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HomeMy WebLinkAboutMin - City Council - 1988 - 01/21 - RegularALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Present: Joe Farmer, Mayor Council Members: Jerry Wilson, Mayor Pro Tem (arrived at 7:03 p.m.) Bobby Glass Jim Wolfe Jim Pendleton Jack Pennington City Staff: Jon McCarty, City Manager Laura Westfall, Receptionist, Acting for the City Secretary With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:00 p.m. on Thursday, January 21, 1988 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. At this time Mayor Farmer adjourned the regular session of the Allen City Council into Executive Session at 7:01 p.m. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 7:02 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel, i.e., appointment to the vacancy created in the Council with the Mayor's appointment. The Executive Session was adjourned at 7:26 p.m Reconvene (Agenda Item III) The Allen City Council reconvened into regular session at 7:30 p.m. on Thursday, January 21, 1988, in the Council Chambers of the Allen Municipal Annex. Administer Oath -of -Office to Mayor Joe Farmer (Agenda Item IV) Due to the absence of the City Secretary Marty Hendrix, Judy Morrison, Notary Public and Secretary to the City Manager, administered the oath -of - office to Joe Farmer, newly appointed Mayor for the City of Allen. Request to Appear: Michelle Lee and Pat Gremminger of Southland Corporation Presenting a Check to Allen Ministerial Alliance Food (Agenda Item V-A) Michelle Lee and Pat Gremminger, representing the Southland Corporation, presented a check in the amount of $1,250 to Reverend Paul Hoffman, rep- resenting the Allen Ministerial Alliance Food Pantry and commended the Allen Ministerial Alliance for the work they had done. Ms. Lee also explained how the Southland Corporation employees raised the funds and selected this cause. Reverend Hoffman accepted the check and expressed his gratitude to the Southland Corporation. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Page 2 Request to Appear: Rhonda S. Palmer Representing the Spiritual Assembly of the Baha'is of Allen with a Presentation of "The Promise of World Peace." (Agenda Item V -B) Rhonda S. Palmer, representing the Spiritual Assembly of the Baha'is of Allen, spoke before the Council on their statement of "The Promise of World Peace" that has been made by the world governing body of the Baha'is Faith and presented to each of the Council Members a booklet regarding this subject and a rose, which represented the prisoners of the Baha'is Faith that are being held in Iran. CONSENT AGENDA (Agenda Item VI) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Wolfe, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of January 5, 1988 - Called Special Meeting B. Approval of City Council Minutes of January 7, 1988 - Regular Session C. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Collin County Tax Assessor $105.54 CIP Project No. 75-002-6 IL Construction of Main Street - Phases 11 & III - Street Right -of -Way - Tax Statements on Properties - 1987 Billing Period: 1987 Year Ending 2. Bill Stratton $67.00 CIP Project No. 65-001-6 Construction of Main Street - Phases II & III Street Right -of -Way - Locks made for Property known as Max's Donut Shop Located on Main St. Period: December 28, 1987 3. Graham Associates $240.00 CIP Project No. 75-003-2 Construction of Jupiter Road from F.M. 2170 to White Oak - Contract Administration Period: December, 1987 4. Graham Associates $10,382.50 CIP Project No. 75-002-2 Construction of Main Street - Phases 11 & III - Design of Bridge Over Cottonwood Creek Period: December, 1987 5. ATL Laboratories $1,975.38 CIP Project No. 40-001-2 Construction of Police & Courts Building Inspection & Concrete Tests Period: December 20. 1987 ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Page 3 CONSENT AGENDA (cont'd) (Agenda Item VI) 6. Hidell Architects $2,651.10 CIP Project No. 40-001-3 Construction of Police & Courts Building Architectural Services IL Period: December, 1987 7. Hidell Architects $12,400.00 CIP Project No. 55-001-3 Construction of Library Building Architectural Services Period: December, 1987 D. Schedule of Taxes Receivable as of December 30, 1987. E. Set February 18, 1988 as a Public Hearing Date to Consider a Request by Maria's Mexican Restaurant for a Specific Use Permit Required for a Restaurant/Private Club as Requested by Robert Arden and Jerry Davis. F. Approval of Specifications and Authorization to City Staff to the Solicit Bids for a Sewer Jet Truck for the Water and Sewer Department. G. Ordinance No. 834-1-88: An Ordinance of the City of Allen, Collin County, Texas, Repealing Ordinance No. 738-9-86 in Its Entirety, and Adopting Regulations for the Health and Environmental Standards for the City of Allen, Collin County, Texas; Providing Rules and Regulations for a Comprehensive Food Service Sanitation Program; Providing for Regulations Governing Public and Semi -Public Swing Pools; Providing Rules for Child Care Operations and Adoption of Minimum Standards Set By the Texas Department of Human Resources; Providing for Enforcement; Establishing a Schedule of Fees; Providing a Penalty of One Thousand Dollars ($1,000.00) for Each Offense; Providing for an Appeal Process; Providing for a Conflict and Severability Clause; Providing for an Effective Date of Implementation. H. Authorization to the City Manager to Execute an Agreement with Black and Veatch Engineers in the Amount of $22,500 to Provide Design and Engineering Services for the Streetscape Design Within the Municipal Complex Facility. Appointment to Fill the Unexpired Term of Office in Place No. 1 on the Allen Ci�Council (Agenda Item VII) At this time, Mayor Farmer announced that the Allen City Council would now adjourn the regular session and reconvene again into Executive Session at 7:39 p.m. in order to discuss the appointment to the vacancy on the Council. In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 7:02 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel, i.e., appointment to the vacancy created in the Council with the Mayor's appointment. The Executive Session was adjourned at 8:00 p.m. The Allen City Council reconvened back into regular session at 8:02 p.m. on Thursday, January 21, 1988, in the Council Chambers of the Allen Munic- ipal Annex. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Page 4 Appointment to Fill the Unexpired Term of Office in Place No. 1 on the Allen City Council (cont'd) (Agenda Item VII) Mayor Farmer advised that the Council would now consider the appoint- ment to Place No. 1 on the Allen City Council, with a term of office that will expire in May of 1989. Mayor Farmer opened the floor for nominations to Place No. 1 on the Allen City Council. Councilman Wolfe nominated Rex Womack, and made the following motion: MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pennington, the Council voted six (6) for and none (0) opposed that the nominations cease and that Rex Womack be appointed to the unexpired term of office in Place No. 1 of the Allen City Council by acclamation. The motion carried. Consider a Temporary Amendment to the Development Site Plan for the First United Methodist Church Allowing the Use of a Portable Building for a Period of Two Years (Agenda Item VIII) Bill Petty, Director of Community Development, spoke before the Council on a request made by the First United Methodist Church to vary from their approved site plan in order to use a preconstructed temporary building in conjunction with their present facilities for staff offices. This need has arisen due to the increase in membership and the need for additional space prior to their next phase of development. Mr. Petty provided background information on this request and pointed out a section of the city's zoning ordinance that would allow this type of temporary use. Mr. Petty advised that the request was for a period of two years. Mr. Petty explained how a similar request had been handled by the city for the First Baptist Church. Mr. Petty advised that the Planning and Zoning Commission, at their regular meeting held on January 14, 1988, recommended to the City Council approval of the request to allow a temporary building as a temporary amend- ment to the approved development site plan for the First United Methodist Church for a period of two years, requiring review by both the Commission and the Council for any extension of use. MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Pendleton, the Council voted six (6) for and none (0) opposed to approve the request to allow a temporary building as a temporary amendment to the approved development site plan for the First United Methodist Church for a period of two years, requiring review by both the Commission and the Council for any extension of use, in accordance with the recommendation of the Planning and Zoning Commission, as stated. The motion carried. Authorize Negotiations for the Purchase of the 50 Acre Parks and Recreation Special Use Facility Located at the Northeast Corner of Allen Heights and Bethany Road (Agenda Item IX) Mayor Farmer advised that this agenda item would be passed over at this time so that it could be discussed during Executive Session. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Approve Specifications and Authorise the Solicitation of Bids for Story Park - Phase II (Agenda Item X -A) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the specifications for the construction of Story Park - Phase H. Using a site plan of the park, Mr. Thornton reviewed Phase I of Story Park and reviewed the items to be included in Phase H. Mr. Thornton advised that the construction included landscaping and irrigation, concrete sidewalks, two softball/baseball backstops, one soccer field, and four picnic sites. Mr. Thornton also advised that in order to create more flexibility, the construc- tion plans would be prepared in-house and the bid on the project would be prepared with items separated, with the city acting as the general contractor. Mr. Thornton advised the Council that the specifications were a carry-over of the specifications used in Ford Park. He then reviewed how the items would be listed on the bidding forms. The following budget was prepared by city staff for this project: Estimated Budget for Story Park - Phase 11: Picnic & Benches (4) $4,400 Backstops (2) $4,000 Sidewalks $12,000 Site Grading $8,000 Landscaping & Irrigation $16,000 Contingencies $5,000 $49,400 TOTAL APPROVED CIP BOND FUNDS: $265,000 Less Phase I - $40,900 Less Malone Road (50% Participation) - $50,000 Less Phase II - $49,400 Total Funds Remaining: $124,700 The Council discussed with Mr. Thornton the timeframe for the solicita- tion of bids, bid opening, award of bid, and dates for construction completion on this project. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve the specifications and authorize the solicita- tion of bids for the construction of Story Park - Phase H. The motion carried. Approve Specifications and Authorize the Solicitation of Bids for the Right -of -Way Clearing for McDermott Drive (Agenda Item X -B) Bill Petty, Director of Community Development, spoke before the Council on the specifications and solicitation of bids for the clearing of structures on the properties that the city has acquired for the street improvements to be done on Main Street (McDermott) - Phases II and III. Mr. Petty advised that the city staff has discussed this project with at least three firms to obtain estimates for the demolition and clearing of those properties. The estimates range from $37,500 to $50,000. Mr. Petty also advised the Council that the funding for this project should be with the use of street bond funds and that a budget of approximately $50,000 should be established by the Council. The Council discussed with Mr. Petty the timeframe for clearing of the structures, the starting time for construction of the roadway,and the street bond funds to be used to fund this project. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Page 6 Approve Specifimtions and Authorize the Solicitation of Bids for the Right -of -Way Clearing for McDermott Drive (cant'd) (Agenda Item X -B) MOTION: Upon a motion made by Councilman Pennington and seconded by IL Councilman Wilson, the Council voted six (6) for and none (0) opposed to approve the specifications and authorize the solicita- tion of bids for the street right-of-way clearing of properties owned by the city for the construction of Main Street - Phases II and III and to approve the budget in the amount of $50,000 for this project. The motion carried. Discuss EAS Status (Agenda Item XI -A) At this time, the Council -Subcommittee on the Telephone System reported to the rest of the Council the results of their trip to Austin to meet with Phillip Holder of the Public Utility Commission regarding the city's request for Extended Area Service. Councilman Wolfe advised the Council that he felt encouraged by their trip and that the Public Utility Commission had stated that they would put in writing their desire to complete this case by March of 1988. Mr. Wolfe pointed out that the city had received that letter of commitment. The Council discussed if the City of Allen will be notified when the case is formally put on the Public Utility Commission's agenda. The Council discussed if the trip to Austin had made a difference and if it would expedite the city's request for EAS. The Council also discussed the contin- uing of the activity of the Telephone Subcommittee and the Mayor suggested that the subcommittee continue its work and gear up for more activity. Mayor Farmer requested that Councilman Wolfe be the Chairman of the subcommittee and that he be replaced on the committee by Councilman Pendleton. This item was received as a matter of information. There was no action taken on this item. Bond Sale Schedule (Agenda Item XI -B) City Manager Jon McCarty distributed to the Council a copy of a letter from the city's bond agent, Dan Almon with Southwest Securities Incorpo- rated, regarding the schedule of events for the sale of a proposed $2,500,000 in general obligation bonds, Series 1988. City Manager McCarty advised the Council on what projects the funds would be designated for, which included $2.1 million for the new library building, $150,000 for parks, and $250,000 for street projects. Mr. McCarty stated that this was a matter of information and that an action item would be brought back before the Council at the next regular Council meeting. The Council discussed the information provided and if a called - special workshop session would be helpful at this time, prior to the next regular Council meeting. There was further discussion on the items to be brought forth at the workshop session regarding the status of the city's current bond indebtedness, proposed projects, funds available, status of current projects, and if the city should consider selling other types of bonds, such as taxable bonds. Councilman Pendleton requested that city staff contact the bond agent and obtain information on if the city should look at selling perhaps taxable bonds, rather than tax-exempt bonds. Mr. McCarty advised the Council that he would obtain more information on the items discussed by the Council and talk with the bond agent about setting up a workshop session on this item prior to the next Council meeting. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21, 1988 Page 7 Items of Interest to the Council (Agenda Item %I -C) Mayor Farmer advised the Council of the upcoming meeting of the Collin County Public Officials to be held on Thursday, January 28, 1988, at 6:30 p.m. at the Holiday Inn in McKinney, Texas. Mayor Farmer encouraged the Council Members to attend. City Manager Jon McCarty distributed to the Council some information on the Allen Substance Abuse Task Force regarding their Steering Committee Recommendations and advised this was a matter of information and that an action item would be placed on the next Council agenda. At this time, Mayor Farmer advised that the City Council would adjourn again into Executive Session after a brief recess. Mayor Farmer recessed the regular session of the Allen City Council at 8:50 p.m. The meeting recon- vened at 9:00 p.m. and the Council adjourned into Executive Session. Executive Session (Agenda Item II) In accordance with Article 6252-17, V.A.T.0-.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 7:02 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to real estate, i.e., negotiations for the purchase of the of the 50 acre Parks and Recreation Special Use Facility. The Executive Session adjourned at 11:27 p.m. The Allen City Council reconvened back into regular session at 11:27 p.m. on Thursday, January 21, 1988, in the Council Chambers of the Allen Mun- icipal Annex. Authorise Negotiations for the Purchase of the 50 Acre Parks and Recreation Special Use Facility Located at the Northeast Corner of Allen Heights and Bethany Road (Agenda Item UI) Mayor Farmer advised that the floor was open for discussion or a motion on the authorization to proceed with negotiations for the purchase of the 50 acre parks and recreation special use facility located at the northeast corner of Allen Heights and Bethany Road. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pennington, the Council voted six (6) for and none (0) opposed to authorize the city staff to proceed with the negotiations for the purchase of the 50 acre parks and recreation special use facility located at the northeast corner of Allen Heights and Bethany Road. The motion carried. Adjournment MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Wilson, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:30 p.m. on Thursday, January 21, 1988. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 21. 1988 Page 8 These minutes approved on the 4th day of February , 1988. APPROVED: oe Farmer, MAYOR ATTEST: iN\ Marty Hendrix, TC, CITY SECRETA Y A