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HomeMy WebLinkAboutMin - City Council - 1988 - 02/18 - RegularG\ 1111 G: INY U'IK111R[a] lq REGULAR SESSION FEBRUARY 18, 1988 Present: Jerry Wilson, Mayor Pro Tem Council Members- Rex Womack Bobby Glass Jim Wolfe Jim Pendleton Jack Pennington Absent- Joe Farmer City Staff Jon McCarty, City Manager Marty Hendrix, City Secretary With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Pro Tem Wilson at 7:30 p.m. on Thursday, February 18, 1988, in the Council Chambers of the Allen Mun- icipal Annex, One Butler Circle, Allen, Texas. �+ CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Pennington, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 2, 1988 - Called - Special Workshop Session. B. Approval of City Council Minutes of February 4, 1988 - Regular Session. C. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Black & Veatch $802.69 Project No. 90-002-2 Construction of 2 MG Water Tower Engineering Services - Resident Engineering Services Period: Thru January 1988 2. Graham Associates $4,740.00 Project No. 90-005-6 Installation of Utilities on Main Street Project - Phases II & III - Engineering Services - Construction Staking Period: Thru January 19, 1988 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 18, 1988 CONSENT AGENDA 4. 5. 6. 7. 8. 9. 10 (cont'd) Hidell Architects Project No. 40-001-3 Construction of Police and Courts Building - Reimbursable Expenses Period: Thru January 1988 Hidell Architects Project No. 55-001-3 Construction of Library Building - Architectural Services Period: Thru January 1988 Hepler Landscape Project No. 50-004-2 Construction of Story Park - Phase I - Irrigation Design & Engineering Period: Thru January 1988 SWA Group Project No. 75-002-2 Construction of Main Street - Phases II & III - Landscaping Design Professional Services Period: 12/1/87 - 12/31/87 Texas Meter & Sewer Company/ Amfac Supply Company Project No. 50-004-6 Construction of Story Park - Phase II - Meter Setting Period: Thru January 1988 Southern Mechanical Plumbing, Inc. Project No. 90-005-1 Construction of Utilities for Main Street (McDermott) - Phases II & III Estimate No. 2 Period: Thru January 25, 1988 State Highway Department Project No. 70-001-07 Construction of Main Street - Phase I - Reconstruction of Red - road Crossing Period: February 1988 Page 2 (Agenda Item II) $262.53 $3,540.31 $150.00 $1,802.33 $603.06 $30,349.04 $4,000.00 D. Schedule of Taxes Receivable as of December 31, 1987. E. Set March 3, 1988 as the Public Hearing Dates on a Request to Annex 21.6106 Acres of Land Located South of F.M. 2170, East of F.M. 2478 and West of Rowlett Creek as Requested by F.M. 2170 Limited Partnership. The motion carried. End of Consent Agenda Before proceeding with the agenda for the meeting, Mayor Pro Tem Wilson recognized Boy Scout Troop No. 306 and asked their Scout Master to come forward. Dan Fusco, Scout Master, pointed out his Troop No. 306 and advised a member of Troop No. 224 was also present. He then introduced the adult leaders and advised that Jim Fusco, Assistant Senior Patrol Leader and Chris Montgomery, Patrol Leader, would like to make a presentation to Mayor Pro Tem Wilson. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 18, 1988 Page 3 The scouts presented Mayor Pro Tem Wilson with a certificate of apprec- iation for the time and presentation that he made on local government to their scout troop as part of the citizenship merit badge. Accept the 1986-87 Fiscal Year Financial Report (Agenda Item III) Chas Mitchel, with Peat, Marwick Main and Co., spoke before the Council on the City of Allen's 1986 - 87 fiscal year financial report. He briefly reviewed the financial report and advised that the city received an unqualified opinion, which meant that the city was in conformity with generally accepted accounting principles. Mayor Pro Tem Wilson advised that the Council -appointed Tax Committee met with the auditors and reviewed and discussed the financial report and the preliminary management letter. Members of this committee had no additional comments to make regarding the financial report. The Council briefly discussed the status of the management letter and Mr. Mitchel advised that the final management letter would be available prior to the visit of Standard and Poor's Bond Rating Agency next week. MOTION: Upon on a motion made by Councilman Pennington and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to accept the 1986 - 87 fiscal year financial report as prepared and presented by Peat, Marwick Main and Company. The motion carried. Public Hearin¢: Request for a Specific Use Permit Allowing a Restaurant/Private Club Location: East of U.S. 75 and West of Allen Drive - 604 N. Federal Reguestor• Maria's Restaurant and Ordinance No. 837-2-88: An Ordinance of the City of Anen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 829-11-87 of the City of Allen, as