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HomeMy WebLinkAboutMin - City Council - 1989 - 02/02 - RegularPresent: Joe Farmer Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton Gary Edstrom (arrived at 7 00 p.m.) City Staff: Jon McCarty City Manager Marty Hendrix, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 56 p.m. on Thursday February 2, 1989 in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. The other city staff member present was Walter Curtis Tax Assessor/ Collector Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items City Secretary Marty Hendrix distributed copies of the minutes of the January 17 1989 Council meeting, which was Consent Agenda Item B She advised that since these minutes were so extensive, the Council may want to pull them off of the Consent Agenda and hold them until the next regular meeting. At this time, Walter Curtis Tax Assessor/ Collector was asked to answer questions posed by the Council on Consent Agenda Item F which was a resolution authorizing an adjustment to the 1988 Tax Roll. Mr Curtis explained that Com- munity Storage had been appraised by the Appraisal District in 1987 at $1 138 710 and in 1988 the Appraisal District had re-evaluated the commercial property in the Central Business District and Community Storage was appraised at $1,130,238 They in turn had requested an appeal to that appraisal with the Appraisal Review Board and the adjustment had been made by the Appraisal Review Board to $792,000. Mr Curtis pointed out that if the city objected to the adjustment, the ALLEN CITY COUNCIL + �E REGULAR SESSION FEBRUARY 2, 1989 Present: Joe Farmer Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton Gary Edstrom (arrived at 7 00 p.m.) City Staff: Jon McCarty City Manager Marty Hendrix, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 56 p.m. on Thursday February 2, 1989 in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. The other city staff member present was Walter Curtis Tax Assessor/ Collector Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items City Secretary Marty Hendrix distributed copies of the minutes of the January 17 1989 Council meeting, which was Consent Agenda Item B She advised that since these minutes were so extensive, the Council may want to pull them off of the Consent Agenda and hold them until the next regular meeting. At this time, Walter Curtis Tax Assessor/ Collector was asked to answer questions posed by the Council on Consent Agenda Item F which was a resolution authorizing an adjustment to the 1988 Tax Roll. Mr Curtis explained that Com- munity Storage had been appraised by the Appraisal District in 1987 at $1 138 710 and in 1988 the Appraisal District had re-evaluated the commercial property in the Central Business District and Community Storage was appraised at $1,130,238 They in turn had requested an appeal to that appraisal with the Appraisal Review Board and the adjustment had been made by the Appraisal Review Board to $792,000. Mr Curtis pointed out that if the city objected to the adjustment, the H H ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 Page 2 WORKSHOP SESSION - 6:45 P.M. Discussion of Consent Agenda and Regular Agenda Itemsmnt'd)(Agenda Item II) only thing that can be contested is the category of commercial in the Central Business District, and not the individual appraisal on that property The Council also discussed the 65 and over tax exemption, the amount of traffic of people paying their taxes before the deadline, and any comments Mr Curtis had regarding the upcoming rollback tax election. The Council also discussed with Mr Curtis the tax exemption for churches and when the exemption starts, and what the exemptions in the resolution represented for the churches indicated. The Council discussed with Mr Curtis how much the rollback tax election would cost the city in mailing out new tax bills and refunds and additional personnel if the proposition passed. In further discussion on the Consent Agenda Items Mayor Farmer recommended that the Council Minutes of the January 10th and January 17th meetings be held so that the Council could carefully read them and provide any corrections that might be needed. Mayor Farmer reviewed Agenda Item VI, Annual Police Report on Crime. There was no discussion on this item. It was to be presented as a matter of information. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VII, Approve Specifications and Authorize Solicitation of Bids to Operate Concessions at Ford Park. City Manager McCarty advised that the specifications were the same as was presented to the Council last year Mayor Farmer pointed out the specifications were not in the packet. Mr McCarty advised that the only change that the city staff has considered doing differently was basing the cost on the lease rather than the amount of the sales generated. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VIII -A, City Chat. Mayor Farmer briefly reviewed this item as to the articles that were to be forthcoming There was no discussion on this item. Mayor Farmer reviewed Agenda Item VIII -B Council Calendar Mayor Farmer briefly reviewed the calendar and asked about the dates for the Spring Planning Session and if there was to be discussion on those dates City Manager McCarty advised that the Finance/ Administration Subcommittee would be making their report regarding this item. Mayor Farmer discussed with city staff why the canvass of the elections returned had not been scheduled on Tuesday February 7 prior to the workshop session on the subcommittees. City Manager McCarty advised that city staff had not attended the workshop session held last year and was not sure whether the Council wanted staff to attend this session. Mayor Farmer advised that the canvass date would remain the same and that he would ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 WORKSHOP SESSION - 6:45 P.M. Page 3 Discussion of Consent Agenda and Regular Agenda Items (oont'd) (Agenda Item II) advised the City Manager as to whether any staff needed to attend the workshop session. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII -C Council Subcommittee Reports. Councilman Womack, Chairman of the Finance/Administration Subcommittee, advised that the proposed policy for the use of city meeting facilities had been finalized and sent to the Council for review He would also be proposing during the regular session a workshop date for the Council to discuss the water and sewer rate information. The Council discussed briefly if the meeting room policy was to be an action item at this meeting or just a matter of information for the Council's review Councilman Womack indicated that this was for the Council's review and input. Mayor Pro Tem Wilson, Chairman of Services Subcommittee, spoke before the Council on the subcommittee's meeting regarding the new communications systems that has been installed by the City of McKinney and the possibility of the City of Allen hooking up to that system for a reasonable cost. He advised that the subcommittee would be meeting next week to review the information that was gathered. Mr Wilson also advised of the upcoming interviews by the consultant firm of LWFW for the economic development survey and pointed out that this firm would be contacting the Council Members for their input. Councilman Wolfe, Chairman of the Development, advised that he had a report to make during the regular session on the work of his committee regarding the comprehensive plan update. Mayor Farmer reviewed Agenda Item VIII -D, Items of Interest to the Council. He advised the Council that he had met with Barbara Buehler Library Director regarding the naming of the city's municipal complex site. He advised that the name that had been determined was "Allen Civic Plaza" He advised that this name was open to discussion by the Council and to any other suggestions by the Council. He pointed out that this item would be coming forward as an action item by the Council at some future meeting Council Committee Reports: Finance\Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. A I H I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 WORKSHOP SESSION - 6:45 P.M. Council Committee Reports: Development Page 4 (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda item. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over Thee was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 31 p.m. on Thursday February 2, 1989 REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 30 p.m. on Thursday February 2, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) At the request of Mayor Pro Tem Wilson, Consent Agenda Item V-A, Approve Minutes of January 10, 1989, Called - Special Session, being a Public Hearing on Main Street, Phases II and III Street Assessments, and Consent Agenda Item V- B Approve Minutes of January 17 1989, Called - Special Session to Reconvene the Public Hearing on Main Street, Phases II and III Street Assessments, be removed from consideration on this agenda. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Consent Agenda as recommended and as follows. Approval of City Council Minutes of January 19 1989 - Regular Session. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows. 11 I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 Page 5 CONSENT AGENDA (cent'd) (Agenda Item V) 1 EBM Inc. $615 00 CIP Project No. 40-001-6 Construction of the Police and Courts Building - Fingerprint Machine Period. Thru January 24, 1989 2 Southern Mechanical $16 751.59 CIP Project No. 90-005-1 Construction of Main (McDermott) Street - Phases II and III - Utility Relocation Period. Thru January 25 1989 E. Authorization to City Manager to Execute a Lease Contract with the Allen Sports Association Regarding Certain Excess Office Furniture. F Resolution No. 899-1-89(R) A Resolution by the City Council of the City of Allen, Collin County Texas, Authorizing an Adjustment to the 1988 Tax Roll. The motion carried. End of Consent Agenda Annual Police Report on Crime (Agenda Item VI) Police Chief Richard Carroll spoke before the Council on the statistics contained in the annual crime report. Using the various charts presented in the Council's packet, Chief Carroll reviewed calls for service/population/officers comparison of index crimes showing burglary larceny and motor vehicle theft, comparison of index crimes showing murder sexual assaults aggravated assaults and robbery index crime comparison, property stolen/recovered, other reported crimes enforcement activity/accidents and calls for service on non -criminal activity The Council discussed various aspects of the statistics. This item was received as a matter of information. There was no action taken on this item. At this time Chief Carroll advised the Council of a recent crime incident where a citizen helped to apprehend a suspect in a police chase. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 i.T7: Approve Specifications and Authorize Solicitation of Bids to Operate Concessions at Ford Park (Agenda Item VII) City Manager McCarty advised the Council that the specifications were the same specifications that had been presented last year He advised the Council that the city staff is recommending approval of the specifications and authorization to solicit bids to operate the concessions at Ford Park. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass the Council voted seven (7) for and none (0) opposed to approve the specifications and authorize the receipt of bids to operate the concessions at Ford Park, in accordance with the city staff's recommendations. The motion carried. City Chat (Agenda Item VIII -A) Mayor Farmer briefly reviewed the upcoming "City Chat" articles to be prepared by the city This item was received as a matter of information. There was no action taken on this item. Council Calendar (Agenda Item VIII -B) Mayor Farmer reviewed the Council's calendar of upcoming meeting dates and other activities. Mayor Farmer asked if there was any discussion or questions. The Council discussed the date of the joint meeting between the Allen Independent School District Board of Trustees and the City Council. It was pointed out that it seemed that the date had originally been set for Tuesday, February 14th rather than Monday February 13th. City Manager McCarty advised that the 13th was the date most convenient to the school district. Councilman Wolfe advised he would not be able to attend the meeting if it was held on the 13th. Councilman Womack advised of the need to schedule a workshop of the Council in order to discuss the water and sewer rate information. In discussion by the Council, it was the consensus of the Council that the workshop would be set for Wednesday February 8, 1989 at 7.00 p.m. at the Allen Municipal Annex. This item was received as a matter of information. There was no action taken on this item. I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 Page 7 Council Subcommittee Reports (Agenda Item VIII -C) Finance/Administration Subcommittee Councilman Womack spoke to the Council on the activities of his subcommittee. Mr Womack referenced a report that had been sent to all of the Council Members regarding the proposed meeting room policy Mr Womack reviewed various parts of the policy and advised the Council to review the policy and to provide input on the various aspects of the policy Council Womack also advised the Council of the work of the subcommittee on the water and sewer rate information and of meeting with the audit firm on the recent financial audit of the city There was discussion by the Council on how the policy will be adopted regarding the use of the meeting rooms which can be accomplished by a resolution, that input from the Council can be provided at their workshop to be held on Tuesday February 7, and that the policy can then come forward at the next regular meeting to be held on the 16th for adoption by resolution. Services Subcommittee Mayor Pro Tem Wilson advised the Council on the activities of his subcommittee. Mayor Pro Tem Wilson stated that his subcommittee will be meeting next week. He pointed out the work that has been done regarding the economic development initiative, that is the beginning of the survey process by the consultant firm of LWFW Mayor Pro Tem Wilson pointed out that LWFW may be contacting various individuals on the Council and the city staff to interview them regarding the economic development survey Mayor Pro Tem Wilson advised the Council that the members of the subcommittee would also soon be attending a meeting on the communications system that has recently been installed in the City of McKinney and discussing the possibility of the City of Allen hooking up with this system for a reasonable cost. More details on this proposal would be forthcoming Development Subcommittee Councilman Wolfe advised the Council of the recent development by Southwestern Bell Telephone on a program called the "Texas First Program" Mr Wolfe briefly reviewed the pros and cons of this program and advised that this program needed to be carefully looked at and especially as it related to the city's Extended Area Service program. Councilman Wolfe then advised of the work on the subcommittee on the work plan for the Comprehensive Plan and the survey document to the done. Mr Wolfe distributed to the Council a handout document which outlined the necessity for the comprehensive plan update survey Mr Wolfe also pointed out that the survey being done by LWFW would also provide useful information for the city's comprehensive planning process. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1989 Page 8 Council Subcommittee Reports (cont'd) (Agenda Item VIII -C) Mr Wolfe also explained to the Council a plan that had been developed to hold an information forum which would be attended by local businesses, developers and builders in order to receive input on the city's existing subdivision ordinance and to obtain information on what needed to be put in the document. Items of Interest to the Council (Agenda Item VIII -D) -City Manager McCarty advised the Council of the recent news from the city's attorney in Austin for the Extended Area Service case and that he had sent the city information on the recent Supreme Court Case that had a sufficient bearing on our EAS case and that he would be glad to provide copies of the information to any Council Member who was interested in reading about it. -Mayor Farmer pointed out that the legislative committee was on a slow tract and that more attention needed to be given in that area since the State Legislation was in session and there were numerous bills being processed. -Mayor Farmer requested that Councilman Wolfe update the Council on the "Texas First" program that is being sponsored by Southwestern Bell Telephone at the upcoming workshop session. Ad ours MOTION Upon a motion made by Councilman Wilson and seconded by Councilman Pendleton, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8 34 p.m. The motion carried. These minutes approved on the 16th day of February 1989. APPROVED' iK Farmer MAYOR Marty Hendrix, CIFY SECRETARY CMC