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HomeMy WebLinkAboutMin - City Council - 1989 - 02/13 - JointALLEN CITY COUNCIL ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Pendleton Gary Edstrom Absent: Jim Wolfe Cp City Staff: �i Jon McCarty, City Manager Marty Hendrix, City Secretary Bill Petty, Director of Community Development Rhoda Savage, Director of Parks and Recreation Joel Blaylock, Substance Abuse Prevention Coordinator Michael Stanger, Assistant to the City Manager Allen Independent School District Board of Trustees: James Kerr, President Glen Renfro, Vice President Mary Evans, Secretary Chuck Williams, Trustee Jack Calheutt, Trustee Glenn Andrew, Trustee Izzie Waller, Trustee AISD Staff: Dr Gene Davenport, Superintendent Pat Campbell, Recording Secretary Bob Curtis, Property Services Director David Williams, Business Manager ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES { CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 2 DINNER - 6:15 P.M. The Allen City Council and the Allen Independent School District Board of Trustees convened at 6.15 p.m. in the Board Room of the AISD Administrative Offices, 200 South Cedar, Allen, Texas, to enjoy a delicious dinner prepared by employees of the school's cafeteria staff CALLED - SPECIAL JOINT SESSION - 7:00 P.M. With a quorum of the Allen Independent School District Board of Trustees present, the called - special joint session of the Allen Independent School District Board of Trustees was called to order by President Kerr at 7.01 p.m. on Monday, February 13, 1989, in the Board Room of the AISD Administrative Offices, 200 South Cedar, Allen, Texas With a quorum of the Council Members present, the called - special joint session of the Allen City Council was called to order by Mayor Farmer at 7.01 p.m. on Monday, February 13, 1989, in the Board Room of the AISD Administrative Offices, 200 South Cedar, Allen, Texas. Organizational Overview - City Council/ City Manager (Agenda Item II -A) Mayor Farmer provided opening remarks about the important of these called - special joint sessions of the City Council and the School Board and the need to hold them on a more frequent basis Mayor Farmer advised that the City Council had organized into three Council Subcommittees, those being the Finance/ Administration Subcommittee, the Services Subcommittee and the Development Subcommittee, and advised of the members of each committee area. Mayor Farmer advised that he can be a member and attend any of the Subcommittee meetings. He also advised of the city staff support to the Subcommittees. City Manager McCarty advised that the Subcommittee format allowed for more detail study of items, and city staff see this as an advantage. Organizational Overview - Board of Trustees/ Superintendent (Agenda Item II -B) President James Kerr spoke about the organization of the School Board, the uniqueness of the school boards and school districts in Texas, and that they were the policy making body of the school district and they also set goals and objectives and design policies to attain those goals Dr Davenport spoke about the relationship between the School Board and the superintendent. Dr Davenport spoke before the group on the school reforms as reflected in House Bill 72 and the impact it had on the Texas school system. He also pointed out that this was not a finance bill, but a program implementation bill, thus the financial burden had been shifted to the local school districts to raise the funds to implement this program legislation. Dr Davenport advised of the raise in the tax rate for the school district over the last several years in order to provide for the requirements of that legislation and pointed out the inadequacies of the system as it relates to rich districts and poor districts -Rollback Election (Agenda Item III -C) Mayor Farmer spoke about the events that had occurred regarding the city's increase in their tax rate, the circulation of a petition requesting a rollback tax election, and the conduct of the rollback tax election, and the defeat of the rollback tax issue. As a matter of information, Mayor Farmer distributed to the group a sheet showing a comparison of the number of people that had signed the petition and the number of people who had voted in the rollback tax election, as well as the number of registered voters in the city ALLEN CITY COUNCIL/ INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES E,ALLEN CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 3 Organizational Overview - Board of Trustees/ Superintendent (cont'd) (Agenda Item II -B) President Kerr pointed out the award that was presented to the School Board in 1985 by the State of Texas and advised that it was a community award and not just for the School Board. Current Issues (Agenda Item III) -Legislative Process (Agenda Item III -A) Michael Stanger, Assistant to the City Manager, distributed to everyone present some information on the city's legislative process and the objectives in process. He reviewed the list of objectives