Heretofore Amended, So As to Attach a Specific Use Permit for a Restaurant/Private Club Located at 604 N. Federal, of the William Chester Addition, Allen, Collin County, Te ; to Attach as Exhibits the Site Plan, Including Restaurant Elevations and Sign Layout, and Floor Plan for Maria's Restaurant, Presently Delineated on the Official Zoning Map as Central Business Dis- trict; Providing for Operational Compliance With Section 2.06(B) of the Comprehensive Zoning Ordinance; Providing for a Condition of Obtaining a State Permit for a Private Club; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. (Agenda Item IV) Mayor Pro Tem Wilson read the request into the record as follows: "Public Hearing: Consider a Request by Maria's Restaurant for a Specific Use Permit Allowing a Restaurant/Private Club to be Located East of U. S. 75 and West of Allen Drive and Consider an Ordinance Approving the Specific Use Permit." ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 18, 1988 Page 4 Public Hearing: Request for a Specific Use Permit Allowing a Restaurant/Private Club Location: East of U.S. 75 and West of Allen Drive - 604 N. Federal Requestor: Maria's Restaurant (eont'd) (Agenda Item IV) and Ordinance No. 837-2-88 (cent'd) Robert Arden, representing Maria's Restaurant, spoke before the Council on this request for a specific use permit to allow a restaurant/private club to be located at 604 N. Federal, in the William Chester Addition. Mayor Pro Tem Wilson opened the public hearing. No one appeared to speak either for or against this request for a specific use permit. Mayor Pro Tem Wilson closed the public hearing. The Planning and Zoning Commission, at their regular meeting held on January 14, 1988, recommended to the City Council approval of the specific use permit for a restaurant/private club for Maria's Restaurant as presented. There was a discussion by the Council with Mr. Arden on the size of the establishment, and the number of people it will accommodate. Bill Petty, Director of Community Development, advised the Council that the facility and site met all of the requirements of the zoning criteria for a specific use permit and private club. There was further discussion by the Council on the signage on the property and how close the ground sign would be to the residential area and if it would be lighted. Mr. Petty advised the Council that approval of the sign was not part of the request and it would be reviewed and acted upon by the Sign Control Board. There was also discussion on the amount of ratio required between the amount of food sold as to drinks that were sold and how this ratio was monitored. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Pendleton, the Council voted for six (6) for and none (0) opposed to approve the request for a special use permit to allow a restaurant/private club at 604 N. Federal, in the William Chester Addition, in accordance with the recommendations of the Planning and Zoning Commission, as stated; and to approve and adopt Ordinance No. 837-2-88, as captioned previously. The motion carried. Resolution No. 838-2-88(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving an Interlocal Agree- ment Between the City of Allen and Collin County, to Designate Funds Identified from the 1983 Collin County Bond Program Presently Allocated to the Exchange Parkway Overpass at U.S. 75, F.M. 2170 From S. H. 5 to Allen Heights, and Allen Heights from F.M. 2170 to County Road No. 190, to be Reallocated to F.M. 2170 from U.S. 75 to S.H. 5, Attachment of Exhibit "A", and Designating the City Manager to Act on Behalf of the City of Allen to Execute Allen to Execute the�nt. (Agenda Item V) Bill Petty, Director of Community Development, spoke before the Council on the proposed resolution and contents of the proposed interlocal agreement between the City of Allen and Collin County. Mr. Petty explained that Collin County bond funds had been approved and designated for the Exchange ALLEN CITY COUNCII. REGULAR SESSION FEBRUARY 18, 1988 Page 5 Resolution No. 838-2-88(R) (cont'd) (Agenda Item V) Parkway Overpass, F.M. 2170 between State Highway 5 and Allen Heights Drive, and Allen Heights Drive. At this time the city had changed their priorities in roadway improvements, therefore, the resolution and interlocal agreement reassigned the bond funds to the F.M. 2170 project between U.S. 75 and State Highway 5. The Council discussed with city staff if these funds were the last of the Collin County bond funds approved for street improvements and Mr. Petty advised that they were. Mr. Petty advised that it was the city staff's recommendation that the City Council approve and adopt the proposed resolution and authorize the city manager to execute the interlocal agreement between the City of Allen and Collin County. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Woffe, the Council voted for six (6) for and none (0) opposed to approve and adopt Resolution No. 838-2-88(R), as captioned previously, which authorizes the city manager to execute the interlocal agreement between the City of Allen and Collin County. The motion carried. Consider Items Relating to the Spring Planning Session Including the Session Goals, Dates and Presentation Format_ (Agenda Item VI) City Manager Jon McCarty spoke before the Council on the proposed plans for the spring planning session. Michael Stanger, Assistant to the City Manager, distributed to the Council the report prepared by the city staff committee. Mr. McCarty advised the Council that the proposed dates for the session were March 25 and 26, to be held probably at a location in Plano. Mr. McCarty explained that the session was scheduled for half a day on Friday, the 25th, and a full day on Saturday, the 26th, with a dinner sche- duled for Council and spouses on Saturday evening. Mr. McCarty then reviewed the handout materials which included the purpose of the planning session, the objectives, planning document format, and the suggested discussion formats. Mr. McCarty then advised that the city staff recommendation was: 1. That the Council consider Attachment "E" at their Regular meeting of February 18, especially the objectives, document format and discussion format, making changes as they feel necessary; 2. That the Council review on their own time the discussion issues listed in Attachments "C" and "D", and report to the City Manager by Wednesday, February 24, what issues they prefer to discuss at the Planning Session. Their choices may or may not include those suggested by staff; 3. That the committee will return to Council at their regular meeting of March 3 with a proposal for final acceptance, including an agenda, issues to discuss, and formats; and 4. That the Council set March 25 - 26 as the dates to hold the Spring Planning Session, at a location to be named. There was discussion by the Council with city staff on if time would be allotted to the Council to do some brain storming and City Manager Jon McCarty advised that he had planned to allow for that type of discussion. After further discussion, it was the consensus of the Council to approve those items as recommended by the city staff. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 18, 1988 Page 6 Consider Items Relating to the Spring Planning Session Including the Session Goals, Dates and Presentation Format(cont'd) (Agenda Item VI) There was further discussion on the discussion format and which of the proposed formats presented would be most advantageous to the Council. After discussion, it was the consensus of the Council that the city staff would work with the Mayor to determine the appropriate formatting style. Review Bids and Award Contract for Construction of of Sto�Park, Phase 11Phase 11 (Agenda Item VII) Mark Thornton, Director of Parks and Recreation, spoke before the Council on the solicitation of bids, receipt of bids, the bid opening held on February 15, 1988, and the tabulation of the bid results for construction of Story Park - Phase H. Mr. Thornton then distributed the bid tabulation sheet to the Council. The following were the bids submitted: Bidder Total Sentry $34,379.00 (60 days) SVA $33,631.00 (45 days) Mr. Thornton advised the Council that the city staff's recommendation was to award the bid to SVA in the amount of $33,631 for the construction of Story Park, Phase H. Mr. Thornton then distributed to the Council a revised budget as follows and reviewed it in detail with the Council: Phase I: (completed 9/1/87) $40,900.00 Phase Il: (current bid items) Site Work $4,800.00 Sidewalks $12,760.00 Equipment (picnic, backstops) $6,902.00 Irrigation $9,169.00 Landscaping: Trees $3,000.00 Turf $1,000.00 Contingencies, Misc. Equipment $7,500.00 TOTAL: $86,031.00 Malone Road (50$ participation) $50,000.00 TOTAL: $136,031.00 Funds Available $265,000.00 Less Development Story Park $136,031.00 Funds Remaining $128,969.00 Mr. Thornton advised the Council that the city staff's recommendation was that the City Council approve this revised budget as presented. Mr. Thornton then distributed to the Council a handout showing the above funds available in the amount of $128,969.00, less the funds for 50$ reimbursement for roadway improvements to Hill Haven Drive and Victoria Drive surrounding the Ford Park site in the amount of $77,786.41, thus leaving the funds remaining to be used to reimburse AISD for joint develop- ment of projects to be $51,182.59. Mr. Thornton advised of the agreement that the city had for these roadway improvements with Bethany 409 Joint ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 18, 1988 Page 7 Review Bids and Award Contract for Construction of Story Park, Phase II (cont'd) (Agenda Item VII) Venture. Mr. Thornton advised that since the funds were available for this reimbursement, it was the city staff's recommendation that the City Council authorize the reimbursement of these funds to the Bethany 409 Joint Venture. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve the award of the bid to SVA in the amount of $33,631 for the construction of Story Park, Phase II; to approve the revised budget for Story Park as previously pre- sented; and to approve and authorize the payment of the 50% reimbursement in the amount of $77,786.41 to Bethany 409 Joint Venture for the roadway improvements per the agreement entered into by the city and Bethany 409 Joint Venture, in accordance with the city staff's recommendations, as stated. The motion carried. Council's Calendar (Agenda Item VIII -A) City Manager Jon McCarty had prepared a calendar of the upcoming dates for certain meetings of the City Council, Economic Development Alliance, the bond rating trip and spring planning session. Mr. McCarty reviewed that calendar with the Council. This it was received as a matter of information. There was no action taken on this item. Bond Sale Planning Items (Agenda Item VIII -B) City Manager Jon McCarty advised the Council that Standard and Poor's would be visiting the city on Wednesday, February 24. Mr. McCarty then pointed out the dates for the bond trip to New York City to visit Moody's. The Council discussed the delegation to be sent to New York on this trip from the city, which was suggested to be the Mayor, City Manager and the Finance Director. It was also brought up for discussion if this time in New York could be used also to make certain contacts with companies for econo- mic development. There was further discussion by the Council on this being a possibility and if a packet of information was available in order to do this and if there were any contacts to be made in New York. It was concluded that the city staff should look into this matter and try to gather together some information to take with them and try to accomplish some contacts. MOTION: Upon a motion made by Councilman Pennington, the (0) opposed to appoint the Director as the delegates t York City to visit Moody's. Items of Interest to the Council Councilman Wolfe and seconded by Council voted six (6) for and none Mayor, City Manager, and Finance o go on the bond rating trip to New The motion carried. (Agenda Item VIII -C) -Mayor Pro Tem Wilson advised the Council of the former Mayor, Don Rodenbaugh, going into the hospital and having an operation on Monday. -City Manager Jon McCarty provided the Council with an update on the city's request for Extended Area Service and the meeting that was held by the Public Utility Commission on Thursday, February 18, 1988. At this meeting the committee appointed to review and make recommendations on the rules and standards to be used for requests for extended area service in the future would be making their report. City Manager Jon McCarty advised that the city would be receiving a copy of the report, the Council -appointed Telephone Committee would meet to review the report, and then they would make a report to the Council on their comments regarding the report sub- mitted to the PUC. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 18, 1988 1 Items of Interest to the Council (cont'd) (Agenda Item VIII -C) -Councilman Jim Pendleton asked the city staff about the city receiving a tax rebate on gasoline sales. The Finance Director, Charlotte Smith, advised Councilman Pendleton that the School District received the tax rebate since they purchase the gasoline and then the city purchases their gasoline from the School District. City staff would check with the School District to see if the city would be receiving any of the rebate. -Councilman Jim Pendleton asked city staff if they had looked into the raising of the speed limit on Jupiter Road now that the improvements had been completed. Bill Petty, Director of Community Development, spoke before the Council on this item and advised that it would be raise from 35 mph to 40 mph. -City Secretary Marty Hendrix advised the Council of the upcoming meeting of the Collin County Public Officials to be held on Thursday, Feb- ruary 25, 1988, at the Holiday Inn in McKinney. -Bill Petty, Director of Community Development, presented to the Council a large aerial map that he had prepared showing the city's corporate limits, extraterritorial jurisdiction (ETJ), and election precincts. He distributed to the Council some handout materials showing the amount of development in the corporate limits as compared to the ETJ, and the population by election precincts and the amount of registered voters in each precinct. Adpurnment MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pennington, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:59 p.m. (and 50 seconds) on Thursday, February 18, 1988. The motion carried. These minutes approved on the 3rd day of March 1988. APPROVED: ATTEST: Marty Hendrix, MC, CITY SECRETARY s r ilson, MAYOR PRO TEM ATTEST: Marty Hendrix, MC, CITY SECRETARY