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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2017 - 02/13 - Regular' PARKS AND RECREATION BOARD REGULAR MEETING MINUTES FEBRUARY 13, 2017 Parks and Recreation Board Present: John Holley, Vice -Chair Paul Davidson Tom Cowart Brittani Hayes Geoben Johnson III Rodrigo Vizcaino Baine Brooks, Council Liaison Absent: Tricia Losavio, Chair Guests: Ken Ballard, Ballard*King & Associates ' Mick Massey, Barker Rinker Seacat Architecture city Staff: Tim Dentler, Director, Parks and Recreation Department Brian Bristow, Assistant Director, Parks and Recreation Department Carrie Cessna, Assistant Director, Parks and Recreation Department Travis Cunniff, Recreation Manager, Parks and Recreation Department Jonathan McCloskey, Center Supervisor, Don Rodenbaugh Natatorium Heidi Miller, Center Supervisor, Joe Farmer Recreation Center Jennifer Robinson, Support Specialist, Parks and Recreation Department Kim Spearman, Site Superintendent, Parks and Recreation Department Laura Weinman, Program Supervisor, Joe Fanner Recreation Center Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Vice Chair Holley called the meeting to order at 7:01 p.m. on Monday, February 13, 2017 in the Community Room of the Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen, Texas. 1) Approve Minutes of the Monday, November 14, 2016 Regular Meeting ' Motion: Upon a motion by Member Johnson and a second by Member Davidson Parks and Recreation Board Minutes February 13,2017 Page 2 ' the Parks and Recreation Board voted six (6) for and none (0) opposed to approve the minutes from the November 14, 2016 Regular Meeting as presented. The motion carried. 2) Approve Minutes of the Monday, January 9, 2017 Special Called Meeting Motion: Upon a motion by Member Cowart and a second by Member Vizcaino the Parks and Recreation Board voted six (6) for and none (0) opposed to approve the minutes from the January 9, 2017 Special Called Meeting as presented. The motion carried. 3) Recommend City Council Adopt the Standards of Care Necessary for Day Care Exemption Recreation Services Manager, Travis Cunniff, explained the licensing exemption requirements and shared with the board the only notable change made from the standards submitted last year is the standards will now allow for medicines other than EpiPen to be administered by camp staff. Procedures and guidelines for these medication will be similar to those of the EpiPen. Motion: Upon a motion by Member Vizcaino and a second by Member Cowart the Parks and Recreation Board voted six (6) for and none (0) opposed to recommend that City Council Adopt the Standards of Care Necessary for Day Care Exemption as presented. The motion carried. 4) Review and Adopt Updated Recreation Standard Operating Procedures Travis Cunniff, Recreation Services Manager, shared with the board the Recreation Division Standard Operating Procedures — Admissions and noted that the only proposed update is to Item 7 of the Don Rodenbaugh Natatorium's Membership, Daily Admission and Punch Card Use. The item will now read: Those without a membership can pay a daily admission for use of the pool, during valid open public swim hours (see facility hours). During non -open public swim hours, access to the pool area will be limited to members and those who are participating in City of Allen authorized activities. Motion: Upon a motion by Member Vizcaino and a second by Member Cowart the Parks and Recreation Board voted six (6) for and none (0) opposed to Adopt the Updated Recreation Standard Operating Procedures as presented. The motion carried. 5) Presentation of Region Field Study Ken Ballard of Ballard*King & Associates and Mick Massey of Barker Rinker Seacat Architecture presented to the board the findings of the Regional Field Study that was recently conducted by Allen and four surrounding cities including Frisco, McKinney, ' Plano, and Richardson. The study addressed current field inventories, took into Parks and Recreation Board Minutes February 13,2017 Page 3 ' account trends in individual sport participation, and field maintenance costs as well as provided some general regional recommendations. 6) Update on Ongoing Projects The Ford Pool construction project is currently being wrapped up and Ford Pool fees are scheduled to go to City Council for approval on February 28. The city attorney is currently working on the land purchase contract for the potential property purchase presented at the January 9, special called meeting. The Joe Farmer Bridge project has been sent out for bid again with some modifications since the first responses were significantly over budget. 7) Items of Interest a. Items for Future Agendas b. Next meeting Monday, March 13, 2017 8) Adjourn John Holley, Vice Chair, Parks and Recreation Board Motion: Upon a motion by Board Member Davidson and a second by Board ' Member Vizcaino, the Board voted six (6) for and none (0) opposed to adjourn the meeting at 8:33 p.m. The motion carried. These minutes ap roved 0A the 13'" day of March, 2017. C a' ecretary