as outlined in the handout material. The Council and the Board discussed the transportation issue of the status of the designation of U S 75 as Interstate 45 and what other improvements were needed to this roadway in order to accomplish that designation City Manager Jon McCarty addressed that question and provided what information he was aware of regarding that roadway designation. He also provided information on the designation of State Highway 121 as a freeway -Texas School Finance/Legislation (Agenda Item III -B) Dr Davenport spoke before the group on the school reforms as reflected in House Bill 72 and the impact it had on the Texas school system. He also pointed out that this was not a finance bill, but a program implementation bill, thus the financial burden had been shifted to the local school districts to raise the funds to implement this program legislation. Dr Davenport advised of the raise in the tax rate for the school district over the last several years in order to provide for the requirements of that legislation and pointed out the inadequacies of the system as it relates to rich districts and poor districts -Rollback Election (Agenda Item III -C) Mayor Farmer spoke about the events that had occurred regarding the city's increase in their tax rate, the circulation of a petition requesting a rollback tax election, and the conduct of the rollback tax election, and the defeat of the rollback tax issue. As a matter of information, Mayor Farmer distributed to the group a sheet showing a comparison of the number of people that had signed the petition and the number of people who had voted in the rollback tax election, as well as the number of registered voters in the city ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES q CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 4 -Elementary Boundaries/School Safety (Agenda Item III -D) David Williams, the AISD Business Manager, spoke before the group about the school district's plans to redraw the elementary school boundaries and the concerns that have been expressed by the residents regarding the crossing of F.M. 2170 by school children. He also spoke about the pedestrian traffic along this roadway and the increasing number of children that will be going to Rountree Elementary School and Allen High School. He pointed out the need for sidewalks and traffic controls for pedestrians. There was discussion by the Council and the Board regarding the improvements to be made to F.M. 2170 east of State Highway 5 and what the plans are for traffic lights, pedestrian traffic controls, and sidewalks, and the construction plans for the width of the roadway Mayor Farmer spoke about the city's effort to get signalization on F.M. 2170 at Jupiter Road. City Manager McCarty advised of the limitations on the roadway due to it being a Farm to Market roadway maintained by the state There was further discussion on if the city could purchase and install the signalization would the state permit this type of thing to occur and would they reimburse the city for it. The city staff advised the School Board that the state will not reimburse the city for those items if the city purchased them. There was other discussion on the need for push buttons to allow the pedestrian traffic to cross the streets There was also discussion on the regulations for providing school bus transportation of the children to their schools, the hazardous conditions that exist on F M. 2170 and the costs for constructing a bridge over the roadway or under the roadway to allow for pedestrian traffic. In further discussion, Dr Davenport advised of the time frame on the change in the school district boundaries, the holding of town meetings on this issue and that it would be about six weeks before the final decision is made by the board on the boundaries Update on Growth and Development of Allen (Agenda Item IV) Bill Petty, Director of Community Development, distributed to the Council and the Board a folder of information regarding the items he would be presenting -Review of Present Development (Agenda Item IV -A) Mr Petty reviewed the information on the 1988 housing starts in the city's various residential subdivisions, and the 1988 - 89 commercial construction that had been finished and new construction, with a list of the commercial projects by address ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 5 -Review of Projected Development (Agenda Item IV -B) Mr Petty reviewed the information in the handout materials regarding the projected housing starts for 1989 - 91 By dividing the city into four quadrants, Mr Petty reviewed the project housing starts for each quadrant, the percentage of growth change, and the number of houses in each quadrant from 1986 to 1991 -Review of Housing Inventory (Agenda Item (V -C) Mr Petty reviewed the housing inventory by subdivisions and advised of the total number of single-family houses that have been built and the number of remaining lots in the subdivisions. He also advised of the number of apartment buildings in the