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HomeMy WebLinkAboutMin - City Council - 1989 - 02/16 - RegularALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Present: Joe Farmer, Mayor Council Members. Rex Womack (left meeting at 8.27 p m.) Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton (arrived at 6.54 p.m.) Gary Edstrom (arrived at 7 00 p.m.) City Staff• Jon McCarty, City Manager Marty Hendrix, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 50 p.m. on Thursday, February 16, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. The other city staff member present was Barbara Buehler, Library Director Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items Councilman Glass pointed out typographical errors in the City Council Minutes of January 10, 1989 City Secretary Marty Hendrix advised that those corrections would be made. Mayor Farmer asked the city staff for a clarification of Consent Agenda Item G, Resolution Authorizing Certain City Officials to Approve Wire Transfer of Funds from Texas American Bank to other Banks City Manager McCarty advised the Mayor and City Council Members that this resolution was needed as all of the wire transfers are completed through the main bank located in McKinney by telephone, and that the bank had requested that all individuals designated to make the wire transfers on behalf of the city be specifically authorized to do so by resolution. City Manager McCarty pointed out that the local branch bank of the Texas American Bank did not handle the wire transfers. City Manager McCarty pointed out that only he and the Finance Director, Charlotte Smith had been designated to handle those transfers. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 WORKSHOP SESSION - 6:45 P.M. Page 2 Discussion of Consent Agenda and Re¢ular Agenda Items (cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VI, Accept the 1987-88 Financial Report. Councilman Womack, Chairman of the Finance I Administration Subcommit- tee, advised that the subcommittee had met with city staff and the representatives from the city's audit firm of Peat Marwick Main and Company, and that the subcommittee would be recommending that the Council accept the 1987-88 Financial Report as presented. He advised that the city had received an unqualified opinion There was no discussion on this item. Mayor Farmer reviewed Agenda Item VII, Resolution to Proceed with Implementation of the Paramedic Program. Mayor Farmer explained that this resolution was prepared to show the Council's intent to go forward with the implementation of this program. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Review Library Furniture Plan and Authorize Solicitation of Bids. City Manager McCarty pointed out that Barbara Buehler, Library Director, will present this item to the Council. He advised that there were some areas that needed to be clarified to the Council. Mr McCarty stated that for an example the city has not established the policy as referenced on page 2 of the bid notice which states, "It is the goal of the City of Allen that at least ten (10) percent of the work performed under each contract will be done by minority and two percent by women -owned business enterprises." Thus, this section will be removed from the notice. Barbara Buehler, Library Director, spoke before the Council and advised that clarification was also needed on page 3 in that there was a need to add a section regarding the storage of these furnishings if the building was not completed within the estimated time frame. There was discussion by the Council on what the term "written notice to proceed" meant and when the notice could be issued, whether the city staff will be in a position to tell 60 days before May 1st if the project will be completed, and the inclusion of a section that will address the storage of the furnishings if the building is not ready and any costs associated with that storage. The Council also discussed the fact that the specifications spelled out exactly what furnishings should be purchased and why the city has to go out on bids when it appears that the items could be purchased out right by the city City staff advised the Council that there were several vendors that carried these same furnishings and the city hoped to receive price breaks by bidding the furnishings. Mrs Buehler also advised that the insurance coverages as indicated in the specifications were to be checked by the city's attorney to make sure they were adequate amounts to be required. She also advised the fact that the bid opening date needs to be reviewed again and perhaps delayed in order to provide for proper publication of the bid notice There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Presentation of the Water and Sewer Study City Manager McCarty advised the Council that per their direction at ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 WORKSHOP SESSION - 6:45 P.M. Page 3 Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) the