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HomeMy WebLinkAboutMin - City Council - 1989 - 09/21 - RegularPresent: Joe Farmer, Mayor Council Members: Rex Womack (Arrived 6 50 p m.) Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom (Arrived 6 40 p.m.) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:30 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 35 p.m. on Thursday, September 21, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items There was no discussion on the Consent Agenda. Mayor Farmer reviewed Agenda Item VI, Consider Appointments to City Boards. The Council will be reviewing all board candidates and will receive a report from the Interview Subcommittee with a recommendation for board appointments during the Executive Session prior to the regular meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VTI, Request to Appear from the Allen Library Board Regarding use of Remaining Library Bond Funds An invitation was sent to the Library Board and it is expected that it will be represented at tonight's meeting Betty Matthews will probably give the presentation to the ALLEN CITY COUNCIL ■� REGULAR MEETING tonight. SEPTEMBER 21, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack (Arrived 6 50 p m.) Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom (Arrived 6 40 p.m.) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:30 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 35 p.m. on Thursday, September 21, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items There was no discussion on the Consent Agenda. Mayor Farmer reviewed Agenda Item VI, Consider Appointments to City Boards. The Council will be reviewing all board candidates and will receive a report from the Interview Subcommittee with a recommendation for board appointments during the Executive Session prior to the regular meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VTI, Request to Appear from the Allen Library Board Regarding use of Remaining Library Bond Funds An invitation was sent to the Library Board and it is expected that it will be represented at tonight's meeting Betty Matthews will probably give the presentation to the Council. No action will be necessary at the meeting tonight. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION SEPTEMBER 21, 1999 PAGE 2 Discussion of Consent Agenda and_Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII -A, Consider an Ordinance Amending the Comprehensive Zoning Ordinance No. 829-11-87 by Redefining the Eligibility Requirements to Reconstruct Single Family Dwellings in Central Business District that are Destroyed by Fire or Natural Elements. Bill Petty, Community Development Director, discussed the ordinance and the exclusion at the present time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII -B, Consider the Use of the Texas Capital Fund Program for the Expansion of PayCom, Inc. in Allen and Consider a Resolution Authorizing an Application to the Texas Department of Commerce. The materials on the table are exhibits to the project and application. The subcommit- tee consisting of Mayor Farmer, Mayor Pro Tem Wilson and Councilman Wolfe, has had limited exposure as a group to the details of this project. Section Three of the Resolution may need to be amended to include the Council Texas Capital Fund Subcommittee so that the Council can review in more detail the project application and materials. With this subcommittee involvement there will be no further need for the matter to come before the Council at a later date. �j Mayor Farmer discussed the application and approval process by the Texas ® Department of Commerce October 10 is the last date that the TDC can receive items related to the application for the application to be considered from the FY 89 funds. In order to accomplish this, the City needs to have the application submitted to the TDC by Friday, September 29 or Monday, October 2 at the latest. After receiving the application TDC will FAX the City for any additional information needed for the review process. That information needs to be provided to the TDC by October 10, allowing sufficient time for consideration. Because of the importance of timing in this case, the subcommittee will meet on a timely basis in order to properly consider the issue. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Approve Specifications and Authorize Solicitation of Bids for High Point Sewer System. Discussion was held regarding the present inconvenience at High Point with regard to water accessibility The Development Subcommittee may research the High Point Estates waterlsewer needs in the future There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Consider Actions Regarding a Rate Increase Requested by Lone Star Gas Company The Finance/Administration Committee will present a recommendation during the regular meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Consider Adopting the Allen Economic Development Strategy This item will be discussed during the regular session and if it is the desire of the Council, it would be appropriate to adopt the plan in principle at that time. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION SEPTEMBER 21, 1989 PAGE 3 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item XI, Other Business. Collin County Public Officials Association. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business Newly Elected Officials Network. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business. Central Appraisal District Board Election. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business. Items of Interest to the Council. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Executive Session. There was no discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 10 p.m. on Thursday, September 21, 1989. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 Executive Session PAGE 4 In accordance with Article 6252-17, V.A.T C S (Open Meetings law), Section 2(g), the Allen City Council convened into Executive Session at 7 10 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Personnel. The Executive Session was adjourned at 7 35 p.m. Reconvene The Allen City Council reconvened into regular session at 7.31 p.m. on Thursday, September 21, 1989, in the Council Chambers of the Allen Municipal Annex. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 35 p.m. on Thursday, C eptember 21, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. ONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows - A. Approval of City Council Minutes of September 7, 1989 - Regular Session. B Approval of City Council, AISD Board of Trustees and Chamber Board of Directors Minutes of September 14, 1989 - Special Joint Session. C Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows. 1 McKinney Office $24,176 00 For- New Furnishings - Library Period. August - September, 1989 2. McKinney Office $36,261 00 For, New Furnishings - Library Period. August - September, 1989 ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 5 I CONSENT AGENDA (Cont'd) (Agenda Item V) 3. McKinney Office $904.41 For• Miscellaneous Equipment - Library Period. Thru August, 1989 4. Blake and Associates $450.00 For, Preparation and Testimony by Deposition - Re- City of Allen vs Young Oil Period. Thru August 12, 1989 5 Moore Architect $962.50 For• Site Plan Studies for Self Serve Gasoline and Convenience Store - Re, City of Allen vs Young Oil Period. June 21 - June 30, 1989 1 6. SWB Telecom For, Telephone Equipment - Police $466.22 and Courts Building Period. Thru June 24, 1989 7 Blair Graphics $79 80 For, Copies of Drawings - Sasaki, Inc. Period. Thru August 30, 1989 8 Galis Enterprises $2,773 00 For, Installation of New Locks - Police and Courts Building Period. Thru September 6, 1989 9 Tri -Con Services $3,300.00 For, 127 Loads of Rock plus Sand Blasting Pavement on McDermott Period. Thru August, 1989 10. Lloyd, Gosselink, Ryan & Fowler, $2,277.68 P C. For• Professional Services - Special Use Facility Period. July 1 - August 28, 1989 I ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 6 CONSENT AGENDA (Cont'd) (Agenda Item V) 11 Tri -Con Services $62,496 00 For* Work Completed on Bethany Road Sewer Force Main Period. Thru September, 1989 D Resolution No. 940-9-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1985 Tax Roll. E. Schedule of Taxes Receivable as of August 31, 1989 F Approve Specifications and Authorize Solicitation of Bids for Painting of Lucas Ground Storage Water Tank. G Authorize Transfer of Capital Projects Interest Earnings to Debt Service Fund. H Resolution No. 941-9-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Encouraging the a Texas Highway Commission to Approve the Construction of State Highway 190 Between IH 35 (E) and the Dallas North Tollway The motion carried. End of Consent Agenda Consider Appointments to City Boards (Agenda Item VI) The Finance/Administration Committee discussed the process for appointment to the City Boards. Councilman Womack placed the following names as a slate of nominations for the specific places on the City boards BOARD OF ADJUSTMENT Place No. 1 - Galen Clay Place No. 2 - Ray Lewis Place No. 3 - Bill Roberge Place No. 5 - Ed Terrell Places No. 1, 3 and 5 carry two year terms to expire September 30, 1991. Place No. 2 is a vacancy replacement with the term of office expiring September 30, 1990. SIGN CONTROL BOARD Place No. 1 - Terri Hall Place No. 3 - Randall Leverett Place No. 5 - Gary S. Crowe Places No. 1, 3 and 5 carry two year terms to expire September 30, 1991 I ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 7 Consider Appointments to City Boards (Cont'd) (Agenda Item VI) PARRS AND RECREATION BOARD Place No. 2 - Donald Proeschel Place No. 4 - David Clark Place No. 5 - Mary Martin Place No. 6 - Rick Allen Places No. 2, 4 and 6 carry two year terms to expire September 30, 1991 Place No. 5 is a vacancy replacement with the term of office expiring September 30, 1990. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed that the nominations cease and that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Board of Adjustment, Sign Control Board, and Parks and Recreation Board respectively The motion carried. Request to Appear from the Allen Library Board Regarding Use of Remaining Library Bond Funds (Agenda Item VII) Betty Matthews, Chairman of the Allen Library Board spoke before the Council regarding several unmet needs in furnishing and equipping the new library building The Library Board suggested options or alternatives for the use of the remaining library contingency funds. Specifically, those needs included the following - Automation Budget $110,000 Microforms Equipment Budget $10,500 Collection Development Budget $70,000 Conference Room Budget $1,800 Miscellaneous Budget $2,500 TOTAL $194,000 Ms. Matthews requested that the City Council give serious consideration to the remaining needs within the library's program of service and the use of the library contingency funds for this purpose. Mayor Farmer extended his compliments to the Library Board for the effort and level of service it has performed during the planning and building stage of the E library facility The needs of the particular items discussed will be studied along with the needs of the entire operation. Additional information may be requested of the Library Board in the future as this topic is discussed. This item was received as an matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 8 Public Hearing and Ordinance No. 942-9-89 (Agenda Item VIII -A) Public Hearing: Consider an Ordinance Amending the Compre- hensive Zoning Ordinance No. 829-11- 87 by Redefining the Eligibility Require- ments to Reconstruct Single Family Dwellings in the Central Business District that are Destroyed by Fire or Natural Elements. and Ordinance No. 942-9-89: An Ordinance of the City of Allen, Collin County, Terms, Amending Comprehensive Zoning Ordinance No. 829-11-87 by