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HomeMy WebLinkAboutMin - City Council - 1988 - 03/03 - RegularCITY OF ALLEN ANNEXATION PUBLIC HEARING MARCH 3, 1988 21.6106 Acres Present: City Staff: Jon McCarty, City Manager Reguestor• Robert Pope, with F.M. 2170 Joint Venture Janis Almon, with F.M. 2170 Joint Venture In accordance with V.T.C.A., Local Government Code, Chapters 42 and 43, the public hearing was called to order by City Manager Jon McCarty at 1:00 p.m. on Thursday, March 3, 1988, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. City Manager Jon McCarty advised that the 21.6106 acres of land out of the Francis Dosser Survey, Abstract No. 280, and the George Phillips Survey, Abstract No. 701, has been requested to be annexed into the Allen city limits by the property owner, F.M. 2170 Joint Venture, represented by Robert Pope and David Griffin. The property is located south of F.M. 2170, east of F.M. 2478. and west of Rowlett Creek. City Manager McCarty advised that the prepared service plan for the (" 21.6106 acres was available for public review. City Manager McCarty opened the public hearing. No one appeared to speak either for or against this annexation request. Mr. McCarty closed the public hearing. The public hearing was adjourned at 1:14 p.m. These minutes reviewed and approved on the 3rd day of March 1988. APPROVED: Jon McCarty, CITY MANA ER ATTEST: Marty Hendrix, C C, CITY SECRETAR ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Present: Joe Farmer, Mayor Council Members Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton Jack Pennington City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, March 3, 1988, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 17, 1988 - Called - Special Workshop Session. B. Approval of City Council Minutes of February 18, 1988 - Regular Session. C. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Acquisition Associates $277.50 Project No. 75-002-5 Construction of Main Street - Phases II & III - Right -of -Way Acquisition/ Negotiation Period: 1/1/88 torn 2/1/88 2. Allen American $27.00 Project No. 70-001-08 Contract for Street Asphalt Rescarification - Notice to Bidders Period: Thru January, 1988 3. Professional Service Industries, Inc. $623.00 Project No. 40-001-2 Construction of Police and Courts Building - Testing/ Inspection Period: Thru January, 1988 ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) 4. SWA Group $2,609.24 Project No. 75-002-2 Construction of Main Street - `` Phases II & III - Professional Services for Design of Main Street Landscaping - McDermott Blvd./Dogwood Drive Reimbursable Expenses $380.38 Period: 1/1/88 thru 1/31/88 5. SWA Group $314.88 Project No. 50-003-2 Design of Sesquicentennial Park - Professional Services Period: Thru January, 1988 6. Allen American $14.40 Project No. 50-004-6 Construction of Story Park - Phase II - Notice to Bidders Period: Thru: January, 1988 V. Hydrostorage, Inc. $124,022.49 Project No. 90-002-1 Construction of 2 MG Water Tower Estimate No. 6 Period: 12/26/87 thru 2/25/88 D. Set April 7, 1988 as the Public Hearing Date on a Request to Amend the Zoning of "PD -SC" Planned Development Shopping Center No. 5 to Include a Specific Use Permit for an Auto- motive Lube and Oil Change Facility to Include Site Plan Approval on Property Located North of F.M. 2170 and West of Fountain Park Drive as Requested by G & M Investments. E. Approve Specifications and Authorize Solicitation of Bids on a Mower for the Parks and Recreation Department. The motion carried. End of Consent Agenda Public Herring: Request to Annex 21.6106 Acres of Land LocWdon: South of F.M. 2170, East of F.M. 2478 and West of Rowlett Creek Requestor: F.M. 2170 Limited Partnership (Agenda Item III -A) Mayor Farmer read the request into the record as follows: "Public Hearing to Consider a Request to Annex 21.6106 Acres of Land Located South of F.M. 2170, East of F.M. 2478 and West of Rowlett Creek as Requested by F.M. 2170 Limited Partnership." Robert Pope, representing F.M. 2170 Limited Partnership, spoke before the Council on the annexation request. City Manager Jon McCarty advised the Council that a public hearing had been held by city staff at 1:00 p.m. and that the minutes of that hearing were provided to the Council for their review. The service plan for the property was also available for public review. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 3 Public Hearing: Request to Annex 21.6106 Acres of Land Location: South of F.M. 2170, East of F.M. 2478 and West of Rowlett Creek Requester: F.M. 2170 Limited Partnership (cont'd)(Agenda Item III -A) Mayor Farmer opened the public hearing. No one appeared to speak either for or against the request to annex the property. Mayor Farmer closed the public hearing. considered at the Council Mayor Farmer advised that no action would be taken on this item at this time. He further stated that action on the annexation ordinance would be considered at the Council meeting to be held on April 7, 1988. Public Hearing: Request to Permanently Zone 60.0033 Acres of Land from "AO" to "GO -3" Garden Office and "IT" Industrial Technology Location: West of U.S. 75, Approximately One Half Mile North of Stacy Road and West of County Road 196 Requester: S.R.E. Limited (Agenda Item III -B) and Ordinance No. 839-3-88: An Ordinance of the City of Allen, Collin County, Texas, Amending Com- prehensive Zoning Ordinance No. 829-11-87 of the City of Allen, As Heretofore Amended, so as to Establish Permanent Zoning, To -Wit: Tract Containing 18.0 Gross Acres to Garden Office - 3, Tract Containing 42.0 Gross Acres to Industrial Technology, on the Following Described Tract of Land: 60.003 Acres of land Situated in the Francis Dosser Survey, Abstract No. 701, Collin County, Texas; Providing for a Land Use Map; Providing for an Escrow of Funds for Expanded Intersection Improvements at Watters and Stacy Roads and Watters Road and Ridgeview Drive Prior to Construction of the Roadway; Providing for a Penalty of Fine Not to Exceed the Sum of One Thousand Dollars ($1,000.00) for Each Offense; Providing for a Severability Clause; and Providing for an Effective Date of Said Ordinance. Mayor Farmer the request into the record as follows: "Public Hearing to Consider a Request to Permanently Zone 60.0033 Acres of Land from "AO" Agricultural - Open Space to "GO -3" Garden Office and "IT" Industrial Technology, Located West of U.S. 75, Approximately One Half Mile North of Stacy Road and West of County Road 196, as Requested S.R.E. Limited, and Consider an Ordinance Permanently Zoning the Property." J. T. Dunkin, with J. T. Dunkin & Associates, and representing the property owners, spoke before the Council on this request for permanent zoning. Using a site plan of the property, Mr. Dunkin reviewed the location of the site and pointed out the tracts to be zoned Garden Office and Industrial Technology. Mr. Dunkin advised the Council that John Friebele, the traffic consultant, was present if the Council had any questions regarding the traffic study. Mayor Farmer opened the public hearing. No one appeared to speak either for or against this request for permanent zoning. Mayor Farmer closed the public hearing. AL.L.RN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 4 Public Hearing: Request to Permanently Zone 60.0033 Acres of Land from "AO" to "GO -3" Garden Office and "IT" Industrial Technology Location: West of U.S. 75, Approximately One Half Mile North of Stacy Road and West of County Road 196 Requestor: S.R.E. Limited (cont'd) (Agenda Item III -B) and Ordinance No. 839-3-88 (cont'd) At the Council's request, John Friebele, Professional Engineer, spoke before the Council on the traffic study that he prepared and the comments made by the North Central Texas Council of Governments in their review of the traffic study. The Council discussed the dual left turn lanes, the pro rata formula on the cost for the roadway, and where the exact roadway would be placed in relationship to the property being zoned. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve the request for permanent zoning of "GO -3" Garden Office and "IT" Industrial Technology on 60.0033 acres of land as presented and in accordance with the recommendation of the Planning and Zoning Commission, as stated; and to adopt Ordinance No. 839-3-88, as captioned previously. The motion carried. Approve the Library Construction Documents and Authorize the Solicitation of Bids (Agenda Item FV) Barbara Buehler, Library Director, spoke before the Council on the construction documents and specifications for the construction of the new library building. Using a floor plan of the facility, Mrs. Buehler reviewed the design and answered questions posed by the Council. Mrs. Buehler then distributed to the Council the proposed project budget shown as follows: FUNDS AVAILABLE FOR LIBRARY PROJECT 1985 Bond Funds LSCA Title II Grant 1988 Bond Funds (anticipated) TOTAL PROJECT BUDGET - LIBRARY BUILDING Architect Fees Engineer, legal Site Development Construction Furniture Contingencies TOTAL $300,000.00 $200,000.00 $2,100,000.00 $2,600,000.00 $155,000.00 $10,000.00 $200,000.00 $1,682,405.00 $244,000.00 $196,400.00 $2,487,805.00 Mrs. Buehler advised that the city staff's recommendation was to approve the construction documents and authorize the solicitation of bids on this project. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 5 Approve the Library Construction Documents and Authorize the Solicitation of Bids (cont'd) (Agenda Item IV) Mrs. Buehler then introduced members of the Library Board who were r present at the meeting and advised that Greg Ibanez, with Hidell Architects, �j was also present to answer any questions the Council may have on this project. The Council discussed with Mr. Ibanez if this construction would include the space available for an elevator, and the appropriate equipment, in antici- pation of the construction of a second floor at some future date and if this increased the cost of the construction on this project. Mr. Ibanez advised the Council that the space for the elevator and stairwell would be built onto the building when the second floor is added in order to alleviate the disrup- tion of service in the library. Mrs. Buehler pointed out to the Council that the construction of this facility would also include an anti -theft security system so that materials could not be taken out of the library without being properly checked out. Mr. Ibanez spoke before the Council on the bidding process for this building and advised of the pre-bid conference and the bid opening dates. Mr. Ibanez also reviewed for the Council the requirements on this project since a federal grant is involved. The Council discussed with Mr. Ibanez and Mrs. Buehler the bidding of the furnishings for this building, the construction time on this project being approximately 12 to 14 months, and the use of existing shelving in the present library building in the new facility. Mayor Farmer reviewed with the Council the proposed budget on this project and advised that the city anticipated selling the 1988 bonds for this project the last part of March. MOTION: Upon a motion made by Councilman Womack and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve the construction documents and authorize the solicitation of bids for the construction of the new library facility, in accordance with the city staff's recommendation, as stated; and to approve the proposed budget as presented. The motion carried. Review the Annual Crane Report (Agenda Item V) Ed Stevens, Administrative Assistant in the Police Department, spoke before the Council on the department's annual crime report for the year 1987 in comparison to the years of 1985 and 1986. He pointed out areas of improvement and pointed out that the calls for service were down which was due to the cutbacks and elimination of certain types of service calls. Mr. Stevens reviewed the graphs provided to the Council which showed the Calls for Service/Population/Officers, Comparison of Index Crimes I, Comparison of Index Crimes II, Other Reported Crimes, Enforcement Activity/Accidents, Calls for Service - Non -Criminal Activity, and Property Stolen/ Recovered. The Council briefly discussed with Mr. Stevens the meaning of the statistics shown in the graph labeled "Calls for Service/Population/Officers" and the graph labeled "Property Stolen/ Recovered". This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Q Consider Items Related to Phases II and III of the Main Street Project - Authorize Acquisition Associates, Inc. to Perform an Enhancement Study for Assessment of Properties Adjacent to Main Street (Agenda Item VI -A) Bill Petty, Director of Community Development, spoke before the Council on the enhancement study for the assessment of properties located adjacent to Main Street (McDermott) for Phases II and III construction. Mr. Petty advised that he had contacted several firms for the proposed study and recommended to the Council that the Council authorize the execution of an agreement with Acquisition Associates, Inc., for the enhancement study for the assessment of properties adjacent to Main Street (McDermott) for Phases II and III construction, in the amount of $7,500. The Council discussed with city staff the number of properties involved in this assessment and as compared to the assessment on Main Street - Phase I. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to authorize the city manager to execute an agreement with Acquisition Associates, Inc., for the enhancement study for the assessment of properties adjacent to Main Street (McDermott) for Phases II and III construction, in the amount of $7,500. The motion carried. Consider Items Related to Phases II and III of the Main Street Project - Review Bids and Award Contract for Demolition and Clearing of Structures in the Main Street Right -of -Way (Agenda Item VI -B) Bill Petty, Director of Community Development, spoke before the Council on the solicitation of bids, the receipt of bids, the bid opening held on February 17, 1988, and the tabulation of the bids results for the demolition and clearing of structures in the Main Street (McDermott) right-of-way. The three lowest bidders in the bid tabulations were: Sam's