workshop session held on February 6th, the city staff had again looked at the water and sewer personnel costs and capital equipment costs to see if any reductions could be made. Mr McCarty advised that some reductions could be made in the purchase of capital equipment items, however, this amount did not reduce the proposed rate. The Council expressed concern that the reduction in expenditures would not have more of an affect on the proposed rate structure. City Manager McCarty explained that reduction on the purchase of capital equipment could not be calculated into the times coverage factor in order to reduce the proposed rate needed. Mr McCarty explained that one of the expenditures had included the High Point Water improvements The Council also discussed with city staff the times coverage factor, what the basis of adopting that factor was, and what would happen if that times coverage factor was reduced from 1 4 to 1.3. There was further discussion on the items that can be considered in the calculation, those items being the times coverage factor, days of working capital, and retained earnings. There was no further discussion on this item. hours due to the fact that the room is located within the adult section of the library and the whole building has to be opened in order to use it. The Council Mayor Farmer reviewed Agenda Item X, Policy Governing the Public Use of City Facilities Councilman Womack advised that he would just be stating that the proposed policy is before the Council for their action. City Manager McCarty advised that the city staff would be providing some comments on some of the sections of the revised policy governing the public use of city facilities Mr McCarty advised that paragraph 5 of the policy provided for a very open and liberal use and that city staff and the Council should understand that the city facilities will probably sustain damage. The Council discussed how this policy will be adopted and city staff pointed out that it should be adopted by resolution. Mr McCarty advised that city staff would also like to change the word "will" to "may" in paragraph 16 regarding the use of city equipment. He pointed out that if the equipment is being used by city staff or for a city function then the individual could not expect to use the equipment. Mayor Farmer pointed out that since a resolution had not been prepared, the Council could act on the policy and direct that the city staff bring the resolution forward on the Consent Agenda of the next regular meeting Mr McCarty also advised that city staff was recommending that permitted uses during business hours should be more flexible than the permitted uses in the evening, since city staff will be there to supervise the use. Mr McCarty also pointed out that there was no section in the revised policy regarding the use of alcoholic beverages and did the Council want to address that issue or just leave it out. The Council discussed the need for a statement which should indicate that alcoholic beverages would not be allowed and under what section it should be placed. Mr McCarty also pointed out that on "Attachment A", the use of the library conference room should be limited to use during normal business hours due to the fact that the room is located within the adult section of the library and the whole building has to be opened in order to use it. The Council ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 WORKSHOP SESSION - 6:45 P.M. Page 4 Discussion of Consent Agenda and Regular Agenda Items (cent'd) (Agenda Item II) also discussed if the entire library was carpeted or if there were linoleum floors Mrs. Buehler advised that the library, except for the entry way, is all carpeted. There was no further discussion on this item. Due to lack of time, the remaining items on the regular agenda were not reviewed or discussed. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports. Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) As a matter of information, Bill Petty, Director of Community, reported to the Council that he had heard from the State Highway Department regarding the dedication of right-of-way on the Shell Service Station property, located at the corner of the service road of U S 75 and McDermott. He stated that the state has requirements for testing of the soil regarding gasoline leakage when this type of property is dedicated. Thus, the city will have to proceed with having this soil testing completed and this factor could hold up the completion of the construction of Main Street (McDermott) Phases II and III There was no discussion on this item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 30 p.m., on Thursday, February 16, 1989 0 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 REGULAR SESSION - 7:30 P.M. Page 5 With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 31 p.m. on Thursday, February 16, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas CONSENT AGENDA (Agenda Item V) MOTION Upon a motion made by Councilman Mayor Pro Tem Wilson and seconded by Councilman Pendleton, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows. A. Approval of City Council Minutes of January 10, 1989 - Called - Special Session and Public Hearing on the Construction Assessments for Main Street Phases II and III. B Approval of City Council Minutes of January 17, 1989 - Called - Special Session Reconvening the Public Hearing on the Construction Assessments for Main Street Phases II and III. C Approval of City Council Minutes of February 2, 1989 - Regular Session. D Approval of City Council Minutes of February 6, 1989 - Called - Special Session to Canvass Election Results. E. