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HomeMy WebLinkAboutMin - City Council - 1989 - 07/06 - RegularA ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass (Absent) Jim Wolfe Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6. 50 p.m. on Thursday, July 6, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items There was no discussion on the Consent Agenda. Mayor Farmer reviewed Agenda Item VI, Administer Oaths -of -Office to Newly Appointed and Reappointed Members of the Planning and Zoning Commission, Library Board and Parks and Recreation Board. City Secretary, Judy Morrison, indicated all individuals were notified of the administering of the oaths; however, she was not apprised of their attendance. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Present Plaques -of -Appreciation to Outgoing Members of the Library Board and Planning and Zoning Commission. Mayor Farmer will present the plaques to all those present to receive them. There was no further discussion on this item. ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 2 WORKSHOP SESSION - 6:45 P.M. Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Public Hearing on a Request for Site Plan Approval on Property Lying East of State Highway 5, West of Jupiter Road and North of Oak Hill Addition as Requested by First Presbyterian Church. Tom Keener will be presenting the request for staff There was indication a new site plan would be presented at the meeting with some adjustments for fire hydrants There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Review and Consider Approval of City Investment Policy Discussion was held regarding certain terminology and the need for a minor adjustment in the wording of Section III (A) Discussion was held on procedures regarding investments. Investments are generally matched with what we are working with. They are monitored in a very careful manner Charlotte Smith, Finance Director, explained that the investments are generally made on Monday and she is approximately 90 days ahead in the schedule. We have approximately 50150 securities versus CD's Discussion was held regarding the use of a broker in placing investments. This matter may be studied by the Finance/ Administration Committee in the future. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business. Cable Television Notice. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business Contribution Statement Deadline for Officeholders City Secretary, Judy Morrison indicated this was primarily for those individuals who ran for office this past May There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business Consider City Chat Evaluation. Discussion was held regarding the method of evaluation and the use of The Allen American throwing random questionnaires to their readership. Telephone questionnaire was another option discussed. Council was encouraged to fill out the questionnaire included in the packet and turn it in to Jon McCarty Two more articles have been added to the City Chat Schedule, one to be written by Jim Wolfe on EAS due to the City on July 11 and an article on Economic Development to be written by Jerry Wilson, due to the City on July 18 Mayor Farmer reviewed Agenda Item XI, Other Business. Items of Interest to the Council. A reminder was given to the Council regarding the Library openings Jon McCarty, City Manager, related to the Council that it was suggested a joint meeting be set up between the City Council, Allen Chamber ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 3 WORKSHOP SESSION - 6:45 P.M. Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Board, and the AISD Board of Directors to meet jointly to hear a presentation from the Alliance regarding the Allen Economic Development strategy July 27 is suggested for this joint meeting This will be confirmed at a later date There was no further discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports. Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7.30 p.m. on Thursday, July 6, 1989 REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7.34 p.m. on Thursday, July 6, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Wolfe, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows I A L ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 4 CONSENT AGENDA (Cont'd) (Agenda Item V) A. Approval of City Council Minutes of June 15, 1989 - Regular Session. B Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1 Hidell Architects $3,167.60 CIP Project No. 55-001-1 Construction of the Library Period. Thru May 31, 1989 2. Tri -Con Services $4,300.00 CIP Project No. 75-002-1 Construction of Rowlett