Tractor Service $37,750.00 (Sammy Dalton) Olshan Demolishing Company $38,825.00 Engineers & Erectors $41,500.00 Mr. Petty advised the Council that the city staff's recommendation was to award the bid to the lowest and best bid, being to Sammy Dalton, Sam's Tractor Service, in the amount of $37,750.00. Mr. Petty then advised the Council of the good references that he had received on Mr. Dalton's work from individuals that he had contacted. The Council discussed with Mr. Petty the timeframe for the completion of the demolition and clearing of the structures in the Main Street - Phases II and III project and if landscaping clearance and grading were included in this bid. Mr. Petty advised that they were included. Mr. Petty also advised the Council of the type of bond that is required on this project and the special requirements for dumping out of the city limits at an appropriate dumping site. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 7 Consider Items Related to Phases II and III of the Main Street Project - Review Bids and Award Contract for Demolition and Clearing of Structures in the Main Street Right -of -Nay (cont'd) (Agenda Item VI -B) MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Pendleton, the Council voted for seven (7) for and none (0) opposed to award the bid to Sammy Dalton, Sam's Tractor Service, in the amount of $37,750, for the demolition and clearing of the structures in the Main Street (McDermott) - Phases II and III project; and to authorize the city manager to enter into a contract with Mr. Dalton for this project in the amount specified. The motion carried. Consider Items Related to Phases II and III of the Main Street Project - Approve an Amendment to the Right - of -Nay Budget (Agenda Item VI -C) Bill Petty, Director of Community Development, advised the Council of the need to amend the current right -o£ -way acquisition budget to increase the budget to $2,165,975. The current budget consists of $1,800,000 with an additional approved budget of $88,125 for acquisition services. Mr. Petty advised that the city has issued $1,645,975 of the $1,800,000 and the city still has three (3) properties to purchase, thus creating the need to amend the budget. Mr. Petty advised that the appraisal value on these three properties is $512,836, plus closing costs. Thus, the estimated total budget for the right-of-way acquisition would be $2,165,975, resulting in an increase of $365,976. ILMr. Petty advised the Council that the city staff's recommendation is that the City Council approve the amendment to the right-of-way acquisition budget to reflect a budget of $2,165,975. There was discussion by the Council with city staff on the status of the purchase of the remaining three properties and the status of the condemna- tion proceedings if there is a need to proceed in that direction. The Council also discussed the timeframe for beginning construction on Main Street (McDermott) if all of the factors fall into place. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve the amendment to the right-of-way acquis- ition budget to reflect a budget of $2,165,975, in accordance with the city staff's recommendation. The motion carried. Approve Specifications for the Police Department Telephone System and Authorize Solicitation of Bids (Agenda Item VII) Ed Stevens, Administrative Assistant in the Police Department, spoke before the Council on the specifications for the telephone system to be placed in the new police and courts building. Mr. Stevens advised the Council of not being able to take their current telephone system to the new facility, to the need to have more direct phone lines and eliminate the placement of calls through the dispatcher, and their plans to have approximately 30 phones of various types, with a paging system interfaced with the phone system and police radio. Mr. Stevens advised that the majority of the telephones would be single -line instruments that would have the capability of accessing the system features by dialing certain numbers and would be expandable and should support the operations for many years. Mr. Stevens pointed out the time factor involved and the need to go forward with this bidding process in order to have the appropriate conduct installed while the building is being constructed. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 8 Approve Specifications for the Police Department Telephone System and Authorize Solicitation of Bids (cont'd) (Agenda Item VII) There was considerable discussion by the Council on the use of the existing telephone system in the Police Department or if it would be traded IL in on the new system, what companies did Mr. Stevens think would bid on this equipment, and just exactly what type or brand of system were the specifications indicating. There was further discussion and suggestions made by Councilman Wolfe that the city take time to look at the communications system needs for the entire campus of the municipal complex facilities and not treat each new building as an individual need. Councilman Wolfe suggested that the city contact InteCom and ask for their expertise in this area and see if they would be willing to work with the city on this project. There was further discussion by the Council on postponing the solicitation of bids for a tele- phone system until a study could be done. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pennington, the Council voted seven (7) for and none (0) opposed to table the approval of the specifications for the Police Department's telephone system and the authorization to solicit bids; and to direct the city manager to check into doing a study on the communication needs of the city taking into consideration the comments that were made by the Council during discussion of this item. The motion carried. Mayor Farmer recessed the regular session of the Allen City Council at 9:00 p.m. The meeting reconvened at 9:10 p.m. Items Related to the Asphalt Rehabilitation Program - Award of Construction Contract (Agenda Item VIII -A) Tom Glab, City Engineer, spoke before the Council on the solicitation of bids, receipt of bids and the bid opening held on February 15, 1988 for the asphalt streets rehabilitation program. Mr. Gish advised the Council that the following three bids were received: BIDDERS TOTAL BID AMOUNT Dustrol, Inc. $266,541.30 Manatt's Inc. $268,740.10 Austin Paving $288,916.50 Mr. Glab pointed out to the Council that the lowest and best bid was Dustrol, Inc., in the amount of $266,541.30. Mr. Glob advised that he had checked on references for this company and had received favorable comments. Mr. Glob advised that it was the city staff's recommendation that the bid be awarded to Dustrol, Inc., in the amount of $266,541.30, and that the City Council authorize the city manager to enter into a contract with Dustrol, Inc., in the amount specified. There was discussion on if additional contingencies needed to be provided for in this contract, the Council's concern that this apparent low bidder was high in other areas of his bid in comparison to the other contractors and did the city staff check the low bid items with the contractor to make sure that there wasn't a mistake, if the approval of this bid was for the total contract price or for each of the line items as they were actually bid, and the need to insure that the contractor adjusts the manholes to finished grade. The Council suggested to city staff that the low items bid be verified with the contractor before entering into the contract. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 9 Items Related to the Asphalt Rehabilitation Program - Award of Construction Contract (cont'd) (Agenda Item VIII -A) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pennington, the Council voted seven (7) for and none (0) opposed to approve the award of bid to Dustrol, Inc., in the amount of $266,541.30; and to authorize the city manager to enter into a contract with Dustrol, Inc., in the amount specified, in accordance with the city staff's recommendation. The motion carried. Items Related to the Asphalt Rehabilitation Program - Authorize Contracting for Material Testing (Agenda Item VIII -B) Tom Glob, City Engineer, spoke before the Council on the city entering into a separate contract for the material testing for the asphalt street rehab- ilitation project. Mr. Glab advised that the testing is usually placed in the contract for the street projects, however, he felt it was important that this task be done separately. In this way, the testing laboratory would be reporting directing to the city and not through the contractor. Mr.Glab advised the Council that he had received three (3) proposals from different testing labs and based upon the information and cost provided by South- western Laboratories, Mr. Glab advised that city staff was recommending that the Council approve a contract with Southwestern Laboratories, to provide materials testing for the asphalt street rehabilitation project in the amount of $10,000. There was discussion by the Council on why the Council was considering this item. City Manager Jon McCarty advised the Council that this item was before the Council due to the fact that it is a departure from the way the city had previously handled the testing on street projects. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve the contacting with Southwestern Laboratories in the amount of $10,000; and to authorize the city manager to enter into a contract, in accordance with the recommendation of the city staff, as stated. The motion carried. Resolution No. 840-3-88(R). A Resolution of the City Council of the City of Alien Collin County, Texas, Finding That a Gun & Accessory Shop is a New and Unlisted Use; Declaring the Appropriate Districts for Such Use, and Defining Such Use in the Comprehensive Zoning Ordinance of the City of Allen. (Agenda Item IX) Bill Petty, Director of Community Development, spoke before the Council on the proposed resolution which would add the new and unlisted use of "gun shop" to the city's comprehensive zoning ordinance. Mr. Petty advised the Council that the Planning and Zoning Commission, at their regular meeting held on February 25, 1988, recommended to the City Council approval and adoption of the proposed resolution establishing the new and unlisted use of a "Gun and Accessory Shop" to be allowed by right in the Shopping Center Districts, but governed by a definition to be attached to the Zoning Ordinance. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 10 Resolution No. 840-3-88(R)(cont'd) (Agenda Item IX) There was discussion by the Council with city staff on whether the city had an ordinance that prohibited the firing of guns in the city limits. This ordinance was pointed out because most gun shops performed repairs and guns were fired in the shops to if they had been properly repaired. The city's ordinance on the firing of guns in the city limits would prohibit that function. A gentleman in the audience, Dale Moore, had brought this request to the Planning and Zoning Commission and advised the Council that he was not aware of the city's ordinance regarding the firing of guns. He advised that this would not effect his business as he would deal with new gun sales. The Council further discussed how the part of the definition "majority of all sales must consist of new merchandise" would be regulated, or if it would be regulated and what type of security would be needed for this type of business and if the city or state provided regulations on that requirement. MOTION: Upon a motion made by Councilman Pennington and seconded by Councilman Glass, the Council voted seven (7) for and one (1) opposed, with Councilman Wolfe casting the negative vote, to approve and adopt Resolution No. 840-3-88(R), as captioned previously. The motion carried. Ordinance No. 841-3-88: An Ordinance of the City of Allen, Collin County„ Texas, Abandoning a Portion of a Sanitary Sewer Easement Located on a Tract of Land Situated in the R. C. Whisenant Survey, Abstract No. 1012, and Further Being a Portion of a 20' Utility Easement to the City of Allen, as Recorded in Volume 1730 at Page 839 of the Collin County Deed Records, Texas; Providing for Exhibits "A" and "B"; Providing for a Sever- ability Clause; and Providing for an Effective (Agenda Item X) Tom Club, City Engineer, spoke before the Council on the proposed ordinance which would abandon a sanitary sewer easement that the city has for the placement and maintenance of an 18" sanitary sewer trunk line. He advised that according to a recent survey, the easement does not match the sewer alignment. This misaligned easement problem has been corrected in the Cottonwood Bend 7B Plat and engineering design, thus the city does not need this sanitary sewer easement and can abandonment it. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed to approve and adopt Ordinance No. 841-3-88, as cap- tioned previously. The motion carried. Prioritize Topics for the Spring Planning Session (Agenda Item XI) Michael Stanger, Assistant to the City Manager, distributed to the Council a priority ranking of the discussion topics for the Spring Planning Session to be held on March 25 and 26 at the Harvey Hotel in Plano. Mr. Stanger reviewed with the Council how the priority ranking had been deter- mined from the input made by the City Council. Mr. Stanger pointed out to the Council that there was only 12 hours in the Planning Session for discus sion of the topics, therefore, some of the items would have to be eliminated. After a brief discussion on the priority ranking, Mayor Farmer advised that he would work with city staff to produce the listing of topics to be discussed and what type of discussion format would be used. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3. 