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HomeMy WebLinkAboutMin - City Council - 1988 - 08/18 - RegularALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton Gary Edstrom City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary WORKSHOP SESSION - 6:30 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, August 18, 1988, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Other city staff in attendance included Police Chief Richard Carroll, Director of Community Development Bill Petty, and Fire Chief Ron Gentry. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. City Secretary Marty Hendrix distributed to the Council copies of the minutes of the regular meeting held on August 4th for the Council's review prior to the regular meeting. Councilman Glass discussed with the Council Consent Agenda Item F and pointed out that the proposed resolution reflected a 100% tax collection rate and why this figure had been used since the City Council discussed using a 95% collection rate. Mayor Farmer advised the Council that this was just a technicality and it was in the city's best interest to use the 100% rate in order to avoid problems if the city should use the 95% rate and then collect more than that during the fiscal year. City Manager McCarty explained to the Council why the 100% collection rate had been used and that it would avoid future problems and adjustments if this higher rate is used. City Manager McCarty pointed out to the Council at this time that the agenda item pertaining to the ordinance on the property appraisal was correct and that the $5,000 additional exemption that the Council was considering for the age 65 and over could be handled during the fiscal year. Mayor Farmer reviewed Agenda Item V, review of specifications and authorization to solicit proposals for the police and fire radio consoles. Police Chief Richard Carroll distributed to the Council revised pages 1 - 5 of �y the specifications for the police and fire radio consoles and reviewed the revisions that were reflected on those pages. Chief Carroll also highlighted the add-on alternates, being a dictaphone and spare radio panel switch; and the delete alternates, being the installation of the equipment, air traffic controller type chairs, operator headsets, back-up electronics equipment for police 1 and fire 1 channels, and back-up power supply for remote electronics bank. Chief Carroll explained to the Council that the bids may come in over the $50,000 budget figure projected. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 WORKSHOP SESSION - 6:30 P.M. Page 2 Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VI, items related to the 1988 - 89 fiscal year budget. Those items included an ordinance certifying the 1988 appraisal role, and to set a public hearing date on a proposal to consider the tax increase. There was considerable discussion on the tax rate to be published for the public hearing and the percentage of increase that had to be reflected in the notice. The Council discussed if they could go above that figure after it is published, or if they could drop below that figure after it is published. There was also discussion on the ordinance showing the appraised property value and what the various figures represented. Mayor Farmer moved on to Agenda Item VII, regarding establishing a policy for naming municipal facilities and consider naming the municipal complex site. Mayor Farmer advised the Council that the naming of the municipal complex site could be delayed until sometime in November. He suggested that the Council review the policy regarding the establishing the naming of municipal facilities, make suggested changes, have it put in the form of a resolution and bring it back on the agenda at the next regular meeting for action. Mayor Farmer moved on to Agenda Item VIII, regarding the request from the Allen Jaycees to use Ford Park to conduct the Country Fair. City Manager Jon McCarty distributed to the Council a memo regarding the request. Mayor Farmer advised that the city staff's recommendation on this request was to grant a permit to the Allen Jaycees for September 17, 1988 to conduct the Allen Country Fair at Ford park and charge a booth fee for participants not to exceed $35.00. City staff also recommended that the Jaycees request permission of the Parks Board to co-sponsor the Fair with the Parks and Recreation Department. Mayor Farmer then moved on the Agenda Item IX, consideration of a resolution encouraging the North Central Texas Council of Governments to establish a regional 911 plan. Mayor Farmer advised that this resolution had come forward for approval by a recommendation from the Council's telephone subcommittee. Councilman Wolfe advised that the resolution basically was noncommittal. At this time City Manager McCarty explained to the Council that the two tenths of a percent that is being charged on the telephone for 