city, and the population figures and the growth factors. -Inventory of Office and Retail Space (Agenda Item IV -D) Mr Petty then reviewed the growth and vacancy of retail office and industrial space within the city as of October, 1988 He also referenced articles that had appeared in the Dallas Newspapers regarding the trends in the metroplex and how Allen related to those trends The called - special joint session of the Allen City Council and the Allen Independent School District Board of Trustees was recessed at 8.39 p.m. The session was reconvened at 8:53 p.m. Update of City Improvement and Planning (Agenda Item V) -EAS Status (Agenda Item V-A) City Manager Jon McCarty advised the Council and the Board of the results of the Extended Area Service (EAS) balloting process. He also explained the status of the city's case regarding EAS that had been filed by Southwestern Bell Telephone in district court in Austin regarding the rates to be charged for this service and Southwestern Bell's attempt to get reimbursement for the lost toll revenues that the Public Utility Commission did not include in the rates approved. Mr McCarty also advised of a recent Supreme Court case regarding a similar matter and how this case could be very affective to the city's position in this case with Southwestern Bell Telephone. Mr McCarty also explained about the time frame for the purchase and the installation of equipment by Southwestern Bell for the city's extended area service to be implemented by January of 1990. Mr McCarty also explained the "Texas First Program" which had recently been developed by _ ALLEN CITY COUNCILI ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 6 -RAS Status (cont'd) (Agenda Item V-A) Southwestern Bell Telephone and their willingness to work with the city on the implementation of this program and how it would affect the city's EAS. Mr McCarty also spoke before the group on the 911 Emergency Services and the state legislation which would require this service to be implemented county wide by a certain time period, explained how it will be financed, advised the total time frame for implementation by Collin County, and explained the two types of 911 systems There was discussion by the Council and the School Board on the EAS case in district court and what would happen if the case were lost by the city, what would happen to the rate proposed and who would determine the new rate and would the city conduct the balloting process again. City Manager McCarty advised of the various options that the city might face if this were to occur -Major Street Projects (Agenda Item V -B) City Manager McCarty spoke about the construction to Main Street (McDermott) Phases II and 111. Using the landscape plan of the roadway, running from U S 75 east to State Highway 5, Mr McCarty advised of the roadway construction, the costs for construction, and the time frame for completion. He also advised of the construction plans and time frame for completion of construction for State Highway 5 from Chaparral Road to Exchange, the construction of F M. 2170 east of Highway 5, and U S. 75 from Spring Creek Parkway in Plano to State Highway 121. He also pointed out that Jupiter Road is completed, Butler Road will be completed, and Allen Heights Bridge is completed. -Comprehensive Plan Update (Agenda Item V -C) Councilman Bobby Glass advised the Board that the city had adopted their Comprehensive Plan in 1985 and that the city is in the process of providing for an update to that plan by 1990. He advised that the city will be doing a survey of the community in order to update the document. Update on School Improvement and Planning (Agenda Item VI) -local School Finance Issues (Agenda Item VI -A) President Kerr referenced handout materials that had been provided to everyone at the beginning of the meeting and reviewed with the group the information on the comparisons of value and tax information with other selected districts for 1987 - 88 President Kerr pointed out where Allen ranked in that comparison. A I i ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1999 Page 7 -Local School Finance Issues(cont'd) (Agenda Item VI -A) There was discussion by the Council with the Board on what statistics have shown regarding having the school districts open all year round. -Review Boundary Adjustments with Plano, Lovejoy, McKinney, and Frisco (Agenda Item VI -B) Bob Curtis, Property Services Director for AISD, spoke before the group on the work that has been done by the school district to have the boundaries changes with the adjoining districts of Plano, Lovejoy, McKinney and Frisco. Using an aerial photograph, Mr Curtis explained how the district can change its boundaries, pointed out the former boundaries, pointed out the new boundaries and advised of the amount of additional territory that the school district has gained in the trading process. -Allen ISD Comprehensive Plan (Agenda Item VI -C) Dr Davenport referenced the handout information which showed the comprehensive school plan and reviewed the