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows. Professional Services $214.00 CIP Project No. 40-001-2 Construction of the Police & Courts Building - Concrete Testing Period. Thru October 31, 1989 The SWA Group $1,056 63 CIP Project No. 75-002-2 Construction of Main (McDermott) Street Phase II & III - Landscaping Design - Airfare, Xerox, Fax, & Reproductions Period. Thru December 31, 1988 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 6 CONSENT AGENDA (cwnt'd) (Agenda Item V) 3 The SWA Group $2,045.26 CIP Project No. 75-002-2 Construction of Main (McDermott) Street Phase II & III - Landscaping Design - Professional Services Period. Thru December 31, 1988 4. Hidell Architects CIP Project No. 55-001-3 $3,210 73 Construction of Library Building - Architectural Services Period. Thru January 31, 1989 5 Bartex, Inc. $199,547 10 CIP Project No. 55-001--1 Construction of Library Building - Billing No. 8 - Construction Services Period. Thru January 26, 1989 6 Graham Associates $675 00 CIP Project No. 75-002-2 Construction of Main (McDermott) Street Phase II & III - Hydraulic Computer Runs Period. Thru January 24, 1989 7 Graham Associates $300 00 CIP Project No. 75-002-5 Construction of Main (McDermott) Street Phase II & III - Engineering Services Period. Thru January 24, 1989 8. Acquisition Associates $1,950 00 CIP Project No. 75-002-5 Construction of Main (McDermott) Street Phase II & III - ROW Acquis- ition Pre -Trial Period. Thru February 13, 1989 9 Glenn Thurman $34,986 98 CIP Project No. 35-001-1 Construction of Municipal Complex Infrastructure - Construction - Application No. 7 Period. Thru January 30, 1989 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 7 CONSENT AGENDA (cont'd) (Agenda Item V) 10 Southern Pacific Transportation $68,956 00 Company CIP Project No. 75-002-6 Construction of Main (McDermott) Street Phase II & III - Railroad Crossing Period. Thru January 1989 F Resolution No. 903-2-89(R). A Resolution of the City Council of the City of Allen, Collin County, Texas, Ordering an Election to be Held on May 6, 1989, for the Purpose of Electing Three (3) Members of the City Council (Places No. 1, 3, and 5) to Hold Office for a Period of Two Years; Designating Location of the Polling Place; and Ordering Notices of Election to be Given as Prescribed by Law in Connection with Such Election. G Resolution No. 904-2-89(R). A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing Certain Employees to Verbally Request the Transmission of Funds from Texas American Bank/McKinney to Other Banks H Resolution No. 905-2-89(R). A Resolution of the City Council of the City of Allen, Texas Authorizing the City Manager to Execute Easements to Provide Access for Maintenance and Repair of a 12 Inch Water Line Located Along the North Side of FM 2170 (McDermott Road) West of New Alma Road; An 8 Inch Sanitary Sewer Line Located Approximately 1400 Feet West of the FM 2170 Highway Crossing Over Rowlett Creek; and a Drainage Flume Between Lots 11 and 12 in the Rowlett Estates Subdivision. I. Resolution No. 906-2-89(R): A Resolution by the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1988 Tax Roll and Approving a Refund for Overpayment of 1988 Tax. J Schedule of Taxes Receivable as of December 31, 1988, K. Set March 16, 1989 as Public Hearing Date on a Request to Amend the Existing Specific Use Permit to Include Additional Seating for a Restaurant/ Private Club Located at 602 East Main, as Requested by Ron Crockett for E1 Rio's Restaurant. �+ The motion carried. !a End of Consent Agenda I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 8 Accept the 1987 - 88 Financial Accept the 1987 - 88 Financial Rem (Agenda Item VI) Councilman Womack advised the Council of the work of the Finance/ Adminis- tration Subcommittee with city staff and the representatives of the city's auditing firm of Peat Marwick Main and Company on the 1987 - 88 financial report, and that the city had received an unqualified opinion. They had also reviewed and discussed the city's management letter and there appeared to be no material weaknesses. He also advised that they had also reviewed the single audit on the federal grants Mr Womack advised that it was the subcommittee's recommendation to accept the FY 1987 - 88 financial report as presented. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to accept the FY 1987 - 88 Financial Report as presented and in accordance with the recommendation of the Finance/Administration Subcommittee. The motion carried. Resolution No. 907-2-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Implementing the FY 88 - 89 Paramedic Program for the City Allen, Collin Count, TexasAllen, Collin Count, Texas. (Agenda Item VII) Mayor Farmer advised of the proposed resolution. Mayor Farmer requested that Mayor Pro Tem Wilson, Chairman of the Services Subcommittee, read the proposed resolution into the record. Mayor Pro Tem Wilson read the following resolution into the record. Whereas, the city's 1985 Comprehensive Plan identified the need for a paramedic program in the City of Allen; and, Whereas, the Allen City Council approved funds in FY 88 - 89 budget to implement a paramedic program; and, Whereas, city staff and the Council Subcommittee on Services has gone forward with detailed research and development of implementing a paramedic program in the city; Now, Therefore, Be It Resolved by the City Council of the City of Allen, Collin County, Texas, That the Allen City Council proceed with the implementation of the paramedic program for the City of Allen in FY 88 - 89 Mayor Farmer read the resolution caption, as shown above, into the record. Mayor Pro Tem Wilson advised the Council that the subcommittee would be bringing forward during the month of March the second phase of the research and development of this program, that being the recommendation for the medical control facility I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 9 Resolution No. 907-2-89(R) (cont'd) (Agenda Item VII) At Mayor Farmer's request, Mayor Pro Tem Wilson provided an update as to when the status of the implementation of this paramedic program in the city Mayor Pro Tem Wilson advised that the next step in the process was the hiring of the six additional full-time fire fighters, completion of their training as fire fighters and becoming full-time employees of the city; then six current fire fighters will begin the paramedic training in August of 1989, with completion of the training by May of 1990; and with total implementation of the 24-hour paramedic program by summer of 1990 MOTION: Upon a motion made by Councilman Pendleton and seconded by Councilman Womack, the Council voted seven (7) for and none (0) opposed to approve and adopt Resolution No. 907-2-89(R), as captioned previously The motion carried. Review Library Furniture Plan and Authorize Solicitation of Bids (Agenda Item VIII) Barbara Buehler, Library Director, spoke before the Council on the bid specifications and authorizing the solicitation of bids for the furnishings for the new library building Using a floor plan of the building, Mrs. Buehler reviewed the type of furnishings and book shelving that would be in the new facility The Council discussed with Mrs Buehler the use of the shelves in the existing library and if they will be used in the new library and where, the seating capacity in the new facility, the number of volumes of books now in the library and the number of volumes that the new facility will hold, the fact that some library materials are currently being stored and how many volumes of materials do those represent. The Council also discussed the type of fabric to be used on the chairs in the facility, if it was durable and if these types of chairs would cost more than a normal chair Mayor Farmer advised that portions of the bid document had been discussed during the workshop session and that appropriate corrections would be made by the city staff The city staff and the Library Board recommendation was to approve the specifications and authorize the solicitation of bids Mrs. Buehler also advised that the budget for the furnishings was $244, 000 MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve the specifications and authorize the receipt of bids for the furnishings for the new library building as presented, and in accordance with the city staff and Library Board's recommendations. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 10 Presentation of the Water and Sewer Rate Study (Agenda Item UI) Mayor Farmer advised that the City Council had a workshop session on the water and sewer rates on February 8, 1989 and had directed that the city staff do some further research to see if there would be any material changes. Mayor Farmer advised that the city staff had done that research and had indicated that there were no material changes that could be found to reduce the rate proposed. City Manager Jon McCarty distributed to the Council an updated version of the information that had been prepared on the water and sewer rates. Using overhead transparencies, Mr McCarty spoke before the Council on the information contained in the handout document. Mr McCarty reviewed the payments made to the North Texas Municipal Water District for water, the