. With no further discussion on items of interest, Mayor Rodenbaugh adjourned the regular session of the Allen City Council back into executive session at 9:54 p.m. on Thursday, September 17, 1987. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 10:00 p.m. on Thursday, September 17, 1987, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to appointments to the city's boards, The executive session adjourned at 10:30 p.m. The Allen City Council reconvened into regular session at 10:31 p.m. in the Council Chambers of the Allen Municipal Annex. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 Page 11 Appointments to Places No. 2, 4, 6 and 7 on the Parks and Recreation Board (Agenda Item IV -A) Mayor Rodenbaugh opened the floor for nominations to Places No. 2, 4, 6 and 7 on the Parks and Recreation Board. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to appoint by acclamation the following individuals to the Parks and Recreation Board in the respective places for two-year terms of office, except for Place No. 7 which will expire in September of 1988: Place No. 2 - Don Proeschel Place No. 4 - Helen Johnson Place No. 6 - Carol Laakso Place No. 7 - Tom Clark The motion carried. Appointments to Places No. 1, 3 and 5 on the Sign Control Board (Agenda Item IV -B) Mayor Rodenbaugh opened the floor for nominations to Places No. 1, 3 and 5 on the Sign Control Board. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to appoint by acclamation the following individuals to the Sign Control Board in the respective places for two-year terms of office: Place No. 1 - Sheila Curtis Place No. 3 - Randall Leverett Place No. 5 - Harold Biggs The motion carried. Appointments to Places No. 1, 3 and 5 on the Board of Adjustment (Agenda Item IV -C) Mayor Rodenbaugh opened the floor for nominations to Places No. 1, 3 and 5 on the Board of Adjustment. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to appoint by acclamation the following individuals to the Board of Adjustment in the respective places for two-year terms of office: Place No. 1 - Galen Clay Place No. 3 - Bill Roberge Place No. 5 - Tom Visage The motion carried. Adjournment MOTION: Upon a motion made by Councilman Wilson and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 10:38 p.m. on Thursday, September 17, 1987. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1987 1987. Page 12 These minutes approved on the 1st day of OCTOBER APPROVED: Donald P. Rodenbaugh, MAYOR ATTEST: Marty Hendrix, C 6C, CITY SECRETARY