Road - Flex Base Rock Period. Thru June 9, 1989 3 Checkpoint Systems $1,212.09 CIP Project No. 55-001-6 Construction of Library Period. Thru May 16, 1989 4. Harte Hanks $25 20 CIP Project No. 55-001-6 Construction of Library - Advertising Bids Period. Thru March 31, 1989 5 B I. Interiors $63,793 00 CIP Project No. 55-001-6 Construction of Library - Shelves and Furniture Period. Thru May 23, 1989 6. Cummings & Pewitt $425 00 CIP Project No. 90-006-2 Construction of Bethany Sewer Force Main - Design & Survey (Phase 1) Period. Thru June 9, 1989 7 Cummings & Pewitt $1,492.00 CIP Project No. 90-006-2 Construction of Bethany Sewer Force Main - Design Services (Phase 11) Period. Thru June 9, 1989 ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 5 CONSENT AGENDA (Cont'd) (Agenda Item V) 8 Black & Veatch $1,357.56 CIP Project No. 90-003-2 Construction of Bethany Sewer Force Main - Design Services Period. Thru June 9, 1989 $332.50 9 General Electric CIP Project NO 40-001-6 Relocation of TLETS Equipment Period. Thru June 16, 1989 10. Gay & McCall $2,712.40 CIP Project No. 75-002-5 Attorney's Fees on Gafney Property - Main Street ROW Purchases Period. Thru June 15, 1989 11 Gay & McCall $5,709 27 CIP Project No. 75-002-5 Attorney's Fees on Shell Property - Main Street ROW Purchases Period. Thru June 15, 1989 12 Graham Associates, Inc. $5,622.50 CIP Project No. 75-002-2 Contract Administration/ staking - Main Street ROW Purchases Period. Thru May 23, 1989 13 Abrams 2 -Way $670.00 CIP Project No. 40-001-6 Portable Radios - Police & Courts Building Period. Thru June 9, 1989 14. Bartex, Inc. $68,369 25 CIP Project No. 55-001-1 Construction of Library - Architect Services Period. Thru June 23, 1989 15 Tri -Con Services $281,884.01 j CIP Project No. 75-002-1 Construction of Main Street Phase II - McDermott Road Period. Thru June 26, 1989 I I ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 6 CONSENT AGENDA (Cont'd) (Agenda Item V) C. Schedule of Taxes Receivable as of May 31, 1989. D Resolution No. 927-7-89(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1988, 1987, 1986, 1985, 1984, 1983 and 1982 Tax Rolls and Authorizing a Refund Where Due. The motion carried. End of Consent Agenda Administer Oaths -of -Office to Newly Appointed and Reappointed Members of the Planning and Zoning Commission, Library Board and Parks and Recreation Board (Agenda Item VI) City Secretary, Judy Morrison, administered the oath -of -office to the following newly appointed and re -appointed members of the Planning and Zoning Commission, Library Board and Parks and Recreation Board. Planning and Zoning Commission John Garcia, Place No. 2 Eileen Karlsruher, Place No. 4 Douglas Gallagher, Place No. 6 Library Board Rhonda Palmer, Place No. 1 Sharon Hamner, Place No. 2 Mary Walker, Place No. 3 Don Wilson, Place No. 5 Donald Nugent, Jr , Place No. 7 Parks and Recreation Board Ray Galloway, Place No. 1 Present Plaques -of -Appreciation to Outgoing Members of the Library Board and Planning and Zoning Commission (Agenda Item V) Mayor Farmer presented a plaque -of -appreciation to Charles Lee, Planning and Zoning Commission, April 1986 - June 1989 and extended the gratitude of the Council for his service in this capacity I I I ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 7 Present Plaques -of -Appreciation to Outgoing Members of the Library Board and Planning and Zoning Commission (Agenda Item V) Mayor Farmer presented a plaque -of -appreciation to Gayle Boon, Library Board, May 1980 - June 1989 and extended the gratitude of the Council for her service in this capacity Mayor Farmer announced that Aileen Tollett, Library Board, May 1980 - June 1989 who was not at the meeting, will receive her plaque at another time. Public Hearing: Request for Site Plan Approval on Property Lying East of State Highway 5, Nest of Jupiter Road and North of Oak Hill Addition as Requested by First Presbyterian Church. Location: William Perrin Survey, Abstract No. 708, a portion of Tract 1, Deer Crest Addition. Zoning: Planned Develop- ment/Shopping Center No. 46. Requested by: David Olson for First Presbyterian Church (Agenda Item VIII) and Ordinance No. 928-7-89: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development Zoning Ordinance No. 820-8-87 to Include the Attachment of Exhibit "D" Approved Site Plan, For Development of a 4 -Acre Tract, Being a Portion of Tract 1, Deer Crest Addition, William Perrin Survey, Abstract No. 708, as Recorded in Cabinet G, Page 287 of the Collin County Deed Records, Presently Delineated on the Official Zoning Map as a Portion of PD -SC No. 46; Providing for a Penalty