Loading...
HomeMy WebLinkAboutMin - City Council - 1989 - 08/17 - RegularPresent: Joe Farmer, Mayor Council Members: Rex Womack ALLEN CITY COUNCIL REGULAR SESSION Jerry Wilson, AUGUST 17, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack (Arrived 6:56) Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke (Absent) Gary Edstrom (Absent) Ci_yt _Staff Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 49 p.m. on Thursday, August 17, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Farmer introduced those present for a portion of the Workshop Session: Armando Ruiz with the Texas Department of Commerce; Ben Carroll, President, Paycom; Don Shelton, Independent Consultant representing Paycom. Mayor Farmer moved to Agenda Item VII, Receive a Report on the Texas Capital Fund and Set Dates for Two Public Hearings, due to flight schedules of those guests present during the Workshop Session. City Manager, Jon McCarty, introduced the topic of the Texas Capital Fund. Discussions have been held regarding this form of financing. This is a program offered through the Texas Department of Commerce using community development block grants Its purpose is to make grants/loans to cities which, in turn, will create jobs. ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 17, 1999 PAGE 2 Armando Ruiz, Director of Business Expansion Services, with the Texas Department of Commerce informed the Council that these funds come directly from the Federal Government and the State is responsible for administering these funds to cities less than 50,000 population and counties of less than 200,000 population. Steps of this process would include placing public notices regarding the public hearing in the newspaper Seven days after the first public hearing, a second public hearing is required at which time the city council will consider a resolution to submit an application to the Department of Commerce. Staff at the Department of Commerce will review the application and the loan committee will be requested to approve the application. This process Will take place within three weeks. The final step in the process will take about three weeks and requires the City and the Department of Commerce to work out a final contract requiring the City to administer the project for a maximum of 24 months No funds may be expended by the company until the contract date has been established. Mr Ruiz discussed the various requirements of the project and the role the City and the involved company will play in working with the Texas Department of Commerce. Mr Ruiz' services are available to the Council in the form of professional assistance regarding business and finance alternatives for the projects and the preparation of the necessary application documents. He will determine if the company has the ability to handle additional debt, service additional debt and whether the overall project is feasible Mr Ruiz stated the City's liabilities included the protection of their interest by making sure the jobs were created as stipulated, the proceeds were used as stated and any changes made were reported to the State. Ben Carroll, President of Paycom, discussed his interest in and the history of the company Mr Carroll informed the Council Paycom is a pay telephone company The principle market is to convenience stores, truck stops, hotels and restaurants There has been much growth and anticipated future growth for this business and, therefore, are desiring to expand into the Allen area. Mayor Farmer indicated to the group that the City Manager would be working very closely with this project and all questions would be directed to him. Discussion of Concent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items There was no discussion on the Consent Agenda. Mayor Farmer reviewed Agenda Item VI, Presentation of Plaque -of - Appreciation to Dan Easter, Place No. 5, on the Parks and Recreation Board. City Secretary, Judy Morrison, stated she had not heard whether Mr Easter would be present this evening, but the plaque was available for presentation. There was ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 17, 1989 PAGE 3 Mayor Farmer reviewed Agenda Item VI, Presentation of Plaque -of - Appreciation to Dan Easter, Place No. 5, on the Parks and Recreation Board. City Secretary, Judy Morrison, stated she had not heard whether Mr Easter would be present this evening, but the plaque was available for presentation. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Receive a Report on the Texas Capital Fund and Set Dates for Two Public Hearings City Manager, Jon McCarty, will give a brief report on the discussions held regarding the Texas Capital Fund. Mayor Farmer reviewed Agenda Item VIII, Approve Annual Audit Engagement Letter There was no discussion on this item. Mayor Farmer reviewed Agenda Item IX, Quarterly Financial Report. Charlotte Smith, Finance Director, will be presenting the quarterly financial report during the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Consider Awarding Construction Contract for Lucas Pump Station Flow Meter City Manager, Jon McCarty, discussed the bid process and the amendment to this project will be discussed by Tom Glab during the regular meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Consider Authorizing Contract for Preparation of Plans, Specifications and Inspection for the Painting of the Lucas Water Storage Tank. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business. Calendar There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business. Subcommittee Report. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business. Items of Interest. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Executive Session. There was no discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. I ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 17, 1989 Council Committee Reports: Development PAGE 4 (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 28 p.m. on Thursday, August 17, 1989. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 30 p.m. on Thursday, August 17, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas CONSENT AGENDA (Agenda Item V) MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows. A. Approval of City Council Minutes of August 3, 1989 - Regular Session. B Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows 1 Hideil Architects $703.61 Construction of Library - Architectural Services. Bill No. 31. 03-02-00-4804 Bond Funds. 1985 Library Period. Thru July 31, 1989 I C ALLEN CITY COUNCIL REGULAR SESSION AUGUST 17, 1989 CONSENT AGENDA (Cont'd) 2. Bartex, Inc. Construction of Library Bill No. 16• 03-02-00-4801 Bond Funds 1985 Library Period. Thru July 31, 1989 3 Plano Signs Construction of Police & Courts Building - Installation of Dispatch Map & Wall Map Light. Bill No. 1 03-01-00-4803 Bond Funds 1985 Police & Courts Period. Thru February 28, 1989 4. The SWA Group Construction of Main Street Phases II & III - Airfare for Herb Meeks of SWA for tagging trees Bill No. 9 03-03-00-4802 Bond Funds 1985 Street Period. Thru July 27, 1989 5 The SWA Group Construction of Main Street Phases II & III - Auto Rental for Jan. 19 meeting Bill No. 8 03-03-00-4802 Bond Funds. 1985 Street Period. Thru January 19, 1989 6. Bartex, Inc. Construction of Library Bill No. 15 03-02-00-4801 Bond Funds. 1988 Library Period. Thru July 24, 1989 7 Hidell Architects Construction of Police & Courts Building - Architectural Services. Bill No. 33 03-01-00-4804 Bond Funds 1985 Police & Courts Period. Thru June 20, 1989 PAGE 5 (Agenda Item V) $147,047 75 $747 50 $304.00 $80.43 $15,330.39 $3,323 75 ALLEN CITY COUNCIL REGULAR SESSION AUGUST 17, 1989 CONSENT AGENDA (Cout'd) PAGE 6 (Agenda Item V) S. Cumming & Pewitt $975.00 Construction of Bethany Road Sewer Force Main - Phase III Construction Services. Bill No. 5 04-26-00-4802 Bond Funds. 1985 Sewer Period. Thru July 31, 1989 Country Place $280.00 Infrastructure Drive - Two Red Oak Trees Bill No. 12• 03-20-00-4803 03-01-00-4803 Bond Funds 1985 Library & Police Period. Thru July 7, 1989 10. Motorola, Inc. $30,462 00 Construction of Police & Courts Building - Dual Radio Console. Bill No. 1 03-01-00-4803 Bond Funds. 1985 Police & Courts Period. Thru October 14, 1988 C Resolution No. 933-8-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1988 Tax Roll. D Ordinance No. 934-8-89: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Certifying the 1989 Appraisal Roll as Approved and Certified by the Collin County Appraisal Review Board. E. Schedule of Taxes Receivable as of July 31, 1989 F Ordinance No. 935-8-89: An Ordinance of the City of Allen, Texas, Amending Chapter 9, "Motor Vehicles and Traffic", Article V, "Operation of Vehicles", Division 2, "Speed and Regulations", Section 9-137, of the Allen Code of Ordinances, and Article VI, Division 2, and Section 1-46, "Speed in School Zones; Signs in School Zones", of the Allen Vehicle and Traffic Code, Ordinance 259, as Previously Amended, of the City of Allen, Texas; Altering Established Zones; Altering Prima Maximum Speed Limits Established in Such Zones During Certain Periods on School Days; Defining Such Periods and "School Days'; Making it Unlawful to Pass Within School Zones; Providing Penalty Clauses, Severability Clauses and an Effective Date I5 ALIEN CITY COUNCIL REGULAR SESSION AUGUST 17, 1989 CONSENT AGENDA (Cont'd) PAGE 7 (Agenda Item V) Set September 7, 1989 as the Public Hearing Date on a Request for a Specific Use Permit for Gasoline and an Auto Laundry on Property Located at the Southeast Corner of F.M. 2170 and State Highway 5 as Requested by Diamond Shamrock. The motion carried. End of Consent Agenda Presentation of Plaque -of -Appreciation to Dan Easter, Place No. 5, on the Parks and Recreation Board (Agenda Item VI) Mayor Farmer informed the Council Dan Easter, Place No. 5, Parks and Recreation Board, was not present to receive his plaque -of -appreciation in appreciation of his years of service from June 1988 to August 1989 The City Secretary will forward Ids plaque to him. Receive a Report on the Texas Capital Fund and Set Dates for Two Public Hearings (Agenda Item VII) City Manager, Jon McCarty, informed the Council the Texas Capital Fund is a loan program from the Texas Department of Commerce to assist cities with financing to encourage job creations in those cities, a number to be dedicated to low and moderate income persons. When the contractual obligations are met, the contract is closed and the City's liability is ended. Mayor Farmer indicated an ad hoc subcommittee has been appointed to review this particular subject