payments made for water in comparison to the payments made for sewer, a comparison of the water and sewer revenues, and advised of the need for a cost of service study on water versus sewer He reviewed a comparison of the current water and sewer rates, and reviewed the cost of the present rate structure with the new proposed rate structure, which showed a 15 31$ increase. Mr McCarty then reviewed the information showing water payments by other cities The Council discussed with city staff if the other cities were having any rate increases at this time. There was further discussion by the Council on when the Wilson Creek Wastewater Treatment Plant came on line, sewer payments made by other area cities, and water payments to the North Texas Municipal Water District by other cities. City Manager McCarty advised that the city staff had reviewed again the water and sewer budget to see if the personnel costs and capital equipment costs could be reduced any further Mr McCarty advised that only a few thousand dollars were found and that the budget could not be adjusted any further without significantly affecting the level of service Mayor Farmer advised that this was a matter of information and that no action would be taken on this item at this time. He pointed out that this would be an action item on the Council's Agenda for the meeting to be held on March 2, 1989 He also advised that the local newspaper would be printing an article on this proposed water rate increase. There was further discussion by the Council on the need to provide this information to the citizens, that there are standards that the water and sewer fund has to meet, and that the costs of providing clean drinking water are passed on to the city for payment. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 11 Consider a Policy Governing the Public Use of City Facilities (Agenda Item X) Mayor Farmer advised that the Finance/Services Subcommittee had been working with the city staff on the development of the policy governing the use of city facilities and that the Council would be acting upon the contents of the policy, however, the resolution to adopt the policy would be brought forward at the Council Meeting on the Consent Agenda to be held on March 2, 1989 Councilman Womack advised that the recommendation of the Finance/ Services Subcommittee was that the City Council adopt the contents of the policy, with the stipulation that this policy be brought back to be ratified in a resolution form at a future Council meeting, with the corrections and notations that had been discussed in the workshop session. Councilman Womack also stated that this policy had been developed by the Council in order to provide use of city facilities for citizens and that they are encouraged to use the city facilities within the guidelines established. City Manager McCarty advised of the meeting facilities available for use as shown in "Attachment A" of the policy; that the correction will be made that the library conference room will only be available during normal business hours due to the location of the room; that the word "will" be changed to "may" in item 16 regarding the use of the city's audio/visual types of equipment; and that a section be added to include the prohibition of alcoholic beverages and drugs At this time (8.27 p.m.), Councilman Womack left the Council meeting MOTION: Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Wilson, the Council voted six (6) for and none (0) opposed to adopt the content of the policy for public use of city facilities, as amended, with the instruction to city staff that it be passed in resolution form on the Council's Agenda of the March 2, 1989 meeting The motion carried. Consider a Policy Governing Development of the Annual Salary Plan (Agenda Item XI) Michael Stanger, Assistant to the City Manager, spoke before the Council on this item and advised that this policy was written to simply document what has been done in the past regarding the City of Allen's employees compensation package. Mr Stanger explained that during the budget process the city conducts a survey of other cities that are similar to Allen in one way or another The city then attempts to bring the salary ranges for classified positions in line with our competitive cities by bringing the mid -point of our ranges to the equivalent of the average mid -point of their ranges. He stated that in the unclassified positions or department heads, a similar survey is also done and a competitive salary is ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 12 Consider a Policy Governing Development of the Annual Salary Plan (cont'd) (Agenda Item XI) selected. He then reviewed a sheet of information that had been made adding a paragraph to the policy regarding "exceptions" Mayor Farmer asked for the Finance/Administration Subcommittee to respond to the work in this policy Councilman Edstrom advised that the Subcommittee had not studied it in detail and had requested