Clause; Providing for an Effective Date; and Providing for Publication of the Caption. (Agenda Item VIII) ALLEN CITY COUNCIL + REGULAR SESSION JULY 6, 1989 Page 8 PUBLIC HEARING/ORDINANCE NO. 928-7-89 (Cont'd) Mayor Farmer read the request into the record as follows. "Public Hearing on a Request for Site Plan Approval on Property Lying East of State Highway 5, West of Jupiter Road and North of Oak Hill Addition as Requested by First Presbyterian Church." Tom Keener, Development Coordinator, presented a summary of the site plan approval request by the First Presbyterian Church by amending Planned Development No. 46. The site plan addresses only the initial constrution phases and a master site plan for the entire tract will be approved before future develop- ment can occur on this tract. Planning and Zoning Commission offered the following findings, Adjacent zoning district allows a height of 45 feet. The proposed tower is to be 40 feet. • Fire lane access and fire protection for the initial development stage has • been approved by the Fire Marshal. Adequate parking has been provided as per the City requirements. Mayor Farmer opened the public hearing No one appeared to speak either for or against the request. Mayor Farmer closed the public hearing. Discussion was held regarding the placement of the fire hydrant location on the site plan. Fire hydrant placement meets all City codes; however, staff would request additional distance be placed between the hydrants, increasing the cost involved. MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Wolfe, the Council voted six (6) for and none (0) opposed to approve the request for site plan approval, by adopting Ordinance No. 928-7-89 which amends Planned Development No. 46, as previously captioned, in accordance with the recommendation of the Planning and Zoning Commission and in accordance with staff recommendation. The motion carried. Review and Consider Approval of City Investment Policy (Agenda Item IX) Council was informed by the Finance/ Administration Committee that the Investment Policy be adopted as presented with one minor change in wording under Item III (A) which shall read. "Safety: Safety of principal is the primary objective of the City of Allen's investment policy Each investment will be invested in a manner to avoid capital and interest earnings losses." E I 11 ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 9 Review and Consider Approval of City Investment Policy (Cont'd) (Agenda Item IX) MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Wolfe, the Council voted six (6) for and none (0) opposed to approve the amended Investment Policy for the City of Allen as recommended by the Finance/Administration Committee. The motion carried. Cable Television Notice (Agenda Item X -A) A notice regarding delinquent accounts from Communication Services, Inc. is being sent to all cable subscribers in the City A copy of that notice was made available for Council review This item was received as a matter of information. There was no action taken on this item. Contribution Statement Deadline for Officeholders (Agenda Item X -B) The deadline for a timely filed contribution and expenditure report for political contributions is July 17, 1989 at 5.00 p.m. This item is aimed primarily for all candidates who ran in the May 6 election. This item was received as a matter of information. There was no action taken on this item. Consider City Chat Evaluation (Agenda Item X-C) The City Chat schedule was reviewed briefly This item was received as a matter of information. There was no action taken on this item. Items of Interest to the Council (Agenda Item X -D) There was no action taken on this item. Executive Session (Agenda Item XI) In accordance with Article 6252-17, V.A.T C S. (Open Meetings Law), Section 2(f), the Allen City Council convened into Executive Session at 8.05 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Property The Executive Session was adjourned at 10:07 p.m. Reconvene (Agenda Item XII) The Allen City Council reconvened into regular session at 10:07 p.m. on Thursday, July 6, 1989, in the Council Chambers of the Allen Municipal Annex. There was no action related to items discussed in Executive Session. ALLEN CITY COUNCIL REGULAR SESSION JULY 6, 1989 Page 10 Adjourn (Agenda Item XIII) MOTION Upon a motion made by Councilman Fyke and seconded by Councilman Wolfe, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:08 p.m., on Thursday, July 6, 1989 The motion carried. These minutes approved on the 20th day of July, 1989 IAU20AUDI17 C a 4WD J Farmer, MAYOR ATTEST J .y Mor sae, CITY SECRETARY