consisting of Jim Wolfe, Jerry Wilson and Joe Farmer MOTION Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted five (5) for and none (0) opposed to set two public hearings to solicit comments from the public regarding the Texas Capital Fund in accordance with staff recommen- dation, the first public hearing being August 24, 1989 at 7 30 p.m. in the Library Meeting Room and the second public hearing being September 7 at 7.30 p.m. in the Council Chamber of the Municipal Annex. The motion carried. Approve Annual Audit Engagement Letter (Agenda Item VIII) Charlotte Smith, Finance Director, reported that staff will be providing the same support to the audit group as they have in the past years. The final audit will be completed next November or December I ALLEN CITY COUNCIL REGULAR SESSION AUGUST 17, 1989 PAGE 8 Approve Annual Audit Engagement Letter (Cent'd) (Agenda Item VIII) MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted five (5) for and none (0) opposed, according to Finance/Administration and staff recommendation, to approve the audit engagement letter from Peat Marwick Main and Company Quarterly Financial Report (Agenda Item IX) Charlotte Smith, Finance Director, reviewed the quarterly financial reports for the period ending June 30, 1989 The General Fund reflects revenues over expenditures in the amount of $547,133. Total revenues collected as a percent of the budget are 81 98% and expenditures are at 68.33% of the budget. Ms Smith noted the Water and Sewer Fund had a net operating income of $205,755. Water sales are at 55.52% of budget and sewer charges are 62.64% of budget. This item was received as an matter of information. There was no action taken on this item. Consider Awarding Construction Contract for Lucas Pump Station Flow Meter (Agenda Item X) Tom Glab, Director of Public Works discussed the Lucas Flow Meter bid opening held on August 10, 1989 The low base bid and low alternate bid were received by Cajun Contractors Staff recommended a budget revision since the low bid is $7,500 higher than anticipated. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted five (5) for and none (0) opposed, according to staff recommendation, to authorize the City Manager to execute a contract with the lowest bidder, Cajun Contractor, and that the budget for this particular project be changed as reflected in the revised budget previously noted. The motion carried. Current Revised Engineering $15,000 $26,550 Construction $40,800 $48,300 Contingencies 4,000 4,500 TOTAL $59's 79 350 MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted five (5) for and none (0) opposed, according to staff recommendation, to authorize the City Manager to execute a contract with the lowest bidder, Cajun Contractor, and that the budget for this particular project be changed as reflected in the revised budget previously noted. The motion carried. I I ALLEN CITY COUNCIL REGULAR SESSION AUGUST 17, 1989 PAGE 9 Consider Authorizing Contract for Preparation of Plans, Specifications and Inspection for the Painting of the Luna Water Storage Tank (Agenda Item XI) Tom Gish, Director of Public Works, discussed the need to paint the Lucas water storage tank and the already approved budget of $90,000 for this project. Deltatek Engineering Consultants are able to provide painting specifications and technical inspection along with the painting of the tank. MOTION Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Wilson, the Council voted five (5) for and none (0) opposed, according to staff recommendation, to authorize the City Manager to execute a contract with Deltatek Engineering Consultants for specification preparation, painting inspections and repainting of the two million gallon Lucas ground reservoir in accordance with the previously approved budget of $90,000 The motion carried. Calendar (Agenda Item XII -A) Jon McCarty, City Manager, reviewed the following calendar items with the Council. August 24 7.00 p.m. Public Hearing on Budget Council Chamber August 24 7.30 p.m. Public Hearing, Texas Capital Fund Project Library Meeting Room Sept. 7 7 30 p.m. Regular Meeting: Budget Adoption Public Hearing, Texas Capital Fund Project Subcommittee Report (Agenda Item XII -B) There were no reports from the Council subcommittees. Items of Interest (Agenda Item XII -C) There were no items of interest to the Council. Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T C S. (Open Meetings law), Section 2(g), the Allen City Council convened into Executive Session at 8:20 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Personnel. The Executive Session was adjourned at 10:15 p.m. H ALLEN CITY COUNCIL REGULAR SESSION AUGUST 17, 1989 PAGE 10 Reconvene and Consider Items Discussed Druing Executive Session (Agenda Item XIV) The Allen City Council reconvened into regular session at 10:15 p.m. on Thursday, August 17, 1989, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed the executive session. Adjourn (Agenda Item ICV) MOTION Upon a motion made by Councilman Glass and seconded by Councilman Womack, the Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10.20 p.m., on Thursday, August 17, 1989 The motion carried. These minutes approved on the 7th day of September, 1989 kR70IC6]V0hN (y lowu e Farmer, MAYOR ATTEST zbffiy Mo 'son, CITY SECRETARY