9.1.1 would not apply if the city's passes EAS. Mayor Farmer reviewed Agenda Item X -A, being appointments to city's boards. Mayor Farmer reviewed with the Council the appointment process. Mayor Farmer pointed out the boards reception to be held on September 1 at 6:30 p.m., with the appointments to be made on September 15. Mayor Farmer advised that Council Members Jim Wolfe and Bobby Glass would be the interviewing committee. Mayor Farmer briefly reviewed the remaining items on the agenda under other business and executive session. There was no discussion on any of those agenda items. IL Items of Interest to the Council (Agenda Item III) Bill Petty, Director of Community Development, spoke before the Council on a request made by the Allen Heights Baptist Church for a temporary building structure on their site. Mr. Petty advised that the zoning on their property was Planned Development, thus requiring a temporary amendment to the site plan for that planned development. Their request is being processed through the Planning and Zoning Commission to be forwarded to the Council for review and action. Mr. Petty added that the church wanted to proceed with it immediately while the request is being processed through the Planning and Zoning Commission and the City Council. He added that the city staff could issue a 30 -day temporary permit, with two eight day extensions and he wondered if the Council had any concerns with the city staff doing that. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 3 Items of Interest to the Council (cont'd) (Agenda Item III) There was discussion by the Council on the church proceeding with this work without prior approval and if this was always the rule rather than the exception. It was the conclusion that the city staff proceed with the temporary permit. With no further discussion, the workshop session was recessed into the regular session at 7:28 p.m. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:40 p.m. on Thursday, August 18, 1988, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item IV) MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Pendleton, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of August 4, 1988 - Regular Session. B. Approval of City Council Minutes of August 9, 1988 - Called - Special Session. C. Approval of City Council Minutes of August 12, 13 & 14 - Budget Retreat Workshop. D. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Glenn Thurman, Inc. $156,400.00 CIP Project No. 35-001-1 Construction of Municipal Site Infrastructure - Contractor Estimate No. 1 Period: Thru July 21, 1988 2. Ridell Architects $1,220.25 CIP Project No. 55-001-3 Construction of Library Building Period: Thru July 24, 1988 3. Trinity Brass & Copper Co. Inc. $435.00 CIP Project No. 50-002-6 Construction of Ford Park - Brass Plaque - Ford Park Site Period: Thru July 31, 1988 4. Tex -Pack $8.80 CIP Project No. 50-002-6 Construction of Ford Park - Shipping of Brass Plaque for Park Site Period: Thru July 20, 1988 5. Amex Electrical Contractor $2,493.93 CIP Project No. 50-007-6 Construction of Reed Park - Renovations - Electrical Work Period: Thru July 29, 1988 ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 4 CONSENT AGENDA (cont'd) (Agenda Item IV) 6. Gregory Gradalls Service $2,655.00 CIP Project No. 70-002-6 1988 Street Program - Mustang Branch Creek - Cleaning of Storm Sewer Period: Thru August 8, 1988 E. Set September 15, 1988 as the Public Hearing Date on a Request for a Specific Use Permit and Site Plan Approval for Tires, Batteries and Accessories on Property Located at 703 East Main Street, as Requested by Barshall Development Company, Inc. F. Resolution No. 870-8-88(R): A Resolution by the City Council, City of Allen, Collin County, Texas, Approving Certification of Anticipated Tax Collection Rate for the City of Allen, Collin County, Texas, for the 1988 - 89 Taxable Year. The motion carried. End of of Consentt Review Specifications and Authorize Proposals for Police and Fire Radio Consoles (Agenda Item V) Police Chief Richard Carroll advised of the specifications for the solicitation of proposals for a two -position console to handle both police and fire calls to be installed in the new police and courts building. Chief Carroll advised that the projected budget figure was $50,000, to be funded by the Police Department in the amount of $25,000 and the Fire Department in the amount of $25,000. Chief Carroll went on to explain that this equipment will also provide surveillance equipment for the building and the jail section and will allow for the 911 interphase. Police Chief Carroll also reviewed with the Council how this equipment will be up and running prior to the police station moving from its location at 101 S. Butler to the new facility at the corner of McDermott and Allen Drive. At the request of the Council, Chief Carroll distributed to the Council a picture of the unit. The Council discussed with Chief Carroll how this equipment can be used if the city went to a CAD system in the future, and if Chief Carroll had found any shortcomings in this system after contacting other departments that had used this system. Chief Carroll advised that he had not received any complaints on the system being bid, that it was the only software driven system available, and that the proposals would be turned in by September 9. Chief Carroll commended his staff on the preparation of the specifications. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve the specifications and authorize the solicita- tion of proposals for the dual -position radio console. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 5 Consider Items Related to the 1988 - 89 Fiscal Year Budget: Ordinance No. 871-8-88: An Ordinance by the City Council of the City of Allen, Collin County, Texas, Certifying the 1988 Appraisal Roll as Approved and Certified by the Collin County Appraisal Review Board. (Agenda Item VI -A) Mayor Farmer reviewed the proposed ordinance which certified the 1988 Appraisal Roll with the figures which reflected the total market value at $1,074,802,894; the net taxable value at $869,273,081; and the total new property at $29,807,855. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt Ordinance No. 871-8-88, as captioned previously. The motion carried. Consider Items Related to the 1988 - 89 Fiscal Year Budget: Set a Public Nearing Date on a Proposal to Consider the Tax Increase (Agenda Item VI -B) Mayor Farmer advised the Council that this agenda item proposed to set a public hearing date for Tuesday, September 6, 1988, and advised of the contents of the public notice that was required by law to be published regarding the public hearing on the tax rate and the effective tax rate to be published in that notice. Mayor Farmer also advised of the various raises in the tax rate percentages which triggered the public hearing on the tax rate and what triggers a rollback tax election. At this time, Mayor Pro Tem Jerry Wilson distributed to the Council handout information on the work that had been done regarding the start-up and implementation of a paramedic program in the city. He then reviewed that information with the Council. One sheet contained information on when the paramedic program was originally began, when the City of Plano and Richardson implemented the program, if there was a difference in malpractice insurance rates for EMT versus paramedics, and when the first six hired firefighters can start recruit school. Mr. Wilson then advised that one of the handout sheets reflected the costs for the entire program, including needed personnel and equipment, showing the first year's costs and the second year's costs. He explained that the subcomittee working on this research, consisting of himself and Council- man Pendleton, were going to recommend that to implement the paramedic program there needed to the six firefighters trained for this service, thus requiring six new firefighters to be hired. Mayor Pro Tem Wilson pointed out that based on the appraised value of property in the city for next year, the cost for this program would be an additional 3.5t on the tax rate. The first sheet reflected 2t the first year and 1.5@ the second year. Mayor Pro Tem Wilson then reviewed the other handout material which consisted of the first year costs and the second year costs on a plan which would shift most of the costs into the second year. Mayor Pro Tem Wilson advised that the subcommittee recommended that the first year the hiring of the firefighters be delayed until April of 1989, thus reducing the cost for personnel and equipment in the first year of the program to 1.158. Then the major burden of the program would be placed in the second year with the need for additional equipment to bring the program on line. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 6 Consider Items Related to the 1988 - 89 Fiscal Year Budget: Set a Public Hearing Date on a Proposal to Consider the Tax Increase (cont'd) (Agenda Item VI -B) Councilman Pendleton spoke before the Council on the details of the program at the City of Richardson, that the delay of hiring the firefighters would coincide with the timing of the training school, and would provide for some relief in costs for the first year of the program. There was further discussion on the fact that did the subcommittee consider if there would be an additional need for firefighters even if the city does not choose to implement the paramedic program at this time. Councilman Pendleton spoke before the Council on the need to enter into a contract with Plano Hospital for this program just before the initiation of the program by the city and the costs involved in that process. There was further discussion by the Council on the training needed for this program, who provides it, how long does it take, the city's current