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HomeMy WebLinkAboutMin - City Council - 1988 - 07/21 - RegularALLEN CITY COUNCIL REGULAR SESSION JULY 21, 1988 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton Gary Edstrom City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary COUNCIL PHOTOGRAPH - 6:30 P.M. Prior to the workshop session and regular session of the Allen City Council, the Council convened at 6:30 p.m. on Thursday, July 21, 1988, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas, to have their annual photograph taken. WORKSHOP SESSION - 7:00 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, July 21, 1988, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. City Manager McCarty advised the Council that the Library Director has requested that Consent Agenda Item V, paragraph C, item 6, be removed from consideration for approval. This item was for authorization for payment of a Capital Improvement Program bill relating to the construction of the new Library Building. Mr. McCarty advised that this particular item was not a bill but had been a change work order relating to filling a water well on the library property. This billing would be related in the contractor's upcoming invoice for construction costs, therefore, this change order should be deleted from the agenda. Mayor Farmer reviewed Agenda Item VI, "Administer Oath -of -Office to Newly Appointed Member to Place No. 5 on the Sign Control Board." Mayor Pro Tem Wilson advised the Council that the individual that the Council had appointed to Place No. 5 on the Sign Control Board had declined the appointment, thus this agenda item needed to be passed over at this time. In further discussion on this appointment, the City Council directed that the City Secretary contact the individuals with current data sheets to see if they are interested in being appointed to this position and to place an item on the next Council agenda to discuss and consider making the appointment to that place at that time. Mayor Farmer reviewed Agenda Item VII, "Consider Establishing a Fee for Reserving Lighted Ball Fields for Practice." ALLEN CITY COUNCIL REGULAR SESSION JULY 21, 1988 Page 2 WORKSHOP SESSION - 7:00 P.M. Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item IV) The Council discussed this item and in what format this fee should be approved, whether by ordinance, or resolution, etc. City Manager McCarty advised the Council that the item before them was the recommendation of the Parks and Recreation Board. I£ this recommendation were to be approved by the Council, then an ordinance would be brought forward with the appropriate fee at the next Council meeting, and would be placed on the Consent Agenda for the Council's approval. Mayor Farmer then reviewed Agenda Item VIII -A, "EAS Update." Councilman Jim Wolfe advised of research that had been done by city staff into financial programs that were available to Senior Citizens to help them with their monthly telephone bills if the mandatory telephone Extended Area Service (EAS) is approved. He briefly described these programs, how they operated, and who could qualify for them. Mr. Wolfe brought the Council up-to-date on the status of speaking to the various civic groups in the city and how the attendance response had been to those engagements. There was discussion by the Council on the pending receipt of the final order and how much longer that would take, if Southwestern Bell Telephone would appeal the final order, and the city proceeding with the planning process for the balloting process. Mayor Farmer moved on to Agenda Item VIII -B, "Items of Interest to the Council." Discussion of Future Agenda Items (Agenda Item III) There were no future agenda items to discuss at this time. This item was passed over by the Council. Items of Interest to the Council (Agenda Item IV)) City Manager McCarty advised of the new reporter, Miss Terri Bishop, at "The Allen American", who would be handling the City Council meetings. City Manager McCarty reminded the Council of the city's swimming party to be held on Saturday, July 23, 1988, at the Ford Park Swimming Pool and encouraged the Council Members to attend. City Manager McCarty advised the Council of information that had been received from the Central Appraisal District regarding another reduction on the assessed value of property in the city to the figure of $869,000,000. Mayor Farmer spoke before the Council on the status of the purchase of the Toxin's Rod and Gun Club as the city's special use park. Mayor Farmer advised that there is still no current news on the status of that purchase and that the Club is going forward with the removal of the lead on the property. Mayor Farmer advised the Council of several letters that he had received regarding the upcoming bond election for Collin County and a request from the County Commissioners to the city for adoption of a resolution showing the city's support of the bond propositions. There was discussion by the Council on this topic and if any public forums were going to be held on the propositions, or if a representative could be invited to speak before the Council so that more information could be obtained on the various propos- itions and what they represented. In further discussion on this matter, the Council directed the City Manager to check into getting a speaker for the Council on this subject. Mayor Farmer also advised the Council of an invitation that he had received to attend a breakfast at the Glen Eagles Country Club which was a fund raiser for the Collin County Bond Program. ALLEN CITY COUNCIL REGULAR SESSION JULY 21, 1988 Page 3 WORKSHOP SESSION - 7:00 P.M. Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) He stated that he was unable to attend that function and passed the invitation on to Mayor Pro Tem Wilson. City Secretary Marty Hendrix advised the Council of two newsletters that are being sent to the city as a matter of information. One newsletter is from the North Texas Commission and the other newsletter if from the Samaritan Inn in McKinney. Ms. Hendrix asked the Council if they wanted individual copies or if the newsletters should just be routed at Council meetings. The Council directed that the newsletters be routed. Mayor Farmer reminded the Council Members of the upcoming reception for the city's and the school district's new Substance Abuse Coordinator, Joel Blaylock, to be held on Friday, July 22, 1988. Mayor Farmer encouraged Council Members to attend. Mayor Farmer pointed out to city staff an article in the March 1988 issue of the "Town and Cities Magazine" published by the Texas Municipal League regarding the tax rate, debt requirements, etc., for Texas cities. He felt this information would be helpful in the budget process. Councilman Jim Pendleton asked about the status of the telephone communications study. City Manager McCarty advised that the consultant had meet with the police and fire departments and would be meeting with other city staff department heads within the next few weeks. Mr. McCarty advised that there had been some delay in the interviewing process until the contract had been agreed upon and executed. Mayor Farmer advised the Council of the upcoming articles that are planned for the "City Chat" column in the "Allen American" newspaper for the next several issues. Mayor Farmer pointed out to the Council the information that had been contained in the Administrative Report from the City Manager regarding the increases in the city's health insurance rates and what the status of that was at this time. The Council discussed with the city staff the current rates for the city's health insurance, how they have been effected this budget year, rates that they experience on their individual jobs, and that this can be reviewed during the budget process. The workshop session was recessed into the regular session at 7:28 p.m. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, July 21, 1988, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) At the request of Councilman Pendleton, Consent Agenda Item V, paragraph C, item 6, "Bartex, Inc., Construction of Library Facility, Capital Improvement Project No. 55-001-1, Billing No. 3, Period: June 14, 1988, Library Bond Funds" was removed from the Consent Agenda. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: ALLEN CITY COUNCIL REGULAR SESSION JULY 21, 1988 ! CONSENT AGENDA (o Vd) (Agenda Item V) A. Approval of City Council Minutes of June 30, 1988 - Called - Special Workshop Session. B. Approval of City Council Minutes of July 7, 1988 - Regular Session. C. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. 2. 3. 4. 5. TMC Foundation CIP Project No. 40-001-1 Construction of Police & Courts Building - Application No. 8 Period: Thru June 30, 1988 Hidell Architects CIP Project No. 40-001-3 Construction of Police & Courts Building - Architectural Services Period: Thru June 26, 1988 Black & Veatch CIP Project No. 90-002-2 Construction of 2 MG Elevated Water Storage Tank - Engineering Services - Resident Engineer on Site Thru: May 31, 1988 Hidell Architects CIP Project No. 55-001-3 Construction of Library Building - Architectural Services Period: Thru June 26, 1988 Atec Associates CIP Project No. 55-001-2 Construction of Library Building - Engineering Services for Water Well Period: Thru June 30. 1988 7. Acquisition Associates CIP Project No. 75-002-5 Construction of Main Street (McDermott) Phases II & III - Street Right -of -Way Acquisition- Gafney Tract Period: Thru June 30, 1988 S. Graham Associates CIP Project No. 90-005-6 Construction of Main Street (McDermott) Phases II & III - Relocation of Utilities - Engineering Services Period: Thru June 21. 1988 9. Southern Mechanical CIP Project No. 90-005-1 Construction of Main Street (McDermott) Phases II & III - Relocation of Utilities - Contractor - Estimate No. 7 Period: 5/26/88 to 6/25/88 $168,101.55 $2,763.14 $759.51 $3,541.39 $250.00 $185.00 $150.00 $41,482.74 ALLEN CITY COUNCIL REGULAR SESSION JULY 21, 1988 Page 5 CONSENT AGENDA (cont'd) (Agenda Item V) 10. Hydrostorage, Inc. $69,703.50 CIP Project No. 90-002-1 Construction of 2 MG Water Storage Tank - Contractor - Estimate No. 9 Period: 4/27/88 to 718/88 D. Resolution No. 862-7-88(R): A Resolution by the City Council of the City of Allen, Collin County, Authorizing an Adjust- ment to the 1985, 1986 and 1987 Tax Rolls. (Jackie W. Linex, Allen Apartments and 400 Club Joint Venture and Resolution No. 863-7-88(R): A Resolution by the City Council, City of Allen, Collin County, Texas, Approving Adjustments and Additions to the 1987 Tax Roll. (Bethany Road Association, Cottonwood Partners, Charles R. Holubar, Ken E. Marchant, McDermott Drive Joint Venture, Stone - Lewis Development Company, Wickwood land, Inc., William T. Dyer, Richard