1988 Page 11 Collin County Bond Program (Agenda Item XII -A) Tom Glab, City Engineer, spoke before the Council on the road and bridge projects that had been approved for Allen to be included in the county's bond proposition for roads and bridges. Mr. Glab advised that those projects were F.M. 2170 from State Highway 5 to F.M. 2551 and F.M. 2170 from U. S. 75 to F.M. 2558 (Custer Road). Mr. Glab advised that this work amounted to $4.8 million in bond funds for the city. The Council briefly discussed the election date to be held on August 13 and the total amount of the roads and bridges proposition being recommended at $59.5 million. This item was received as a matter of information. There was no action taken on this item. Economic Development (Agenda Item XII -B) Councilman Jim Pendleton spoke before the Council on if there was an interest on the Council in becoming a member of the North Texas Commis- sion. Councilman Pendleton advised that he had talked with representatives of the Commission and they were interested in setting up a meeting with the Council to present the advantages of joining their organization. The Council discussed with Councilman Pendleton how this organization was formed, what they do, if they are a nonprofit organization, how are they funded, how much are the membership dues, and what other cities are mem- bers. After further discussion, the Council directed that Councilman Pendleton work with city staff to set up a meeting with the representatives of the North Texas Commission and to advise the Council of the proposed meeting date and time. Mayor Pro Tem Jerry Wilson updated the Council Members on the activity of the Economic Development Alliance and reported on the second meeting that was held on February 24, 1988. Mayor Pro Tem Wilson advised that Florence Shapiro, Councilwoman from Plano, was the speaker at this meeting and provided useful information, especially about the tax abatement program that they have for new businesses as well as existing businesses. Mr. Wilson then advised of the next meeting of the Alliance. The Council discussed the new laws regarding the tax abatement issue and that this needs be brought forward for a presentation to the Council at some future date. This item was received as a matter of information. There was no action taken on this item. EAS Subcommittee Report (Agenda Item XII -C) Councilman Jim Wolfe advised the Council that the subcommittee had reviewed the Advisory Committee's report that had been submitted to the Public Utility Commission (PUC) recommending guidelines for establishing rules for future requests for Extended Area Service (EAS). Councilman Wolfe advised the Council that there were very negative implications in the report for anyone requesting future EAS and for those cities that already have EAS. Mr. Wolfe advised that the Council subcommittee felt that the city needed to respond to the report in the form of a letter, with the possibility of taking a more aggressive campaign once the city's ruling on the EAS case has been received from the PUC. Councilman Wolfe advised the Council that since the city is still in a critical situation with the EAS case, the Council sub -committee is recom- mending to the Council that the city take a middle of the road approach in ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 12 EAS Subcommittee Report (cont'd) (Agenda Item XII -C) their letter. He advised that he had obtained information from Phillip Holder, with the PUC, that the city should be receiving the report from the Administrative Law Judge the latter part of March. He also advised that he had talked with Philip Deal, Chairman of the Advisory Committee, on when that response can be submitted on the report and what other time will be available to make responses on the rules. Mr. Wolfe stated that he under- stood from talking with these gentlemen that the PUC staff would develop the rules for EAS cases, based upon the report submitted, then it would be published and public responses could again be submitted on that document. There was discussion by the Council on if there were going to be any public hearings on the report that the city needed to get involved in and Councilman Wolfe advised that there would be hearings on the report but only after it has been adopted. Councilman Wolfe recommended to the Council that all of the members obtain a copy of the report and read it. There was further discussion by the Council on what the letter should state and when it should be sent out and if the subcommittee was going to meet again regarding that matter. Councilman Wolfe advised that he was going to prepare the appropriate letter and have it reviewed by the city staff. It would just convey the thoughts of the Council regarding EAS to date. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item XII -D) •City Manager Jon McCarty advised the Council that the city staff had a meeting with the solid waste contractor, BFI, and that they would be coming before the Council to request a rate increase. City Manager McCarty advised that the Council subcommittee on solid waste would be meeting to review the BFI proposal. The Council discussed who the members of that committee were at this time. It was concluded that Jack Pennington, would be the Chairman of the subcommittee, with Rex Womack and Jim Pendleton as the members. •City Manager Jon McCarty advised the Council that the city staff had been looking at the street numbering system to be used for the new Police and Courts Building and Library Building and wondered if the Council had any suggestions or preferences in that numbering system. After a brief discus- sion, the Council suggested that the city staff and Council consider deve- loping a name and address or addresses for the entire complex and advised city staff to bring this matter back at a future meeting so that the Council can have time to think about it. Authorize Contracting with a Consultant for the Water and Sewer Rate Study (Agenda Item XIII) City Manager Jon McCarty advised the Council that this item had been added to the agenda due to the importance of the need for a study before rate modifications are considered by the Council in order to correct the deficiencies in the water and sewer funds. Mr. McCarty reviewed the scope of services listed in the contract docu- ment and advised that two proposals had been obtained for the study, with the proposal from Lewis McClain, with Administrative and Fiscal Consulting Services, Inc., in the amount of $6,500 being the lowest proposal. Mr. McCarty advised that it was the city staff's recommendation that the Council authorize the contracting with Lewis McClain, with Administrative and Fiscal Consulting Services, Inc., to perform a water and sewer rate study. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 13 Authorize Contracting with a Consultant for the Water and Sewer Rate Study (cout'd) (Agenda Item XIII) Mr. McCarty also suggested to the Council that since there were several topics regarding the water and sewer issues to be discussed at the Spring /' Planning Session, the Council might want to have Mr. McClain come to that vsession. It was concluded that city staff would contact him to see if he would be available. The Council discussed the need for the study and what happened to the results of the previous study done by Mr. McClain and the computer program that he was to have prepared that the city could update on a yearly basis. City Manager McCarty responded to the status of the previous study and the need for a new study in order to update the information for the computer program. It was pointed out to city staff that the update of the computer program was not a listed item in the contract and if the city wanted that as part of the contract, then it needed to be listed. MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Pennington, the Council voted seven (7) for and none (0) opposed to authorize the city manager to enter into the contract with Lewis McClain, with Administrative and Fiscal Consulting Services, Inc., in the amount of $6,500, to perform a water and sewer rate study. The motion carried. At this time, Mayor Farmer adjourned the regular session of the Allen City Council into Executive Session at 10:45 p.m. Executive Session (Agenda Item XIV) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(f) (property), the Allen City Council convened into Executive Session at 10:50 p.m. on Thursday, March 3, 1988, in the Council Chambers of the Allen Municipal Annex, in order to discuss the purchase of the Texins Rod and Gun Club site. The Executive Session was adjourned at 12:34 a.m. on Friday, March 4, 1988. Reconvene: Consider Authorizing Purchase of Texins Rod and Gun Club Facility for the Parks and Recreation Department (Agenda Item XV) Mayor Farmer advised the Council that the floor was open for a motion on the matter concerning the purchase of the Toxins Rod and Gun Club Facility. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Wolfe, the Council voted six (6) for and one (1) opposed, with Councilman Glass casting the negative vote, to authorize the City Manager to write a letter to whomever he had been dealing with at the Texin Rod and Gun Club, stating that the Council feels that its offer of $865,000 was fair and equitable and the Council is not interested at this time in making another offer. The letter should further add that the Council would strongly consider reinstituting negotiations along the lines of the most recent (or last) offer when the property has been cleaned of all contamination. The motion carried. Adjournment MOTION: Upon a motion made by Councilman Pennington and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 12:40 a.m. on Friday, March 4, 1988. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION MARCH 3, 1988 Page 19 These minutes approved on the 17th day of MARCH , 1988. APPROVED: 6l J e Farmer, MAYOR PRO TEM ATTEST: Marty Hendrix, CFfiC, City Secretary