location of the schools and what the district would consist of at total build out. -Bond Election Plan of Action (Agenda Item VI -D) Dr Davenport advised that the School District has enough bond funds to carry through the summer of 1990. He advised that the district was planning for a bond election within the fall of this year or the spring of next year He stated that planning for the bond election will begin with the budget process this year He pointed out that the next school to be built will be a middle school, which should be completed by 1992. Review of Joint City/School District Efforts (Agenda Item VII) •City\School District Joint Use of Facilities (Agenda Item VII -A) City Manager Jon McCarty introduced to the School Board, Rhoda Savage, the city's new Parks and Recreation Director Bob Curtis, Property Services Director of AISD, spoke before the group on the joint use of facilities between the school district and the city Those facilities being the Reed Gymnasium, the Senior Citizens Center, the Service Center/ Municipal Annex site and use, the High School Track, school facilities for elections, soccer fields, and the future uses of Vaughn Elementary School Gym, and the football field at Ford Middle School. ALLBN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 8 •City\School District Joint Use of Facilities (cont'd) (Agenda Item VII -A) Rhoda Savage, Parks and Recreation Director for the City of Allen, spoke before the group on the various parks and recreation programs that can be provided to the citizens through the use of joint facilities -Joint Tax Office Committee (Agenda Item VII -B) Trustee Glenn Andrew spoke before the group on the work of the joint tax office committee consisting of members from the Allen City Council and the Allen ISD Board of Trustees. Trustee Andrew advised that the committee has not been able to put together an appropriate meeting date and time, therefore, he had nothing to report at this time. He advised that the committee would be meeting at some time in the future. -School/Park Property Purchase Procedures (Agenda Item VII -C) City Manager Jon McCarty pointed out that the city and the school district in the past have jointly purchased school/park sites together Those sites have been Reed Elementary School/Reed Park, Ford Middle School/Ford Park, Story Elementary School/Story Park, and the site of the Municipal Annex/AISD Service Center He also advised of future projects in this regard. -School Crossing Guard Program (Agenda Item VII -D) David Williams, AISD Business Manager, spoke before the group on the development of the school crossing guard program by staff from the school district and the city and how effective the program has been to date. -Substance Abuse Prevention Program (Agenda Item VII -E) Joel Blaylock, Substance Abuse Prevention Coordinator, spoke before the group on the implementation of the substance abuse prevention program, the various events that have been held in the city, and that the by laws for the Allen Substance Abuse Prevention Council had been prepared and where included in the packet of information that had been distributed to the Council and the School Board at the beginning of the meeting At this time, the Council and the School Board took a few minutes to review the document. In discussion, it was recommended that Article IX, regarding meeting the requirements of the open meetings and records act be eliminated from the by laws. ALLEN CITY COUNCIL/ ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES CALLED - SPECIAL JOINT SESSION FEBRUARY 13, 1989 Page 9 -Economic Development Alliance (Agenda Item VII -F) Mayor Pro Tem Wilson distributed to the Council and the Board Members an updated information packet on the Allen Economic Development Alliance. Mayor Pro Tem Wilson reviewed the information with the group, which included the organization chart, the board of directors and their responsibilities and authority, the executive committee and their respon- sibilities and authority, the roster of the advisory board and the process flow chart of the Alliance. Mayor Pro Tem Wilson explained that the Alliance had been reorganized and the new organization structure would be more effective He also advised of the current process and the work on the community survey by the consultant firm of LWFW There was a brief discussion on the importance of this effort and how it can effect the neighboring cities as well as the county Adjournment (Agenda Item VIII) MOTION Upon a motion made by Trustee Williams and seconded by Trustee Andrew, the Allen City Council voted six (6) for and none (0) opposed and the Allen Independent School District Board of Trustees voted seven (7) for and none (0) opposed to adjourn the called special joint session of the Allen City Council and the Allen Indepen- dent School District Board of Trustees at 10:52 p.m. on Monday, February 13, 1989 The motion carried. These minutes approved on the 2nd day of March, 1989. APPROVED e Farmer, MAYOR ATTEST, �Qa� »� Marty Hendrix, CM CITY SECRETARY'