E. Hooper, Gambles C & M Leasing) and Resolution No. 864-7-88(R): A Resolution by the City Council, City of Allen, Collin County, Texas, Authorizing Adjustments and Additions to the 1987 Tax Roll. E. Resolution No. 865-7-88(R): A Resolution by the City Council, City of Allen, Collin County, Texas, Appointing a Representative to Calculate and Publish the City's Effective and Roll Back Tax Rates for the 1988 - 89 Tax Year. F. Schedule of Taxes Receivable as of June 30, 1988. The motion carried. End of Consent Aeenda Administer Oath -of -Office to Newly Appointed Members to Place No. 5 on the Sign Control Board (Agenda Item VI) Mayor Farmer advised that the Council would pass over this agenda item as the individual appointed by the Council had declined to accept the appointment to this position. Consider Establishing a Fee for Reserving Lighted Ball Fields for Practice (Agenda Item VU) Mayor Farmer referenced the materials that had been provided to the Council in their agenda packet regarding the establishing of a new fee for the use of any of the city's lighted athletic fields for practice in order to off set the cost of the electricity for lighting the fields. City Manager Jon McCarty spoke before the Council on the establishment of a fee for reserving practice athletic fields with lights. Mr. McCarty advised that if this fee is approved by the Council, then an ordinance establishing this fee will be brought back to the Council for adoption at the next meeting. The Parks and Recreation Board, at their regular meeting held on July 11, 1988, recommended to the City Council approval of a fee of $6.00 per 90 minute practice be assessed for all lighted fields, with an effective date of October 1, 1988. ALLEN CITY COUNCIL REGULAR SESSION JULY 21. 1988 Page 6 Consider Establishing a Fee for Reserving Lighted Ball Fields for Practice (cont'd) (Agenda Item VII) The Council discussed how the reservations are made to reserve practice fields, how this fee would be administered, and if the operation of the lights would be controlled by parks personnel. There was further discussion by the Council on if this fee had been discussed with the Allen Sports Association, how it would be regulated on Jupiter Fields and Ford Park, and how the procedure for the use of fields and the lighting needs to be given a lot of thought as it pertains to the football season. There was considerable discussion on the fact that this is not a simple procedure and additional work needs to be done on writing a procedure of how this fee will work and who would be involved in that, i.e., parks personnel, other city staff, or the Parks and Recreation Board. There was also discussion on how the flat rate was determined. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted six (6) for and one (1) opposed, with Mayor Farmer casting the negative vote, to approve the recommendation of the Parks and Recreation Board as presented and to direct that an ordinance be prepared for this fee to be brought forward at the next Council meeting. The motion carried. EAS Update (Agenda Item VIU-A) Councilman Jim Wolfe advised the Council of the numerous people that have volunteered for the Extended Area Service (EAS) promotion and the positive reaction to the process. Mr. Wolfe advised of the current focus on the second week of September for mailing out the ballots to the 727 subscribers. He advised that the telephone subcommittee would be meeting in the near future to finalize a calendar of events leading up to the balloting process. Mr. Wolfe pointed out that the final order from the Public Utility Commission had still not been received. There were several individuals present in the audience that asked questions regarding BAS which the Mayor and Councilman Wolfe answered. Mayor Farmer suggested that the individuals meet with members of the Council's telephone subcommittee to get any additional information. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item VIII -B) *Mayor Farmer requested that the City Manager provide an update to the Council on the status of the certified tax roll from the Central Appraisal District and the amount of the roll. City Manager McCarty advised the Council that the current estimate of the roll was $869,000,000 for the next taxing year. He added that this was a reduction from the previous tax year which reflected a certified tax roll of $909,000,000. •Councilman Jim Wolfe commended the city staff, and whoever else was involved, on the improvements that had been made to the Bethany Road railroad crossing. With no further discussion, Mayor Farmer adjourned the regular session of the Allen City Council at 7:50 p.m. into a brief recess to follow with the executive session. ALLEN CITY COUNCIL REGULAR SESSION JULY 21. 1988 Page 7 Executive Session (Agenda Item DI) In accordance with Article 6252-17, V.A.T.0-.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 8:15 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to the Council's organization. The Executive Session was adjourned at 9:15 p.m. Reconvene to Adjourn (Agenda Item X) The Allen City Council reconvened into regular session at 9:17 p.m. in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:18 p.m. The motion carried. These minutes approved on the 4th day of August , 1988. APPROVED: 0G-! 7451� dofb Farmer, MAYOR ATTEST: 1 ` ' C� 2/ lI k" V'V Y Marty Hendrix, C C, CITY SECRETARY