Redefining the Eligibility Requirements to Recon- struct Single -Family Dwellings that are Destroyed by Fire or Natural Elements in the Central Business District; Providing for an Effective Date; and Providing for Publication of the Caption. Mayor Farmer read the request into the record as follows. "Public hearing to consider an ordinance amending the Comprehensive Zoning Ordinance No. 829-11-87 by redefining the eligibility require- ments to reconstruct single family dwellings in Central Business District that are destroyed by fire or natural elements." Bill Petty, Director of Community Development, discussed the restriction against rebuilding single family dwellings in the Central Business District. Financial institutions are reluctant to approve loans on dwellings that are presently subject to this regulation. After a public hearing by the Planning and Zoning Commission, the following information is presented to Council for consideration. • The Nonconforming Uses section of the Comprehensive Zoning Ordinance allows for 100% reconstruction of nonconforming residential property if �^ destroyed by fire or elements uncontrolled by man. ■ Decision is in keeping with the original intent to protect the single family L dwellers in the CBD I E 11 ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 9 Public Hearing and Ordinance No. 942-9-89 (Cout'd) (Agenda Item VIII -A) Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. Amanda Beasley, 103 South Bonham, Allen, TX, spoke before the Council regarding this request. Ms. Beasley was in support of the request before the Council. With no one else speaking either for or against the request, Mayor Farmer closed the public hearing Discussion was held regarding the effect this ordinance would have on multi- family, duplexes or four-plexes Mr Petty discussed options that could handle these specific cases. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 942-9-89 as previously captioned, as recommended by staff and the Planning and Zoning Commission. The motion carried. Mayor Farmer recessed the regular meeting of the Allen City Council at 8:10 p.m. Mayor Farmer reconvened the regular meeting of the Allen City Council at 8.17 p.m. Public Hearing and Resolution No. 943-9-89(R) (Agenda Item VIII -B) Public Hearing: Consider the Use of the Texas Capital Fund Program for the Expan- sion rog amfortheExpan- sion of PayCom, Inc. in Allen and Consider a Resolution Authorizing an Application to the Texas Department of Commerce. and Resolution No. 943-9-89(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Application to the Texas Department of Commerce for Funds Under the Texas Capital Fund on Behalf of PsyCom, Inc. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 10 Public Hearing and Resolution No. 943-9-89(R) (Cont'd) (Agenda Item VIII -B) Mayor Farmer read the request into the record as follows. "Consider the use of the Texas Capital Fund Program for the expansion of PayCom, Inc. in Allen and consider a resolution authorizing an application to the Texas Department of Commerce " Michael Stanger, Assistant to the City Manager, related that the Resolution authorizes the application to the Texas Department of Commerce but it does not approve the project nor does it speak for PayCom in any way This is the second public hearing held by the City of Allen, fulfilling the requirements of the Texas Department of Commerce. Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. James Nelson, representing the Economic Development branch of the Allen Chamber of Commerce, spoke before the Council. Mr Nelson voiced his support of the request of PayCom as a favorable move for economic development within the City of Allen. With no one else speaking either for or against the request, Mayor Farmer closed the public hearing. Council discussion was held regarding the application and the required adoption of the resolution. Staff indicated that the application materials seem to be fair and representative of the overall project. The Council recommended an amendment to the resolution included in the packet to read as follows. SECTION 3. The City Manager, working together with the ad hoc Texas Capital Fund Committee of the City Council, is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application. MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 943-9-89(R) as amended and previously captioned. The motion carried. Approve Specifications and Authorize Solicitation of Bids for High Point Sewer System (Agenda Item DI) Tom Glob, Director of Public Works, discussed the background of the request to provide sewage collection to the High Point Estates subdivision. The project is ranked number five on the Water and Sewer Priority Ranking list. Anticipated completion date for the project is January, 1990. The following proposed budget was discussed by Mr Gish. I _1 ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE it Approve Specifications and Authorize Solicitation of Bids for High Point Sewer System (Cont'd) (Agenda Item IX) PROPOSED BUDGET Engineering $ 5,400 Construction $44,000 Contingencies 2,000 TOTAL $51,400 MOTION Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve, according to staff recommendation, the plans and specifi- cations and the budget amount and authorize staff to solicit con- struction bids for the High Point Estates sewer project. The motion carried. Consider Actions Regarding a Rate Increase Requested by Lone Star Gas Company (Agenda Item X) Resolution No. 944-9-89(R) A Resolution of the City Council of the City of Allen, Texas, Suspending the Operation of Proposed Rate Increase Schedules Filed by Lone Star Gas Company, A Division of Enserch Corporation, for a Period of Ninety (90) Days Beyond the Date of Which Such Schedules Would Otherwise go into Effect and Denying Interim Rate Relief. J D Smithey, Lone Star Gas District Manager, Plano, presented informa- tion to the Council regarding the requested rate increase by Lone Star Gas Company The most recent increase prior to the present request was February, 1986 The current request asks for additional revenue of 5 41% based on the test year ended December 31, 1988. The Finance/ Administration Subcommittee reported there are three options for the Council at this time. Allow the rates proposed by Lone Star Gas to take effect as proposed. Suspend the rate increase for 90 days. Authorize the Finance/Administra- tion Subcommittee to meet with Lone Star Gas representatives. Formulate a recommendation for full Council consideration. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 12 Consider Actions Regarding a Rate Increase Requested by Lone Star Gas Company (Cont'd) (Agenda Item X) • Suspend the rate increase request and authorize contracting with a consultant to study the request. The Subcommittee recommended the suspension of the rate increase for 90 days allowing for further research on several items of interest. MOTION Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve, according to the recommendation of the Finance/ Administration Subcommittee, Resolution No. 944-9-89(R) as previously captioned. The motion carried. Consider Adopting the Allen Economic Development Strategy (Agenda Item XI) Mayor Farmer discussed the background of the Economic Development Alliance and the formulation of a strategic plan for consideration by the Chamber Board, the AISD Board and the City Council. The Mayor recommended the following items for consideration in a course of action to address the adoption of the economic development strategy • The Economic Development Strategy preliminary report be adopted in principle. • Two conferees (Councilman Wolfe, Councilman Womack) be appointed to interface with representatives of the Chamber and School Board in clarifying and refining the preliminary document and preparing the final design document. • The conferees actively solicit input from individual council members regarding the economic development strategy design. • The work of these conferees be accomplished as soon as possible with the final document being provided by October 19, 1989 if possible. Mayor Farmer discussed the adoption of the strategy "in principle" would mean that the City would have a leadership role, a professional would be hired for the position, there would be joint funding of the project, a basic plan would be agreed upon for the preliminary report. Furthermore, he indicated it is his intent to express in writing the Council's appreciation to all members of the Economic Development Alliance for their contribution to this effort. E. T Boon, president of the Allen Economic Development Alliance indicated the community was at a crossroads Some day we will be able to look back at the vision we had today in our plans for Allen's economic development and be pleased with the results. 11 I ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 13 Consider Adopting the Allen Economic Development Strategy (Cont'd) (Agenda Item XI) MOTION Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve the adoption of the Economic Development Strategy in principle, in accordance with staff recommendation, and to support the course of action presented by Mayor Farmer The motion carried. Collin County Public Officials Association (CCPOA) (Agenda Item XII -A) The September meeting of Collin County Public Officials Association is scheduled for September 28 with a focus on the problem of overcrowding at the county jail. This item was received as an matter of information. There was no action taken on this item. Newly Elected Officials Network (NEON) (Agenda Item XII -B) The Newly Elected Officials Network (NEON) program is a new TML effort designed to help newly elected officials who need assistance get in touch with veteran officials who can help This item was received as an matter of informa- tion. There was no action taken on this item. Central Appraisal District Board Election (Agenda Item XII -C) Discussion was held regarding the nomination process of the Central Appraisal District Board. In the past there has been consultation between the school districts and the cities Any candidate suggestions should be turned in to the City Manager as soon as possible. This item was received as an matter of information. There was no action taken on this item. Items of Interest (Agenda Item XII -D) Discussion was held regarding United Way contribution by the City Council as part of the City United Way campaign. Pledge cards are available to anyone interested in contributing to United Way This item was received as an matter of information. There was no action taken on this item. Subcommittee Subcommittee Regis • Development: Council was asked to review the Development Forum Analysis Any comments are to be brought back to the next meeting and will be made part of the work program. • Services. A Services Subcommittee meeting is scheduled for next Tuesday to discuss the Communications System. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 21, 1989 PAGE 14 Suboommittee Reports (Cont'd) Finance/Administration. No report. Mayor's Report. Work tasks and performance objective for Council employees will be brought for Council review and consideration for adoption at a future meeting Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T C.S (Open Meetings Law), Sections 2(f) and 2(g), the Allen City Council convened into Executive Session at 9 20 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Personnel Evaluations and Right -of -Way Acquisition Settlement. The Executive Session was adjourned at 11.10 p.m. Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 11.10 p.m. on Thursday, September 21, 1989, in the Council Chambers of the Allen Municipal Annex. Adjourn (Agenda Item XV) MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11.15 p.m., on Thursday, September 21, 1989 The motion carried. These minutes approved on the 5th day of October, 1989 APPROVED: oe Farmer, MAYOR ATTEST:( L J y Mo n, CI Y SECRETARY