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HomeMy WebLinkAboutMin - City Council - 2017 - 08/18 - WorkshopALLEN CITY COUNCIL FY 2017-2018 BUDGET WORKSHOP ' TANGLEWOOD ON LAKE TEXOMA POTTSBORO,TEXAS AUGUST 18, 19, AND 20, 2017 Present Stephen Terrell, Mayor Councdmembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Carl Clemencich Joey Herald Robin L. Sedlacek Baine Brooks City Staff Present: Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Eric Ellwanger, Assistant City Manager Shelley B. George, City Secretary Pete Smith, City Attorney Eric Cannon, Chief Financial Officer ' City Staff Present Through Saturday, August 19, 2017: Chris Landrum, Budget Manager Steven Glickman, Controller Lee Battle, Community Development Interim Assistant Director Stephen Massey, Community Services Director Dan Bowman, Economic Development Executive Director Chris Flanigan, Engineering Director Bill Hawley, Fire Chief Monika Kretschmer, Human Resources Director Eric Matthews, Information Technology Director Jeff Timbs, Library Director Tim Deader, Parks and Recreation Director Brian Harvey, Police Chief Teresa Warren, Public and Media Relations Officer City Staff Attending Department Presentations Only on Friday, August 18, 2017: Karen Cromwell, Director of CVB Ryan Patterson, Strategic Services Auditor City Staff Attending Department Presentations Only on Saturday. August 19.2017: Jimmy Knipp, Community Services Assistant Director Claudia Wayland, Youth Services Manager David Angeles, Parks and Recreation Assistant Director Brian Bristow, Parks and Recreation Assistant Director ' Carrie Cessna, Parks and Recreation Assistant Director Robert Flores, Deputy Police Chief Ken Myers, Deputy Police Chief Johnny Thomason, Deputy Police Chief Darrin Whitman, Police Lieutenant PAGE The Allen City Council convened the FY 2017-2018 Budget Workshop Session at 1:08 p.m. on Friday, August 18, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present. Call to Order and Announce Quorum is Present Welcome and Introduction of Budget Process • Peter H. Vargas, City Manager - Budget Video Overview of Budgets Eric Cannon, Chief Financial Officer • Chris Landrum, Budget Officer - Budget Overview - Budget Implications - Tyler Munis ERP - Legislative Update -Potential Impact of Revenue/Appraisal Caps ' Question and Answer Session Regarding Proposed Budget Update on Transportation and Public Utility Commission Cases Eric Ellwanger, Assistant City Manager - NTMWD/PUC Case - Brains Electric PUC Case - Transportation Program Update Break Current Development Update • Lee Battle, Interim Director Community Development Convention & Visitor's Bureau Presentation • Karen Cromwell, CVB Director Question and Answer Session Regarding Proposed Budget Question and Answer Session Regarding Proposed Budget The Budget Workshop Session was recessed at 5:06 p.m. on Friday, August 18, 2017. SATURDAY, AUGUST 19,201 ' The Allen City Council reconvened the FY 2017-2018 Budget Workshop Session at 8:47 a.m. on Saturday, August 19, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. ALLEN CITY COUNCIL WORKSHOP SESSION ' AUGUST 18, 19, AND 20, 2017 FRIDAY, AUGUST 18, 2017 PAGE The Allen City Council convened the FY 2017-2018 Budget Workshop Session at 1:08 p.m. on Friday, August 18, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present. Call to Order and Announce Quorum is Present Welcome and Introduction of Budget Process • Peter H. Vargas, City Manager - Budget Video Overview of Budgets Eric Cannon, Chief Financial Officer • Chris Landrum, Budget Officer - Budget Overview - Budget Implications - Tyler Munis ERP - Legislative Update -Potential Impact of Revenue/Appraisal Caps ' Question and Answer Session Regarding Proposed Budget Update on Transportation and Public Utility Commission Cases Eric Ellwanger, Assistant City Manager - NTMWD/PUC Case - Brains Electric PUC Case - Transportation Program Update Break Current Development Update • Lee Battle, Interim Director Community Development Convention & Visitor's Bureau Presentation • Karen Cromwell, CVB Director Question and Answer Session Regarding Proposed Budget Question and Answer Session Regarding Proposed Budget The Budget Workshop Session was recessed at 5:06 p.m. on Friday, August 18, 2017. SATURDAY, AUGUST 19,201 ' The Allen City Council reconvened the FY 2017-2018 Budget Workshop Session at 8:47 a.m. on Saturday, August 19, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. ALLEN CITY COUNCIL WORKSHOP SESSION ' AUGUST 18, 19, AND 20, 2017 Parks and Recreation Department Budget Presentation Tim Deader, Director of Parks and Recreation Carrie Cessna, Assistant Director of Parks and Recreation • Brian Bristow, Assistant Parks and Recreation Director - Parks & Recreation Overview - Projects Overview Allen Event Center Budget Presentation • David Angeles, General Manager Question and Answer Session Regarding Proposed Budget Break Community Services Department Budget Presentation • Steve Massey, Community Services Director - Water and Sewer Fund Update - Solid Waste Fund Update - Drainage Fund Update - General Fund Update Question and Answer Session Regarding Proposed Budget ' Lunch, Tanglewood Dining Room Capital Improvement Program (CB') Update Chris Flanigan, Engineering Director - Current CIP Program - Update on Hotel Convention Center Construction - Facility Maintenance Fund PAGE Fee Adjustments re: General Fund Operational Areas • Coordinated Presentation on Potential Fee Changes (current fees; cost of providing service; comparison to other cities) Question and Answer Session Regarding Proposed Budget Break Fire Department Budget Presentation • Bill Hawley, Fire Chief Police Department Budget Presentation • Brian Harvey, Police Chief Council Discussion Regarding the Proposed Budget The Budget Workshop Session was recessed at 7:00 p.m. on Saturday, August 19, 2017. PAGE The Allen City Council reconvened the FY 2017-2018 Budget Workshop Session at 9:30 a.m. on Sunday, August 20, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. Council Discussion Regarding Boards and Commissions Annual Review of Council Rules of Order and Procedure Shelley George, City Secretary Council Discussion Regarding the Proposed Budget EXECUTIVE SESSION: An Executive Session was not held. Adjourn Mayor Terrell adjourned the FY 2017-2018 Budget Workshop Session at 12:56 p.m. on Sunday, August 20, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, ' Pottshoro, Texas. These minutes approved on the 12" day of September 2017. APPROVED: zCl� Stephen Terrell, MAYOR ATTEST: ♦1LN-�i1�iL��L nm' ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 18, 19, AND 20, 2017 SUNDAY, AUGUST 20, 2017 PAGE The Allen City Council reconvened the FY 2017-2018 Budget Workshop Session at 9:30 a.m. on Sunday, August 20, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. Council Discussion Regarding Boards and Commissions Annual Review of Council Rules of Order and Procedure Shelley George, City Secretary Council Discussion Regarding the Proposed Budget EXECUTIVE SESSION: An Executive Session was not held. Adjourn Mayor Terrell adjourned the FY 2017-2018 Budget Workshop Session at 12:56 p.m. on Sunday, August 20, 2017, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, ' Pottshoro, Texas. These minutes approved on the 12" day of September 2017. APPROVED: zCl� Stephen Terrell, MAYOR ATTEST: ♦1LN-�i1�iL��L nm'