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Home My WebLink AboutMin - City Council - 2017 - 11/14 - RegularALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 Present: Stephen Terrell, Mayor Councilmembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Carl Clemencich Joey Herald Robin L. Sedlacek Baine Brooks City Staff: Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Eric Ellwanger, Assistant City Manager ' Shelley B. George, City Secretary Teresa Warren, Director, Public and Media Relations Office Rebecca Vice, Assistant to the City Manager Peter G. Smith, City Attomey Workshop Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:41 p.m. on Tuesday, November 14, 2017, in the City Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. 1. Taping of the Christmas Message. 2. Update on the Annual Christmas Tree Lighting. 3. Committee Updates from City Council Liaisons. 4. Questions on Current Agenda. With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:58 p.m. on Tuesday, November 14, 2017. Call to Order and Announce a Ouorum is Present With a quomm of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:03 p.m. on Tuesday, November 14, 2017, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. ALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE 2 ' Pled_c of Allegiance Public Recognition Citizen's Comments. • Matt Koehrsen, President of the Allen Police Association, addressed the Council regarding police salary comparisons across the region. 2. Presentation of Proclamations by the Office of the Mayor. • Presentation of a Proclamation to J.P. Holland and Representatives of the Collin County Homeless Coalition, Proclaiming November 11-19, 2017, as "Hunger and Homelessness Awareness Week." • Presentation of a Proclamation to Sharon Mayer and Allen Area Small Business Owners, Proclaiming November 25, 2017, as `Small Business Saturday." Consent Agenda MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda as follows: ' 3. Approve Minutes of the October 24, 2017, Regular City Council Meeting. 4. Adopt an Ordinance Changing the Name of a Portion of "Lake Texoma Circle" to "Lake Whitney Lane" and a Portion of "Rivercrest Drive" to "Rivercrest Boulevard." ORDINANCE NO. 3531-11-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, CHANGING THE NAME OF LAKE TEXOMA CIRCLE BETWEEN LAKE TAWAKONI DRIVE AND LAKE TEXOMA CIRCLE AS DESCRIBED ON EXHIBIT "A" TO LAKE WHITNEY LANE AND CHANGING THE NAME OF RIVERCREST DRIVE BETWEEN ROARING SPRINGS DRIVE AND SPRING WILLOW DRIVE AS DESCRIBED ON EXHIBIT "B" TO RIVERCREST BOULEVARD; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 5. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement for Police Training Services Between the City of Allen and City of Richardson and City of Plano. RESOLUTION NO. 3532-11-17(R): A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE ATTACHED INTERLOCAL AGREEMENT FOR POLICE ACADEMY TRAINING SERVICES; AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT FOR POLICE ACADEMY TRAINING SERVICES BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. ' 6. Authorize the City Manager to Execute a Preventative Maintenance, Service and Repair Agreement with Daktronics, Inc., for the Video and Sports Production Equipment at the Allen Event Center in the Amount of 545,000. ALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE 7. Authorize the City Manager to Execute a Payment to City of Plano for Half the Cost of a Radio Technician per the Interlocal Agreement Governing the Operations of the Motorola Joint Radio System Owned by both the City of Allen and City of Plano in the Amount of $52,189. S. Authorize the City Manager to Execute an Agreement for Consulting Services with Terracon Consultants, Inc., for Construction Materials Testing for the Ridgeview Drive (Cottonwood Creek to Chelsea Boulevard) Project in the Amount of $68,385. 9. Authorize the City Manager to Execute a Software Support Agreement with Intergraph Corporation, d/b/a Hexagon Safety & Infrastructure, for the Renewal of Software Support for the Records Management System Utilized by Police in the Amount of $71,309. 10. Authorize the City Manager to Execute the Purchase of Flow Meters and Water Testing Supplies from Hach Company, Inc., in the Amount of $75,000. 11. Award Bid and Authorize the City Manager to Execute an Annual Contract with Standard Utility Construction, Inc., for Maintenance of City -Owned Street Lights for an Annual Amount of $180,000 with Two Optional One -Year Renewals. 