firefighters that want to be involved in this program and how many there are, and when certain cities when to full-time fire fighters. Mayor Farmer pointed out that this need had been identified during the survey on the city's Comprehensive Plan, however, the timing had not been defined. However, since the city was in their budget process it seemed an appropriate time to discuss this matter. Mayor Farmer then reviewed the important upcoming dates pertaining to the budget and the tax rate. Those dates being: 1. Notice of the Public Hearing on the Tax Rate 2. Thursday, August 25, 1988 - Public Hearing on the Budget 3. Tuesday, September 6, 1988 - Public Hearing on the Tax Rate 4. Thursday, September 15, 1988 - Agenda Items to Adopt Tax Rate and the Proposed Budget for FY 1988 - 89 There was further discussion on the proposed tax rate to be published in the ad, that being 57.85 cents, with 1.15 for the paramedic program, for a total of 59t. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Womack, the Council voted seven (7) for and none (0) opposed to set a public hearing date for Tuesday, September 6, 1988, at 7:30 p.m., in the Council Chambers of the Allen Municipal Allen, One Butler Circle, Allen, Texas, on a proposal to consider a tax rate of 50 per $100 valuation. The motion carried. Consider Establisbing a Policy for Naming Municipal Facilities and Consider Naming the Municipal Complex (Agenda Item VII) Mayor Farmer advised that a recommendation had been sent forward to the Council on a policy for naming municipal facilities and a list of proposed names for the city's municipal complex site. Mayor Farmer pointed out that the naming of the city's municipal complex site could be delayed until later thus providing the Council with an opportunity to review the proposed names. Mayor Farmer suggested that the Council focus on the policy for naming municipal facilities, that Council review it, make any necessary changes, and then it could be brought back in the form of a resolution for the Council to take action on. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 7 Consider Establishing a Policy for Naming Municipal Facilities and Consider Naming the Municipal Complex Site (cont'd) (Agenda Item VII) The Council briefly discussed the policy as written and as recommended from members of the Library Board and the Parks and Recreation Board. Mayor Farmer wondered why a procedure for making a name recommenda- tion had not been included in this recommendation. Barbara Buehler, Library Director, and city staff support to committee that worked on this recommendation, spoke before the Council on the feeling of the board members regarding this matter. In further discussion on the policy, it was concluded that additional work was needed to identify a procedure for bringing forth projects that needed to be named. Mayor Farmer made the following points for inclusion in the procedure: 1. Procedure to allow a board or specific person to identify a need to name something. 2. The request to name something would then be brought to the Council for determination as to it being an appropriate need. 3. The Council would then name the appropriate group or board to make a recommendation(s) on the facility. 4. The recommendation(s) would then be brought back to the Council for appropriate action. vMayor Farmer recommended that the Library Director take these points and the recommended policy and place them in the form of a resolution to be brought back to the Council for action at the next regular meeting. There was no action taken on this item. The naming of the city's municipal complex site was passed over at this time. Consider a Request from the Allen Jaycees to Use Ford Park to Conduct the Country Fair (Agenda Item VIII) City Manager Jon McCarty advised the Council that a request had come forward to the city from the Allen Jaycees to use the city's Ford Park to conduct the annual Country Fair. Mr. McCarty advised that he had reviewed the ordinance pertaining to the use of city's parks and that the City Council could issue a permit for the Allen Jaycees to do this if they so desired. Mr. McCarty went on to explain the discussion that had been held earlier between the Jaycees and the Director of the Parks and Recreation Department of having the Country Fair as a joint working relationship between the Parks and Recreation Department and the Allen Jaycees. Mr. McCarty advised that it was the city staff's recommendation that the Council grant a permit to the Allen Jaycees for September 17, 1988 to conduct the Allen Country Fair at Ford Park and charge a booth fee for participants not to exceed $35.00. Staff further recommends that Council direct the Jaycees to request permission of the Parks Board to co-sponsor the Fair with the department. There was discussion by the Council on the use of city staff and materials to operate or promote the Country Fair. City Manager McCarty explained to the Council what this would entail. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 8 Consider a Request from the Allen Jaycees to Use Ford Park to Conduct the Country Fair (cont'd) (Agenda Item VIII) Dasha Estes, 633 Albrook Drive, the Community Development Coordinator for the Allen Jaycees, spoke before the Council on behalf of their request. There was further discussion on the use of the Park and Recreation Department personnel in this purpose and if this could be considered as a function of economic development. There was further discussion on why the collection of the funds for the booths had been shifted to the city. MOTION: Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed approve the request of the Allen Jaycees to grant a permit to the Allen Jaycees for September 17, 1988 to conduct the Allen Country Fair at Ford Park and charge a booth fee for participants not to exceed $35.00; and to direct the Jaycees to request permission of the Parks Board to co-sponsor the Fair with the city's Parks and Recreation Department, in accordance with the city staff's recommendation, as stated. The motion carried. Resolution No. 872-8-88(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Encouraging the North Central Texas Council of Governments to Establish a Regional 9-1-1 Plan and Pledging Cooperation in That Effort. (Agenda Item IX) Mayor Farmer advised the Council that this resolution had been prepared in order to let the North Central Texas Council of Governments know that we are interested in being a participant in the 9-1-1 Regional Plan for this area. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Pendleton, the Council voted seven (7) for and none (0) opposed to approve and adopt Resolution No. 872-8-88(R). The motion carried. City Manager McCarty encouraged the Council Members to keep the hand out materials on the 9-1-1 service for use in the future. Appointments to City Board (Agenda Item X -A) City Secretary Marty Hendrix advised the Council of the upcoming appointments to the city's Sign Control Board, Board of Adjustment, and the Parks and Recreation Board to be considered during the month of September. This item was received as a matter of information. There was no action taken on this item. �+ Staff Monthly Reports (Agenda Item X -B) Mayor Farmer pointed out to the Council that the city staff's monthly report had been distributed to them as a matter of information. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 9 Collin County Public Officials Association (Agenda Item X-C) City Secretary Marty Hendrix advised the Council of the upcoming meeting of the Collin County Public Officials to be held on September 20, 1988 at the new Collin County Community College. Mayor Farmer pointed out that there was plenty of time to make plans to attend this function and that reservations could be obtained at a later date. This item was received as a matter of information. There was no action taken on this item. Council Subcommittee Reports (Agenda Item X -D) Mayor Farmer advised the Council that this item was for any of the other subcommittees to report any of their meetings or activities. There was no activity on the other subcommittees to report at this time. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item X -E) There were no items of interest to discuss at this time. With no further discussion, Mayor Farmer adjourned the regular session of the Allen City Council at 8:48 p.m. into a brief recess to follow with the executive session. Executive Session (Agenda Item XI) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), v Sections 2(f) and 2(g), the Allen City Council convened into Executive Session at 8:55 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas, in order to discuss matters pertaining to personnel items related to the budget and to consider property acquisition related to the Parks and Recreation Department. The Executive Session was adjourned at 9:13 p.m. Reconvene to Consider Items Discussed During Executive Session (Agenda Item XII) The Allen City Council reconvened into regular session at 9:14 p.m. in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Farmer advised that the Council was directing that the City Manager and the City Secretary prepare their statements of goals for the 1987 - 88 Budget Year, their accomplishments for that year, and their goals for 1988 - 89 for their particular position. They are to also help gather information for use in evaluation of these two positions. Adjourn (Agenda Item XIII) MOTION: Upon a motion made by Councilman Wilson and seconded by Councilman Pendleton, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:17 p.m. on Thursday, August 18, 1988. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 18, 1988 Page 10 These minutes approved on the 1st day of September 1988. APPROVED: J e Farmer, MAYOR ATTEST: Marty Hendrix, CW, CITY SECRETARY