that city staff bring this forward as a guide line. City Manager McCarty advised that the request for this guideline or policy was requested by the Council at the budget retreat. He advised that this puts into written form what has been the practice of the city in the past. He also stated that it should be noted that the goal of achieving the 100% of the average of the surveyed areas is a variation of what has been done in the past. Mayor Farmer reviewed again the statements made by Mr Stanger and Mr McCarty I The Council discussed whether this was a "policy" or a "guideline" There was a discussion by the Council on the definition of a "policy" and a "guideline" and how each would be administered and used. Mayor Farmer pointed out that there were policy statements that he saw in the presentation of this document. The Council discussed whether the cities surveyed should be named. City staff advised that the cities used are examples, however, consideration is given to competitive cities and cities of similar size. There was further discussion that policies of the Council are established in resolution form, and if this document is to be a policy it should be presented in that format. If it is a guideline, then it could be approved in its present form. There was also discussion on the use of local companies in the survey and the fact that all job classifications do not apply The Council discussed with city staff the importance of acting on this information at this time and if it could be delayed. The Council then discussed with city staff if this would be considered part of the city's Personnel Policies and Procedure Manual. City Manager McCarty advised that he felt it would not be part of that document. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1989 Page 13 Consider a Policy Governing Development of the Annual Salary Plan (cent'd) (Agenda Item XI) The Council then discussed the broadening of the scope of the document to include all salary elements, such as car allowance, classification and reclassifi- cation of employees, and a statement regarding the city's involvement in health insurance compensation. There should also be a reference to the Texas Municipal Retirement System. There was further discussion on haw this "policy" or "guideline" would affect the city's budget. There was discussion on the direction of the Council in this matter Mayor Farmer advised that it appeared that this was a matter that could be delayed for further refinement and that a policy document containing all compensation information should be developed. MOTION Upon a motion made by Councilman Edstrom and seconded by Councilman Wolfe, the Council voted six (6) for and none (0) opposed to table this item and to redirect this item back to the Finance/Admin- istration Subcommittee for more work as outlined in the discussion held during this meeting The motion carried. Subcommittee Reports (Agenda Item XII -A) Development Subcommittee Councilman Wolfe, Chairman, advised of the subcommittee's work on the issue of neighborhood integrity Services Subcommittee Mayor Pro Tem Wilson, Chairman, advised that their three main areas of study now were the paramedic program and the selection of a medical control facility; the economic development issue and the work of the Economic Development Alliance and participation in the survey being done by the consultant firm of LWFW; and the communications systems that has been installed at the City of McKinney, and the city's opportunity to join in that system. Finance/Administration Subcommittee Councilman Edstrom advised that there was nothing to report at this time. Mayor Farmer advised that the work of the "legislative subcommittee" is behind and that every effort is being made to get on top of the current legislation issues. Mayor Farmer also pointed out that there needs to be a refocus on the Texans Rod and Gun Club issue and where the city is in this matter at this time. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1969 City Chat Schedule Page 14 (Agenda Item XII -B) Mayor Farmer reviewed the list of upcoming articles to be placed in the "City Chat" column of the "Allen American" newspaper Mayor Farmer asked city staff if the library had any information or had received any information on the "BiCentennial Congress" and of any celebration in that regard. Barbara Buehler, Library Director, advised that she had not seen anything on that issue, but would research it to see what she could find. This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item XII -C) City Manager McCarty provided the Council with an update on the county's effort to develop a 911 program for the county Adjourn MOTION Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Wilson, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9 20 p.m. The motion carried. These minutes approved on the 2nd day of March, 1969. :UTtS GP s�t/ti_ JA Farmer, MAYOR ATTEST' 1 V `" lWwm`- 4 Marty Hendrix, CW, CITY SEv�CRETAR