12. Authorize the City Manager to Execute a Contract for Traffic Signal Communication System Replacement with Scientel Solutions Through the Houston -Galveston Area Council (H -GAC) Cooperative Purchasing Agreement in the Amount of $185,000. ' 13. Authorize the City Manager to Execute a Professional Services Agreement with Belmont Ice House for Marketing Agency Services for the Allen Convention & Visitors Bureau in the Annual Amount of $187,371 with Three Optional One -Year Renewals. 14. Appoint Deborah Michnick, Animal Shelter Supervisor, to Place No. 3 on the Alen Animal Shelter Advisory Committee. 15. Motion to Set Saturday, January 20, 2018, as the Date for the Strategic Planning Session with City Council. The motion carried. Regular Agenda 16. Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit No. 157 for a Medical or Dental Office Use for an Approximately 1,5001 square foot portion of a Building Generally Located North of Exchange Parkway and East of Twin Creeks Drive. [Vitals Family Medicine - Medical Office Used Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. ' With no one speaking, Mayor Terrell closed the public hearing ORDINANCE NO. 3533-11-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE ALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE ' ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT NO. 157 AUTHORIZING AN APPROXIMATELY 1,500-+ SQUARE FOOT PORTION OF A BUILDING LOCATED ON LOT 1 R, BLOCK A, THE READING RANCH ADDITION (COMMONLY KNOWN AS 1420 W. EXCHANGE PARKWAY, BUILDING A, SUITE 120) PRESENTLY ZONED FOR PLANNED DEVELOPMENT "PD" NO. 53 COMMUNITY FACILITIES "CF" TO BE USED FOR A MEDICAL OR DENTAL OFFICE USE; PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABB,rrY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald, the Council voted seven (7) for and none (0) opposed to adopt Ordinance 3533-11-17, as previously captioned, for specific use Permit No. 153 for Specific Use Permit No. 157 for a Medical or Dental Office Use for an Approximately 1,500± square foot portion of a Building Generally Located North of Exchange Parkway and East of Twin Creeks Drive. The motion carried. 17. Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit No. 158 for a Medical or Dental Office Use for an Approximately 1,947± square foot portion of a Building Generally Located North of Exchange Parkway and East of Twin Creeks Drive. [Allen Smile Design - Medical Office Use] ' Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. Dr. Tony Lavis, 1420 W. Exchange Parkway, Suite 170, Allen, Texas did not speak, but wished to record his support for this item. With no one else speaking, Mayor Terrell closed the public hearing. ORDINANCE NO. 3534-10-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT NO. 158 AUTHORIZING AN APPROXIMATELY 1,9471 SQUARE FOOT PORTION OF A BUILDING LOCATED ON LOT 1R, BLOCK A, THE READING RANCH ADDITION (COMMONLY KNOWN AS 1420 W. EXCHANGE PARKWAY, BUILDING 2, SUITE 170) PRESENTLY ZONED FOR PLANNED DEVELOPMENT "PD" NO. 53 COMMUNITY FACILITIES "CF" TO BE USED FOR A MEDICAL OR DENTAL OFFICE USE; PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councilmember Herald, ' the Council voted seven (7) for and none (0) opposed to adopt Ordinance 3534-11-17, as previously captioned, for Specific Use Permit No. 158 for a Medical or Dental Office Use for an Approximately 1,947± square foot portion of a Building Generally Located North of Exchange Parkway and East of Twin Creeks Drive. The motion carried. ALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 14, 2017 PAGE 5 ' Other Business 19. Calendar. • November 23-24 - City Hall Closed in Observance of Thanksgiving Holiday • December 1 - Christmas Tree Lighting, Allen Civic Plaza, 6:00 p.m. • December 2 - Rudolph Run, Downtown Allen, 8:00 a.m. • December 3 - Annual Rotary Christmas Parade, Downtown Allen, 2 p.m. 18. Items of Interest. • The Nativity Exhibit will be held on December 1 and 2 at the Church of Jesus Christ of Latter Day Saints on Exchange Parkway. • The Allen Eagles Football playoff game is on Friday, November 17 at Allen High School. • Council wished happy birthday to Rebecca Vice and Councilmember Brooks. Executive Session The Executive Session was not held. Adjournment ' MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 7:39 p.m. on Tuesday, November 14, 2017. The motion carried. These minutes approved on the 28'h day of November 2017. ATTEST: /� _ _�,, Shelley Ill. Geo C"CITY SE RET�ARY 1 APPROVED: Stephen Te rel, MAYOR